586-2012 RDA Reso RESOLUTION NO.1 586 -2012
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI BEACH
REDEVELOPMENT AGENCY (RDA), FLORIDA, AUTHORIZING THE EXECUTIVE
DIRECTOR, OR ,HER DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT
ALL, BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS
AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE;
AND TERMINATE EXISTING CONTRACTS, AS NEEDED, FROM THE LAST RDA
MEETING ON JULY 18, 2012, UNTIL THE FIRST REGULARLY SCHEDULED MEETING
ON SEPTEMBER 12, 2012, SUBJECT TO RATIFICATION BY THE RDA AT ITS FIRST
REGULARLY SCHEDULED MEETING ON SEPTEMBER 12, 2012.
WHEREAS, between the last meeting on July 18, 2012, and the first regularly scheduled
meeting on September 12, 2012, the RDA will not be in session; and
WHEREAS, during this period, there may be bids or contracts in excess of the $25,000,
which may need to be rejected, awarded or terminated; and
WHEREAS, the RDA has historically, during its August recess, assigned the Executive
Director, with the authority to select, negotiate, award and /or renew contracts, as needed,
subject to ratification by the RDA; and
WHEREAS, it is therefore requested that the Executive Director, or her designee, be
authorized to sign all contracts, agreements, purchase orders, change orders, and grant
applications; renew any existing contracts; which may expire, for an appropriate period of time;
terminate existing contracts, as needed, from the last RDA meeting on July 18, 2012, until the
first regularly scheduled RDA meeting on September 12, 2012, subject to ratification by the
RDA at its first regularly scheduled meeting on September 12, 2012.
NOW, THEREFORE, . BE IT DULY .RESOLVED BY THE CHAIRPERSON AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, Chairperson and
Members hereby authorize the Executive Director, or her designee, to select, negotiate, award
and reject all bids, contracts, agreements, purchase orders, change orders, and grant
applications; renew existing contracts which may expire; and terminate existing contracts, as
needed, from the last RDA meeting on July 18, 2012, until the first regularly scheduled meeting
on September 12, 2012, subject to ratification by the RDA at its first regularly scheduled
meeting on September 12, 2012.
1 gf� J (
PASSED and ADOPTED this da y of 1 2012
r M or
ATTEST: ....
City Clerk INCORP ORATED;`
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TAAGENDA\ 2012 \7 -18 -12 \August Recess Reso RDA.doc
APPROVED AS TO
FORM & LANGUAGE
8� FOR EXECUTION
J
City ttom Date
REDEVELOPMENT AGENCY SUMMARY
Condensed Title:
. A Resolution Authorizing Executive Director, Or Her Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City RDA
Meeting On July 18,.2012, Until The First Regularly Scheduled RDA Meeting On September 12, 2012,
Subject To Ratification By The RDA At Its First Regularly Scheduled Meeting On September 12, 2012.
Key Intended Outcome Supported:
August Recess Authorization Supports All City Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Whether to Adopt the Resolution?
Item Summa /Recommendation:
Between the last meeting on July 18, 2012, and the first regularly scheduledmeeting on September 12,
2012, the RDA will not be in session. During this period there may be'bids or contracts in excess of the
$25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is. requested, that the Executive Director, or her designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last RDA
meeting on July 18, 2012, until the first regularly scheduled RDA meeting on September 12, 2012, subject
to ratification by the RDA at its first regularly scheduled meeting on September 12, 2012.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds:
2
3
OBPI Total.
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Raul Aguila, ext. 6475
Sign-Offs:
Department Director Assi Manager Cit anager .
RA PDW KGB
T:WGENDA\2012 \7- 18- 12\August Recess Summary RDA.doc
AG
ENDA.ITEM MIAMIBEACH DATE
m IVI ] AEACH.. AIVI
City Beach, 1700 Convention Center Drive, Miami'Beach, Florida 33 .' .139, ;www iamibeachfl.gov
REDEVELOPMENT AGENCY MEMORANDUM .
TO: Chairperson and Members of the M Redevelop ent•Agency,
FROM: Kathie G. Brooks, Interim Executive Director
DATE: July 18, 2012
SUBJECT: A. RESOLUTION OF THE. CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), AUTHORIZING THE EXECUTIVE
DIRECTOR; OR HER DESIGNEE,, TO SELECT, NEGOTIATE, AWARD AND
REJECT ALL BIDS, CONTRACTS,- AGREEMENTS,,. : PURCHASE ORDERS,
CHANGE 'ORDERS AND GRANT APPLICATIONS RENEW EXISTING
- CONTRACTS WHICH MAY EXPIRE; AND TERMINATE' EXISTING
CONTRACTS, AS NEEDED, FROM THE. LAST RDA MEETING ON.JULY. 18,
2012, 'UNTIL THE. FIRST REGULARLY SCHEDULED RDA MEETING ON,
SEPTEMBER 12, 2012, SUBJECT TO RATIFICATION BY THE RDA AT ITS
FIRST REGULARLY SCHEDULED MEETING ON SEPTEMBER 12, 2012.
RECOMMENDATION
Adopt the 'Resolution,
- BACKGROUND _
Between the `last meeting on July 18, 2012, and the first regularly. scheduled meeting on
September.12, 2012, the RDA will not be in session. During -this period there may be bids
or contracts in .excess of the $25;000, which may need_ to 'be rejected; awarded or
terminated.
Based on the above, it is requested, that the Executive Director, or her designee, be
authorized to'sign all contracts, agreements, purchase, Orders,- Change orders,° and grant
applications; renew any existing contracts, for an appropriate period.of'time; terminate''
existing contracts, as needed; from the last RDA meeting on July,18, 2012,, until the first
regularly scheduled RDA meeting on September 12, 2012, subject to' ratification by the RDA ,
at its first regularly scheduled meeting on September. 12, 2012.
Since this authorization is necessary to ensure that essential services and projects.continue
during the period, between the last RDA meeting on July 18, 2012, until the first regularly
scheduled RDA_ meeting-on September 12; 2012, it is recommended that the RDA adopt this
Resolution.
TAAGENDA,\2012 \7- 18- 12\August Recess Memo RDA.doc