2012-27987 Reso RESOLUTION NO. 2012-27987
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE AT THEIR JULY % 2012 MEETING, TO
EXTEND THE CURRENT MANAGEMENT AGREEMENT WITH
PROFESSIONAL COURSE MANAGEMENT II, LTD. (PCM), WHICH
EXPIRES ON SEPTEMBER 30, 20129 ON A MONTH-TO-MONTH
BASIS UNTIL SUCH TIME AS A NEW MANAGEMENT
AGREEMENT FOR THE MANAGEMENT AND OPERATIONS OF
THE CITY OF MIAMI BEACH GOLF COURSES, CLUBHOUSES
AND RELATED FACILITIES IS AUTHORIZED BY THE CITY
COMMISSION.
WHEREAS, the management agreement with PCM for the management and operation
of the City's Miami Beach Golf Club (including the Par 3 golf course) and the Normandy Shores ,
Golf Club that commenced on October 1, 2007 is due to expire on September 30, 2012; and
WHEREAS, a discussion of the current management and operation of the City's golf
courses, clubhouses, and related facilities and the options/direction for the future management
agreement was referred by the Mayor and Members of the City Commission to the Finance and
Citywide Projects Committee (FCWPC) at the February 8, 2012 Commission meeting; and
WHEREAS, the issue was included on the April 19, 2012 FCWPC agenda and, following
a brief discussion, was referred to the Committee's July 10, 2012 meeting for further discussion
and possible recommendation(s); and
WHEREAS, the FCWPC discussed the management of the City's golf courses at its July
10, 2012 meeting; and
WHEREAS, during the July 10, 2012 meeting, it was acknowledged that, for the term of
the management agreements, PCM has managed the City's golf clubs at high service levels,
and has received positive comments from the City's residents, tourists, and day guests, with no
complaints to the Commission or the Administration; and
WHEREAS, during the July 10, 2012 meeting, the Committee also discussed whether
the City should prepare a Request for Proposals (RFP) to be issued with the intent of having a
new management agreement presented to the City Commission as soon as possible, or to
waive the competitive bidding process and enter into negotiations with PCM for the continued
management and operations of the City's Golf Courses, Clubhouses, and Related Facilities; and
WHEREAS, at the conclusion of the discussion, the Committee recommended the
contract be extended on a month-to-month basis, that the Administration meet with PCM to
negotiate terms of a new agreement; and, simultaneously, that staff provide more detailed
information on the cost of other golf course management companies and how the golf courses
are maintained and report the results of the negotiations and golf course comparisons back to
the Committee for further direction; and
WHEREAS, based on the recommendations of the Finance/Citywide Projects
Committee, the Administration concurs that the current golf courses management agreement
should be extended on a month-to-month basis while the Administration meets with PCM to
negotiate terms of a new agreement; and, simultaneously, that staff provide more detailed
information on the cost of other golf course management companies and how the golf courses
are maintained and report the results of the negotiations and golf course comparisons back to
the FCWPC for further direction.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Citywide Projects
Committee at its July 10, 2012 meeting to extend the current agreement with Professional
Course Management II, Ltd. (PCM), which expires on September 30, 2012, on a month-to-
month basis until such time as a new management agreement for the management and
operations of the City Miami Beach Golf Courses, Clubhouses, and Related Facilities is
authorized by the City Commission.
PASSED and ADOPTED this day of September, 2012.
ATTEST:
T I HERRE BOWER
MAYOR
RAFAEL E. O, R
APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution accepting the recommendation of the Finance and Citywide Projects Committee (FCWPC) at their July
10, 2012 meeting to extend,the current management agreement with Professional Course Management II Ltd.,.
(PCM) on a month-to-month basis while the Administration meets with PCM to discuss any additional benefits that
would be proffered to the City in consideration of waiving the competitive bidding process and report back to the
Committee upon the conclusion of the discussions for further direction.
Key Intended Outcome Supported:
Increase satisfaction with family recreational activities
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey indicates 85% of
residents rated the City's Recreation programs as either excellent or good.
Issue:
Should the City Commission accept the recommendation of the FCWPC to extend the current management
agreement with PCM on a month-to-month basis while Administration meets with PCM to negotiate additional benefits
that would be proffered to the City in consideration of waiving the competitive bidding process and report back to the
Committee upon the conclusion of the discussion for further direction?
Item Summary/Recommendation:
The current management agreement with PCM for the management and operations of the City's. Miami Beach Golf
Club (including the Par 3 golf course) and the Normandy Shores Golf Club is due to expire on September 30, 2012.
A discussion of the current management and operations of the City's Miami Beach golf courses, clubhouses and
related facilities was referred to the FCWPC at the February 8, 2012 City Commission meeting.
The Committee considered the matter at its July 10, 2012 meeting. The Committee discussed whether the City
should prepare a Request for Proposals (RFP) to be issued with the intent of having a new management agreement
presented to the City Commission as soon as possible, or to waive the competitive bidding process and enter into
negotiations with Professional Course Management for the continued management and operations of the City's Golf
Course, Clubhouses and Related Facilities.
Chairperson Weithorn stated that PCM should give the City additional benefits in consideration of waving competitive
bidding. Commissioner Tobin felt that the contract should go out to bid to see what the market is like. At the
conclusion of the discussion the Committee recommended the contract be extended on a month-to-month basis, that
the Administration meet with PCM to evaluate terms of a new agreement, and that Staff provide more detailed
information on the cost of other golf course management companies and how the golf courses are maintained.
The Administration concurs that the current golf courses management agreement should be extended on a month-to-
month basis while the Administration meets with PCM to discuss any additional benefits that would be proffered to
the City in consideration of waiving the competitive bidding process and report back to the Committee upon the
conclusion of the discussion for further direction.
Advisory Board Recommendation:
FCWPC meetings on April 19, 2012 and July 10, 2012
Financial Information:
Source of Amount Account
Funds: 1
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Kevin Smith, Director of Parks and Recreation
Sign-Offs:
Department Director Assistant t M#0aVer I City Manager
KS s KGB
S
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MIAMIBEACH AGENDA ITEM
� SATE Z
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City ommission
FROM: Kathie G. Brooks, Interim City Manager
DATE: September 12, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE AT THEIR JULY 109 2012 MEETING, TO EXTEND THE
CURRENT MANAGEMENT AGREEMENT WITH PROFESSIONAL
COURSE MANAGEMENT II, LTD. (PCM), WHICH EXPIRES ON
SEPTEMBER 30, 2012, ON A MONTH-TO-MONTH BASIS UNTIL
SUCH TIME AS A NEW MANAGEMENT AGREEMENT FOR THE
MANAGEMENT AND OPERATIONS OF THE CITY OF MIAMI BEACH
GOLF COURSES, CLUBHOUSES AND RELATED FACILITIES IS
AUTHORIZED BY THE CITY COMMISSION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs
BACKGROUND
On September 5, 2007, a new management agreement with Professional Course Management II,
Ltd., (PCM) for the management and operations of the City's Miami Beach Golf Club (including the
Par 3 golf course) and the Normandy Shores Golf Club, was approved by the City of Miami Beach
Commission. This agreement commenced on October 1, 2007 and is due to expire on September
30, 2012.
A discussion of the current management and operations of the City's Miami Beach golf courses,
clubhouses and related facilities and the options/direction for the future management agreement
was referred by the Mayor and Members of the City Commission to the Finance and Citywide
Projects Committee (FCWPC) at the February 8, 2012 Commission meeting. The issue was
included in the April 19, 2012 FCWPC agenda and following a brief discussion was referred to the
Committee's July 10, 2012 meeting for further discussion and possible recommendation(s).
September 12, 2012
Resolution Extending the Current Golf Courses, Clubhouses and Related Facilities Management Agreement
Page 2 of 2
ANALYSIS
The Finance and Citywide Projects Committee discussed the management of the City's golf
courses at its July 10, 2012 meeting. More specifically, the members focused on the success of
PCM has had in operating the City's golf courses and clubhouses since the initiation of the first full-
service management agreement was implemented in 2003. It was stated that for the term of the
management agreements, PCM has managed the City's golf clubs at high service levels, and has
received positive comments from the City's residents tourists and da y g u ests with no complaints to
the Commission or the Administration.
The Committee also discussed whether the City should prepare a Request for Proposals (RFP) to
be issued with the intent of having a new management agreement presented to the City
Commission as soon as possible, or to waive the competitive bidding process and enter into
negotiations with PCM for the continued management and operations of the City's Golf Courses,
Clubhouses and Related Facilities.
Chairperson Weithorn stated that PCM should give the City additional benefits in consideration of
waving competitive bidding. Commissioner Tobin felt that the contract should 9 o out to bid to see
what the market is like. At the conclusion of the discussion the Committee recommended the
contract be extended on a month-to-month basis, that the Administration meet with PCM to
evaluate terms of a new agreement; simultaneously that staff is to provide more detailed
information on the cost of other golf course management companies and how the golf courses are
maintained and report the results of the negotiations and golf course comparisons back to the
Committee for further direction.
CONCLUSION
Based on the recommendations of the Finance/Citywide Projects Committee the Administration
concurs that the current golf courses management agreement should be extended on a month-to-
month basis while the Administration meets with PCM to negotiate terms of a new agreement;
simultaneously that staff is to provide more detailed information on the cost of other golf course
management companies and how the golf courses are maintained and report the results of the
negotiations and golf course comparisons back to the FCWPC for further direction.
KGB/MAS/KS
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