2012-27955 Reso RESOLUTION NO. 2012 -27955 j
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE -YEAR
ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2012/2013,
WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGAM, THE HOME
INVESTMENT PARTNERSHIP (HOME) PROGRAM AND THE FISCAL
YEAR 2011 -2012 STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)
PROGRAM; AUTHORIZING THE CITY MANAGER TO MAKE MINOR NOW
SUBSTANTIVE CHANGES TO THE ONE -YEAR ACTION PLAN OR
RESULTING AGREEMENTS BEFORE EXECUTION (WHICH MAY BE
IDENTIFIED DURING THE FINALIZATION AND /OR REVIEW PROCESS,
AND WHICH DO NOT AFFECT THE PURPOSE, SCOPE, APPROVED
BUDGET AND /OR INTENT OF THE PLAN); AUTHORIZING THE CITY
MANAGER TO EXTEND THE EXPIRATION DATES OF SAID
AGREEMENTS WHEN NECESSARY; AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS AND SUBMIT
THE ONE -YEAR ACTION PLAN TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD); FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK. TO EXECUTE
AGREEMENTS FOR SUB - RECIPIENTS OF CDBG, HOME AND SHIP
FUNDS; AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL
AND STATE FUNDS WHEN RECEIVED.
WHEREAS, the City is an entitlement recipient of federal formula HUD grant
programs as follows: Community Development Block Grant (CDBG) funds, and HOME
Investment funds (HOME); and
WHEREAS, the City expects to continue to receive entitlement funds from these
grant programs to operate the City's housing and community development activities; and
WHEREAS, the One -Year Action Plan for Federal funds is a requirement under
the U.S. Department of Housing and Urban Development (HUD) formula grant programs,
which include the Community Development Block Grant (CDBG) Program and the HOME
Investment Partnership (HOME) Program; and
WHEREAS, the attached One -Year (FY 2012/2013) Action Plan is based upon
.the City's Federal entitlement of $909,737 in CDBG Program funds and $158,338 of
CDBG prior year CDBG administration funds, $491,136 in HOME Program funds and
$266,646 of prior year HOME administration funds; and
WHEREAS, the City will be receiving $42,524 in SHIP FY 2011 -2012 (non-
federal) funds; and
WHEREAS, a comprehensive planning phase was initiated by the City on April 2,
2012, with the issuance of a CDBG and a HOME and SHIP Request for Proposals for
housing and community development activities; and
WHEREAS, meetings of the Community Development Advisory Committee
(CDAC) were held on May 17 , May 23, and May 31, 2012, respectively, to review, rank
and make recommendations regarding eighteen (18) written proposals received for
CDBG funds; and
WHEREAS, the sole proposal for HOME and SHIP funds was deemed
responsive and in compliance with the HUD HOME rules and the State SHIP rules, and
WHEREAS, the resulting CDBG and HOME recommendations have been
incorporated in the attached One -Year (FY 2012/2013) Action Plan; and
WHEREAS, a draft One -Year (FY2012/13) Action Plan was made available to
the public for a 30 -day public review and comment period, from June 18, 2012, through
July 17, 2012, and two public meetings were held on May 18, 2012, and June 27, 2012,
to obtain citizen input and determine the priorities and needs for housing and community
development; and
WHEREAS, while CDBG funds are primarily used to provide vital public services,
housing activities, code enforcement, public facilities, youth centers and senior centers,
HOME Program funds have been used for affordable rental housing activities and first
time homeownership opportunities; and
WHEREAS, the City is required to set aside a minimum of 15% of its HOME
funds allocation to a qualified Community Housing Development Organization (CHDO)
but is allowed to set aside more; and
WHEREAS, the available FY2012/2013 HOME funds are identified for the City's
certified CHDO, Miami Beach Community Development Corporation (MBCDC), for
eligible activities such as acquisition and rehabilitation of multi -unit residential units for
low and moderate - income persons, families and seniors; and
WHEREAS, the City Manager is the HUD designated agent for all formula
grants, and executes the grant applications, the Agreements, and other applicable HUD
documents on behalf of the City, and
WHEREAS, the One -Year Action Plan must be submitted to HUD no later that
August 15, 2012.
i
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the City's One -Year) Action Plan for Federal Funds for Fiscal
Year 2012/2013, which includes the budgets for the Community Development Block
Grant (CDBG) Program, the HOME Investment Partnership (HOME) Program and the
SHIP program; authorize the City Manager to make minor non - substantive changes to
the One -Year Action Plan or resulting agreements before execution (which may be
identified during the finalization and /or review process and which do not affect the
purpose, scope, approved budget and /or intent of the Plan); authorize the City Manager
to extend the expiration dates of said agreements when necessary; authorize the City
Manager to execute all applicable documents and submit the One -Year Action Plan to
the U.S. Department of Housing and Urban Development (HUD); further authorizing the
Mayor and City Clerk to execute agreements for sub - recipients of CDBG, HOME and
SHIP funds; and authorizing the appropriation of all Federal and State funds when
received.
PASSED AND ADOPTED this �. �^ day of J� j� , 2012.
ATTEST:
CITY CLERK ooRR CRAT
M OR
APPROVED AS TO
FORM & LANGUAGE
OR ECUTION
O.&F
ty or Date
COMMISSION ITEM SUMMARY
Condensed Title: °
A Resolution Adopting the One -Year Action Plan for FY 2012 -2013, which includes the budgets for the Community Development Block Grant
(CDBG) Program, the HOME Investment Partnerships program (HOME), and the State Housing Initiatives Partnership program (SHIP);"
authorizing the City Manager to. execute all applicable Action Plan documents; authorizing the Mayor and City Clerk to execute agreements
for sub - recipients; and authorizing the appropriation of all federal and state funds when received.
Key Intended Outcome Supported:
1. Increase access to workforce or affordable housing. 2. Improve the lives of elderly residents. 3. Enhance learning opportunities for
y outh. 4. Reduce the number of homeless. 5. Ensure safety and appearance of building structures and sites.
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2011 Strategic Plan Update: 80% of residents 65 -years orolder
rated City response to expectations as good or excellent, 67% of households with children rated Miami Beach city government as good or
excellent in supporting or meeting their expectations, 43.6% of residents responded favorably to the City's handling of homelessness, and
64% of residents felt that code enforcement was accep table.
Issue:
Shall the City adopt the One -Year Action Plan for FY 2012 -2013 in substantially the attached form?
Item Summa /Recommendation:
For fiscal year 2012 -2013, the following federal and state entitlement funds are available for the City's use: $909,737 the annual entitlement
allocation for the CDBG program, plus $158,338 from prior years' unexpended administrative funds; $491,136 the annual entitlement
allocation of HOME program funds, plus $266,646 from prior years' unexpended administrative funds; and $42,524 allocated by the State of
Florida for FY 2011 -2012 for the SHIP program. Two Requests for Proposals (RFP) were issued simultaneously on April 2, 2012, for the
selection of sub - recipients for the entitlement funds, which offered available funds net of the City's allowed administrative funds and other
set- asides. One RFP was for the CDBG funds for public services and CDBG - eligible capital projects. The second RFP was for affordable
housing funding from HOME and SHIP, and sought only affordable housing proposals. Eighteen (18) proposals were received for the CDBG
funds, and only one (1) proposal was received for HOME and SHIP funds. The proposals for the CDBG funds were reviewed by the
Administration and by the Community Development Advisory Committee (CDAC). Presentations were also made to CDAC by all applicants
for CDBG funding. The proposals for CDBG funding were ranked according to their impact on the Consolidated Plan, project description,
specific goals, budget analysis, and leveraging of funds. After review and deliberations by the Administration and CDAC, the resulting
recommendation to fund thirteen (13) activities with the CDBG funds was incorporated into the proposed One -Year Action Plan, which is due
to HUD in August. The sole response to the RFP for affordable housing funds was from Miami Beach Community Development Corporation
( MBCDC). MBCDC proposes to utilize available HOME project funds to fill a funding gap in the London House. II project, located at 1975
Washington Avenue; and proposes to utilize available SHIP funds for home- buying activities as per the SHIP rules. The City's Loan Review
Committee was informed that a sole proposal was received for affordable housing funds. The City is also required to set -aside a minimum of
15% of its HOME funds allocation for a qualified Community Housing Development Organization (CHDO), and a minimum of five (5 %)
percent of its HOME funds to the CHDO for administrative funding.
In accordance with HUD's Citizen Participation Process requirement, the proposed One -Year Action Plan for the allocation and use of CDBG
and HOME funds was advertised and posted on the City's website for a 30 day public comment period from June 18 through July 17, 2012.
Furthermore, after being duly advertised, a meeting to collect public input was held on June 27, 2012. A representative of Sunflower Society
attended the public meeting and expressed dissatisfaction with the CDBG public service recommendations, which did not include funding for
Sunflower Society. No further public comments have been received.
Advisory Committee Recommendation:
The Community Development Advisory Committee (CDAC) met as follows:
• May 17, 2012 - Applicants for CDBG funding made oral presentations to CDAC;
• May 23, 2012 - CDAC reviewed proposals and made recommendations for FY 2012 -2013 One -Year Action Plan;
• May 31, 2012 - CDAC made final recommendations for allocations.
Additionally, a Public Meeting was held on June 27, 2012 to obtain input and comments from citizens. A draft of the Action Plan was made
available for a 30-day comment period, as required by HUD, from June 18, 2012 through July 17, 2012.
Financial Information:
Source of Funds: Amount Account
1 $909,737 CDBG Allocation FY 2012 -2013 (136)
2. $158,338 CDBG Prior Year Administration Funds (132- 1931;133 -1931; 134 -1931)
3 $491,136 HOME Allocation FY 2012 -2013 (180)
4 $266,646 HOME Prior Year Administration Funds (151 -5222, 5223, 5224)
5 $42,524 SHIP FY 2011 -2012 (152 -5721)
OBPI Total $1,868,381
Financial Impact Summary: Federal CDBG and HOME funding, as well' as State SHIP funds, will be allocated to the City of Miami Beach
and the City will allocate the FY 2012 -2013 entitlements to projects and sub-recipients.
City Clerk's Office Legislative Tracking:
Anna Parekh
Sign -Offs:
Department Director Assi t Ci M na er Manager.
AP Iff MAS -1 / KGB
V
MIAMBEACH AGENDA ITEM / DATE � Z.
m► MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager a
DATE: July 18, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE -YEAR ACTION PLAN FOR
FEDERAL FUNDS FOR FISCAL YEAR 2012/2013, WHICH INCLUDES THE
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(CDBG), THE HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME), AND
THE FISCAL YEAR 2011/2012 STATE HOUSING INITIATIVES PARTNERSHIP
(SHIP) PROGRAM; AUTHORIZING THE CITY MANAGER TO MAKE MINOR NON -
SUBSTANTIVE CHANGES TO THE ONE -YEAR ACTION PLAN OR RESULTING
AGREEMENTS BEFORE EXECUTION (WHICH MAY BE IDENTIFIED DURING THE
FINALIZATION AND /OR REVIEW PROCESS, AND WHICH DO NOT AFFECT THE
PURPOSE, SCOPE, APPROVED BUDGET AND /OR INTENT OF THE PLAN);
AUTHORIZING THE CITY MANAGER TO EXTEND THE EXPIRATION DATES OF
SAID AGREEMENTS WHEN NECESSARY; AUTHORIZING THE CITY MANAGER
TO EXECUTE ALL APPLICABLE DOCUMENTS AND SUBMIT THE ONE -YEAR
ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AGREEMENTS FOR SUB - RECIPIENTS OF CDBG, HOME AND SHIP
FUNDS; AND AUTHORIZING THE APPROPRIATION OF ALL FEDERAL AND
STATE FUNDS WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City of Miami Beach is a HUD - designated entitlement city, as determined by the decennial
census information on population growth lag, age of housing stock, and poverty. The City of
Miami Beach has been a CDBG entitlement city since 1975. The HOME Program, also funded
by HUD, was started in 1992 to provide a grant specifically for. affordable housing. HUD
allocates these funds "to strengthen public /private partnerships and to expand the supply of
decent, safe, sanitary, and affordable housing with primary attention to rental housing, for very
low- income families."
As an entitlement city, the City of Miami Beach automatically qualifies for an annual allocation of
federal funding under HUD's grant programs. HUD requires participating jurisdictions to submit
an annual One -Year Action Plan which describes how the city will utilize funding and resources
to address priority needs identified in the Consolidated Plan. The One -Year Action Plan is one
component of the Five -Year Consolidated Plan that is filed by the City with HUD. The One -Year
Action Plan follows the strategies that have been included in the 2008 -2012 Five -Year
Consolidated Plan. CDBG funds have been primarily used to provide vital public services,
housing activities, code enforcement, and improvements to public facilities, such as youth
Commission Memorandum — FY 2012/2013 Action Plan
July 18, 2012
Page 2 of 7
centers and senior centers, while HOME and SHIP funds have been used for affordable rental
housing activities and first time homeownership opportunities.
The State Housing Initiatives Partnership (SHIP) Program, administered through the Florida
Housing Finance Corporation (FHFC), was established by the 1992 William E. Sadowski
Affordable Housing Act to stimulate the production of housing statewide. Annually, FHFC
allocates SHIP Program funds among participating jurisdictions on a formula basis. The City
has participated in the SHIP Program since FY1995 -1996. The City had historically received
approximately $500,000 a year in SHIP funds, of which 90% had been allocated to provide
program - eligible activities to income - eligible persons. However, in recent years the State has
reallocated the SHIP Trust funds to other uses in the State's General Fund. As a result, funding
for FY2009 -2010, FY2010 -2011, and FY2011 -2012 was reduced to $43,691, $0, and $42,524,
respectively. The use of the SHIP funding is outlined and governed by the City's Local Housing
Assistance Plan.
Staff conferred with HUD representatives to request permission to utilize any prior year unspent
administrative funds from CDBG and HOME to re- allocate for project costs. After receiving
HUD's approval, the Administration included those funds in the RFP process to be allocated for
capital projects (affordable housing).
The HUD HOME rules require that entitlement communities must reserve a minimum of 15% of
its annual allocation for activities undertaken by qualified Community Housing Development
Organizations. A Community Housing Development Organization (CHDO) is a private nonprofit,
community -based service organization that has obtained or intends to obtain staff with the
capacity to develop affordable housing for the community it serves. A CHDO must meet certain
requirements pertaining to its legal status, organizational structure, capacity and experience.
The only certified CHDO in Miami Beach is the Miami Beach Community Development
Corporation (MBCDC).
This fiscal year, the total available funds for distribution are as follows:
Community Development Block Grant
FY12 -13 Entitlement estimated by HUD .......... ............................... ......................$909,737
Less administrative allowance (20 %) .............. - $181,947
Less repayment for Section 108 loan ............... - $210,000
Less set -aside for CDBG Code Enforcement - $ 90,000
Net FY 12/13 funds available for distribution ... ............................... .......................$427,790
Prior year unspent CDBG Administration ........ ............................... ......................$158,338
Total available for allocation ....................... ............................... .....................$586,128
HOME
FY 12 -13 Entitlement estimated by HUD ......... ............................... ......................$491,136
Less administrative allowance (10 %) ................- $49,114
Less minimum 15% CHDO project set - aside...... - $73,670
Less minimum 5% CHDO admin. set - aside........ - $24,557
Net FY 12 /13funds available for distribution .... ............................... ......:................$343,795
Prior year unspent HOME Administration ............................. .......................... ...... $266,646
Total available for allocation ..................... ............................... .......................$610,441
Commission Memorandum — FY 2012/201,3 Action Plan
July 18, 2012
Page 3 of 7
SHIP
FY 11 -12 Entitlement estimated by State ....... ............................... ........................$42,524
Less administrative allowance (10 %) .....................- $4,252
Net funds available for allocation .............. ............................... ........................$38,272
In light of the 46% reduction in the federal FY 2013 CDBG entitlement, the 62% reduction in the
federal FY 2013 HOME entitlement, and the limited State affordable housing funding, the
Administration explored ways to most effectively advertise and award available funding for the
intended purposes. In addition to conducting the traditional Request for Proposal (RFP)
process for CDBG funding, this year, the City also issued an RFP for affordable housing
entitlements from HOME and SHIP.
Prior to issuing the CDBG RFP, the Administration conferred with the Community Development
Advisory Committee (CDAC) to explore strategies to most efficiently award CDBG funding for
public service activities, funding for which is subject to a 15% cap of the total CDBG allocation
to the City. The City has traditionally funded public service activities for several elderly
programs, several meals programs, and several child care programs. In an effort to either
consolidate or otherwise most effectively utilize the funding, CDAC voted to limit each public
service applicant to seek funding for only one activity. The CDAC recommendation was
incorporated into the RFP for CDBG funds.
On April 2, 2012, the Administration issued the two RFPs with a submission deadline of May 1,
2012; one RFP included the available CDBG funds; the other included affordable housing funds
from HOME and SHIP.
ANALYSIS
CDBG Funds
The available CDBG allocation is $586,128, which includes an additional $158,338 of
recaptured prior year CDBG administration funds. Eighteen (18) written proposals for CDBG
funds in the aggregate amount of $1,637,913 were timely received and reviewed by the
Administration and CDAC, and ranked according to their impact on the Consolidated Plan;
project description; specific goals; budget analysis; and leveraging of funds. The following
factors were taken into consideration when determining funding awards: 1) the level of impact
according to the Consolidated Plan; 2) project description of activities; 3) attainment of
performance measures and program outcomes; 4) organizational capacity and experience; 5)
budget analysis; and 6) the organization's ability to leverage additional non -CDBG sources of
funding for project activities. All agencies that submitted responsive proposals were asked to
make project presentations before the CDAC and City staff. The presentations were followed by
a question and answer session which allowed the CDAC members and City staff the opportunity
to learn additional information about the agencies and their respective programs. All of this
information was utilized to rank and make appropriate funding recommendations, which form
the basis of the Action Plan. The resulting recommendations have been incorporated in the
draft One -Year Action Plan for FY 2012 -2013 and are summarized in the attached Exhibit 1.
A description of the programs and the proposed allocations is provided in Exhibit 1. As in
previous years, given the limited amount of CDBG resources available (capped by federal
regulations), the CDAC and the Administration had to make difficult decisions regarding funding
recommendations for a number of organizations and projects. Consensus recommendations
were reached and are consistent with the priority needs areas as identified by the Commission,
the community, and the Consolidated Plan. The main priorities include those activities
Commission Memorandum — FY 2012/2013 Action Plan
July 18, 2012
Page 4 of 7
addressing and serving elderly, youth, health services including persons with AIDS,
homelessness, affordable housing, and public facilities. More specific information is provided
below.
Public Service Activities
A maximum of fifteen percent (15 %) of the entitlement allocation may be awarded to public
service activities. Public service activities include meals programs, after school programs, etc.,
for income - eligible participants. A total of $136,461 was available for public service funding.
Eleven (11) applications were received for a total of $380,516 in requests. The following seven
(7) subrecipients, providing a total of seven activities, are being recommended for Public
Service funding:
• Boys & Girls Clubs of Miami ............... ............................... ........................$20,000
• Food for Life Network ....................... ............................... ........................$15,000
• Jewish Community Services of S. Florida ..................... ............................... $26,461
• Little Havana Activities & Nutrition Centers ............:............... .......................$30,000
• Miami Beach Community Development Corporation ............... ........................$20,000
• RAIN Parents, Inc ............................ ............................... ........................$15,000
• UNIDAD of Miami Beach ........................................... ............................... $10,000
Total Public Service Allocations .......... ............................... .......................$136,461
Capital /Community Development
CDBG funding was also requested for activities that include the rehabilitation of affordable
housing buildings and other eligible capital improvements. $449,667 was available for other
CDBG eligible capital activities. A total of seven (7) applications were received for $775,450 in
requests. Seven (7) projects were recommended for funding. They include:
• Douglas Gardens CMHC — Mayfair House Apartments Improvements ...............$20,000
• HACMB — Boiler Replacement ............ ............................... ........................$75,000
• HACMB — Shower Conversion at Rebecca Towers ................ ........................$25,000
• JCS— Miami Beach Senior Center Capital Improvement .......... ........................$50,000
• MBCDC London House Apartments Phase II ....................... .......................$158,338
• MBCDC — Multifamily Housing Program .............................. .......................$100,000
• UNIDAD of Miami Beach, Inc. — Coral Rock House Improvements .................... $21,329
Total CDBG Capital Allocations ............. ............................... .......................$449,667
Other
The balance of the available FY12/13 CDBG allocation is used as follows: a portion of the
CDBG allocation is used to repay an existing Section 108 loan, and a portion is being set aside
to fund code compliance services; and, in order to effectively implement and monitor the CDBG
program, $181,947 (20% of the entitlement as allowed by HUD) was allocated for administrative
and operational expenses.
HOME
The Administration issued a Combined HOME and SHIP RFP on April 2, 2012 with a
submission deadline of May 1, 2012. This RFP made available $343,795 in HOME FY 2012-
2013 allocations, plus $266,646 in prior years' re- programmed administrative funds, which HUD
authorized for project costs, bringing the total of non -CHDO available HOME funds to $610,441.
Commission Memorandum — FY 2012/2013 Action Plan
July 18, 2012
Page 5 of 7
The usual method of notification of 'the availability of an RFP is to advertise in a local
newspaper, however, in an effort to reach as many interested parties as possible, in addition to
advertising in the newspaper, staff also contacted the South Florida Community, Development
Coalition requesting distribution of the notice of RFP for affordable housing, funds to its
membership. Additionally, staff contacted organizations that had previously expressed interest
in upcoming RFPs and affordable housing funds. To ensure that any RFP requirements could
be clarified and any questions relating to the completion and submission of an application could
be addressed, a mandatory pre- submission meeting was held on April 12, 2012.
Representatives of four organizations interested in affordable housing funding attended the pre -
submission conference. Those organizations were: Equal Housing Fund of Florida Corp.;
UNIDAD of Miami Beach; the Housing Authority of the City of Miami Beach, and Miami Beach
Community Development Corporation. However, at the close of the RFP submission period,
only Miami Beach Community Development Corporation submitted a proposal requesting
HOME and SHIP funds.
MBCDC requested funding for its 18 -unit London House II affordable rental housing project
located at 1975 Washington Avenue, which, at the time of application, had a $13 million funding
gap in its $3.2 million development budget. At the time of the writing of this memorandum, there
was a sole applicant for the HOME $610,441 funding. Furthermore, HUD approved the
utilization of previous year unexpended CDBG administrative funding in the amount of $158,338
for eligible projects. Additionally, MBCDC is the only CHDO in Miami Beach therefore making it
eligible to receive a minimum required project set -aside of 15% of annual HOME funds (which is
$73,670 for FY12/13). Therefore, the Administration is proposing to allocate all of the available
HOME funds, plus the available CDBG funds, plus the required CHDO set -aside to MBCDC to
fill the funding gap in the London House II project. With the total HOME and CDBG funding
available of $842,449, the project's funding gap is now $1,099,245, which MBCDC has advised
will be covered by commercial bank financing.
In formulating the recommendation for funding to MBCDC's London House II project, it was
taken into consideration that MBCDC continues to leverage additional funding for its HOME -
assisted projects, utilizing a variety of funding sources from federal, state and local resources
(HUD, Florida Housing Finance Corporation, State Apartment Incentive Loan Program,
Predevelopment Loan Program, the Housing Credit Program, Miami -Dade County Surtax
Funds, Miami -Dade County HOME funds, Miami -Dade County General Obligation Bond funds,
etc.). Also, all projects that receive City of Miami Beach HOME funding must 'go through a
subsidy layering review to ensure that all costs are necessary and reasonable, and to evaluate
the compatibility of different program requirements, eligible costs, and analyze the development
process, including review of the development budget, the sources and uses statement, and the
operating pro forma to determine long -term project viability.
Furthermore, the Administration engaged First Housing Development Corporation of Florida, an
organization that has 30 years of experience in evaluating, reviewing, and servicing affordable
multi- family properties for state and local housing authorities, to conduct a Physical Needs
Assessment of the London House Phase II. The report, which included a structural study of the
building to confirm structural integrity for safety and liability purposes and an analysis to ensure
that project costs and needs are compatible, determined that, while no evidence of structural
abnormalities were encountered, the interior of the building should be gutted and fully
renovated. The report stated that the overall curbside appearance of the property is fair but
could easily be improved with renovations and that it would be more prudent- to provide a
complete renovation than to try and address individual areas, systems and components.
Having said that, the cost of immediate necessary repairs to bring the property to operational
facility status, addressing life safety and code violations was estimated to be $1,358,850. The
Commission Memorandum — FY 2012/2013 Action Plan
July 18, 2012
Page 6 of 7
report stated that this amount will not include many improvements and upgrades beyond what is
required to bring it back to this status. It is relevant to note that the consultant's estimate for the
necessary repairs did not factor the City of Miami Beach plans review process and permitting
requirements, or the fact that the property is in a historic district. These factors will potentially
increase the project costs.
Finally, in addition to obtaining a Physical Needs Assessment report from First Housing
Development Corporation of Florida, the Administration also obtained a Structural Report by
Eastern Engineering Group, a local engineering firm. The evaluation determined that the
property is structurally safe for residential continued use. However, the engineer recommended
that the certain measures be adopted, including replacing all wood planks,- all concrete spalls
and cracks, and that they repair and restore all exposed rebars.
Other
As mentioned above, the City is required to set -aside a minimum of 15% of its HOME funds for
a qualified Community Housing. Development Organization (CHDO), but is allowed to set -aside
more, to. be utilized in projects that produce affordable housing units. Additionally, the City is
allowed to set -aside up to five (5 %) percent of its HOME fund allocation to assist with the
operating expenses of a qualified CHDO. The City's only certified CHDO is Miami Beach
Community Development Corporation (MBCDC). Historically, the annual HOME set -aside funds
(which included not only the minimum requirement, but all available project funds) were
reserved for the City's CHDO for eligible project activities such as acquisition and rehabilitation
of multi -unit residential properties for low and moderate- income persons, families and seniors;
and to also provide administrative /operating expense assistance for the CHDO. The City has
24 months from the last day of the month in which US HUD signs the City's HOME Agreement
transmittal letter to identify projects it plans to work with, and to reserve monies for those
specific projects. MBCDC will also receive the required CHDO set -aside allocation of $73,670
for project construction and is also permitted to receive a set aside for operating expenses
($24,557).
For FY2012 -2013, $49,114 of HOME funds (10% of entitlement funds as allowed by HUD) is
being allocated to Housing and Community Development Staff for administration and required
Fair Housing activities.
To ensure a thorough and fair evaluation of the proposals received, staff convened a meeting of
the Loan Review Committee (LRC) on April 5, 2012 to discuss its participation in the evaluation
process of proposals for affordable housing funds. The RFP process was discussed, and it was
agreed that if multiple applications were received that they would be presented to the LRC for its
review, evaluation, and recommendation. Since only one proposal was received for the HOME
and SHIP funds and was deemed responsive by the Administration, the LRC was not
reconvened for deliberation.
SHIP Funds
The SHIP allocation for FY 2011 -2012 is $42,524. The State has not allocated SHIP funds for
FY 2012 -2013 as of July 1, 2012, which is the beginning of the State fiscal year. The SHIP
program follows the strategies that are outlined in the Local Housing Assistance Plan and the
funds are primarily used for income- eligible first -time homeownership opportunities, such as
down payment assistance and home rehabilitation, but may also be utilized for income eligible,
owner- occupied housing rehabilitation. After deducting the City's allowable administrative
expenses of ten (10 %) percent, the available $38,272 was included in the previously described
Commission Memorandum — FY 2012/2013 Action Plan
July 18, 2012
Page 7 of 7
Combined RFP issued on April 2, 2012, and subject to the same submission deadline and
mandatory pre- submission meeting. At the close, the only submission for these funds was
received from MBCDC for its existing Homebuyer Assistance Program to assist eligible
individuals /families acquire and /or repair existing homes. MBCDC also leverages funding from
Miami -Dade County, MMAP, and bank loans for its home - buying activities and programs.
PUBLIC COMMENTS
As required by HUD, a draft of the One -Year Action Plan was made available to the public for a
30 -day comment period commencing on June 18, 2012, and ending July 17, 2012. Additionally,
a public meeting to hear public comments was held on June 27, 2012. A representative of one
organization, Sunflower Society, attended the public meeting and expressed disappointment
that its application for public service funding was rejected.
CONCLUSION
Most of the activities described in the One -Year Action Plan will take place in City- designated
community development target areas, which contain census tract/block groups that have greater
than 51% of households with incomes at or below 80% of the median income and continue to
be a priority for allocation of CDBG resources.
As in previous years, the City received funding requests that exceeded our entitlement
allocations. Recommendations on allocations are based on staff review and analysis, as well as
the review and input of CDAC.
The Administration recommends that the Mayor and City Commission approve the attached
resolution adopting the One -Year Action Plan for FY 2012 -2013 in substantially the attached
form, to allow the City to draw down entitlement funds to assist income eligible persons with
services and housing, and approve the allocation of the FY 2011 -12 SHIP funds to the sole
bidder for the home - buying program.
KGB /MAS /AP /BG
T:WGENDA\2012 \7 -18 -12 \HUD FY 2012 -13 Action Plan Memo.docx
EXHIBIT 1
CITY OF MIAMI BEACH
ONE-YEAR ACTION PLAN FOR FEDERAL CDBG FUNDS — FISCAL YEAR 2012/2013
SUMMARY OF ACTIVITIES
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) $909,737 OF FY 2012/2013 FUNDS AND
$158,338 OF FY.2010 -2011 RECAPTURED ADMINISTRATION FUNDS TOTALING $1,068,075
Public Service Activities
Boys and Girls Clubs of Miami - Miami Beach Juvenile Program - $20,000 - To provide a free, high-
quality, after-school academic improvement program, athletics, recreational activities, and 8 -week
summer program for approximately 300 youth ranging in ages from 5 to 16.
Food for Life Network, Inc. — Home Delivered Meals /Groceries for Persons with HIVIAIDS $15,000
- To provide weekly, home - delivered prepared meals and home - delivered groceries to approximately 20
income- eligible homebound persons with HIV /AIDS in Miami Beach.
Jewish Community Services — Case Management Services - $26,461 - To provide employment
assistance to promote client and family self- sufficiency for approximately 48 low to moderate- income,
situational and economically homeless individuals, homeless persons in families with children, and those
in danger of becoming homeless. Homeless individuals only are also provided with job_ training,
necessary work equipment, work clothes and transportation tokens.
To provide professional support to an adult day care program servicing to' frail elderly in a structured
supportive setting with daily activities, nutritionally balanced meals and therapies that provide or prolong
the need for institutionalization.
To partially fund a social worker for a home delivered meals and shopping services program servicing
approximately_ 125 low to moderate income frail elders residing in the City of Miami Beach. The social
worker will visit approximately 125 elderly clients throughout the year; in addition the program also
provides shopping services to 25 elders unable to shop for themselves.
Little Havana Activities and Nutrition Centers of Dade County, Inc. - Rainbow Intergenerational
Child Care - $30,000 - To provide an affordable child development program to 30 pre - schoolers of very
low- income working parents. Employ Miami Beach seniors as teachers and allow approximately 100
parents to be employed
Miami Beach CDC — Housing Based Public Service Coordination - $20,000 - To fund a coordinator
that brings together existing program services including referral services to address, the needs of
approximately 220 low and moderate income elderly and special needs tenants. .
R.A.I.N. Parents, Inc. - Family Services - $15,000 - To provide vouchers for emergency food, and child
care scholarships, for approximately 75 low to moderate - income individuals and families with children
residing in Miami Beach who have received eviction notices or who are already homeless, with peer
counseling for assisting parents in making positive life changes towards self- sufficiency.
UNIDAD of Miami Beach, Inc. - Project Link - $10,000 - To provide information and referral services,
employment activities and bilingual assistance to approximately 5000 income - eligible Miami Beach
residents at the Miami Beach Hispanic Community Center in the North Beach area and the Career Center
located in the South Beach area.
Housing and Capital Improvements
Douglas Gardens CMHC — Mayfair House Improvements - $20,000 (Housing) — Rehabilitation of the
Mayfair House.
HACMB — Boiler Replacement - $75,000 — To replace the Boiler at Rebecca Towers.
HACMB - Shower Conversion at Rebecca Towers - $25,000 — To convert showers at Rebecca Towers
to make them accessible for frail elders.
Jewish Community Services of S. Florida — Miami Beach Sr. Ctr. Capital Improvement - $50,000
To improve the Senior Adult Day Care Center.
Miami Beach CDC- Rehabilitation of the London House, Apartments Phase II - $158,338 —
Rehabilitation of 16 multifamily rental units.
Miami Beach Community Development Corporation - Multi - Family Housing Program - $100,000
(Housing) - Service delivery and project management costs to provide affordable rental housing units for
low to moderate income households. Currently there are seven projects being rehabilitated an additional
project two projects that are in the pre- development phase.
UNIDAD of Miami Beach, Inc. — Coral Rock House Improvements — $21,329 - Improvements to the
Coral Rock House which provides public services to the North Beach Target Area.
Other
(SET ASIDE) City of Miami Beach Office of Real Estate, Housing and Community Development -
Planned Repayment of Section 108 Principal - $210,000 - To repay the principal balance of a HUD
Section 108 loan in the amount of $4,000,000. The loan was acquired to implement a comprehensive
streetscape improvement program in the North Beach area, including Normandy Isle; and to complete
construction of the North Shore Youth Center as part of a neighborhood revitalization strategy for North
Beach.
(SET ASIDE) City of Miami Beach Real Estate, Housing, and Community Development - CDBG
Administration - $181,947 - To continue to provide the. necessary funding to manage, oversee,
coordinate, monitor, audit and evaluate the CDBG program and sub - recipients in accordance with federal
regulations. Funding includes activities to ensure compliance with federal Fair Housing /EEO
requirements, environmental review, fiscal management, citizen participation, public information and
planning and management activities. This line item includes $5,000 set -aside for Housing Opportunities
Project for Excellence, Inc. (H.O.P.E., Inc.) for Fair Housing Education Program, which is matched by
an equal amount of HOME funds
(SET ASIDE) City of Miami .Beach Code Compliance Division — Code Enforcement North Beach —
$90,000 - To provide 2 full -time Code Compliance Officers to assist in the implementation of the North
Beach Economic Development Strategic Plan and the North Beach Neighborhood Revitalization Strategy.
EXHIBIT 2
CITY OF MIAMI BEACH
ONE -YEAR ACTION PLAN FOR FEDERAL HOME FUNDS — FISCAL YEAR 2012/2013
SUMMARY OF ACTIVITIES
HOME INVESTMENT PARTNERSHIPS PROGRAM $491,136 OF FY 2012/2013 FUNDS PLUS
$266,646 OF RECAPTURED PRIOR YEAR ADMINISTRATION FUNDS TOTALING $757,782
• City of Miami Beach Office of Real Estate, Housing, and Community Development —
Administration - $49,114
For management, oversight, coordination, monitoring, evaluation, staff and overhead, public
information, fair housing education activities, indirect costs and planning activities. This line item
includes a $5,000 set -aside for Housing Opportunities Project for Excellence, Inc. (H.O.P.E.) for a
Fair Housing Education Program, which is matched by an equal amount of CDBG funds.
• MBCDC — London House 11 - $343,795 of FY 2012 -2013 funds and $266,646 of recaptured
Administration funds.
Rehabilitation.of 18 multifamily rental units.
• Community Housing Development Organization (CHDO) Project Set -aside — MBCDC
$73,670
For acquisition and /or rehabilitation of multi -unit residential housing and to provide affordable
rental and /or homeownership opportunities. The following 18 unit affordable rental housing
project has been identified:
The London House Apartments Phase II
• Community Housing Development Organization (CHDO) Operating Expenses (5 %) —
MBCDC $24,557 For salaries,. wages, and other employment compensation and benefits; rent,
utilities, employee education, travel, training, communication costs, taxes, insurance, equipment,
materials, and supplies.
STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM $42,524 OF FY 2011/12 FUNDS
• City of Miami Beach Office of Real Estate, Housing, and Community - Development —
Administration - $4,252 - For management, oversight, coordination, monitoring, and program..
evaluation.
• Miami Beach CDC — Homebuyer Assistance and Housing Rehabilitation - $38,272 —
Homebuyer assistance and housing rehabilitation.
i;
E A
i F�;._...»»�...,�»......: `, , a\ ,,.. _rte •.,• y\
Prepared by:
City of Miami Beach Office of Real Estate,
Housing and Community Development
Approved by the Commission on 7/18/12
Table of Contents
ExecutiveSummary.......... ........ ............ ................... 1
Managingthe Process .............................. ................. ............................... 14
CitizenParticipation ............................. .................... ............................... 15
InstitutionalStructure ................................................. ............................... 17
Monitoring................. .. ............................... ........... ............................... 17
Lead -based Paint ......................................................... ............................... 18
SpecificHousing Objectives ......................................... ............................... 19
Needsof Public Housing .............. ............................... ............................ 22
Barriersto Affordable Housing ....................... :..................... ...................... 22
HOME/ American Dream Down payment Initiative (ADDI) ......................... 23
Specific Homeless Prevention Elements ...................... ............................... 25
DischargeCoordination ................................................ ............................... 28
Emergency Shelter Grants (ESG) ................................. ............................... 28
CommunityDevelopment ........................ :.................................................. 28
North Beach Revitalization ................:......................... ............................... 29
Anti - Poverty Strategy .............................................:.... ............................:.. 33
Non- homeless Special Needs (91.220 (c) and (e)) ....... ...... ......................... 34
Obstacles ...................:
Housing Opportunities for People with AIDS ............... ............................... 37
Specific HOPWA Objectives ......................................... ............................... 38
Exhibits
Exhibit A: SF 424 Application for Funding
Exhibit B: Certifications
Exhibit C: Public Notices /Comments
Exhibit D: Needs Worksheet
Exhibit E: Summary of Specific Objectives
Exhibit F: Annual Housing Completion Goals
Exhibit G:.2012 -13 Project Worksheets
Exhibit H: Resolution Approving Action Plan
C IA i o
Fifth Pro 9
ram Year
�, Action Plan
The CPMP Annual Action Plan includes the SF 424 and Narrative Responses to
Action Plan questions that CDBG, HOME, HOPWA, and.ESG grantees must
respond to each year in order to be compliant with the Consolidated Planning
Regulations. The Executive Summary narratives .are optional.
Narrati Responses
\�\��
Executive Summary s\
The Executive Summary;rs- requrred Include -the obtectiues and outcomes
t
itlentrfiedin�the plar% and an eV alraatior of past performance
H
.......
Program Year 5 Action Plan Executive Summary:
Community Profile
The City of Miami Beach was founded in 1913 and originally incorporated in 1915
as Ocean Beach. The name was changed to Miami Beach in 1917. Since its
founding, the City has undergone many demographic changes and an economic
resurgence in the 1980s and 1990s in the Art Deco /South Beach area. These
changes have generated new housing and community development needs and
priorities in the community. The City of Miami Beach is rich with history and
diversity as documented, by the buildings, photos and monuments that tell its
story.
The City is approximately 7.1 square miles and in 2010 had a population of
87,779 persons according to the U.S. Census. There are 46,801 (54 %) low and
moderate income persons. There are 67,499 housing units, 47,168 of which are
occupied. The City has seven miles of Beach, 3 golf courses, 20 parks and a
host of arts and cultural venues, restaurants and entertainment.
The City of Miami Beach is consists of three neighborhoods: North Beach, Middle
Beach and South Beach. The areas with low to moderate - income concentrations
are in North Beach and South Beach. These areas generally overlap with the
areas of minority concentration. Because North Beach was not experiencing the
economic revitalization that was being experienced In other parts of the City in
City of Miami Beach 2012 -2013 Action Plan 1
the 1990s, the City developed and adopted a Neighborhood Revitalization
Strategy (NRS) in 2001 that focused on that area. The NRS was approved by
HUD, and a redevelopment plan was also approved for the area.
North Beach is the northernmost section of Miami Beach and encompasses the
area of 63rd Street north to 87th Street and Biscayne Bay east to the Atlantic
Ocean. According to the City's NRS, the North Beach area is culturally diverse
and predominantly poor with a few pockets of affluence. Most of the residents
live in multi -unit rental housing. In recent years, the regional housing boom led to
a surge in residential activity in the North Beach area. There is continued focus
on revitalizing the North Beach area in the 2008 -2012 Consolidated Plan.
Grantee Overview
The City of Miami Beach is an entitlement recipient of federal funds. It receives
an annual allocation of funds from the Community Development Block Grant
(CDBG) program and the Home Investment Partnerships (HOME) program. The
City of Miami Beach has been a recipient of funds from Florida's State Housing
Initiative Partnership (SHIP) program. For FY 2009 -2010 funds from the SHIP
program were drastically reduced to $43,691, there was no SHIP allocation in
2010111, and the City will receive $42,524 for FY 2011 -2012. The City is entitled
to these funds . because its population, housing, and /or demographic
characteristics meet the formula funding requirements.
The City of Miami Beach, like other entitlement communities, develops its own
programs and funding priorities. However, it is recognized that maximum feasible
priority must be given to activities which 1) benefit low and moderate income
persons and households 2) aid in the prevention or elimination of slums and
blight, or 3) meet other community development needs having a particular
urgency because existing conditions pose a serious and immediate threat to the
health or welfare of the community. Urgent needs must have no other financial
resources available to meet such needs.
Past Performance
Federal and State resources have aided the City of Miami Beach in funding and
achieving high priority housing and community development goals and objectives
that were identified in its 2003 -2007 Consolidated Plan and its HUD approved
2001 Neighborhood Revitalization Strategy. Some of the accomplishments
completed under the City of Miami Beach's 2003 -2007 Consolidated Plan were
public services, rehabilitation and preservation of owner - occupied housing units,
acquisition programs, multi - family rehabilitation for new rental opportunities,
homeownership assistance, and economic development initiatives for small
business. All of these activities were targeted to low to moderate income persons
and areas within the City.
2
City of Miami Beach 2012 -2013 Action Plan
The City has invested in the public infrastructure of its low to moderate - income
neighborhoods to spur private investment. The City has also awarded federal
funds to support the activities of the local Community Housing Development
Organization.
The FY 2012 -2013 Action Plan describes specific activities that will be funded
through the City's grant programs.
3
City of Miami Beach 2012 -2013 Action Plan
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General Questions
1 Describe thegeographrc areas of the jurisdiction (including areas oflow.
J
ncome families and /or racial /minority. concentration) in which assistance will,.
Abe directed'dunng the next year Where appropriate the jurisdiction should
estimate the''percentageof funds the jurtsd�ction plans to dedicate "to target
areas
� s r
2 Describe thebasis for allocating investments geographically within the
w_ e
�urisdict�on (or within the EMSA for HOPWA) (91 215(a) (1)) during'the
year and the rationale for assigning the priorities
DI
3. Describe actions that will take' place during the,next year to address obstacles
to meeting underservedneeds
.:
IT
Me
4 Identify the federal state, and local resources: expected to be made available
to address the needs identified in ttieplan Federal resources should ; include
Section 8,f unds;made availableto the jurisdiction, Low-4 hcorhe Housing Tax
Credits, and competitive; McKinney -Vento Homeless Assistance Act fund "s
expected ,to °be` available to address priority needs and specific ctIues
identified`imthe strategic plan.
Program Year 5 Action Plan General Questions response:
Geographic Areas
The North Beach and South Beach .neighborhoods contain the highest
concentration of low and moderate - income persons in the City. All area -wide
benefit activities the City will undertake during the 2008 -12 Consolidated Plan
period will take place in designated community development target areas. These
target areas contain Census tract/block groups that display evidence'of greater
than 51 % of households with incomes at or below 80% of the median income
and continue to be a priority for allocation of resources.
Public service activities are generally available on a citywide basis and are
available to the populations that need the services the most. There is a citywide
benefit to these types of activities.
Addressing Obstacles
The City will seek opportunities to secure additional funds' and leverage
resources to make more funds available to meet the underserved needs.
City of Miami Beach 2012 -2013 Action Plan 6
Figure: The City of Miami Beach Census Tracts
"�
R
-
\
60.00 % - 7999
clzi t
51-00%- 59.99%
�( R
a+ �
S~ r c
��� �. 5
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�°
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60.00% - 79.99%
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_ ¢.s 1.00 a- 9.99'° °.
IMEMIMSEMEM
60.00% - 79.99
2
F 5tt l- '60.00%- 79.99% '
7
City of Miami Beach 2012 -2013 Action Plan
The following resources are anticipated to be available to the City of Miami
Beach in FY 2012 -2013 to undertake Housing and Community Development
activities
CDBG BUDGET FOR FY 2012 -2013
CDBG Sources
CDBG Allocation for FY 2012 -2013 909,737
CDBG Prior Year Administration 158,338
Total CDBG Funds 1,068,075
CDBG Allocations by Category
Public Services 136,461
Code Enforcement 90,000
Housing 378,338
Public Facilities 71,329
Repayment of Section 108 Loan 210,000
Program Administration 181,947
Total Allocations by Category 1,068,075
HOME BUDGET FOR FY 2012 -2013
HOME Sources of Funds
HOME Allocation 491,136
HOME Prior Year Administration 266,646
Total HOME Funds 757,782
HOME Allocations by Category
Multifamily Rehabilitation 343,795
MB CDC HOME Project (CHDO Set - Aside) 73,670
CHDO Operating 24,557
Program Administration 49,114
Multifamily Rehabilitation (Prior Year Administration 266,646'
Total HOME Allocations by Category 757,782
TOTAL FEDERAL AND STATE RESOURCES
CDBG 1,068,075
HOME 757,782
SHIP 42,524
Total 1,868,381
8
City of Miami Beach 2012 -2013 Action Plan
OTHER RESOURCES
The City will leverage these resources with those available through,, its RDA,
Resort Tax, Supportive Housing, County Surtax, and other Federal, County, and
City resources that may become available.
9
City of Miami Beach 2012 7 2013 Action Plan.
k
Table: 2012 - 201.3 Action Plan Summary Resource Allocation
AGENCY- PROJECT AMOUNT AGENCY- PROJECT AMOUNT
CDBG PROGRAM - $909,737 Estimated Entitlement Plus $158,338 of Reca tured Prior Year Administration Funds Totaling $1,068,075
Housing Activities, Rehabilitation and Preservation Activities, and Public Services
Public Facilities
Boys and Girls Clubs of Miami - Miami Beach Juvenile Program $20,000
Douglas Gardens - Mayfair Hotel Renovation $20,000
Food for Life Network, Inc. - Groceries and Home- Delivered Meals $15,000
Jewish Community Services of S. Florida - Miami Beach Senior Center $50,000 for Persons with HIV /AIDS
Capital Improvement.
Jewish Community Services - Case Management Services $26,461
HACMB- Replacement of the Boiler at Rebecca Towers $75,000
Little Havana Activities and Nutrition Centers of Dade County, Inc. - $30,000
HACMB- Shower Conversion at Rebecca Towers $25,000 Rainbow Intergenerational Child Care
Miami Beach Community Development Corp. - Multi- Family Housing $100,000 Miami Beach Community Development Corp. - Housing Based $20,000
Program Public Service Coordination
UNIDAD -Coral Rock House Improvements $21,329 RAIN Parents, Inc. - Family Services $15,000
UNIDAD of Miami Beach, Inc. - Project Link $10,000
Other Eligible Activities
City of Miami Beach Office of Real Estate, Housing and Community $181,947
Development - CDBG Administration ($5,000 will be used to pay for HOPE,
Inc. - Fair Housing Education &Outreach Initiative)
City of Miami Beach Office of Real Estate, Housing and Community $210,000
Development - Planned Repayment of Section 108 Loan Principal
City of Miami Beach Code Enforcement - North Beach District Code $90,000
Enforcement
Total FY 2012 -2013 CD8G Funds - Non - Public Services $773,276 Total FY 2012 -2013 CDBG Funds - Public Services $136,461
CDBG PROGRAM - $158,338 of Recaptured FY 2010.2011 Administration Funds
MB CDC - London House II $158,338'
HOME PROGRAM - $491,136 Estimated Allocation) Plus $266,646 of Recaptured Prior Year Administration Funds Totaling $757,782
Other Eligible Activities Community Housing Development Organization (CHDO)
City of Miami Beach Office of Real Estate, Housing and Community $49,114 Miami Beach Community Development Corp.- London House PH 11 $343,795
Development - HOME Program Administration ($5,000 will be used to pay Miami Beach Community Development Corp. - CHDO Project Set- $73,670
forHOPE, Inc. - Fair Housing Education & Outreach Initiative) Aside
Miami Beach Community Development Corp. - CHDO Operating $24,557
(5 %)
Total FY 2012 -2013 HOME Funds - Other $49,114 Total FY 2012 -2013 HOME Funds - CHDO $442,022
HOME PROGRAM - $266,646 of FY 2008.2009, FY 2009 -2010, and FY 2010 -2011 Recaptured Administration Funds
MB CDC - London House II $266,646
SHIP - $42,524
City of Miami Beach - Administration $4,252
Miami Beach CDC - Homebuyer /Rehabilitation $38,272
1.0
City of Miami Beach 2012 -2013 Action Plan
CDBG Public Service Activities
Boys and Girls Clubs of Miami - Miami Beach Juvenile Program - ; $20,000 -
To provide a free, high - quality, after- school academic, improvement program,
athletics, recreational activities, and 8 -week summer program for approximately
300 youth ranging in ages from 5 to 16.
Food for Life Network, Inc. — Home Delivered Meals /Groceries for Persons
with HIV /AIDS - $15,000 - To provide weekly, nutritionally balanced home-
delivered frozen meals or groceries to approximately 20 income- eligible
homebound persons living with HIV /AIDS in Miami Beach.
Jewish Community Services — Case Management Services - $26,461 - To
provide employment assistance to promote client and family self- sufficiency for
approximately 48 low to moderate - income, situational and economically
homeless individuals, homeless persons in families with children, and those in
danger of becoming homeless. Homeless individuals only are also provided with
job training, necessary work equipment, work clothes and transportation tokens.
To provide professional support to an adult day care program servicing to' frail
elderly in a structured supportive setting with daily activities, nutritionally
balanced meals and therapies that provide or prolong the need . for
institutionalization.
To partially fund a social worker for a home delivered meals and shopping
services program servicing approximately 125 low, to moderate income frail
elders residing in the City of Miami Beach.. The social worker will visit
approximately 125 elderly clients throughout the year; in addition the program
also provides shopping services to 25 elders unable to shop for themselves.
Little Havana Activities and Nutrition Centers of Dade County, Inc. -
Rainbow Intergenerational Child Care - $30,000 - To provide an affordable
child development program to 30 pre- schoolers of very-low income working
parents. Employ Miami Beach seniors as teachers and allow approximately 100
parents to be employed.
11
City of Miami Beach 2012 -2013 Action Plan
Miami Beach Community Development Corporation — Housing Based
Public Services Coordination $20,000 - To fund a coordinator that brings
together existing program services. including referral services to address the
needs of approximately 220 low and moderate income elderly and special needs
tenants.
R.A.I.N. Parents, Inc. Family Services $15,000 - To provide vouchers for
emergency food, and child care scholarships for approximately 75 low to
moderate- income individuals and families with children residing in Miami Beach
who have received eviction notices or who are already homeless, with peer
counseling for assisting parents in making positive life changes towards self-
sufficiency.
UNIDAD of Miami Beach, Inc. - Project Link - $10,000 - To provide information
and referral services, employment activities and bilingual assistance to
approximately 5,000 income - eligible Miami Beach residents at the Miami Beach
Hispanic Community Center in the North Beach area and the Career Center
located South Beach area.
CDBG Housing Activities
Miami Beach CDC- Rehabilitation of the London House Apartments Phase II
$158,338 — Rehabilitation of 16 multifamily rental units.
Miami Beach Community Development Corporation - Multi- Family Housing
Program - $100,000 To provide affordable rental housing units for people with
low to moderate income, living and working on Miami Beach. Currently there are
seven projects being developed under this program.
CDBG Rehabilitation. Preservation and Public Facilities
Douglas Gardens CMHC — Mayfair House Apartments Improvements -
$20,000 — Interior and exterior improvements to the Mayfair House. Apartments.
HACMB — Boiler Replacement - $75,000 — To replace the Boiler at Rebecca
Towers.
HACMB — Shower Conversion at Rebecca Towers - $25,000 — To convert
showers at Rebecca Towers to make them accessible for frail elders.
12
City of Miami Beach 2012 -2013 Action Plan
Jewish Community Services of S. Florida — Miami Beach .Senior Center
Capital Improvement - $50,000 — Improvements to the Senior Adult Day Care
Center.
UNIDAD of Miami Beach, Inc. — Coral Rock House Improvements — $21,329 -
Improvements to the Coral Rock House which provides public services to the
North Beach Target Area.
CDBG Other Eligible Activities
City of Miami Beach Office of Real Estate, Housing and Community
Development - CDBG Administration - $181,947 - To continue to provide the
necessary funding to plan, manage, oversee, coordinate, monitor, audit and
evaluate the CDBG program and sub- recipients in accordance with federal
regulations. Funding includes activities to ensure compliance with federal fair
housing /EEO requirements ($5,000 for HOPE, Inc.), environmental review, fiscal
management, citizen participation, public information and planning and
management activities.
City of Miami Beach Office of Real Estate, Housing and Community
Development - Planned Repayment of Section 108 Principal - $210,000 - To
repay the principal balance of a HUD Section 108 loan in the amount of
$4,000,000. The loan was acquired to implement a comprehensive streetscape
improvement program in the North Beach area, including Normandy Isle; and to
complete construction of the North Shore Youth Center as part of a
neighborhood revitalization strategy for North Beach
City of Miami Beach Code Compliance Division — Code Enforcement North
Beach District — $90,000 To provide 2 full -time Code Compliance Officers to
ass,ist in the implementation of the North Beach Economic Development
Strategic Plan and the North Beach Neighborhood Revitalization Strategy.
HOME Eligible Project Activities
MB CDC — London House PH Il — $343,795 — Rehabilitation of 18 units of
multifamily housing.
CHDO Project Set -Aside - Miami Beach Community Development
Corporation — $73,760 Acquisition and /or rehabilitation of multi -unit residential
properties, to provide affordable housing opportunities.
13
City of Miami Beach 2012 -2013 Action Plan
• The London House Apartments Phase II - $73,670
CHDO Operating — Miami Beach Community Development Corporation —
$24,557 Funds to pay salaries, wages, and other employee compensation and
benefits, rent, utilities, employee education, travel, training, communication costs,
taxes, insurance, equipment, materials, and supplies.
MB CDC — London House PH II — $266,646 of Recaptured Administration
Funds — Rehabilitation of 18 units of multifamily housing.
HOME Other Eligible Activities
City of Miami Beach Office of Real Estate, Housing and Community
Development — HOME Program Administration - $49,114 for management,
oversight, coordination, monitoring, evaluation, staff and overhead, public
information., fair housing education activities ($5,000 for HOPE, Inc.), indirect
costs and planning activities.
Managing the Process
1 Identifythe lead agency, entity, and agencies, responsible for adrninistenng
programs covered Eby the consolidated plan
2: Identify�the significant aspects of the process by which the plan was
developed, and the agencies, groups, organizations, and others who
participated in the process
3. Describe actions that will take :place during the next year to enhance
- coordination between D b I c and private housing, heaxlth; and social `service
agencies
Program Year 5 Action Plan Managing the Process response:
Lead Agency
The City of Miami Beach Office of Real Estate, Housing and Community
Development is charged with the responsibility of administering Federal and
State programs that are meant to provide vital public services and public
facilities, and to develop decent affordable housing and revitalize urban
neighborhoods through community and economic development initiatives.
14
City of Miami Beach 2012 -2013 Action Plan
Significant Aspects of Planning Process
The City has established housing, community, and economic development
priorities through a variety of planning activities that include its Consolidated
Plan, Comprehensive Plan, redevelopment plans, community surveys and Local
Housing Assistance Plan. In addition to these resources, the City of Miami Beach
annually requests proposals for housing and community development projects,
which are reviewed by the City's Community Development Advisory Committee
(CDAC).
The CDAC reviews funding requests for the CDBG program. The CDAC is a 14-
member volunteer board appointed by the City Commission. The City received
18 project proposals for consideration for Fiscal Year (FY) 2012 -2013.
The updated data for the City's 2012 -2013 Action Plan was' gathered from
various sources including, but not limited. to; the Comprehensive Housing
Affordability Strategy (CHAS) data, HUD low and moderate income special
tabulation data, U.S. Census data, the Florida Clearinghouse, University of
Florida Shimberg .Center and Claritas.
FY 2012 -2013 Action Steps to Enhance Coordination
The Office of Real Estate, Housing and Community Development will continue to
utilize its Community Development Advisory Committee (CDAC) as 'a way to
_ coordinate efforts and flow of information between public and private housing,
health, and social service agencies.
Citizen Participation
1 Provide a sumriary of tfe citizen participation process
a
2 Provide a `summary of citizen comments or views an the plan
3, Provide a summary of effortsmade:to broaden public participation in the
development of the corisolidated plan, `including outreach to minorities and
rion English` speaking persons,as "we h disabilities
2
4 Provide a written explanation of comments not accepted and the reasons why
r. these comments were not accepted..,_..
*Please note that Citizen Comments and Responses may be included as additional files within the CPMP
Tool.
Program Year, 5 Action Plan Citizen Participation response:
As a recipient of Federal funds, the City of Miami Beach must implement a
15
City of Miami Beach 2012 -2013 Action Plan
i
Citizen Participation Plan that sets forth the City's policies and procedures for
involving the community in developing the Consolidated Plan, incremental action
plans,_ any substantial amendments to such plans, and for developing the
Consolidated Annual Performance Evaluation Report (CAPER). Below is a
summary of all the opportunities for citizen input in the development of the FY
2012 =2013 Action Plan.
Summary of Citizen Participation Process
• Community Development Advisory Committee Meeting — January 27,
2012
• Request for Proposal Process - April 2 to May 1, 2012
• Community Development Advisory Committee Meeting — April 27, 2012
' Community Development Advisory Committee Meeting — May 4, 2012
Community Development Advisory Committee Meeting — May 18, 2012
• 30 Day Public Comment Period - June 18, 2012 to July 17, 2012
• Public Meeting — June 27, 2012
• Commission Approval — July 18, 2012
Summary of Efforts to Broaden Citizen Participation
Notices of all public hearings were published prior to the hearings, in . a non -legal
section (i.e. display advertisement) of at least one newspaper of general
circulation. The Request for Proposals application process was also published in
a newspaper (i.e. display advertisement).
In addition to public meetings required to be held regarding the 2012 -2013 Action
Plan, City staff met as necessary with the Community. Development:- Advisory
Committee (CDAC). The CDAC is a 14- member volunteer board that is
appointed by the City Commission. The CDAC members reviewed CDBG project
funding requests.
In 2009, the City completed a community satisfaction survey which over 1000
residents and 500 businesses participated. Phone surveys were conducted in
both English and Spanish. The surveys provided the City with the information
needed to develop, improve and implement strategic priorities for the: future of
the City., The 2009 survey was a follow up to the community satisfaction surveys
conducted in 2005 and 2007.
Any comments received from _the public pertaining to the Action Plan will be
addressed in the format described the City's Citizen Participation Plan. Written
comments received are included under "Exhibits ".
16
City of Miami Beach 2012 -2013 Action Plan
Institutional Structure
1 Descnbe actrons.that will' take place�dur�ng the next year to develop
..; ,,.
institutional structure
Program Year 5 Action Plan Institutional Structure response:
While the Office of Real Estate, Housing and Community Development serves as
the lead agency, the One -Year Action Plan is implemented with the assistance of
various non - profit social service. providers, the Miami Beach Community
Development Corporation, the Miami Beach Housing Authority, and various other
for- profit entities.
The Office also strengthens efforts of the continuum of care for homelessness by
providing emergency- shelter and other support services for homeless individuals
and families, and /or interim assistance for the prevention of homelessness. The
City previously collaborated with the other local entitlement jurisdictions including
Miami -Dade County, City of Miami, City of Hialeah and City of North Miami in the
creation of a "Metropolitan Fair Housing Advisory Committee as part of its effort
to complete an updated Analysis of Impediments to Fair Housing Choice' report,
which was prepared by Housing Opportunities Project for Excellence (H.O.P.E.)
Inc.
Monitoring
1: Describe actions that will take place during the next year to monitor its
housing and , community development protect ' s and ensure long� term
compliance with, program re, uirements"and com rehensive5 lannm
q p p 9
requirements _
r >
Program Year 5 Action Plan Monitoring response:
The overall standards used to monitor the management and implementation of
the City's Action Plan is the applicable laws found in the Code of Federal
Regulations, Title 24 which pertains to HUD. In addition, policy memorandums
and notices issued by HUD and consultation with the HUD's Miami Field Office
Community Planning- and Development Department, serve as guidance in
maintaining and monitoring program compliance. HUD's Community Planning
and Development Office has developed a monitoring guide that is used to
monitor grantees. Other applicable regulations and policies such as those from
the Department of Labor, U.S. Office of Management and Budget, Office of Fair
Housing and Equal Opportunity, and the Environmental Protection Agency are
standard for any monitoring tools and procedures developed for housing and
17
City of Miami Beach 2012 -2013 Action Plan
community development programs.
Subrecipients will be monitored for compliance with the following HUD rules and
regulations:
• National Objective and Eligibility,
• Conformance to the Subrecipient Agreement
• Record- Keeping Systems
• Financial Management Systems
• Insurance
• Procurement
• Equipment and Real Property
• Non - Discrimination and Actions to Further Fair Housing
The goal of subrecipient monitoring is to ensure that services are provided as
prescribed in the subrecipient contract and to identify concerns and or findings
and implement corrective action. The emphasis is on prevention, detection and
correction of problems. All quarterly reports submitted by the subrecipients will
undergo a desk review and risk assessment. Technical assistance workshops,
training and monitoring visits will be performed throughout the program year.
Communication is the key to a good working relationship with the subrecipient
agencies. Monitoring is an ongoing process involving continuous subrecipient
communication and evaluation. The staff of the Office of Real . Estate, Housing
and Community Development is experienced in subrecipient monitoring criteria
and techniques.
Lead -based Paint
1 Describe' "the actions that will take place cfunng the next ,year to eva and
luate
reduce the number of housing unitscontamrng elead -based paint hazards in
order to increase the inventory of lead -safe housing a�ailakle to extremely
low mcorne, iow- income,, -.,and moderate income families," and how the plan for.,
the reduction of lead based hazards is related.to the extent of lead poisonmgLL
°and° Hazards _.
Program Year 5 Action Plan Lead -based Paint response:
The City of Miami Beach will continue to evaluate lead -based paint hazards by
contacting the Miami Dade Health Department annually to determine whether
any residents have been diagnosed with high- levels, of lead and where the
housing units are located.
As part of any City administered housing program, the City will ensure that all
appropriate lead hazard disclosures, brochures and testing are done in
compliance with Federal regulations for those homes that were built prior to
m 18 .
City of Miami Beach 2012 -2013 Action Plan
1978. If abatement is required, specifications by a certified lead contractor will be
written and incorporated into rehabilitation specifications to be implemented by
the City with CDBG /HOME funding. These actions will prevent lead poisoning
and hazards in the community.
Specific Housing Objectives
*Please also refer to the Housing Needs Table in the Needs.xls workbook.
sit ...
1 Describe t he ,prlonties and specific pb�ectiVes.the �unsdiction hopesto °achieve
during the next year
-
2 Describe how�Federal, State,'.and local public and private t 0 'resources,
., ..t -
that
are reasonably expected to be available will be , -used to address identified
Tft
�.�
m
needs for the' enod cov
P .,.- _ Bred „by „this IAcfion Plan.
Program Year 5 Action Plan Specific Objectives response:
Increasing decent affordable housing opportunities is a priority objective in the
City. The City currently has programs such as first -time home buyer assistance
and multi- family residential rehabilitation which are funded from CDBG, HOME
and /or SHIP. Maintaining and increasing affordable rental properties is a priority
of the City. Continuing to fund these activities and programs will remain a priority.
As evidenced by the CHAS special tabulation data, the priority need in the City
remains affordable rental housing. The highest priority continues to address the
households that have very low income and are paying more than 50% of their
income on' housing needs and /or are living in substandard housing.
The medium priority is assigned to households at 51% to 80% AMI, `therefore
having less severe issues. The lowest priority will be assigned to those
households with incomes 80% AM[ or greater.
19
City of Miami Beach 2012 -2013 Action Plan
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"Resources Available
(federal) CDBG. - Community Development Block Grant. Funds will be used
primarily for home repair assistance, purchase assistance and may be utilized for
one time emergency assistance needs.
(State) SHIP — State Housing Initiative Partnership - $42,524. Remaining funds from
prior year allocations will be utilized primarily for rehabilitation of units in the City.
This is only funding that will be available for 'households that are at 80% to 120%
AMI.
(Federal) HOME — Horne Investment Partnerships Funds will be used primarily for
the rehabilitation of units. Funds will be set aside for a certified Community Housing
Development Organization to undertake eligible HOME activities.
(Local) Redevelopment Agency Funds (RDA) — Through tax increment financing
available to the City Center RDA, funds are available for target areas.
Additional Leverage Resources
Section 202 - Program designed to promote the creation of new units or substantial
rehabilitation. of units, by a non- profit, for housing and related facility for the elderly,
and mentally or physically disabled.
Public Housing Grants — Grants that are provided by HUD to local public housing
agencies. Funds are used to construct or rehabilitate publicly owned housing which
is rented at below market rate to very low and low income households.
Potential State Leverage Resources
SHADP — Special Housing Assistance and Development Program. This program is
designed to target smaller rental developments for hard -to -serve populations such
as persons with a disability, frail elders and people who are homeless. SHADP helps
finance development and operation of developments that have other resources.
Tax Exempt Bonds — Issued by Florida Housing Finance to provide funding to
subsidize units for very low and low income households.
21
'City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Needs of Public Housing
_ y r
1..: Describe the": in which the plan of the jurisdiction will help address the't
needs of ubic;housing and actiuities'itwillundertake during the next year to
encourage public housin g residents to become more involved in management
K and participate'in homeownership
2 If the public housing agency isdesignated as "troubled" by HUD qr otherwise' is
poming poorly, the jurisdiction shall describe the manner m whic
6 r r h it will
pro y yide financial or other assistance in improving its operations to remove suchy
designation during the next year Y
Program Year 5 Action Plan Public Housing Strategy response:
The following HACMB projects are underway:
HACMB - Lois Apartments Rehabilitation - $150,000 — Rehabilitation of the Lois
Apartments, located at 211 Collins Avenue. This project will provide for the
replacement of windows and doors in this 16 -unit, rental (Section 8) 'property with
hurricane /impact resistant doors and windows.
Two HACMB projects are included in the FY 201.2/13 Plan;
The HACMB, which operates independently from the City of Miami Beach, will
undertake its own programs.
Barriers to Affordable Housing
1:. Describe theactions that will take ,place during the next year to remove barriers
to affordable housing.
A N
w
{{
Y-
Program Year 5 Action Plan Barriers to Affordable Housing response:
As a recipient of Florida's SHIP funds, the City of Miami Beach is required to
reinstate its Affordable Housing Advisory Committee (AHAC). The AHAC is an 11-
member advisory board that. is charged with the. responsibility of reviewing the City's
Comprehensive Plan and affordable housing policies and making recommendations
to the City commission about how to enhance policies and incentives to promote
affordable housing within the City. The City is required to submit to the State the
committee's updated policy review, and recommendations every three years.
22
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
HOME/ American Dream Down payment 'Initiative
(ADDI) f
1. Describe other forms of investrnent,nof described in § 92 205(b)
rr
2 If the artici atin urisdiction PJ wily ill', or ADDI funds for"
p p g1 (,
., r
homebuyers, it- must �statet the guidelines for resale or recapture, as required Y
n" 92 254 of the HOME rule
�
3. If'the PJ will use HOME funds to refinance existing d ebt secured by
multifamily housing that is being rehabilitated with HOME funds, it must state -
Y its refinancing guidelines required under § 92:206(b) Th guitlelines shall
s .
describe the conditions under which the PJ will refinance existing debt At a
mini �num these' guidelines rnust
a Demonstrate that rehabilitation is the" primary eligible activity an'd ensure
that this req "uirement is met by establishing s minimum level of
rehabilitation per unit ora required ratio between rehabilitation and
ref in ancing.'
b Require a review of management practices to demonstrate, that r
disinvestments in the property has,not that�the long term °needs
of the protect can be met, and that`the feasibility of serving``the targeted
population over an extended affordability,`penod can be demonstrated � '
C., , Stat& Whether the. new investment is being made to maintain current
affordable units, create additional affordable;units, or =both
d Specify the required period of aff ordability, whether it is the minimum 15
years .or longer .
e Specify whether the investment of HOME funds maybe jurisdiction wide
p geo ra
or limit' p �.
in a nei hbo'rhood' revitalization stratea, su ch as a neghborhood� identified
ed to ,a s ecific g
gy nde_ r 24 CFR 91.215(e)(2) or a
Federally designated Empowerment =Zone or Enterprise Community
f °State.that HOME .funds cannot be used to refinance multifamily loans
made or msuredty anyfederal program, ricluding CDBG.
4 If the PJ is going to receive American Dream Down payment Initiative (ADDI)
funds, please complete the follovuing narratives
a. , Describe .the planned use of the ADO I funds
b "Describe the P:1's.plan for conducting targeted outreach to antl ,, `
tenants of public housing manufactured housing sand to other families
assisted by public housing agencies, for the purposes of ensuring that the'._
A
DDI funds -are used t&0.rovide down payrneniy assistance for such
..residents, tenants; and-families. ,b
c Describe the actions to be taken to ensure the suitability offarnilies
receiving ADDI funds to;und0 ---, and mamtam homeownership, such as
provision of. housing counseling to.homebuYers µ
23
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Program Year 5 Action Plan HOME /ADDI response:
The City of Miami Beach receives HOME funds which are utilized by the City.'s
CHDO for rehabilitation and refinancing of buildings to provide affordable rental
housing and rental assistance to income eligible persons to increase the number of
affordable housing units in the housing stock.
Appropriate Refinance Options
• To ensure a lower interest rate.
• Inability or unwillingness of the existing lender to cooperate, with the planned
HOME program financing or improvements.
• The Subrecipient (CHDO) used interim financing in order to secure an
available property.
• Secure advantageous terms, conditions or procedures offered by a
refinancing lender (No payments required during the construction period) or
• Other circumstances as may be approved on an individual basis.
• Refinancing must be incidental to the overall goal of the multi - family
rehabilitation.
Staff Review
Each HOME program involving refinancing will be evaluated by the Housing and
Community Development Division. The staff review will consist of:
• A determination that rehabilitation, not refinancing is the primary activity.
• Ensure project has a minimum affordability period of 15 years or longer period
if determined appropriate.
A determination that the cost of rehabilitation is not less than an aggregate
cost of $10,000 per unit in any project that is included.
• A review of management practices which should demonstrate disinvestment
in the property has not occurred.
• A determination that the long term needs of the project can. be met.
• A determination that serving the targeted population over an extended
affordability period is feasible.
A statement of whether the new investment is being made to maintain current
affordable units or to create additional affordable units or both.
The policies above apply to HOME activities regardless of where they occur within
the City. HOME funds cannot be used to refinance multi- family loans made or
insured by another federal program, including CDBG: To expedite staff review, each
project for which refinancing is sought shall be submitted to the Housing and
Community Development Division with information addressing the purpose, and
each of the above mentioned review items. .
The City will not receive ADDI funds in FY 2012- 2013.
24
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Specific Homeless: Prevention Elements
*Please.also refer to the Homeless Needs Table in the Needs.xls workbook.
1 Sources of Funds Identify the private and public resources that;the ,
expects to receivesdunng the next year to addre s homeless needs and to
PI homelessness These include theMcKlnney- Vento!Homeless Assistance
Act programs, other special federal, ,state and local and private fund�s to
- ;homeless individuals and families with children, especially the,chronically
homeless, the:HUD formula programs, and any ,publicly owned land or:prope'rty.
Please;.,describe; briefly,-'the ju "risdiction's plan for the investment and use of
funds.djrected toward homelessness. w
2 Homelessness, Ina narrative; describe how the action plan will address the
specific objectives of the:Strategic Plan and, ultimately, the priority needs
Identified Please also identify potential obstacles to competing these action
,r
steps A Z
H NS
3. Chronic homelessness The jurisdiction must describe_ the specific planned
action steps it will take over the next year aimed at eliminating chronic
homelessness 'Again, please Identify barriers to achieving this
as" 4 Homelessness Prevention —The jur[sdictio,n'must describe its planned action:
steps over the next year to addressahe Individual and °families with children at
Imminent risk of becoming _homeless
r
5 Dlscharge.Coordination Policy Explain planned activities to implement a
cohesive, community wide Discharge Coordination Policy,,and how, "in theE .
coming year, the community will move toward such a policy;
Program Year 5 Action Plan Special Homeless Prevention Elements response:
Sources of Funds
The City is a sub - recipient of Supportive Housing Program (SHP) funds from the
Miami -Dade County Homeless Trust; it matches these funds with revenue generated
by resort tax funds. It provides for supportive street outreach and placement
services. The City is also receives funding from the Miami -Dade County Homeless
Trust to assist the homeless in replacing state issued identification and placing
homeless families, chronic homeless individuals, as well as transgendered homeless
individuals in hotels until appropriate shelter is available.
The City also utilizes $335,875.00 in resort tax funds to purchase additional
emergency shelter beds for homeless individuals and families. This includes 31
emergency shelter beds at the Salvation Army, 15 emergency shelter beds at the
25
City of Miami Beach 2012 -2013 Action Plan
i
City of Miami Beach
Miami Rescue Mission, and two treatment beds with Citrus Health Network, Inc., a
community mental health services provider that enables the provision of short -term
housing to the City's chronic homeless clients suffering from mental 'illness and /or
substance abuse addiction. The City, through resort tax funds, also provides for
food, identification assistance, and storage for items belonging to homeless clients
provided with emergency shelter.
Homelessness
The City continues its efforts to reduce the number of homeless in Miami Beach by
collaborating with 'the Miami -Dade County Homeless Trust and its Continuum of
Care (CoC) to provide housing placements and other homeless services throughout
Miami -Dade County. The City facilitates, these efforts through the City's Homeless
Services Program street outreach team, who conduct initial assessment, evaluate
for - residential stability, and provide placement into emergency, transitional, and
permanent housing. The City receives an allocation of 34 emergency; shelter beds
out of the 794 emergency shelter beds funded by the Miami -Dade County Homeless
Trust. As.well as the 31 beds at the Salvation Army, 15 beds at`the Miami Rescue
Mission, and two.treatment beds at Citrus Health Network, Inc. The City refers to
several transitional and permanent housing providers in the CoC including: Camillus
House, Citrus Health Network, Carrfour and Douglas Gardens (the latter both have
facilities within Miami Beach). '
The Homeless Services Program also provides identification replacement
assistance, which assists the homeless with the replacement of state issued picture
identification. Many times not having picture identification poses . a barrier to
accessing much needed services.
Other services provided to reduce the homeless population include transportation,
free bus passes, referrals to other community resources, family reunification, food,
and storage for items that belong to homeless individuals placed in shelter.
Priority Homeless Needs specific to Miami Beach include:
. 'Homeless Prevention
Street Outreach
Emergency Shelter
Transitional Housing
Permanent Housing .
Obstacles to reducing the number of homeless in Miami Beach are:
• the lack of available emergency shelter beds, and
• the 30 day turn- around period for which a homeless person is not allowed to
return to shelter if they left the shelter without notice.
26
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Chronic Homelessness
The City of Miami Beach intends to support homeless initiatives and outreach efforts
that promote ending chronic homelessness by 2012. These include initiatives and
efforts focused on homelessness prevention, comprehensive street level outreach,
assessments, emergency shelter, transitional and permanent housing' placements,
and referrals for services to address the needs of the homeless in the City. The goal
is to help chronically homeless persons make the transition to permanent housing
and independent living. The City, through its Homeless Services Program, utilizes
the referral system and network of providers available through the Miami -Dade
County CoC.
• The Coordinated Outreach Program contracted to Citrus Health Network, Inc.
This program is based on the Philadelphia Model Coordinated Outreach
program, a best practice model. This approach includes all outreach teams,
licensed clinical staff, and a psychiatrist. The program identifies ;(via referrals
-from the outreach teams) and tracks individuals experiencing chronic
homelessness and compiles a focus list for targeted services. The individuals are
then provided targeted assessment, clinical and primary health services, and
placement of clients into appropriate permanent supportive housing and
treatment.
• The CoC also has Safe Havens, which have proven highly effective in engaging
the chronic homeless, particularly those impacted with mental health issues.
• Housing First, low demand models for those individuals and families.
experiencing chronic homelessness continues to be a funding priority for the
Homeless Trust.
Homelessness Prevention
Through the countywide homeless hotline, funded by the Homeless Trust,
individuals and families at risk of homelessness are assessed and provided with or
linked to appropriate services, including but not limited to: case. management, rental
assistance, utilities assistance, and other services.
Emergency Food and Shelter Assistance provided by FEMA Funds are utilized to
assist individuals and families in need of emergency assistance with issues
regarding payment of utility bills, rent and mortgage payments and also provides
temporary shelter and food. These funds are administered by the Miami -Dade
County Community Action and Human Services Department.
27
City of Miarni Beach 2012 -2013 Action Plan
City of Miami Beach
Discharge Coordination
The Miami -Dade County Homeless Trust has established a Memoranda of
Agreement with several systems of care. The goal of the agreement 'is to prevent
homelessness, by setting forth discharge policies, and the identification of roles and
responsibilities related to the discharge of homeless individuals and those who are
at risk of homelessness. Some of the agencies who have executed inter - agency
agreements are the Miami -Dade Corrections & Rehabilitation Department, the
Department of Children and Families, the Eleventh Judicial Circuit Court of Florida,
the Public Health "Trust, Our Kids of Miami- Dade /Monroe, Inc., and the State
Attorney's, Office.
Emergency Shelter Grants (ESG)
(States only) Descrlbe,the process for awarding grants : to State recipients,'and a
description of`how °the allocation will be made;`availab[e to units ofaocal government'
Program Year_.5 Action Plan`ESG response.
This section does not apply as the City of Miami Beach no longer receives
McKinney -Vento Homeless Assistance Act, Emergency Shelter Grant. (ESG).
Community Development
*Please also refer to the Community Development Table in the Needs.xls workbook.
" 1 Identify'the lunsdictiori's pnonty non housing community development needs
ellglblefor assistance byCDBG eligibility category specified in the Community
Development Needs Table (formerly -Table 2B), =,publid facilities, public
im rovements, public services and economic development:
p
a
2 Identify`specific long term and hort term community development objectives
(including economic development activities that create lobs), develo p
accordance with the;statutory.goals described in section 24 CFR 91 1 and the
primary: oblective,of , the CDBG program to provide decent`liousing and a suitable'
living envlrohmentbh& expand economic opportunities, pnricipally for low and
Note Ea to InCOme
modera person
ch specific objective developed to address a priority need mU st, be identifiedby number and contain
`
plishments, the ti
proposed accomme period (i.e.,one two „three, or more yearsJ, and annual programyear
numeric goals the�urisdiction hopes to achieve in puantitative terms or m other,measurable termsas identifietl P
and defined by thelurisdiction.
Program Year 5 Action Plan Community Development response:
The following section addresses non- housing community development, needs in the
City of Miami Beach. In general the . City's priority non - housing community
28
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
development needs have been public facilities /infrastructure improvements and
public service needs. Through the 2008 -2012 Consolidated planning' process the
City of Miami Beach has .identified priority needs and a community development
needs worksheet can be found -under the Exhibits section. Public service activities
that assist youth, elderly, homeless, and special needs, will continue to be priorities.
The North Beach revitalization district will also remain a priority.
Public Facilities and Infrastructure Improvements
Activities such as senior centers, community centers, youth centers, neighborhood
facilities, recreational facilities, and water /sewer projects are eligible CDBG
activities. These improvements must benefit low to moderate income persons.
These activities can be undertaken in low to moderate income areas or public
facilities can be constructed where it is clear the presumed beneficiaries are low to
moderate- income citizens. Specific public facilities and infrastructure improvements
have been identified on the needs worksheet.
The use of CDBG funds can be leveraged against available resources from the
City's Redevelopment Area Tax Increment Financing, Capital Improvement
Program, Enterprise Zone, or private .investment to carry out activities within the
community. CDBG funds are not meant to replace an existing funding source but
rather to serve as a, catalyst for projects that would not be accomplished without the
assistance of the CDBG program.
North Beach Revitalization
The City of Miami Beach's priority community development needs continues to focus
on the North Beach Community. In 2001, HUD approved the City's adopted
Neighborhood Revitalization Strategy (NRS) for North Beach. The NRS includes a
list of projects targeted for this area, an area that has not experienced the
revitalization felt in South Beach and other areas. There is also a redevelopment
plan in place that provides.for tax increment financing (TIF) revenue.
North Beach is the northernmost section of Miami Beach and encompasses the area
of 63rd Street north to 87th Street and Biscayne Bay east to the - Atlantic Ocean.
Residents are primarily low to moderate- income renters.
Also, many parts of the North Beach area. are included - in a State - designated
Enterprise Zone, including all of the commercial areas and portions of the residential
neighborhoods. The area is being expanded. The Florida Enterprise Zone program
offers financial incentives to businesses located in designated areas found in urban
and rural communities. These incentives are offered to encourage private
investment in the zones as well as employment opportunities for the area's
residents. Such incentives include:
• Enterprise Zone Jobs Tax Credit (Corporate Income Tax)
Enterprise Zone Jobs Tax Credit (Sales and Use Tax)
29
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
• Enterprise Zone Property. Tax Credit (Corporate Income Tax)
• Sales tax refund for building materials used in rehabilitation, of real property
• - Sales tax refund for business machinery and equipment .
• Sales tax exemption for electrical energy
• Community Contribution Tax Credit Program
The NRS and North Beach Redevelopment Plan contain a variety of strategies that
drive revitalization efforts in,the area.
The NRS captures a variety of CBDG eligible community development strategies to
address the diverse needs of the community range from historic preservation to
upgrading public infrastructure and facilities.
Basis for Priority: The City has an approved NRS for the area specifically designed
to improve the area to help sustain the overall economic vitality of the City.
Obstacles: Sufficient funding to address the many needs is difficult to assemble.
The various needs of the community such as economic opportunity, housing, and
legal issues may serve as an .obstacle to attracting private investment needed to
help revitalize it. Cost of homeownership is out of reach for many low income
persons. The lack of ownership may thus continue to reduce the stability of the
community.
Basis for Priority: The key to revitalizing a community and attracting private
investment is for the City to invest in its infrastructure.
Obstacle: Funding.
Public Service Needs
Activities such as outreach, counseling, substance, abuse, child care services,
outreach activities, and training are generally, considered public service activities.
These funds are subject to a 15% cap under the CDBG program. With a diverse
community such as Miami Beach, a variety of services is needed. Some of the
services addressed as priorities include:
• Child Care Services
• Economic Development
Employment Training
• General Public Services
• Health Services
• Public Facilities and Improvements
• Senior Programs and Senior Services
• Services to Persons with Disabilities
• Youth, Programs
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City of Miami Beach 2012 -2013 Action Plan -
City of Miami Beach
Basis for Priority: Each year, during the City's Request for Proposal process, the
majority of applications received are public service based.
Obstacle: Funding, capacity of service providers, and possible unnecessary overlap
in delivery.
31
City'of Miami Beach 2012 -2013 Action Plan
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City of Miami. Beach
Anti- Poverty Strategy
1 � Descnbe the actions that°will take place dunng the next year to reduce''tf1e number
of peverty;level'farniliese
t
Program Year 5 Action Plan Antipoverty Strategy response:
The Anti- Poverty Plan is intended to increase incomes and job opportunities for low -
income households. Miami Beach's economy relies on lower paying service- sector and
seasonal tourism- oriented jobs. Many of these jobs are open to people with low skills
and low educational attainment. In response to the Welfare Reform. Act, the City of
,Miami Beach focused its core to combat poverty and focused on the creation of secure,
well- paying jobs. Implerimentation of these anti- poverty efforts remains a cooperative
effort between the City, the local business community, community, development
agencies, nonprofit organizations, the City's designated CHDO, the Housing Authority
of the City of Miami Beach, Inc., and other service organizations.
A major objective of the City's economic development activities is the stimulation of
economic revitalization and job creation by facilitating business development and
expansion, job creation/retention, encouraging private development through public
support, and carrying out housing and neighborhood revitalization. The development of
convention- quality hotels is an economic development objective which is an of
business development that provides significant employment opportunities for persons
entering the job market.
The purpose of this strategy is to link individuals and families to the programs and
services available to them and to build upon existing anti- poverty program
infrastructure. External factors that impact the economy will have an impact on the
resources and programs available to move individuals towards economic self sufficiency
as well as jobs available. These factors can also have an impact on affordable housing.
However, even with negative external factors the overall goals,. objectives /policies will
remain the same as programs. and activities are adapted to reflect market; change. The
City will continuously seek out opportunities that support or improve its anti- poverty
strategy:
33
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Non homeless Special Needs (91.220 (c) and (e))a
*Please also refer to
h homeless Special Needs Table ), Needs xls workbook'; s
ss�
r
`D' t" the prlorlties and s'peclfie objectwes'the ju;nsdlctlon hopes to achieve for
the perlod,covered by'the A 'tlon'Plan
r.
�.
2 v , Describe how Federal, State; and Iocal`Gpublic and private sector resources,that are
reasonablyE expected to be,available will >be used toaddress identlf�ed needs for the
period covered by"this 'Action Plan.
Program Year 5 Action Plan Specific Objectives response:
As indicated in the 2008 -12 Consolidated Plan Housing Assessment, one -fifth of the'
City's households are headed by a household 65 years or older and more than half are
cost burdened. The ,burden of housing leaves many other needs unaddressed. The
needs of the elderly and frail elderly are a priority in the City.,
Approximately 18 percent of the population "has a disability. The highest prevalence of
disabilities exists among seniors. Most of the disability is physical. The needs of the
disabled are a priority.
Miami Beach and the surrounding neighborhoods . have some of the highest
concentrations of reported adult HIV /AIDS cases in the County. Over the past ten
years, there were 3,097 reported AIDS cases and 1,686 reported HIV cases in the area.
The supportive needs of households with HIV /AIDS are a priority.
Obstacles
The major_ obstacle in meeting the needs of the non - homeless special needs
populations .is funding and a potential decrease in funding for non - profits. A decrease in
funding will lead to fewer services provided to the community and may result in more
wait -list type situations for the services.
Housing and Supportive Services — Facilities and Programs
Supportive housing and social services for special need's residents, including housing
for perso "ns with disabilities or HIV /AIDS, are provided by the City, County, local housing
authorities and numerous nonprofit organizations. Primary programs are listed as
follows:
" 34
City of Miami Beach 2012 -2013 Action Plan
t
City of Miami Beach
Shelter Plus Care Program r
The'Shelter Plus Care Program administered by the Miami -Dade Housing Authority .
(MDHA) provides. housing assistance to homeless individuals or families who have a
permanent disability, such as mental illness, substance abuse and /or HIV+ /AIDS. The
goal of the program is to provide self - sufficiency to the residents.
Veterans Assisted Supportive Housing Program
The MDHA in conjunction with the U.S. Department of Veterans Affairs, provides 50 .
rental, vouchers to homeless veterans with severe psychiatric or substance abuse
disorders.
HOPWA- Supported Housing
The countywide HOPWA Program is administered by the City of Miami. The goal is to
assist program participants in achieving and maintaining housing stability so as to avoid
homelessness and improve their access to, and engagement in, HIV /AIDS treatment
and care.. Local HOPWA funds are directed towards long -term rental assistance,
project -based rental or operating assistance and, when funds allow, capital funding for
rehabilitation or new construction (new construction limited to single -room occupancy
units and community residences).
Approximately 1',000 households (well over 3,000 persons) are provided long -term
tenant -based rental assistance and the support of housing specialists. Sixty (60)
households are . provided subsidized project -based housing. An additional thirty -one
(31) units of housing, built in part with HOPWA funds, are restricted to housing only for
persons living with AIDS.
Assisted Living Facilities
Shelbourne House: Through CDBG program funds, the City regularly provides funding
to the Shelbourne House. Shelbourne House provides housing and supportive services
to income eligible persons with HIV /AIDS in Miami Beach. Housing vouchers are also
'available to eligible residents.
Douglas Gardens: Douglas Gardens provides housing and supportive health services
on a citywide basis for the elderly in Miami Beach.
4
Housing Accessibility Programs
Currently, 42 units from the City's assisted housing inventory are dedicated to persons
with disabilities. HACMB is continuing to update and improve its public housing
inventory. In accordance with their Section 504 needs assessment, HACMB is
renovating Rebecca Towers to be ADA compliant. In addition, all new construction and
renovation projects within the City must comply with the Americans with Disabilities Act.
35
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Miami Beach Senior Centers
Jewish Community Services has also received funding to make improvements to
another senior center and provide supportive services.
Tenant Based Rental Assistance
The City does not currently have a tenant based rental assistance program funded. from
HOME. However, with such a large presence of cost burdened elderly households on
fixed incomes, the City may undertake a tenant based rental assistance program in the
future.
36
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Housing Opportunities for People with ,AIDS
*Please also refer to the HOPWA Table in the Needs.xls workbook.
1 Provide "a Brief description of the "organization; the area of service, the nar o . the
ro rarn contacts; ah'd a broad overview, of'the rant e/ t e of,`housin activities to be
P g. 5 g YRg
done durmgahe next year"
F� TIN
2 wReport on "the actions taken during the year that addressed the special needs of x r
„ persons who are not homeless but require supportive housing, and assistance for
persons who are homeless
3,. Evaluate the progress.m meeting its specific .,o NO.' ve of providing affordable
housing, i "ncI 'ding a comparison of actual outputs a`nd outcomes to proposed goals " "r
and progress made on the other planned actions °'indicated m the strategic and action
plans " "The evaluation can address anykrelated program adjustments or fu`fure plans
4; Report on annual HOPWA Qutput goals for the number of households assisted
=Burin the ear in 1 short term rent, mort ja a and utilit a ments to. avoid
�g Y O. 99 ..Ypy
homelessness; (2) rental ass istance - programs, and (3) m housing facihtles such as
community residences and SRO dwellings where:funds are "used ao developand /or
operate these facilities." Include any�assessment of�client outcomes for achieving
housing stability; - "reduced risks ofhomelessness and °improved access to care
Report on the use of committed ,leveraging from other public and private resources
that helped to- address needs identifiedin the plan:
6 `' Provide an analysis of the extent to which. H "OPWA fundswere`distributed among
different of
ho"" needs consistent with the:geographicdistribution
plans identified • in its approved Consolidated Plan."
v_ +m _
7 Describe any"barners (mcludmg non - regulatory) encountered,'actions m response to
barriers, and recommendations or program improvement
a
8: Please describe tthe expected trends facing the community in rneetmg the needs of "
persons living with HIV /AIDS and provide add tional information regarding the
administration of services to people witK V /AIDS
a . ". r
9." Please note,any.eyaIuations, studies -or other assessments that will be conducted on' '
the local H'.OPWA ro ram Burin" 'the next ear
Program Year 5 Action Plan HOPWA response:
,..,_. P. ".g g • . Y
The City of Miami receives and administers HOPWA funds for the Miami -Dade County
metropolitan area. Local HOPWA funds are directed towards long -term rental
assistance, project -based rental or operating assistance and when funds allow, capital
funding for rehabilitation or new construction (new construction limited to single -room
occupancy units and community residences).
37
City of Miami Beach 2012 -2013 Action Plan
City of Miami Beach
Specific HOPWA Objectives
Descnbe how Federal, State, and local public and pnyate sector resources that are,.
reasonably expected to - be available;wilI be "use tl�to`address dentified needs for the'
period covered t Act onxPlan y
Program Year 5 Specific HOPWA Objectives response:
The City of Miami Beach does not receive HOPWA funding directly. HOPWA program
objectives are identified by the City of Miami who is responsible for administering the
HOPWA program for the metropolitan area. The City will support housing and other
initiatives for persons with HIV /AIDS through appropriate public service /public facility
dollars.
IN
Include any Action Plan information that was not covered by a narrative in any other
section.
i
I
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City of Miami Beach 2012 -2013 Action Plan