LTC 219-2012 Summary of Overtime By Department MIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC#s-2012 LETTER TO COMMISSION
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: August 21, 2012
SUBJECT: SUMMARY OF OVERTIME BY DEPARTMENT
The purpose of this LTC is to provide the Mayor and Commission with a summary of overtime
by fund and by department, as requested during the review of the FY 2012/13 budget
development process.
Attached is a summary of overtime across all funds,the first attachment provides a total for all
overtime with total by department and by fund. The totals include regular overtime, holiday
overtime paid to classified employees who work on City recognized holidays, and court
overtime paid to employees who work overtime as a result of attending court hearings.
The second summary provides a breakout for the General Fund overtime by overtime type and
department.
In a comparison between funds of the City,the General Fund accounts for 67%of all overtime;
the Enterprise Funds 13%; Internal Service Funds 1%, Resort Tax 15% and Redevelopment
Agency 4%.
It should be noted that, in the General Fund, the Police Department and the Fire Department
represent the major components of the overtime budget, with the Police Department
accounting for 68% and the Fire Department accounting for 25%.
The Resort Tax section of the attached summary includes overtime expenses for special
events such as New Years, Spring Break and Memorial Day weekend which were previously
budgeted in the General Fund Citywide budget and moved to Resort Tax in FY2011/12.
A detailed report on Fire Department overtime was previously distributed to the Commission
and the Police Department overtime report is also attached.
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SUMMARY OF OVERTIME BY FUND BY DEPARTMENT(including Regular,Holiday &Court Overtime)
13 CSL-12 %of %of
2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
General Fund $ 10,417,748 $ 10,304,355 $ 7,759,862 $ 8,002,585 $ 242,723 3.1% 67%
Internal Service Funds 158,332 115,022 125,897 123,397 2,500- -2.0% 1%
Enterprise Funds 1,593,806 1,484,901 1,436,050 1,518,300 82,250 5.7% 13%
Resort Tax 0 0 1,828,308 1,802,291 26,017- -1.4% 15%
Redevelopment Agency RDA 76,2541 416,8731 537,0361 446,784 90,252- -16.8% 4%
Total Overtime All Funds $ 12,246,140 $ 12,321,151 $ 11,687,153 $ 11,893,357 1 $ 206,204 1.8%1 100.0%
13 CSL-12 %of %of
General Fund 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
Ofice of the City Clerk $ 5,970 $ 6,746 $ 8,200 $ .7,000 $ (1,200) -14.6% 0%
City Manager 643 0 0 0 - 0%
Human Resources 241 0 0 0 - 0.0% 0%
Finance 22 109 2,250 1,000 (1,250) -55.6% 0%
Real Estate&Housing Community Dev 747 4,944 10,000 10,000 - 0.0% 0%
Community Services 11,766 11,085 0 0 - 0.0% 0%
Tourism&Cultural Development 118 0 0 0 - 0.0% 0%
Capital Improvement Program 6,784 2,104 6,000 6,000 - 0.0% 0%
Public Works 41,745 32,655 58,000 37,500 (20,500) -35.3% 0%
Parks&Recreation 319,337 309,699 308,375 327,200 18,825 6.1% 4%
Police 5,707,037 6,306,459 5,411,967 5,455,200 43,233 0.8% 68%
Fire 2,504,901 2,117,035 1,842,343 1,995,685 153,342 8.3% 25%
Building 72,534 67,097 60,193 60,000 (193) -0.3% 1%
Code Compliance 292,447 322,445 52,534 103,000 50,466 96.1% 1%
Citvwide 1 1,453,4561 1,123,977 01 0 - 0.0% 00%
Total Overtime General Fund $ 10,417,748 $ 10,304,355 $ 7,759,862 $ 8,002,585 $ 242,723 1 3.1%1 100.0%
13 CSL-12 %of %of
Internal Service Funds 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
Fleet Management $ 10,749 $ 15,132 $ 12,000 $ 12,000 $ - 0.0% 10%
Property Management 126,090 73,791 85,397 85,397 - 0.0% 69%
Central Services 8,483 10,470 13,500 11,000 (2,500) -18.5% 9%
Risk Management - - - - - 0%
Information Technology 13,010 15,629 1 15,000 15,000 - 0.0% 12%
Total Overtime Internal Sery Fund $ 158,332 $ 115,022 $ 125 897 $ 123 397 $ 2 500 -2.0% 100.0%
13 CSL-12 %of %of
Enterprise Funds 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
Water and Sewer Fund $ 351,977 $ 346,318 $ 333,000 $ 337,000 $ 4,000 1.2% 22%
Storm Water 43,622 10,910 30,000 15,000 (15,000) -50.0% 1%
Sanitation Fund 456,435 468,314 302,250 480,500 178,250 59.0% 32%
Parkin Operations Fund 741,7721 659,3591 770,8001 685,800 85,000 -11.0% 459X
Total Overtime Enterprise Fund $ 1,593,806 $ 1,484,901 $ 1,436,050 $ 1,518,300 $ 82,250 5.7% 100.0%
13 CSL-12 %of %of
Resort Tax 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
Finance Resort Tax $ - $ - $ 1,000 $ 1,000 $ - 0.0% 0.1%
Finance-Resort Tax 0 0 1,000 1,000 0 0.0% 0.1%
Code Compliance 0 0 79,000 96,000 17000 21.5% 5.3%
Fire 0 0 150,000 87,000 -63000 -42.0% 4.8%
Police 0 0 1,598,308 1,600,000 1692 0.1% 88.8%
Parks&Recreation 0 0 - 18,291 18291 0.0% 1.0%
Special Events* 0 0 1,827,308 1,801,291 -26017 -1.4% 99.9%
Total Overtime Resort Tax $ - $ - $ 1,828,308 $ 1,802,291 $ (26,017)1 -1.4%1 100.0%
*Special Events were budgeted in the General Fund Citywide budget prior to FY 2011/12
13 CSL-12 %of %of
Redevelopment Agency RDA 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp Change Total
Police-Community Policing $ 58,803 $ 411,527 $ 514,323 $ 424,000 $ (90,323) -17.6% 94.9%
Property Management-South Beach Area 17,451 5,346 22,713 22,784 71 0.3% 5.1%
Total Overtime RDA $ 76,254 $ 416,873 $ 537,036 $ 446,784 , $ (90,252)1 -16.8%1 100.0%
GENERAL FUND OVERTIME BREAK OUT BY REGULAR,HOLIDAY&COURT OVERTIME
13 CSL-12
REGULAR OVERTIME 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp
Ofice of the City Clerk $ 5,745 $ 6,746 $ 8,200 $ 7,000 $ (1,200)
City Manager 643 0
Human Resources 241 0
Finance 22 109 2,250 1,000 $ (1,250)
Real Estate&Housing Community Dev 747 4,944 10,000 10,000 $ -
Community Services 11,766 11,085
Tourism&Cultural Development 0 0
Capital Improvement Program 6,784 1,886 6,000 6,000 $ -
Public Works 40,828 32,551 57,000 37,000 $ (20,000)
Parks&Recreation 223,076 239,139 243,475 262,200 $ 18,725
Police 3,247,170 3,767,835 2,991,000 3,030,000 $ 39,000
Fire 1,551,033 1,459,952 1,047,095 1,314,561 $ 267,466
Building Division 72,534 67,081 60,193 60,000 $ (193)
Code Compliance 257,770 306,829 31,807 82,000 $ 50,193
ICitywide 1 1,453,4561 1,123,977
Total $ 6,871,815 1 $ 7,022,134 1 $ 4,457,020 $ 4,809,761 1 $ 352,741
13 CSL-12
HOLIDAY OVERTIME 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp
Ofice of the City Clerk $ 225 $ - $ - $ - $ -
City Manager 0 0 0 0
Human Resources 0 0 0 0
Finance 0 0 0 0 -
Real Estate&Housing Community Dev 0 0 0 0 -
Community Services 0 0 0 0
Tourism&Cultural Development 118 0 0 0
Capital Improvement Program 0 218 0 0 -
Public Works 917 104 1,000 500 (500)
Parks&Recreation 96,261 70,560 64,900 65,000 100
Police 823,071 711,665 754,534 751,500 (3,034)
Fire 953,868 657,083 795,248 681,124 (114,124)
Building Division 0 16 0 0 -
Code Compliance 34,545 15,345 20,727 21,000 273
lCitywide 1 01 0
Total $ 1,909,005 1 $ 1,454,991 1 $ 1,636,409 1 $ 1,519,124 1 $ 117,285
13 CSL-12
COURT OVERTIME 2010 Actuals 2011 Actuals 2012 Adopted 2013 CSL Adp
Ofice of the City Clerk $ - $ - $ - $ - $ -
City Manager 0 0 0 0 -
Human Resources 0 0 0 0 -
Finance 0 0 0 0 -
Real Estate&Housing Community Dev 0 0 0 0 -
Community Services 0 0 0 0 -
Tourism&Cultural Development 0 0 0 0 -
Capital Improvement Program 0 0 0 0 -
Public Works 0 0 0 0 -
Parks&Recreation 0 0 0 0 -
Police 1,636,796 1,826,959 1,666,433 1,673,700 7,267
Fire 0 0 0 0 -
Building Division 0 0 0 0 -
Code Compliance 132 271 0 0 -
ICitywide 1 01 01 01 01
-
Total 1 $ 1,636,928 1 $ 1,827,230 1 $ 1,666,433 1 $ 1,673,700 1 $ 7,267
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