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2012-28014 Reso RESOLUTION NO. 2012-28014 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2012/13 WHEREAS, the Manager's proposed General Fund operating budget released September 7th, 2012 was $256,975,000 and the total proposed operating budget for FY 2012/13 was $441,376,000 including the General Fund, General Obligation Debt Service, Enterprise Funds and Transfers to the Redevelopment District; and WHEREAS, during the first public hearing on the FY 2012/13 budget the City Commission approved to further reduce the millage for FY 2012/13 from 6.1122 to 6.0909 reducing the surplus by $400,000, rather than reducing employee givebacks from $3.0 million to $2.6 million and recognizing a reduction in the citywide budget as a result of reducing Building Development process fees, thereby reducing the General Fund budget to $256,280,000 and the total operating budget to $440,614,000; and WHEREAS, the $3 million in employee givebacks in the General Fund partially offsets the $7.3 million increase in pension and health costs; and WHEREAS, the tentatively adopted General Fund budget includes $932,000 in efficiencies; brings in an additional $4 million in Resort Tax revenues to the General Fund to offset tourism-eligible expenditures, and includes increases in revenues for Police false alarm fees, rental rates for Parks & Recreation, and minor increases in service fees at the Colony Theater; and WHEREAS, the General Fund tentatively adopted budget includes additions for living wage and operating costs associated with bringing capital projects on line, Building service enhancements offset by increased Building service revenues (due to increased demand); and $2.85 million in enhancements as a return on taxpayer value for$4 million in increased property taxes; and WHEREAS, the tentatively adopted General Fund budget includes a $0.8 million reserve recommended to be set aside for FY 2013/14, to help offset the loss of the carry forward of FY 2011/12 one-time pension credit of$2.2 million in the General Fund; and WHEREAS, during the 2nd Public Hearing the City Commission voted that the $0.8 million reserve be specifically set aside to cover increases in pension costs in FY 2013/14, and if there are no increases, the reserve be used to pay down the unfunded pension liabilities in FY 2013/14; and WHEREAS, the FY 2012/13 tentatively adopted General Fund budget is about $20 million (8 percent) more than the FY 2006/07 budget despite pension contribution increases of $29 million during the same period, and 15 percent inflation from October, 2006 through June, 2012; and WHEREAS, the tentatively adopted budget for Internal Service funds, which are wholly supported by transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $59,328,000, including additions and enhancements totaling $153,000 and efficiencies of $30,000; and WHEREAS, the tentatively adopted budget for Enterprise Funds is $161,088,000 including potential additions and enhancements totaling $417,000 offset by efficiencies of $196,000; and WHEREAS, the proposed General Fund budget increases $11.9 million over FY 2011/12, primarily due to personnel cost increases (although offset by employee givebacks), increased internal services charge backs including Police liability claims and increases in debt service for replacement of vehicles and equipment, as well as proposed additions and service enhancements; and NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the $0.8 million reserve included in the FY 2012/13 General Fund budget be specifically set aside to cover increases in pension costs in FY 2013/14, and if there are no increases, the reserve be used to pay down the unfunded pension liabilities in FY 2013/14; and that the City of Miami Beach hereby adopts final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year 2012/13 as summarized and listed below: PASSED and ADOPTED this 27th day of September, 2012. r • Jorge R. Exposito Vice-Mayor ATTEST: INCORF ORATED. C Y CLERK �,4• • ...... . ; Cb C j-� 26 APPROVED AS TO FORM&LANGUAGE &FOR EXECUTION City Att®me ".1 Date Revenue Summary by Fund and Major Category G.O.DEBT INTERNAL REVENUES GENERAL SERVICE RDA ENTERPRISE TOTALS SERVICE GENERAL OPERATING REVENUES Ad Valorem Taxes $ 102,171,000 $ 102,171,000 Af Valorem-South Pointe Costs 10,296,000 10,296,000 Ad Valorem-Capital Renewal&Repl. 1,850,000 1,850,000 Ad Valorem Taxes-Normandy Shores 129,000 129,000 Other Taxes 24,023,000 24,023,000 Licenses and Permits 20,033,000 20,033,000 Intergovernmental 9,827,000 9,827,000 Charges for Services 10,668,000 10,668,000 Fines and Forfeits 2,199,000 2,199,000 Interest 2,983,000 2,983,000 Rents and Leases 6,464,000 6,464,000 Miscellaneous 11,830,000 11,830,000 Other/Resort Tax Contribution 39,497,000 39,497,000 Reserves-Buildiing Dept Operations 1,500,000 1,500,000 Prior Year Set Aside for Pension Credit 2,210,000 2,210,000 FY 09 Surplus Set Aside 3,400,000 3,400,000 Prior Year Surplus From Parking Op Fund 7,200,000 7,200,000 Sub-total $ 256,280,000 $ 256,280,000 G.O.DEBT SERVICE FUND Ad Valorem Taxes $ 5,630,000 $ 5,630,000 Other $ 298,000 $ 298,000 Sub-total $ 5,928,000 $ 5,928,000 FUND TOTAL $ 256,280,000 $ 5,928,000 $ 262,208,000 RDA FUND-City TIF only AD VALOREM TAXES Property Taxes-RDA City Center(net) $ 17,318,000 $ 17,318,000 FUND TOTAL $ 17,318,000 $ 17,318,000 ENTERPRISE FUNDS Convention Center $ 12,702,000 $ 12,702,000 Parking 47,657,000 $ 47,657,000 Sanitation 17,302,000 $ 17,302,000 Sewer Operations 37,465,000 $ 37,465,000 Storm Water 11,926,000 $ 11,926,000 Water Operations 34,036,000 $ 34,036,000 FUND TOTAL $ 161,088,000 $ 161,088,000 INTERNAL SERVICE FUNDS Central Services $ 906,000 Fleet Management 9,700,000 Information Technology 16,366,000 Property Management 8,862,000 Risk Management 23,494,000 FUND TOTAL $ 59,328,000 TOTAL ALL FUNDS 256,280,000 5,928,000 17;318,000 161,088,000 440,614,000 59,328,000 TOTAL EXPENDITURES BY FUND AND DEPARTMENT _.-. ......_._..._____..__._w..___ ..__._._._..__,..__....__._._ -Fiscal Year 2012/13_....___.__,.-_-_.__..,_- G.O.DEBT INTERNAL_ __..__.._ FUNCTIOWDEPARTMENT. GENERAL µ _ SERVICE m`RDA �ENTERPRISE TOTALS .SERVICE MAYORS COMMISSION $1,648,000 ` $1,648,000 F. ADMINISTRATIVE SUPPORT SERVICES _ $14,187,000 i CITY MANAGER 2,313,000 Communications 893,000 BUDGET&PERFORMANCE IMPROV 2,160,000 FINANCE 4,426,000 Procurement 1,063,000 Information Technology 16 366,000 HUMAN RESOURCES/LABOR RELATIONS 1,827,000 s Risk Management ._..,w._._ _ ... .......... m,,.,_.__.. __.... 23,494000 CITY CLERK '' 1,505,000 = Central Services '` 906,000 CITY ATTORNEY 4,318,000 $4,318,000 _ 8 ECONOM IC DEV.&CULTURAL ARTS $32,107,000 � Economic Development REAL ESTATE HOUSING&COMM.DEV. - 2,498,000 BUILDING 10,985,000 PLANNING 3 419 000 ? ? Cultural Arts - TOURISM&CULTURAL DEV 2,503,000 ; iµ CONVENTION CENTER 12,702 000 4 � OPERATIONS $193,194,000 CODE COMPLIANCE 4,647,000 PARKS&RECREATION 28,772,000 PUBLIC WORKS Property Management 8,862,000 -Sanitation..____..._._.,_..__.____.__._...._...._ _. 17,302,000 Sewer 37,465,000 Stormw ater 11,926,000 Water i I 34,036,066'i i CAPITAL IMPROVEMENT PROJECTS 4,841,000 i PARKING s 47,657,000 FLEET MANAGEMENT 9 700,000 PUBLIC SAFETY 57,205,000 POLICE 94,963,000 _. _-.__.-____ FIRE 62,242,000 ' I CITYWIDE ACCOUNTS M I t $10,836,000 CITY WIDE ACCTS-Normandy Shores 187,292 ; CITYWIDEACCTS-Operating Contingency 1,000,000 I -._.__.___.,_ __ CITY WIDE ACCTS-Other 4,038,708 Carryforward from Prior Year Set Asides 5,610,000 Transfers $2,014,000 _ - Capital Investment Upkeep Fund 219,000 f Info&Comm Technology Fund 395,000 f Pay-as you go Capital 1 400,000 CAPITAL RENEWAL&REPLACEMENT 11,859,000 f $1,859,000 ' G.O.DEBT SERVICE 5,928 000 ; $5,928,000 i e • i RDA-City TIF Transfer only + _ City Center ;€ 17,318 000 17 318 000 _-----._. TOTAL-ALL FUNDS $256,280,000 $5,928,000 '$17,318,000 =$161,088,000 $440,614,000 ' $59,328,000 COMMISSION ITEM SUMMARY Condensed Title: A resolution of the Mayor and City Commission of the City Of Miami Beach, Florida,adopting final budgets for the General,G.O.Debt Service,RDA Ad Valorem Taxes,Enterprise,and Intemal Service Funds for Fiscal Year 2012/13 Key Intended Outcome Supported: Minimize taxes; Control Costs of payroll including salary and fringes;Ensure expenditure trends are sustainable over the long term; Improve the City's overall financial health and maintain overall bond rating; Increase community satisfaction with city services Supporting Data(Surveys, Environmental Scan,etc.):The 2012 results continue to show 89%of residents reported their overall quality of life within the City as either'excellent"or"good".Businesses continue to rate the City of Miami Beach as'one of the best' or an 'above average place'to run a business.The survey also identified areas where the City could improve. Foremost among these were storm drainage, traffic, homelessness, parking, and management of special events,are areas that received comparatively low ratings in the residential survey.Business owners rated storm drainage,public transportation,parking,experience with the building department,and traffic low comparatively low. Issue: Shall the Mayor and City Commission adopt the attached resolution establishing the final budgets above? Item Summa /Recommendation: Based on direction provided by the Finance and Citywide Projects Committee meetings in July and August 2012 and subsequent refinements at the first budget hearing,the approximately$2.9 million shortfall between Current Service Level revenues and expenditures has been fully addressed through employee givebacks of$3 million,although this only partially offsets the additional employee health and pension cost of$7.3 million in the General Fund. In addition,the total cost of additions and service enhancements in the General Fund($3.7 million and$0.1 million in charge backs from Internal Service Funds),as well as the decrease in the Building Development process fees and the additional decrease in the tentative millage(0.7 mills)tentatively adopted at the first budget hearing,has been more than offset by almost$1 million in efficiencies,an increase in the resort tax transfer to the General Fund by$4 million for tourism eligible expenditures,and small revenue enhancements.The resulting surplus of$0.8 million is recommended to be set aside for FY 2012/13 to partially offset the loss of the one-time pension credit($2.2 million in the General Fund).The resulting total Proposed General Fund Operating Budget for FY 2012/13 is$$256,280,000, which is$11.9 million or 4.9 percent more than the FY 2012/12 Adopted Budget of$244,336,740. Historically,the General Fund budget has increased between 6 percent and 8 percent annually, primarily due to increases in salary and benefit costs.The$11.9 million increase for FY2012/13 is primarily personnel cost increases (although offset by employee givebacks),increased internal services charges backs including Police liability claims and increases in debt service for replacement of vehicles and equipment, as well as proposed service enhancements. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 $256,280,000 General Fund Operating Z $ 5,928,000 G.O. Debt Service 3 $ 17,318,000 RDA Funds-Ad Valorem Taxes 4 $161,088,000 Enterprise Funds Total $440,614,000 *Net of Internal Service Funds OBPI $ 59,328,000 Internal Service Funds Financial Impact Summary:This budget represents more than$70 million in predominantly recurring reductions over the last 6 years,and the General Fund Operating budget is$18.6 million(8 percent)more than in FY 2006/07,in spite of 15 percent growth in the Consumer Price Index(CPI)in a similar period,and a over 126 percent growth in pension costs,and many new facilities and projects coming on line. City Clerk's Office Legislative Tracking: Sign-Offs: Department Director Assistant City Manager Cit anager AGENDA ITEM 7A 2 MIAMIBEACH DATE 9—.27-42 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Comm' sion FROM: Kathie G. Brooks, Interim City Manager DATE: September 27, 2012 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2012/13 ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the attached Resolution which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year(FY)2012/13. PROCEDURE As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida Statutes specifies the manner in which budgets are adopted. First,the final millage rate for both the general operating and debt service is adopted,then immediately thereafter, final budgets by fund are adopted. The attached Resolution adopting final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for FY 2012/13 is therefore presented to you at this time for adoption. CHANGES TO PROPOSED BUDGET AT FIRST BUDGET HEARING • The Operating budget millage was decreased from 6.1122 to 6.0909, resulting in a $400,000 reduction in property tax revenue and reduced revenues to the General fund of$400,000 • Employee givebacks of$3 million in the General Fund were tentatively approved to partially offset$7.3 million of pension and health cost increases in the General Fund • The millage reduction from 6.1122 to 6.0909 resulted in a reduction in the transfer to the Redevelopment Agency from $17,385,000 to $17,318,000 • Based on changes in Building Development Process fees adopted on first reading on September 12, 2012, FY 2012/13 General Fund revenues were reduced by $295,000 r Adopting Final Budgets September 27, 2012 Page 2 BACKGROUND Over the last several years,the City of Miami Beach has adopted budgets that provided tax and fee relief, while at the same time providing improved services that address needs and priorities identified by the community(primarily in public safety,cleanliness,landscaping and beautification, recreation and cultural arts programming, renewal and replacement funding for our facilities,and building/development functions);and providing structural changes that enhanced capital funding and reserves. Exhibits A through E attached to my FY 2012/13 Proposed Workplan and Budget message (Attachment 1) provide details of the efficiencies/reorganizations, service reductions, revenue enhancements, and service enhancements considered as part of the development of the proposed FY 2012/13 Work Plan and Budget. As a result of these initiatives, the proposed budget continues our focus on providing "value of services for tax dollars paid"by continuing to provide services to the community free of charge or at significantly reduced fees, including free performance arts and movies in the parks, free access to pools and youth centers, reduced fee recreation programming, enhanced maintenance of our newly renovated facilities, etc.—the services that our residents and businesses told us yet again are important to them during the 2012 Community Satisfaction Survey. Between FY 2007/08 and FY 2011/12,the General Fund absorbed more than$41 million in reductions (almost 17 percent of the $244 million FY 2011/12 General Fund budget) and reductions of approximately$49 million and 269 positions across all funds. Combined with more than $20 million in employee"givebacks" between FY 2009/10 and FY 2011/12, this represents almost$69 million in combined"_givebacks"and reductions over 5 years. The FY 2012113 budget adds$1 million in efficiency reductions and anticipates$3 million in additional employee givebacks in the General Fund. FY 2012/13 Budget Development Process As in past years, the Proposed Work Plan and Budget was developed through an intensive review process with our City Commission. Preliminary budget information was provided to the Commission at a Committee of the Whole meeting on July 6, 2012, where budget strategies and priorities were established. Additional budget briefings_were held with the Finance and Citywide Projects Committee(FCW PC)on July 9,July 10,July 25,and August 22, 2012, including a discussion of capital project priorities, projected General Fund revenues and expenditures, proposed efficiencies, impacts of service level alternatives, potential revenue enhancements, and potential service enhancements. At the time of adoption of the preliminary millage in July, it was estimated that the City's General Fund had a gap of$4.4 million,an improved position from the estimated gap of$5.4 million at the same time in the development of the FY 2011/12 budget. Between setting the preliminary millage in July and finalizing the Proposed Work Plan and Budget, as we committed to do, we refined our projections. Our revenues, in particular, tend to have greater fluctuations than expenditures, and we were conservative early in the process and refined these projections over the summer. Changes since July include increased revenue estimates (primarily building development process fees, and rents and leases, offset by decreased interest earnings). As-a result, the projected Current Service Level(CSL) _gap was reduced to $3.3 million as discussed at the August 22, 2012 meeting. Adopting Final Budgets September 27, 2012 Page 3 At the August 22,2012 FCWPC meeting,an approach to balance the General Fund budget was discussed. This approach included $3 million in employee givebacks; $932,000 in efficiencies; bringing in an additional$4 million in Resort Tax revenues to the General Fund to offset tourism-eligible expenditures, and modest increases in revenues. These were offset by $.2 million in additions for living wage, operating costs associated with bringing capital projects on line; and $3.5 million for various service enhancements—the majority of which was related to Police service enhancements ($0.9 million) and Building Service enhancements($0.7 million due to increased demand and offset by increased revenue);and a transfer of$1.4 million to fund capital projects. Based on the final valuation for the Fire and Police pension,the City's annual contribution for FY 2012/13 was reduced by approximately $400,000 after the August 25, 2012 FCWPC meeting,as compared to the preliminary estimate initially received;resulting in a reduction of the pension allocation to Fire and Police. As a result, the Commission directed the administration at the first public hearing to return this savings to the taxpayers with a millage reduction rather than reduce the employee givebacks. This results in a millage reduction of 0.0213 mills from the proposed millage rate, from 6.1122 to 6.0909. Approaches To Balance The General Fund Budget Based on direction provided at the FCWPC meetings in July and August 2012, and subsequent refinements at the first budget hearing,the approximately$2.9 million shortfall between Current Service Level revenues and expenditures has been fully addressed through employee givebacks of$3 million, although this only partially offsets the additional employee health and pension cost of$7.3 million in the General Fund. In addition,the total cost of additions and service enhancements in the General Fund($3.7 million and $0.1 million in charge backs from Internal Service Funds), as well as the decrease in the Building Development Process fees and the additional decrease in the tentative millage($0.7 million combined)adopted at the first budget hearing,has been more than offset by almost$1 million in efficiencies, an increase in the resort tax transfer to the General Fund by $4 million for tourism eligible expenditures, and small revenue enhancements.The resulting surplus of$0.8 million is recommended to be set aside for FY 2013/14 to partially offset the loss of the one-time pension credit($2.2 million in the General Fund). The resulting total Proposed General Fund Operating Budget for FY 2012/13 is $ $256,280,000, which is $11.9 million or 4.9 percent more than the FY 2011/12 Adopted Budget of$244,336,740. Adopting Final Budgets September 27, 2012 Page 4 APPROACHES TO BALANCE Preliminary Current Service Level (CSL)Budget» ,. _.__..._. w Revenues $252.... 00 us $2 ,573,000 .......... ........._................__------.. .__.._....._......._..... .. . 55....... .... ... Net CSL Gap $ (2,861,000) Employee Givebacks to Offset Increases in health and pension costs _..___._____._...._...._....._.............._._...__._..___..__._....:._...._......._..__......_..... _._...._._...._...._m........_ --_....._........_....................._..._..........._-....___....._:...............»....._...._._m.._._......._............._.I...... _._..._._._.. _. ($7.2 million in pension increases across all funds and$5.7 million in the General Fund. $1.9 million health increase Citywide and $1.6 million in the General Fund, including the $0.86 million impact of the expiration of the five percent of salaries giveback towards health for Police and Fire) ...........I....................... ... ....... ............. ......... ........ . ....... .................... General Fund Employee Givebacks in General Fund (3,000,000) Potential Additional Changes In expenditures ......................_.m__.__.____._........__.».._.... _.� _.. _.__..____...__......_....._.._._______..,.._.._ .m_.M__.. ._. _.____.____........_.._..m.._ Living Wage FY 2012/13 Increase 62,000 Landscape Maintenance Impact of New Capital Projects 81,000 Minimal Impact Reductions/Efficiencies (932,000) Service Reductions - Other Additions and Enhancements Additional B- uilding Positions i-n Response to Increased Demand 7-,0-2, ,,0- 02,000 Enhancements for Police Services 947,000 Enhancements for Internal Affairs 50,000 Enhancements for Outside Audits 150,000 Other Service Enhancements 306,000 Transfer to Pay As You Go 1,400,000 ... ....._....._._....._-................._................. . .............. .. General Fund Impacts of Change to Health Insurance Start Date for New Employees (24,000) General Fund Impact of Intemal Service Fund Enhancements 134,000 Impact of Efficiencies/Enhancementsj $ 2,876,000 Revised Net Gap $ (2,737,000) Other Changes.iin Revenues Resort ..... ._........................................................_...___..............._...._.......................__......................._............_..........................._...._......_.._....._......................_.........._......_......_.._.._...................................._._..._._.._.... ._... ..._ ........_..._. Additional CIP Chargeback Revenues - Revenue Enhancements 263,000 Reduction of Millage by .0213 (to reduce surplus) (400,000) , Reduction of Building Development Permit Fees (295,000) 3,568,000 Total Excess/(Shortfall)j $ 831,000 Historically, the General Fund budget has increased between 6 percent and 8 percent annually, primarily due to increases in salary and benefit costs. The $11.9 million increase for FY2012/13 is primarily personnel cost increases (although offset by employee givebacks), increased internal services charges backs including Police liability claims and increases in debt service for replacement of vehicles and equipment, as well as proposed service enhancements. The FY 2012/13 proposed General Fund Budget is about$20 million(8 percent)more than the FY 2006/07 budget, despite pension contribution increases of $29 million during the Adopting Final Budgets September 27, 2012 Page 5 same period. Inflation from October, 2006 through June, 2012, a similar period, was approximately 15 percent. This reflects a decrease across all other expenditures during that time,and even offsetting increases in health and salaries,a growing concern to us,as there is and should be a limit to the proportion of budget allocated to these costs. At this point, annual contributions to the City's two pension plans alone represent more than $52 million (20 percent)of the total General Fund budget. As a result, pension reform continues to be a high priority for the City, with recommendations from the Budget Advisory Committee presented to the Commission on August 29, 2012. This timing allows negotiated pension reform to be incorporated into the current set of contract negotiations with the City's five unions. Of note, the Current Service Level expenditures reflect no additional transfers to the 11 percent Emergency Reserve or towards the City's additional 6 percent contingency goal. Reserve levels are sufficient to fund the 11 percent reserve for the Proposed FY 2012/13 Operating Budget. The City's 11 percent reserve is projected to be fully funded in FY 2011/12 from reserve levels as of September 30, 2011, at $26.7 million, in addition to funding$11.9 million or 4.9 percent towards the additional 6 percent contingency goal,for a total fund balance reserve of almost$38.6 million, if there are no additional changes in fund balance, and no additional transfers made. In addition to reductions and employee givebacks,today's General Fund Operating Budget also reflects greater diversification of revenues since FY 2006/07. The Proposed Work Plan and Budget includes resort taxes and a transfer of Parking Operations Fund year-end surplus as well as, Parking Operations Fund reimbursements and right-of-way fees paid to the General Fund that total almost$37 million; approximately 15 percent of the Proposed General Fund FY 2012/13 Budget. a large part of these alternative sources are attributed to, property tax revenues represent less than half(45 percent)of the total funding for the General Fund budget, as compared to 59 percent in FY 2006/07, a significant reduction over the past several years. Together, salaries and fringe benefits represent 73 percent of Current Service Level(CSL) costs, with salaries and pension representing approximately 67 percent of the total current service level(CSL)budget of$255.5 million,(including the impacts of merit/steps increases, pension contributions, etc.) OTHER OPPORTUNITIES TO REDUCE THE FY 2012/13 GENERAL FUND BUDGET There has been discussion of additional reductions in the millage rate. It is important to note that the recommendations regarding the City's operating millage was made after a careful review of expenditures. The $0.8 million is the net surplus available after the recommended employee givebacks, efficiencies,additions and enhancements,and revenue increased incorporated into the FY 2012/13 General Fund proposed operating budget. The equivalent millage for$0.8 million is 0.0443 which could be reduced for FY 2012/13. However given the loss of the one time pension credit carried forward from FY 2011/12 to FY 2012/13, it is recommended that the surplus be set aside to help offset this loss in FY 2013/14. In addition,the millage could be significantly further reduced in lieu of providing$2.85 million in General Fund enhancements (excluding Building enhancements which are offset by Adopting Final Budgets September 27, 2012 Page 6 increased revenue). This is equivalent to a reduction of 0.1520 mills. However, I believe it will provide greater value to our community to provide a return for the increased values by increasing our service levels. These enhancements include: • Enhancements to Police services, including 6 police officers for additional Patrol along Washington Avenue,4 police officers for a crime suppression team,2 officers for along the beaches in North Beach, additional overtime for homeless outreach and additional staffing for our records unit and detention center • Enhanced internal controls in Police Internal Affairs and through a regular outside audit of high risk areas • Additional staff to help manage leases and rental contracts and monitor special events and concessions; as well as providing for grants software and equipment needs at the Colony Theatre • $1.4 million provides a transfer for funding Pay-as-You Go funding for capital projects ANALYSIS OF VACANT POSITIONS At the request of the FCW PC on August 22,2012,Attachment 2 provides a listing of vacant positions distributed via a Letter to the Commission on July 31, 2012. At that time, there were a total of 44 vacant positions in the General Fund,with an annual value of$2.8 million. However,several of these vacant positions were already identified for elimination as part of our$1 million in efficiencies reductions. Further some critical positions have been hired in the interim, including the Urban Forrester, Police positions, and School Crossing Guards. This leaves a balance of 30 positions on the list with a value of$1.9 million. I consider the remaining positions to be critical to our ongoing operations and would not recommend them for elimination. USE OF ONE-TIME REVENUES The City's policy regarding use of one-time revenues states that"The City of Miami Beach will use onetime, non-recurring revenue for capital expenditures or one time expenditures and not subsidize recurring personnel, operations, and maintenance cost". Similar to the FY 2010/11 and FY 2011/12 budgets, FY 2012/13 General Fund revenues reflect the use of $3.4 million in prior year surplus (revenues in excess of expenditures) specifically set aside for this purpose Building Department reserves of$1.5 million are also included.As noted above,the carry-forward of the savings from the$2.2 million allocation of the one-time pension credit to the General Fund is also reflected as a one-time revenue for FY 2012/13. In total, the General Fund Operating Budget reflects a total of$7.1 million in one-time revenues, offset by$1.4 million proposed transfer to capital. PROPOSED FY 2012/13 ENTERPRISE FUND BUDGETS Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and Convention Center Departments. The Proposed FY 2012/13 Enterprise Funds Budget is $161.1 million. This represents an increase of$4.4 million(2.8 percent)from the FY 2011/12 budget of$156.7 million, primarily due to: • Increases in salary, pension and health cost similar to those described in the General Adopting Final Budgets September 27, 2012 Page 7 Fund, although in the Sanitation Department Proposed Budget incorporated reduced personnel costs and increased use of temporary employees based on historical information ($2.1 million) • Increases in sewer treatment and DERM fees charged by Miami-Dade County ($4.6 million)—with associated increases sewer revenues collected by the City • Increases in funding for future renewal and replacement projects and equipment,which is determined by prior year depreciation amounts($2.2 million) These increases are offset by decreases in debt service payments by the Stormwater Fund ($2 million), as the debt service for bonds sold in FY 2012/13 along with the associated refinancing of existing bonds resulted in lower than budgeted debt service costs; reduced operating costs in the Convention Center offset by reduced revenues due to an accounting treatment change of electrical revenues ($1.2 million); reduced funding needed to be transferred for the Stormwater Rate Stabilization Fund($1 million);and other miscellaneous reductions ($0.3 million). PROPOSED FY 2012/13 INTERNAL SERVICE FUND BUDGETS Internal Service Funds are comprised of the Central Services, Fleet Management, Information Technology, Risk Management and Property Management Divisions. The Proposed FY 2012/13 Internal Service Fund budget is $59.3 million. This represents an increase of$5.0 million (9.3 percent)from the FY 2011/12 budget of$54.3 million, primarily due to increases in salary, pension and health cost similar to those described in the General Fund, as well as, increases in Police liability claims ($0.75 million) and debt service for replacement of vehicles and equipment($1.1 million). These costs are completely allocated to the General Fund and Enterprise Fund departments, and the Risk Management Fund reimburses the General Fund for the cost of legal services. CONCLUSION In summary, the proposed FY 2012/13 General Fund operating budget maintains current service priorities for the community, despite property tax rates set at 1.3 mills (17 percent) lower than FY 2006/07 when property values were similar to the 2011 certified values. The Administration recommends adoption of the attached Resolution which establishes final budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds for FY 2012/13. KGB/TF Attachment A 19 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov Kathie G. Brooks, Interim City Manager Tel: 305-673-7010, Fax: 305-673-7782 September 12, 2012 Honorable Mayor Matti Herrera Bower and Members of the City Commission: I am pleased to transmit the Proposed Work Plan and Operating Budget for Fiscal Year (FY) 2012/13, commencing on October 1, 2012 and ending on September 30, 2013 (Proposed Work Plan and Budget), including the Proposed Work Plan, the Proposed Operating Budget, the Proposed Capital Budget, and the associated Capital Improvement Program for FY 2013/14 through FY 2016/17. The total Proposed General Fund Operating Budget is $256,975,000, which is $12.6 million or 5 percent more than the FY 2011/12 adopted budget of $244,336,740. Further, General Fund reserve levels as of September 30, 2011 for the 1 1 percent emergency reserve and the 6 percent contingency goal were a total of $40.5 million. The General Fund 11 percent requirement for FY 2012/13 based on the proposed operating budget net of capital transfers and reserves for FY 2013/14 is $27.7 million, resulting in $12.8 million (a 5.1 percent additional contingency), if there are no additional changes in fund balance, and no additional transfers made. Budget Highlights • The FY 2012/13 budget adds $1 million in reductions and $2.6 million in employee givebacks to almost $69 million in reductions in predominantly recurring expenditures over he last,5 years • General operating millage rate is reduced by.0533 mills (and more than 0.1 mills since FY 2010/11), which together with the 0.316 mills decline in debt service results in a total decline of 0.849 mills • The proposed millage is 1.3 mills below FY 2006107 when property values were at a similar level The General fund Operating budget is 8 percent.more than in FY 2006107, in spite of 15 percent growth in the Consumer Price Index (CPI) in a similar period, 126 percent growth in pension costs, and many new facilities and projects coming on line • General fund enhancements of$3.5 million provide improved services to the community providing a return to the community,for the increase in property tax levy FY 2012/13 Proposed Work Plan and Budget Message September 12, 20:12 Page 2 The City's Proposed Operating Budget in total for FY 2012/13 is $441,376,000 including the General Fund, General Obligation Debt Service, Enterprise Funds and Transfers to the Redevelopment District. This reflects an increase of $17.3 million, or 4.1 percent over the prior year total Adopted Operating Budget of $424,062,635. In addition, the budget for Internal Service Funds, which are wholly supported by transfers from the General Fund, Enterprise Funds and the Redevelopment District, is $59,328,000, an increase of $5 million, or 9.3 percent, over the prior year total adopted operating budget of$54,280,445. The City of Miami Beach has experienced significant change in the last several years, due to changes in property tax legislation, property values that first increased and then declined, and increasing pension plan contributions due to the downturn in the investment market. Today, property values in FY 2012/13 are similar to FY 2006/07, $23.1 billion versus $22.7 billion. Since their peak in FY 2007/08, property values Citywide have declined almost $3.8 billion (approximately 14 percent) through FY 2012/13, despite almost $3. billion in new construction added to the roll. Without the new construction, the decline in values would be even greater, at 29 percent. Outside the City Center RDA, which impacts General Fund Property Tax revenues, the decline in values is even more significant at 20 percent, even after new construction. In FY 2010/11 the city's approach to addressing the then deficit of $32 million included a distribution of the shortfall between, taxpayers and employees. Taxpayers had their tax rate increased from 5.6555 to 6.2155, an increase of 0.56 mills. The goal of the Commission has been to bring them back to that level as property values increase over time. It should be remembered that between FY 2009/10 and FY 2010/11 values declined by $2.6 billion which, together with pension cost increases, drove the need for an increase in the millage. FY 2012/13 values are still short of FY 2009/10 values by $1.6 billion. As values approach FY 2009/10 values, through further increases in the future, this will provide the opportunity to bring the millage down to 5.6555. In FY 2011/12 the City took its first step in that direction with a reduction in the millage rate of 0.05 mills. The proposed millage rate for FY 2012/13 reduce$ the operating millage by an additional 0.0533 mills and a total reduction of .0.0849 mills including the reduction in debt service millage. The total operating millage reduction between FY 2010/11 and the proposed FY 2012/13 millage is 0.1033. Over two years, this reduction represents 18%of the goal to get back to a millage rate of 5.6555. The Proposed Budget recommends a total combined millage rate for the City of Miami Beach of 6.3690 which is comprised of a general operating millage rate of 6.0039 (a decrease of 0.0533 mills), a General Fund Capital Renewal and Replacement millage of 0.1083, and a voted debt service millage race of 0.2568 (a decrease of 0.0316 mills). As shown in the table below, in prior years the City of Miami Beach significantly reduced tax rates as property values increased. Between FY 1999/00 and FY 2009/10, total combined City of Miami Beach millage rates declined approximately 2.8 mills. In FY 2007/08 alone, the millage FY 2012./13 Proposed Work Plan and Budget Message September 12., 201.2 Page 3 rate declined by approximately 1.8 mills,with annual savings to the average homesteaded property of over $400. Property Value, Millage and Property Tax levy Millage Rates Tax Levy(in millions) General Fund Final/ Total Taxable Revised (including S. Property Taxable Total General Total Pointe,and Values Value Citywide Fund/RDA including Renewal& Budget Year (billions) (billions) Millage Millage Debt Replcmnt) FY1997/98 $ 6.46 $ 6.40 9.2100 7.4990 $ 57.45 $ 46.78 FY1998/99 6.97 $ 6.87 8.9830 7.4990 $ 60.37 $ 44.66 FY1999/00 7.66 $ 7.54 8.6980 7.4990 $ 64.29 $ 47.36 FY2000/01 8.37 $ 8.22 8.5550 7.3990 $ 69.08 $. 49.75 FY2001/02 9.40 $ 9.22 8.3760 7.2990 $ 75.97 $ 54.37 FY2002/03 10.56 $ 10.41 8.3220 7.2990 $ 84.81 $ 61.05 FY2003/04 12.09 $ 11.85 8.1730 7.2990 $ 95.39 $ 68.17 FY2004/05 14.04 $ 13.86 8.1730 7.4250 $ 110.74 $ 79.38 FY2005/06 17.45 $ 17.15 8.0730 7.4810 $ 135.91 $ 111.69 FY2006/07 22.74 $ 22.26 7.6730 7.3740 $ 168.38 $ 140.31 FY2007/08 26.85 $ 26.14 5.8970 5.6555 $ 150.42 $ 125.33 FY2008/09 26.90 $ 25.89 5.8930 5.6555 $ 150.59 $ 125.94 FY2009/10 24.70 $ 23.24 5.9123 5.6555 $ 138.70 $ 115.73 FY2010/11 22.10 $ 20.97 6.5025 6.2155 $ 136.55 $ 112.14 FY2011/12 21.98 $ 20.76 6.4539 6.1655 $ 135.80 $ 111.29 FY2012/131 23.10 1 6.3690 6.1122 $ 140.911 $ 114.72 Further, despite an increase of 0.56 mills in the operating.tax rate in FY 2010/11, City of Miami Beach proposed combined millage rates today remain more than 2.3 mills lower than in FY 1999/00 (25 percent), and approximately 1.3 .mills lower than 2006/07 when property values similar to today's values. As a result, the proposed property tax levy is approximately $27 million lower in FY 2012/13 than it was in FY 2006/07. Total Combined Millage Mill Ra�e at _:... ......................................... ._.... .... _... Lft ao - - _ e•1 - 98 99 •00 •01 •02 •03 roa '05 '06 '07 '08 '09 •10 ii a.2 13 Fiscal Years FY 2012/13 Proposed Work Plan.and Budget Message September 12, 2012 Page 4 Property Values and Tax Levy C:250 ....._sw..: 30� 9200 2 V- 150 r x � 0100 10w 50 0 v v '07 '08 '09 '10 '11 '12 '13 =Property Values — —Tax Levy including Debt Today's General Fund Operating Budget also reflects greater diversification of revenues since FY 2006/07. The Proposed Work Plan and Budget includes resort taxes and a transfer of Parking Operations Fund year-end.surplus as well as Parking Operations Fund reimbursements and right-of- way fees paid to the General Fund that total almost $37 million; approximately 15 percent of the Proposed General Fund FY 2012/13 Budget. In large part due to these alternative sources, property tax revenues represent less than half(45 percent) of the total funding for the General Fund budget, as compared to 59 percent in FY 2006/07, a significant reduction over the past several years. Between FY 2007/08 and FY 2011/1:2, the General Fund absorbed more than $41 million in reductions (almost 17 percent of the $244 million FY 2011/12 General Fund budget) and reductions of approximately $49 million and 269 positions across all funds. Combined with more than $20 million in employee "give-backs' between FY 2009/10 and FY 2011/12, this represents almost$69 million in combined !givebocks"and reductions over 5 years. Total 5-Year Reductions through FY 2011/12 General Fund $Impacts FT PT Public Safety $ (7,635,095) (69.0) 1.0 Operations (5,805,867) (61.0) (23.0) Administrative Support. (2,858,694) (33.0) 1.0 Econ&Cultural Dev (1,193,426) (17.0) - C"ide (1,467,642) - - Subtotal Reductions $ (18,960,724) (180.0) (21.0) Transfers $ (22,734,851) - - Total General Fund Reductions $ (41,695,575) (180.0) (21.0) Internal Service Funds $ (3,498,225) (37) - Enterprise Funds (3,333,021) (39) 8.0 GRAND TOTAL REDUCTIONS" $ (48,$26;821) (256.0) 1 (13.0) Estimated Employee Givebacks $ 20,349,360 GRAND TOTAL REDUCTIONS AND GIVEBACKS $ (68,876,181) 1 (256.0) (13.0) FY 2012/13 Proposed Work Plan and Budget Message September 12,2012 Page 5 The FY 2012/13 budget adds $1 million in efficiency reductions and anticipates $2.6 million in employee givebacks. Of note, the FY 2012/13 proposed General Fund Budget is about $20 million (8 percent) more than the FY 2006/07 budget, despite pension contribution increases of $29 million during the some period. Inflation from October, 2006 through June, 2012, a similar period, was approximately 15 percent. This reflects a decrease across all other expenditures during that time, and even offsetting increases in health and salaries, a growing concern to us, as there is and should be a limit to the proportion of budget allocated to these costs. At this point, annual contributions to the City`s two pension plans alone represent more than $52 million (20 percent) of the total General Fund budget. As a result, pension reform continues to be a high priority for the 'City, with recommendations from the Budget Advisory Committee presented to the Commission on August 29, 2012. This timing allows pension reform to be incorporated into the current set of contract negotiations. 1 `. ' a ;WORK PLAN AND BUDGET OVERVIEW As in years,ears, the Proposed Work Plan and Budget was developed through an intensive review P process with our City Commission. Preliminary budget information was provided to the Commission at a Commission of the Whole meeting on July 6, 2012 and budget strategies and priorities were established. Additional budget briefings were held with the Finance and Citywide Projects Committee on .July 9, July 10, July 25, and August 22, including a discussion of capital project priorities, projected General Fund revenues and expenditures, proposed efficiencies, impacts of service level alternatives, potential revenue enhancements, and potential service enhancements. At the time of adoption of the proposed millage in July, it was estimated that the City had a gap of $4.4 million, an improved position from the estimated gap of $5.4 million at the some time in the development of the FY .201 1/12 budget. Between setting the preliminary millage in July and finalizing the Proposed Work Plan and Budget, as we committed to do, we refined our projections. Our revenues, in particular, tend to have greater fluctuations than expenditures, and we were conservative early in the process and refine these projections over the summer. Changes since July include increased revenue estimates (primarily building development process fees, and rents and leases, offset by decreased interest earnings). As a result, the projected Current Service Level(CSLI gap was reduced to $3.3 million as discussed at the August 22 , 2012 meeting At the August 22 FCWPC meeting, an approach to balance the General Fund budget was discussed. This approach included $2.6 million in employee givebacks; $932,000 in efficiencies; $bringing in an additional $4 million in Resort Tax revenues to the General Fund to offset tourism- eligible expenditures, and modest increases in revenues. These were offset by $2.2 million in additions for living wage, operating costs associated with bringing capital projects on line, and various service enhancements — the majority of which was related to Police service enhancements FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 6 and Building service (due to .increased demand); and a transfer of $1.4 million to fund capital projects. Since the August 22, 2012 meeting with the Finance and Citywide committee, the Proposed Operating budget has continued to be refined. The following are the significant changes that have been incorporated: • Based on the final valuation for the Fire and Police pension, the City's annual contribution for FY 2012/13 has been reduced by approximately $400,000 compared to the preliminary estimate initially received; resulting in a reduction of the pension allocation to Fire and Police. As a result, the recommended level of employee givebacks, which has been driven by increases in health and pension costs, is proposed to be similarly reduced from $3 million to $2.6 million in the General Fund. • Based on further discussions with the Finance Department regarding the accounting treatment of the $2.5 million. pension credit received in both plans in FY 2011/12, the method of application of the credit to help offset pension increases has been changed. Rather than applying the credit against expenditures in FY 2012/13, as had been presented to the Committee of the Whole and to the FCWPC, the credit from FY2011/12 will be carried forward as revenues from FY 2011/12 to FY 2012/13, and the full pension contribution will be reflected in expenditures for FY 2012/13. The net impact on available funds, however, remains the same. • Two positions which had been recommended for conversion from classified positions (data entry clerk and administrative aide) to unclassified positions have been removed from the proposed list of reductions as it was determined that the significant portion of the savings was due solely to the turnover in each of the positions. • General Fund operating costs have been reduced, offset by increases in the capital and debt category, to reflect the savings anticipated from the initiatives implemented by Amaresco, in which energy and operating cost savings are anticipated to be offset by increased debt service issued to fund the cost of the initiatives. Historically, the General Fund budget has increased between 6% and 8% annually, primarily due to increases in salary and benefit costs. In FY 2012/13, the $12.6 million (5.2%) increase in expenditures includes a $1.1 million reserve recommended to be set aside for FY 2013/14, to help offset the loss of the carry forward of the FY 2012/13 one-time pension credit of$2.5 million. Net of this reserve, the increase is $11.5 million (4.7%), and is similarly driven by increases in salary and benefit costs (primarily pension and health). Employee Givebacks As noted above, a primary driver of increases between the FY 2011/12 adopted operating budget and the FY 2012/13 proposed Operating budget are personnel costs increases, primarily increases FY 201.2/13 Proposed Work Plan and Budget Message September 12, 2012 Page 7 in health insurance and_ pension costs. In the General Fund the estimated combined increase is approximately $7.4 million is direct allocations to the General Fund as well as an additional Internal Service Fund charges which are due to pension and health increases in those funds. The increase citywide is $9.1 million. The proposed employee givebacks of $2.6 million are intended to partially offset the employee health and pension cost increase in the General Fund. While not specifically budgeted, the intent is to negotiate similar levels of givebacks in all funds for a total of $3.5 million in givebacks citywide. It should be noted that the FY 2012/13 Proposed Operating Budget assumes status quo for all bargaining agreements until new agreements are negotiated. As a result, the Proposed Operating Budget assumes no merit increases for the Communications Workers of America bargaining unit. The impact of this is approximately $0.25 million in the General Fund which is in addition to the employee givebacks noted above. Efficiencies, Reductions and Revenue Enhancements As with the preparation of budgets for the last five years, departments are continuing to analyze -and present their budget from two perspectives: 1) reviewing for potential efficiencies, reorganizations to reduce cost, etc., without impacting services; and 2) performing a modified zero- based analysis of each department budget, identifying potential service reduction alternatives versus core functions. For each of the potential service reductions, departments provided the type of impact and the magnitude of the impact. Core functions were defined as those functions which, if cut, render it impossible for the department to provide basic service at a reasonable level. In spite of.the significant reductions.in the General Fund over the last 5 years, we continue to be proactive in locating additional efficiencies in the General Fund. For FY 2012/13 almost 1 million of efficiencies are built into the proposed General Fund budget. However, the focus of the FY 2012/13 budget was to provide service enhancements in areas of need, rather than identify areas for reducing service levels. Proposed revenue enhancements for FY 2012/13, projected to generate additional revenue totaling $263,000, as shown in Attachment D, including Police Department false alarm fees, Fire Department transport fee increases to mirror the Miami-Dade charge rates, Parks and Recreation will increase pavilion rental rate fees, and Colony theater rental fees. Service Enhancements Potential service enhancements for FY 2012/13 are proposed at a cost of $3.5 million in the General Fund, providing a return on value for the increased property tax levy. There are also $200,00 in additions related to living wage increases and the operating cost of capital projects coming on-line, as well as $1.8 million in service enhancements in other funds. The $3.5 million of enhancements in the General Fund provides for the following: FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 8 • Just under one million Enhancements in the Police Department are proposed to address crime suppression and beach closure activities • Over $700,000 of the enhancements to add contract based staffing to the Building Department to address increased activity in that area and ensure customer responsiveness • $200,000 for strengthening internal controls • $200,000 for additional staff to help manage leases and rental contract and monitor .special events and concessions; as well as providing for grants software and equipment needs at the Colony Theatre • $1.4 million provides a transfer for funding Pay-as-You Go funding for capital projects Increased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund Based on an outside consultant study conducted in 2010 using FY 2007/08 actual costs, it is estimated that there are approximately $50.5 million in eligible resort tax expenditures in the General Fund. These include expenses associated with police officers serving entertainment areas; a portion of fire rescue services from Fire Stations 182; ocean rescue services; enhanced code compliance provided to respond to evening entertainment area violations and staffing of special events; other code compliance.activities in tourism and visitor related facilities/areas; Tourism and Culture Department and the Cultural Arts Council; museums and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial Day and other,special event costs; homeless services; July 4'; Visitor Center funding; holiday lights;Jewish Museum; Miami Design Preservation League (MDPL);. Orange Bowl; monuments; etc. However, $8.8 million of these costs were estimated as being addressed by dedicated funding for the South Pointe area pursuant to the Miami-Dade County Convention Development Tax interlocal agreement, thereby resulting in approximately$41.7 million in eligible Resort Tax expenses in the General Fund. Based on FY 2011/12 resort tax collections to date, it is estimated that there will be on additional $4 million available in resort tax collections to provide additional funding for these General Fund activities in FY 2012/13. The total proposed Resort Tax Fund transfer to the General Fund for FY 2012/13 is approximately $31 million. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 9 Use of One-Time Revenues The City's policy,regarding use of one-time revenues states that "The City of Miami Beach will use onetime, non-recurring revenue for capital expenditures or one time expenditures and not subsidize recurring personnel, operations, and maintenance cost". Similar to the FY 2010/11 and FY 2011/12 .budgets, FY 2012/13 General Fund revenues reflect the use of $3.4 million in prior year surplus (revenues in excess of expenditures) specifically set aside for this purpose Building Department reserves of $1.5 million are also included. As noted .above, the carry&rward of the savings from the $2.2 million allocation of the one-time pension credit to the General Fund is also reflected as a one-time revenue for FY 2012/13. In total, the General Fund Operating Budget reflects a total of.$7.1 million in one-time revenues, offset by $1.4 million proposed transfer to capital. In addition, the $7.2 million in prior year Parking Fund operating surplus, as was initiated in FY 2010/11, budget is also included. While this is generally not a recommended financial practice, it is being recommended at this time so as to allow for a gradual decline in the use of one-time revenues for recurring expenditures over the next few years. As in prior year budgets, the intent will be to expend these dollars last during the fiscal year, so that if any savings are achieved throughout the'year, the amount of funds needed from this source will be reduced, in which event the funds will be available to be used in subsequent fiscal years. Use of Remaining Surplus The FY 2012/13 budget includes the set aside of a reserve of.$1.1 million for FY 2013/14 to help offset the loss of the onetime pension credit of $2.2 million for FY 2012/13 that will not be available in FY 2013/14. The $1.1 million is the net surplus available after the recommended employee givebacks, efficiencies, additions and enhancements, and revenue increased incorporated into the FY 2012/13 General Fund proposed operating budget. The equivalent millage for $1.1 million is 0.0585. Exhibits A through E provide a summary of the efficiencies/reorganizations, service reductions, revenue enhancements, and service enhancements considered as part of the development of the proposed FY 2012/13 Work Plan and Budget. As a result of these initiatives, the proposed budget continues our focus on providing "value of services for tax dollars paid" by continuing to provide services to the community free of charge.or at significantly reduced fees, including free arts and movies in the parks, free access to pools and youth centers, reduced flee recreation programming, enhancement .maintenance of our newly renovated facilities, etc. — the services that our residents and businesses told us yet again are important to them during the 2012 Community Satisfaction Survey. FY.2012/13 Proposed Work Plan and.Budget Message September 1.2! 2012 Page 10 ' ! ' Plu" `lE�r tETI :BY°' HIE COMMV In 2012, the City of Miami Beach conducted its fourth set of comprehensive statistically valid :community satisfaction surveys. The Community Survey was designed to provide resident input on quality of life, city services, and taxes; and to identify key drivers for improvement. Overall, when compared to the 2009 residential survey, the City remained stable in most of the .areas measured. Residential respondents provided the highest positive ratings for the appearance and maintenance of the city's public buildings and public.schools, the appearance of playgrounds and recreation programs. A record high 89%of residents rated Miami Beach excellent or good as a place to live and the standard of living outlook improved 80% in .2012 compared to 53% in 2009. Business results also remained stable in many of the survey items from the 2009 survey. Businesses continue to rate the City of Miami Beach as 'one of the best' or an 'above average place' to run a business. These results indicate a stable level of satisfaction with Quality of Life in Miami Beach and services provided by the City, although there is need for improvement in specific areas. Detailed survey results are available on the City's website and in the Strategic Planning section of the FY 201 2/13 Proposed Work,Plan and Budget in Brief document. CITYWIDE WORK PLAN .A summary of our Citywide Work Plan is attached (Exhibit F) for your review along with the highlights presented on the following pages. CLEANER AND SAFER Cleanliness of our City continues to be a .priority for our residents and .businesses. We will maintain expanded services that have been implemented Pr*, des in recent years. The City uses a quantitative index to assess the impact of these fuhdlin fog an efforts and results have shown significant overall improvement. Between FY ce 2005/06 and FY 2010/11, 85.5 percent of _public areas Citywide were 6vel of rated as clean or very clean as compared to 65.2 percent in FY 2005/06. -ressure None-the-less, our residents continue to view cleanliness as an important edning' in service area, and in the 2012. survey,. it was cited as the most important ' 'i fs service to retain. As a result, no reductions in service levels are recommended the. ' in existing sanitation services, and additional funding is proposed for ate101nment enhanced pressure cleaning on Lincoln Road, Washington Avenue, and ;tres Ocean Drive. The resident surveys in 2005, .2007, 2009, and 2012 confirmed that safety is one of the top quality of life factors for sour residents and increasing the visibility of police in neighborhoods as FY.2012/13 Proposed Work Plan and Budget Message .September 12, 2012 .Page 1 1 one of the most important areas for the City to address to improve public safety. Recent trends reflect an increase in Part I crimes and in .201 1 the City of Miami Beach experienced an increase (9 percent) in total violent crimes and non-violent crimes combined, when compared to 2010. Of significance, however, while non-violent crimes (which include burglary, larceny and auto theft) increased 9.6 percent, violent crimes increased 2.66 percent. Despite the recent increase, there has been a 7 percent decline. in total violent crimes and non-violent crimes since 2001 in spite of the 30 percent increase in daily population and special events since 2001. However, the Miami Beach crime rate is slightly below the latest total nationwide violent crimes and non-violent crimes reported by the FBI for the first six months of 2012 by 5.2 percent and 5.7 percent, respectively. Nationwide, violent crime declined by 6.4 percent and property crimes declined by 3.7 percent. The Proposed Work Plan and Budget adds two AN officers to the North area for working the night shift to enforce beach closures, four Police Officers Adds 12 in the South and.Citywide to form an additional Crime Suppression team; six Police Officers in the South area for a walking beat along Washington Ave, the one Detention Officer to augment current staffing levels, an enhancement to to the Records Unit, and additional overtime for the Neighborhood Resource Proposed Officer Homeless Outreach Program. The Proposed Budget and Work Plan Work Plan also increases security coverage on Lincoln Road between the hours of I am Ond Budget and 6 am, allowing for 24 hour coverage between the security services and Police Officers. MORE BEAUTIFUL AND VIBRANT; MATURE AND STABLE; UNIQUE HISTORIC AND URBAN ENVIRONMENT The maintenance and appearance of our residential neighborhoods and business districts continues to be a priority, along with protecting the quality of life enjoyed by all members of our community. In addition to maintaining initiatives implemented in recent years, the Proposed Work Plan and budget converts a shared position in Real Estate, Housing and Community Development with the Tourism and Culture Department into two full-time positions to provide enhanced monitoring of concessions and special events. Funding is also provide through the Resort Tax fund to provide the enhanced level of staffing for Spring Break and Memorial Day as was implemented in FY 2011/12. The Proposed Work Plan and Budget maintains $219,000 in funding for reforestation, replacement of landscaping, pavers, up-lighting, etc. through the Capital Investment Upkeep Account. The availability of quality recreation programs continues to be one of the highest priorities for our community. As a result, the Proposed Work Plan and Budget reflects no reductions in our offering of recreation programs. Successful recreation programs for teens and seniors also continue to be a priority, along with weekly classes in visual or performing arts in after school programs and summer camps I FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 12 CULTURAL, ENTERTAINMENT AND TOURISM CAPITAL AND AN INTERNATIONAL CENTER FOR INNOVATION AND BUSINESS The City's business and tourism sectors are an integral part of our City as reflected in our vision statement, and has demonstrated significant improvement over the last two years including record increases in Resort Taxes in the last two years, increases in Parking department revenues, and increases in Building development activity. In order to continue to enhance customer service in the Building Department, the Proposed Work Plan and Budget adds approximately $700,000 in positions to the Building department in response to the increased activity. However, in order to remain flexible and responsive to changes in demand levels, these resources are added through contracted services rather than as full time positions. A condominium ombudsman function will also be created though the use of existing resources in the Building Department. In addition, enhancements funded through the Resort Tax Fund intended to enhance economic development though tourism initiatives that include enhanced marketing for Washington Avenue marketing similar to other marketing initiatives currently funded through the Greater Miami Convention and Visitors Bureau for the City; funding for a grant to the FIU-Wolfsonian over two years to provide a master plan for the Museum site that will be used to access $10 million in Miami-Dade County General Obligation Bond funding for expanding and revitalizing their facilities on Washington Avenue and Lennox Avenue, and funding for re-instatement of the Festival of the Arts in North Beach. Further, the Proposed Work Plan and Budget maintains funding through the Resort Tax Fund for tourism-related economic development activities in North Beach that were initiated in FY 2011/12. WELL-IMPROVED INFRASTRUCTURE The proposed Budget and Work Plan provides for continued improvements and maintenance of our facilities and neighborhoods infrastructure by appropriating $1.2 million in our capital budget to address shortfalls in funding for the above ground portions of our neighborhood right of way projects (primarily for milling and resurfacing). Together with the transfer of 1.4 million from the General Fund, $2.7 million in pay-as you go funding is included in the Proposed FY 201 2/13 budget to fund seawall repairs at Muss Park as well as the addition of a potential Kayak launch at that facility (subject to community input), improvements to our Park facilities (irrigation at Fisher Park, Stillwater Park Sports Field, Crespi Park Field Renovation, Flamingo Park Madvac System, Tatum Park Outdoor Sand Volleyball) and the additional above ground funding for the following neighborhood projects: • Bayshore Central Bid Pack A • Bayshore, lower North Bay Road Bid Pack B • Bayshore Lake Pancoast Bid Pack C • Bayshore Neighborhood Sunset Isles I and 11 • Bayshore Neighborhood Sunset Isles III and IV FY 2012/13 Proposed Work.Plan and Budget Message September 12, 2012 Page 13 Funding for the Resort Tax dedicated to tourism-eligible quality of life projects and funding received through the Convention Development tax Interlocal Agreement with Miami-Dade County. These projects include: • Middle Beach Recreation Corridor Phase II • Baywalk Phase I • Flamingo Park • Par 3 Golf Course Master Plan • 6'h Street Restrooms • North Shore Open Space Park Replacement Fitness Circuit/Trall • Beach Access Gates • Citywide Dune Restoration and Enhancement • Alton Road Irrigation System from 5" Street to Michigan • Collins Ave, 5' Street to Lincoln Rd. • Citywide Dune Restoration and Enhancement Further Enterprise and special revenue funds such as the Redevelopment Agency, South Pointe Capital, Convention Center, Parking and People's Transportation Tax(PTP)will provide funding for: • Collins Park Parking Garage • Collins Canal Enhancement Project • .Seawall —Botanical Garden/Collins Canal • Lincoln Road Landscaping • Aluminum Street Lighting Pole Replacement—City Center • Beachwalk Lighting Retrofit • Euclid Ave Improvements at Lincoln Rd • Flamingo 6' Street ROW improvements • South Pointe Pier • South Point Park Playground Fence • 54 Inch Diameter Sewer Main Rehabilitation, Alton South of 5'h Convention Center — Replace various disconnects/bus ducts/electrical panels. Exhibit Hall Chairs, Ballroom C&D Carpet, and two 100 ton chilled water air handlers, interior bus ducts, C & D ballroom disconnects, chilled water valves.; and install ADA Automatic Doors, • Sunset Harbor Parking Garage AIPP Funding • Surface. lofts at Harding Ave & 71 St., North Shore Youth Center, 6972 Bay Drive, 7061 Bonita Drive, 4001 Prairie Avenue and Bass Museum Surface Lot • Relocation of Parking Meter Sign and Shop to accommodate Relocation of the Property Management Facility • License Plate Recognition Software for Parking Enforcement FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 14 • Continued Replacement of Master Meters and Revenue Control Equipment Upgrades • .Street Infrastructure Improvements Crosswalks, Most Arm Painting, Pedestrian Crossings, Speed Radar Units • Additional Funding for the West Avenue Bridge VALUE OF SERVICES FOR TAX DOLLARS PAID As noted earlier, between FY 2007/08 and FY 2011/12, the General Fund absorbed more than $41 million in reductions (almost 17 percent of the $244 million FY 2011/12 General Fund budget) and reductions of approximately$49 million and 269 positions across all funds. Further, a total of approximately $15 million in employee "give-backs" were achieved between FY 2009/10 and FY 2010/11 , and $20 million through FY 2011/12, through a combination of freezing cost of living adjustments for all employees for two and one-half years, elimination of merit increases for all employee except members of the Fraternal Order of Police (FOP) and International Association of Firefighters) IAFF, increased contribution to pension for all employees except members of FOP and IAFF, pension plan changes for the Miami Beach Employees Retirement Plan, increased contributions for take- home vehicles by FOP members for 18 months, reduced holiday pay for IAFF members, and increased contributions to health insurance by members of the FOP and IAFF for 18 months. Combined with more than $20 million in employee "give-backs" between FY 2009/10 and FY 2011/12, this represents almost $69 million in combined "givebocks" and reductions over 5 years, with no significant impacts to the services provided to our community. Although the economy appears to have stabilized, the impact of the recent recession impacted both property tax revenues as well as pension costs through FY 2012/13 and likely further into the future. Therefore, the City's strategy continues to consider the long term financial sustainability of the City. Beginning with the development of the FY 2009/10 budget, a strategy was developed to address short-term, mid-term and long-term financial needs. • Strategies to address short-term financial reeds included ongoing efficiencies and wage concessions by employees. • Mid-term financial sustainability was addressed by pension concessions from current employees in the Miami Beach Employees Retirement Plan • Longer term financial sustainability is enhanced by the pension plan restructures that have been put in place for new employees in the Miami Beach .Employee Retirement Plan. For example, for General Employees, the plan restructure proposed for new employees is projected by the City`s actuary to reduce the City's annual required contribution by almost $1 million in FY 2012/13, with additional reductions annually as the number of employees in the Miami Beach Employees Retirement Plan hired after October 1, 2010 continues to increase. Further, additional pension plan reform recommendations have been developed FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 15 by the City's Budget Advisory Committee for the Fire and Police Pension Plan which were presented to the City Commission on August 29, 201.2. All of the givebacks achieved, except the 18 month increased contribution to health by FOP and IAFF and the increased contributions for take-home vehicles by FOP members for 18 months, represent ongoing, recurring savings to the City and the employee give-backs contribute significantly towards the City's strategic goal (key intended outcome) to control payroll costs. With the planned $1.16 million in efficiencies and $2.6 million in employee "givebacks" incorporated in the Proposed Work Plan and Budget for FY 2012/13, the 6 year total of reductions and employee Givebacks is almost$73 million. FY 2012113 Proposed General Fund $ Impacts FT PT Public Safety ($136,000) 110 1.0 Operations (135,000) (3.0) (4.0) Administrative Support (189,000) (1.0) Econ&Cultural Dev - - - Citywide (152,000) - Subtotal $ (612,000) (3.0) (3.0) Transfers (320,000) - - Total $ (932,000) (3.0) (3.0) Internal Service Funds (30,000) - - Enterpriise Funds (196,000) (12.0) 8.0 GRAND TOTAL 1 $ (1,1581000) (15.0) 5.0 Despite the dramatic impact of five years of reductions due to property tax reform exacerbated by a dramatic downturn in property values and dramatic increases in pension costs, the Proposed Work Plan and Budget preserves benefits specifically for City of Miami Beach residents, including: • Our free "Culture in the Parks" series; • Access to free cultural arts programs (theater, dance, music and visual arts) for children involved in after school and summer camps; • Scholarship specialty camps in the summer, in addition to children participating in day camps; and programs for traveling.athletic leagues. • Free access to City pools on weekends and during non-programmed hours; • Free general admission to our Youth Centers on weekends and during non-programmed hours; • Free learn-to-Swim programs for 3 to d year old residents; • Reduced resident rates for recreation programs • Free "family friendly"Movies in the Park; • Free admission to museums on Miami Beach, including the Bass and Wolfsonian Museums every day and the Jewish Museum on Wednesdays, Fridays and Saturdays; FY 2012/13 Proposed Work Plan and Budget Message September 12, 2 012 .Page 16 • Free access to the majority of our senior citizen programs and special populations programs, including several free dances that take place throughout the year; Free of charge play at the Par 3 golf course for all residents; • Free crime analysis of residents' homes by our Police Department; and Free child safety seat checks by our Fire Department. We have also prioritized Key Intended Outcomes to ensure the long-term sustainability of our City government, including improved communications with our residents, ensuring financial sustainability and ensuring that we have the best possible employees to deliver services to our community. ENVIRONMENTAL SUSTAINABIUTY, COMMUNICATIONS, CUSTOMER SERVICE AND INTERNAL SUPPORT FUNCTIONS Regarding environmental sustainability, the City established a permanent committee in FY 2007/08 called the Sustainability Committee, with the objective of providing a mechanism to discuss green (environmental) issues of concern to the community. In FY 2011/1-2, based on recommendations from the Sustainability Committee, the City implemented a recycling ordinance. The FY 2012/13 budget includes funding for an intensive education and outreach campaign and after six months, beginning in January 2013, warnings will be issued. The sustainability Officer will be responsible for conducting outreach, recycling guidance, and if necessary, issue warnings. Once the recycling program has been implemented, the Sustainability Officer can address other sustainability issues (green.ing restaurants, etc. Administration will go back to the Commission before issuing any fines. This enhancement has been funded from the Waster haulers Additional Services Public Benefit Fund. To promote transparency of City operations and strengthen internal controls, the City has posted on- line all expenditures and Committee referrals and, in FY 2009/10, the City also began posting on- line Internal Audit and Performance Improvement reports. The Proposed Work Plan and Budget provides funding for initiative that will help .strengthen our internal controls and help promote transparency, including funding for a review/audit of one area of the city's operations per year, beginning to restructure the Internal Affairs division in the Police Department with the conversion of a supervisor position to become permanently assigned to the division rather than rotating personnel for this position, and by providing Automated Vehicle Locator (AVQ technology in Parks and Recreation vehicles, additional Fire Department vehicles,.and Public Works General Fund vehicles. Proposed revenue enhancement initiatives include the purchase of grants research software to be used by six city departments and the addition of a full-time leasing specialist to help manage leases in the City as lease revenues have grown from $3.4 million to $5.4 million in the last 3 years. The Proposed Work Plan and Budget continues funding to enhance communications with our residents, enhance the availability of ;city services and processes that can be accessed and transacted via the internet, and preserve our technology infrastructure.. To that end, the Proposed Work Plan and Budget continues to fund the City's NIB Magazine, and MB TV. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 17 Further, the Proposed Work Plan and Budget includes a $0.4 million transfer to the Information and Communications Technology Fund. Projects to be funded in FY 2012/13 include: • Technology Enhancements for New Accela Permitting System: replaces or :enhances the ticketing, queuing and calling system for the permit application and walk-thru plan review process. Includes portable printers for inspectors and Code Compliance Officers, a payment kiosk for the Code Compliance Division. Includes an improved plans management and tracking system and a mechanism to obtain feedback on the Accela Citizen Access portal. • Enhancement to Eden Accounts Payable module: will allow documents to be attached to invoices providing easy acc3ess to backup information and eliminating the need for departments to maintain multiple copies of the some document. _Upgrade of Automated Cleanliness Assessment: to streamline the workflow and process with a new user interface for field data collection, allowing direct data upload into the cleanliness database and generation of reports from the central database. • Off-Dui Job Tracking Application replaces the existing outdated application at the Police Department with a program that can interface with the City's payroll system, which will streamline the process of processing off-duty pay. • Development of Mobile Applications: recommended by the City focus group Technology Charette: for development of mobile applications such as Report It! And a parking application to locate garages with available parking. • License Plate Recognition: (Funded by the Police confiscation Fund and the Parking Fund) includes the purchase of two mobile Automatic License Plate Reader systems to enhance public safety and crime prevention efforts. The Parking Department is pursuing the same technology for its parking payment system. • Gated Revenue Control System Upgrade: (Funded by the Parking Fund) includes centralized processing of all data for all of the City's parking garages with a central monitoring station. The work will be completed in three phases. • Master Meter Replacement: (Funded by the Parking Fund) will purchase and install 750 new multi space pay stations for on-street and off-street parking locations. This will replace 500 existing pay stations and expand the use of pay stations in Middle and North beach. • There are other projects that do not require funding but are planned to be under development next year with in-house staffing resources: re-writing of the pending City Commission documents log and lobbyist and board and committee programs, in the Office of The City Clerk, complete a historic buildings database and GIS map and provide hotel and restaurant information for the Visitor and Convention Authority (VCA) for the development of a visitor information website and data aggregation portal. In FY 2005/06, the City established a financial goal of funding at least 5% of the General Fund operating budget as transfers for capital projects and capital projects contingency. The purpose of this goal was multi-faceted: 1. To provide flexibility in the operating budget that would allow the budget to be reduced without impacting services during difficult economic times; 2. To ensure that the City funded needed upkeep on our General Fund facilities, and right-of- way landscaping, lighting, etc. FY.2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 18 3. To provide a mechanism to address additional scope of small new projects prioritized by the community and the Commission instead of having to delay these for a larger General Obligation Bond issue; and A. To provide contingency funding so that projects where bids were higher than budgeted did not have to be delayed, especially during a heated construction market where delays often lead to further increases in costs. In recent years this funding was dramatically reduced due to funding constraints, and at the some time, reflecting declines in construction industry pricing in those years. The Proposed Work Plan and Budget incorporates an increase of 0 .5% from 1°/Q in FY 2011/12 bringing the total to almost 1.5% in FY 2012/13 for capital components, GENERAL FUND FINANCIAL SUMMARY The General Fund is the primary source of funding for the majority of City services. Revenues are derived from ad valorem property taxes, franchise and utility taxes, business license and permit fees, revenue sharing from various statewide taxes, user fess for services, fines, rents and concession fees and interest income. Additionally, intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding for tourist-related activities provided by General Fund departments. The first step in preparing the FY 2011/12 budget is an evaluation of Current Service level (CSC) revenues and expenditures. CSC revenues represent the amount of revenues that would be generated based on existing tax rate, fees and charges. CSL expenditures represent the expenditures associated with providing the some level of service next year as in the current budget year. ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH On July 1, 2012, the City received the "2012 Certification of Taxable Value" from the Property Appraiser's Office stating that the taxable value for the City of Miami Beach is $23,072,321,980 including $96,864,874 in new construction. The preliminary 2012 value represents an increase of July p 0. 5 percent more than the Jul 1 $ 1.1 billion or , 2011 Certification of Taxable Value of $2.1,978,289,928 , and on increase of 5.0 percent excluding new construction. The comparative assessed values for the Miami Beach Redevelopment Agency City Center redevelopment district increased from $3,423,353,944 to $3,608,718,451, an increase of $0.1854, billion or a 5.4 percent increase in values over 2011 certified values. In addition, assessed values within the geographic area formerly known as the South Pointe redevelopment district increased from $3,446,036,913 to $3,618,097,360, an increase of $0.172 billion., or a 5 percent increase in values over 2011 certified values. As a result, taxable values in the areas outside the City Center RDA/South Pointe area increased by 4.9 percent, from $15.1089 billion to $15.8455 billion, an.increase of $0.7366 billion. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 19 Citywide values excluding City Center increased from $18.555 billion to $19.463 billion, an increase of$0.9086 billion or 4.9 percent. Values outside the City Center area determine General Fund revenues. COMPARATIVE ASSESSED VALUES (in billions) Jan. Value(in Change from 2011 Jan. 1 2011 ,/clue(in billions) billions) Value(Bud et) AS Ot July I Kevised As otjuly 2011 Value(For 2011 (For FY FY Change in (For 2011/12 2011/12 2011 2011/12 $ Budget) Projection) Values %Ch g. Budget) (in billions) %Chg RDA-City Ctr $ 3.4234 $ 3.1299 $ (0.2935) -9% $ 3.6087 $ 0.1854 5.4% South Pointe 3.4460 3.2393 (0.2067) -6% 3.6181 $ 0.1721 5.0% General Fund excl S.Pte 15.1089 14.3860 (0.7229) -5% 15.8455 $ 0.7366 4.9% Total Citywide $ 21.9783 $ 20.7552 $ (1.2231) -6% $23.0723 $ 1.0940 5.0% Citywide Net of City Ctr -5% $ 18.555 $ 17.625 $ (0.930) $ 19.464 $ 0.9087 4.9% *Revised values for South Pointe not available,but are assumed to be impacted by the same percentage as citywide. Value of One Mill The first building block in.developing a municipal budget is the establishment of the value of one Mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property value. For the City of Miami Beach, this value for each mill is determined by the 2012 Certification of Taxable Value and has been set at $23,072,322. Florida Statutes permit a discount of up to five percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill is $21,918,706. Impacts of Declines in Property Values In FY 2011/12, the operating millage rate for general City operations was adopted at 6.1655. Based on the July 1, 201.2 Certification of Taxable Value, 6.1655 mills would generate .approximately $ 135,139,781 in .general tax revenues, an increase of $6,407,992 over FY 2011/12 budgeted property tax revenues Citywide (General Fund, City Center RDA and the South Pointe area). The General Fund property tax revenues will increase by $5.76 million, if the FY 2011/12 millage rate is maintained. Further, the January, 1 2011 tax roll Citywide declined by $1.2 billion between the July 1, 2011 valuation and the July 1, 2012 valuation due to appeals, adjustments, etc., which is part of the reason that the FY 2012/13 "roll-back rate" is significantly less than the FY 2011/12 current millage rate, The area outside of City Center RDA declined by almost $1 billion. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 20 State Legislated Operating Millage Requirements Further, pursuant to recently enacted State legislation, the City may elect to approve millage rates above the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the Commission or referendum: Option I: A majority of the Commission is required to approve a millage up to 8.0844 (equivalent to 100.447% of prior year maximum ad valorem proceeds allowed by a majority vote, net of the impact of the Tax Increment Districts). The adjustment of 100.447% reflects the statewide per capita personal income increase for the prior year Option II: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a millage up to 8.8928 (equivalent to a 10% increase in the ad valorem revenues above Option I). • Option III: A unanimous approval of the Commission or referendum is required to approve a millage above 8.8928 up to the 10 mill.cap Determining the Voted Debt Service Millage Levy The general obligation debt service payment for FY 2012/13 is approximately $5.9 million. Based on the July 1, 2012 Certified Taxable Value from the Property Appraiser, these bonds would require the levy of a voted debt service millage of 0.2568 mills. This represents a decrease of 0.0316 mills. Combining the Operating and Voted Debt Service Millage Levy Illustrated below is a comparison of the combined millage rates and ad valorem revenues to the City of Miami Beach for FY 2011/12. (finial) and FY 2012/13 (preliminary) including RDA. It is recommended that in the General Fund, 0.1083 mills of the total operating millage continue to be dedicated to renewal and.replacement. %Ind(Dec) From From FY City of Miami Beach Millage Rates FY 06107 FY 91012 FY 92J13 Ind(Dec) FY10/11 06107 Operating 7.1920 6.0572 6.0039 -0.0533 Capital Renewal&Replacement 0.1820 0.1083 0.1083 0.0000 Sub-total Operating Millage 7.3740 6.1655 6.1122 -0,0533 -0.9% -17% Debt Seruce _ 0.2990. 0.2884 0.2568 -0.0316 Total 5730 6.4539 6.3690 -0.0849 -1,3% -17% FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 21 If these recommended millage rates are tentatively adopted, then the City of Miami Beach's total operating millage will decrease by .0533 from the current year, and the voted debt service millage will decrease by 0.0316 mills. This represents a total decrease of 0.0849 mills. Impact on Homesteaded Properties Amendment 10 to the State Constitution took effect on January 1, 1995 and limited the increase in assessed value of homesteaded property to the percentage increase in the consumer price index (CPI) or three percent (3%), whichever is less. For 2011, the CPI has been determined to be 3.2 percent and therefore, the increase is capped at 3%for increased values as of January 1, 2012. Overall, based on an analysis of the homesteaded properties in the 2010 tax roll (the latest available from the Miami-Dade County Property Appraiser at this time), the median value of homesteaded property in Miami Beach for 2012 (as of August 2011) was $119,A61, and the average $277,201. Applying the increase to the market value of all existing homesteaded properties from the 2011 tax roll, and the 3 percent CPI adjustment, the impact of the millage rate adjustment to homesteaded properties would be as shown in the following table. Homesteaded Properties FY 2011112(as of January 12011)* with 3%CPI Median I Average Median I Average Taxable Value $ 119,461 $ 277,201 $ 123,045 $ 285,517 City of Miami Beach Taxes Operating $ 737 $ 1,709 $ 752 $ 9,745 Voted Debt 34 71 32 73 Total Miami Beach $ 771 $ 1,780 $ 784 $ 1,818 $Change in Taxes Operating $ 1s $ 36 Voted Debt (2) 2 Total Miami Beach $ 13 $ 38 "Source:Miami-Dade County Property Appraiser File as of 8117/14 Overlapping Jurisdictional Operating and Debt Service Millages City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the Miami-Dade County School Board, the Children's Trust, the South Florida Water Management District, and the Florida Inland Navigation District. The countywide tax rate for Miami-Dade County is proposed to decrease from 4.8050 mills to .4.7035 mills; the library tax rate is proposed to decrease from 0.1795 mills to 0.1725 mills; and the debt service millage stayed the same at 0.2850. FY 201.2/13 Proposed Work Plan and Budget Message September 12, 2012 Page 22 The proposed flax rate for the Miami-Dade School District is 8.0050; 0.2440 mills less than the prior year millage of 8.2490. The Children's Trust millage is maintained at 0.5 mills. The proposed tax rate for the South Florida Water Management District is 0.3928; which is the same as the current year. The proposed tax rate for the Florida Inland Navigation District is 0.0345; unchanged from the FY 2010/11 millage. With the Proposed millage rates for FY 2012/13, the Miami Beach portion of the FY 2012/13 tax bill is approximately 31 percent of the total bill. Of note, even with the recently proposed millage decreases by he County, the County millage is 1.2 mills less than their millage in FY 2006107, as compared to the City's proposed millage which is 1.3 mills less than the City millage in FY 2006 07. Further, the School Board millage is only minimally below the FY 2006/07 millage rate, despite the recently proposed decrease. The significant difference in the total overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as possible -A summary of the tax rate changes is provided in the following table. %of FY Variance Variance 12113 OVERLAPPING TAX MILLAGE FY 06107 FY 11112 FY 12113 from 11/12 from 06107 Total City of Miami Beach Millage Rates Operating 7.1920 6.0572 6.0039 -0.0533 -1.1881 Capital Renewal&Replacement 0.1820 0.1083 0.1083 0.0000 -0.0737 Subtotal Operating Millage 7.3740 6.1655 6.1122 -0.0533 -1.2618 Voted Debt SeNice 0.2990 0.2884 0.2568 -0.0316 -0.0422 Total 7.6730 6.4539 6.3690 -0.0849 -1.3040 31% Miami Dade County Countywide 5.6150 4.8050 4.7035 -0.1015 -0.9115 Library 0.4860 0.1795 0.1725 -0.0070 -0.3135 Debt SeNce 02850 0.2850 0.2850 0,0000 0.0000 Subtotal 6.3860 5.2695 5.1610 -0.1085 -1.2250 25% School Board 8.1050 8.0050 8.0040 -0.0010 -0.1010 39% Children's Trust 0.4220 0.5000 0.5000 0.0000 0.0780 2% Other 0.7360 0.4708 0.4634 -0.0074 -0.2726 3% Total 23.32,20 20.6992 20.4974 -0.2018 -2.8246 100% FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 23 Impact of Combined Tax Rates of Overlapping Jurisdictions on Homesteaded properties Applying the proposed millage rates to the median and average January 1, 2011 taxable values of $119,461 and $277,201, respectively, half of the homesteaded properties would pay less than $2,478 for all taxing jurisdictions combined, while the average taxes generated would be approximately $5,753 per homesteaded property. Of these taxing jurisdictions, the highest component is the Miami-Dade School Board, at$956 for a median value property, and $2,219 for an average valued property. The following table provides examples of changes in property taxes for homesteaded properties as a result of these declines in values, using the proposed tax rates and potential changes from 2010 values. Impact an Homesteaded Pro arties Amsuminq Chan os In Taxable Value from Janua 1, 2012 FY 2011112 (as of January FY 2012/13 1 2011)" with 3% CPI Median Average Median Average 2010 Taxabla Value IS 119,461 $ 277,201 $ 123.045 $ 285,517 City of Miami Beach Operating $ 743 $ 1,723 $ 752 $ 1.745 Voted [Debt $ 34 $ 80 $ 32 73 Total Miami Beach $ 777 1,802 $ 784 $ 1,818 Miami Cade County $ 735 $ 1,707 $ 635 $ 1,473 Schools $ 985 $ 2,287 $ 984 $ 2,284 Other $ 138 $ 329 1 $ 119 $ 275 Total $ 2,635 $ 6.1171 $ 2,522 $ 5.850 Change in Taxes .City of Miami Beach Operating $ 9 $ 22 Voted [Debt $ 2 $ 7 Total Miami Beach $ 7 $ 16 Miami [Dade County $ (100) $ (234) Schools $ (1) $ (3) Other $ 19 $ 45 Total $ 113 $ 267 As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates for non-homesteaded properties will likely reflect declines in property values, although individual properties may vary. GENERAL FUND CURRENT SERVICE LEVEL INITIAL BUDGET GAP General Fund Revenues On the revenue side for FY 2012/13, based on the July 1, 2012 Certification of Taxable Value from the Miami-Dade County Property Appraiser, values of existing properties increased by 5 FY 201.2/13 Proposed Work Plan and Budget Message September 12, 2012 Page 24 percent from the Jul 1, 2011 tax roll certification. This increase compares to taxable value Y P increases of at.least 8 percent per year from July 1,.2001 through July 1, 2407, but decreases of an average of 6.4% per year between FY 2008/09 and FY 2011/12. In total, Current Service Level (CSL) revenues are expected to increase by $8.4 million for FY 2012/13, principally due to an increase of $4.3 million property tax as a result of higher property value, $2.2 million in carry forward of a one-time pension credit from FY 2011/12 as well as $3.3 million in increased licenses and permits revenue, reflecting the increases in building development activity. These increases are offset by decreases across a number of categories. These decrease include decreases in the following categories: other taxes due to declining telephone utility tax revenue, intergovernmental revenue due to trends in gas tax revenue and revenues received for 911 costs which have been moved to a separate fund, charges for services due to fire transport fees, fines &forfeits due to lower than expected red light camera revenue, investment interest due to market conditions, and decreases in the miscellaneous revenue category due to corporate sponsorship one-time signing bonus revenue in FY 2011/12. The total CSL revenue estimate at this time is $252.7 million, an increase of $8.4 million from the FY 2011/12 adopted budget. 7-777777777-7777 -7- FY x'121'13 of FY 1oo(Dec) over E 2014112 'CSL - 1 't3 �"��'FY 201�t112 Revenues Budget Budge# Ovt. 7'ot t Bucf et Operating Mitlage Property Tax Citywide 98,198,923 102,042,000 40% 3,843,077 Property Tax South Pointe 10,439,424 10,850,000 Capital Renewal/Replacement 1,755,752 1,825,000 1% 69,248 Normandy Shores 108,469. 129,000 0% 20,531 Subtotal 110,502,568 114,846,000 45% 4,343,432 Other Taxes 24,278,385 24,023,000 1% (255,385) Licenses & Permits 17,074,053 20,328,000 8% 3,253,947 Intergovernmental Revenue 10,091,000 91827,000 4% (264,000) Charges for Services 4,879,252 4,458,000 2% (421,252) Golf Courses 5,805,119 5,979,000 2% 173,881. Fines & Forfeits 2,574,000 2,192,000 1% (382,000) Interest 3,430,000 2,983,000 1% (447,000) Rents & Leases 6,034,143 6,439,000 3% 404,857 . Miscellaneous 12,423,449 11,830,000 5% (593,449) Other-Resort Taxes 26,965,440 26,965,000 11% (440) Other-Resems Bldg Dept 1,546,709 1,500,000 1% (46,709 Other-parking Surplus Transfer 7,200,000 7,200,000 3% - OTHER- Prior Year Setaside 3,551,120 3,400,000 1% (151,120) Prior Yr Set Aside Pension Credit - 2,210,000 1% 2,210,000 All Other 7,981,502 8,532,000 3% 550,498 subtotal 133,834,172 137,866,000 55% 4,031,828 Total $ 244,336,740 $ 252,712,000 100% $ 8,375,260 FY 2012/13 Proposed Work Plan and Message September 12, 2012 Page 25 GENERAL FUND CURRENT SERVICE LEVEL EXPENDITURES On the expenditure side, CSL expenditures typically have increased between 6% and 8% annually due to salary and benefit increases and other normal cost of living adjustments. In FY 2012/13, increases are estimated to result in an approximately $1.1.2 million (4.6%) increase in expenditures, the majority of which is due to the following: • A $1.4 million increase to reflect previously bargained salary adjustments for employees, including the impact of 5% step increases for employees not at the maximum of their range in the FOP and IAFF bargaining units; and a maximum of 2 percent performance-based merit increase for employees in the Government Supervisor's Association (GSA) bargaining unit, the American Federation of State,County and Municipal Employees bargaining unit (AFSCME) and unclassified employees. There is no COLA included for any employees nor are there merits for CWA employees consistent with the status,quo of their current agreement. • A $0.2 million increase primarily due to Fire Department overtime cost, although the Fire Department overtime budget is projected at a level below prior year actual costs. • A $5.7 million increase in pension plan contribution costs which will be partially offset in FY 2011/12 by the carryforward of year end fund balance due to a one-time credit of $2.2 million ($2.5 million city wide), as well as $0.1 million increases in other pension costs. • A $1.6 million increase in health care costs which reflect both an anticipated 10% increase in health insurance costs as well as the impact of the expiration of the IAFF and FOP 5 percent of salaries to reduce city health costs. • A $0.3 million increase in Other Benefits, primarily due to leave payouts associated with employees leaving employment with the City. • A $3.2 million Increase in Internal Service Fund charge-backs to Departments primarily due to similar increases in salary and pension costs as described above that are then charged back to the General Fund, as well as equivalent increases in health insurance costs for retirees, increases in Police liability claims and increases in debt service for fleet vehicles. It is important to note that fuel prices in FY 2012/13 are budgeted at current prices. Should prices increase further, the General Fund will need to fund these increases. • A $1.7 million decrease in other operating costs primarily due to the offsetting move of 911 expenditures to a separate fund, decreased rent as Fire Prevention is now in a city facility, decreased copier rental costs associated with the new contract, energy and maintenance savings anticipated from initiatives implemented by Amaresco, as well as continued refinement and efficiencies in operating needs. • A $.3 million increase in capital costs due to increased transfers to the Renewal and Replacement Fund as a result of the increased values and the dedicated millage, as well as increases in debt service resulting from off-setting debt related to the Amaresco initiative. f FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 26 FY 2012113' /a at FY (Dee)c+ver I Y 201,1112 CSL 2012 I3 FY 2011112 irtclit�res f Budget CSL Total Budget Salaries $ 101,125,813 $102,540,000 40.1% $ 1,413,187 Overtime/Other Wages 10,419,043 10,658,000 4.2% 238,957 Benefits Pension - F&P 35,602,142 38,532,000 15.1% 2,929,858 Pension - MBERP 10,964,684 13,756,000 5.4% 2,791,316 Other Pension Costs 5,802,867 5,913,000 2.3% 110,133 Health and Life 9,147,658 10,782,000 4.2% 1,634,342 Other Benefits 4,043,146 4,333,000 1.7% 289,854 Total Benefits 65,560,497 73,316,000 28.7% 7,755,503 Total Salary and Benefits 177,906,353 186,514,000 73.0% 9,407,647 Operating 26,983,687 25,300,000 9.9% (1,683,687) Internal Service Funds 36,131,881 39,312,000 15.4% 3,180,119 Capital & Debt 4,114,819 4,447,000 1.7% 332,181 Total 1 $ :244,336,7401 $ 255,573,000 100% $ 11,236,260 The resulting gap between General Fund CSL expenditures and CSL revenues is approximately $2.9 million. It is important to note'that operating costs are approximately $1.7 million less than the FY 2011/12 budget, reflecting the continuation of various cost savings initiatives by the City such as re-bidding contracts, and careful review of department line item expenditures. Together, salaries and fringe represent 73 percent of CSL costs, with salaries and pension representing approximately 67 percent of the total current service level (CSL) budget of $255.6 million, (including the impacts of merit/steps increases, pension contributions, etc.) APPROACHES TO BALANCE Based on direction provided by the Finance and Citywide Projects Committee meetings in July and August 2012, the approximately $2.9 million shortfall between Current Service Level revenues and expenditures has been addressed through employee givebacks of $2.6 million, which partially offsets the additional employee health and pension cost.. The total cost of additions and service enhancements in the General Fund ($3.7 million) has been more than offset by departmental efficiencies, an additional resort tax transfer, and revenue enhancements, resulting in a surplus of $1.1 million to be used as a set aside for the FYI 3/14 budget, to offset the loss of the.one time carryforward of the $2.1 million FY 2011/12 pension credit savings to FY 2012/13. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 27 The resulting total Proposed General Fund Operating Budget for FY 2012/13 is $ $256,975,000, which is $12.6 million or 5 percent more than the FY 2012/12 Adopted Budget of $244,336,740. proaches to Ralance Proposed CSL Budget Revenues $ 252,712,000 Expenditures $ 255,573,000 Net CSL Gap $ (2,861,000) employee UW75ackstoQffset Increases ih Health ortd Pension Cosh $7.2 million in pension increases across all funds prior to a one time credit and$5.7 million in the General Fund.$1.9 million health increase citywide and$1.6 million in the General Fund, including the$.86 million impact of the expiration of the five percent.of salaries giveback toward health insurance for Police and Fire 2,600,000 General Fund Employee Givebacks (2,600,000) fttentiat Additional Cb s Living Wage FY 2012!13 Increase $ 62,000 Landscape Maintenance Impact of New Capital Projects 81,000 Minimal Impact Red uctions/Efficiencies (932,000) Service Reductions - Additions and Enhancements Additional Building Positions in Response to Increased Demand 702,000 Enhancements for Internal Affairs and Ouside Audits 200,000 Transfer to.Pay As You Go 1,400,000 Other Service Enhancements 1,253,000 General Fund Impact of Change to Health Insurance Start Date for New Employees (24,000) General Fund Impact of Internal Service Fund Enhancements 134,000 Impact of Efficiencies/Enhancements $ 2,876,000 Revised Net Gap $ (3,137,000) Resort Tax-Transfer to GF - ---�----------.z__ew_____� ------- - $ 4,000,000 Additional Additional CIP Chargeback Revenues $ - Revenue Enhancements $ 263,000 $ 4,263,000 Ttatal Net Sur ( Set Asf 1,12&,000 FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 28 Options for Further Reducing the Millage An analysis was performed to determine what the impact on property tax revenue would be with further millage reductions. The following table illustrates the corresponding millage rate for reducing the operating property tax revenue by $1 million as well as the impact of reducing the millage to the roll-back rate. Proposed Proposed Proposed Proposed Proposed Proposed General Fund Renewal& Operating Debt Total Change In Millage Replmnt Millage Millage Millage Total Millage Revenue Impact Rate Rate Rate Rate Rate Rate Decrease of$1 million from GF revenue at proposed millage rate $ 1,000,000 6.0039 0.1083 6.1122 0.2568 6.3690 0.0533 Reducing millage rates would also impact revenues to the Redevelopment District by $180,000 and $1,640,000 respectively for the two scenarios. ENTER MUSE,FUNDS Enterprise Funds are comprised of.Sanitation, Water, Sewer, Stormwater, Parking, and Convention Center Departments. The Proposed FY 2012/13 Enterprise Funds Budget is $161.1 million. . This represents an increase of $4.4 million (2.8 percent) from the FY 2011/12 budget of$156.7 million, primarily due to: • increases in salary, pension and health cost similar to those described in the General Fund, although in the Sanitation Department Proposed Budget incorporated reduced personnel costs and increased use of temporaries based on historical information ($2.1 million) • Increases in Sewer treatment and DERM fees charged by Miami-Dade County ($4.6 million) — with associated increases sewer revenues collected by the City • Increases in funding for future renewal and replacement projects and equipment which is determined by prior year depreciation amounts ($2.2 million) These increases area offset by decreases in debt service payments by the Stormwater Fund ($2 million)as the debt service for bonds sold in FY 2011/12 along with the associated refinancing of existing bonds resulted in lower than budgeted debt service costs; reduced operating costs in the Convention Center offset by reduced revenues due to an accounting treatment change of electrical revenues ($1.2 million); reduced funding needed to be transferred for the Stormwater Rate Stabilization Fund ($1 million); and other miscellaneous reductions ($0.3 million).fee impact is 37 cents per household per month. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 29 JNTEENA SERVICE ]FUNDS Internal Service Funds are comprised of the Central Services, Fleet Management, Information Technology, Risk Management and Properly Management Divisions. The Proposed FY 2012/13 Internal Service Fund budget is $59.3 million. This represents an increase of $5.0 million (9.3 percent) from the FY 2011/12 budget, primarily due to increases in salary, pension and health cost similar to those described in the General Fund as well as increases in Police liability claims ($75 million), and debt service for replacement of vehicles and equipment ($1.1 million). These costs are completely allocated to the General Fund and Enterprise Fund departments, and the Risk Management Fund reimburses the General Fund for the cost of legal services. '' SORT.T C BUDS The Proposed FY 2012/13 Resort Tax budget is $54.2 million, an increase of $6.6 million (14 percent) from FY 2011/12. This reflects the continued increase in resort tax revenues, consistent with other tourism indicators throughout the County, but especially in Miami Beach. Of the $6.6 million increase: $4 million is transferred to the General Fund for tourism-related services provided by General Fund departments for a total transfer of$30.47 million. • $0.72 million is used to increase funding for Memorial Day and Spring Break to levels deployed in FY 2011/12 as well as provide for enhanced holiday decorations • $0.05 million is for the contractual CPI adjustment in the transfer to the Greater Miami Convention and Visitors Bureau, for a total of$5.31 million. • $0.39 million and $0.30 million are transferred for quality of life capital projects and the arts and the Miami Beach Visitors Convention Authority based on funding formulas, for a total of$4.68 million and $2.11 million, respectively.. The Debt service is increased by $0.38 million from $5.52 million to $5.90 million, and administrative expense are increased by $0.10 million Further, $100,000 continues to be funded for a Miami Beach marketing campaign and $83,000 for tourism related economic development activities in North Beach. In addition $148,000 was added in FY 2012/13 for a Washington Ave Tourism Enhancement Initiative; and $100,000 towards attracting a major event such as the Miss USA pageant and places $.48 million in contingency. CONCLUSION Although the development of our budget this year has been challenging, through rigorous review and good leadership, the Proposed Work Plan and Budget for FY 2012/13 is balanced and enables the City of Miami Beach to continue delivering outstanding, enhanced services to our residents, businesses and visitors, providing fee relief in our Enterprise Funds, and continuing structural enhancements to ensure the long-term sustainability of the City. FY 2012/13 Proposed Work Plan and Budget Message September 12, 2012 Page 30 In summary, the Proposed FY 2012/1.3 General Fund operating budget maintains current service priorities for the community,. despite property tax rates set at 1.3 mills (17 percent) lower than FY 2006/07. Further, 1 am also recommending keeping water, sewer, and stormwater rates flat, other than the sewer pass through for increases in the Miami-Dade County wholesale sewer rate. ACMOWLEDGEMENTS The development of this year's Proposed Work Plan and Budget has challenged our City staff and the Commission as we sought to balance a budget in spite of high pension increases, particularly in the Fire and Police Pension system, as well as a significant increase in health insurance. I would like to thank Mayor Matti Herrera Bower, and the Members of the Miami Beach City Commission, for your continued guidance, support and leadership with the budget process and in helping to accomplish so much on behalf of our residents and for the entire Miami Beach community. I would also like to recognize those bargaining units that previously agreed to employee "give-backs" so that we can begin to control personnel costs as well as our employees for their continued commitment to the City's mission of providing excellent public services and working so hard to help accomplish so many positive results that benefit the entire community despite the challenges and uncertainty of the past several months. Finally, I would like to thank all staff from throughout the City who worked so hard to identify every opportunity for cost reductions in their departments, as well as itemize alternatives with a wide range of service impacts to meet the required cost reductions. I would particularly like to thank my Assistant City Managers, Chief Financial Officer, and all Department and Division Directors. I appreciate all of us working together towards a reduced budget that still allows us to accomplish our goals. In particular, I would like to recognize and thank Tim Finch, Budget Officer; Dr. Leslie Rosenfeld, Director of 'Organizational Development, Georgette Daniels, Glen Hall, Tomeka Otto. Stewart, and Paula Rodriquez, Management and Budget Analysts; and Office Associate Jennifer White. Respectfully submitted, Kathie G. 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Police Community Policing Reconfiguration- Eliminate 1 Police Commander in Technical Svcs plus 1 Administrative Aide I position in CID and replace with 3 Crime Analyst positions 67,000 67,000 1.0 1.0 2.0 3.0 Information Technology Enhancement- Add 1 Senior Systems Analyst, offset by$80,000 reduction in overtime 8,000 75,000 1.0 1.0 Convert Emergency Manager from full-time to part-time effective 1/1/13 (filled Major position to be vacated 1/1/13) 61,000 136,000 (1.0)1 1.0 1.0 Parks&Recreation - Eliminate(5)vacant positions(1 MSW I and 4 MSW II)for FY12 and utilize a portion of the funds, to obtain contractual professional irrigation services utilizing a contracted irrigation service provider for$80,000.Assumes implementation October,2013.Add list of positions (43,000 43,000 2.0 3.0 5.0 5.0 Eliminate 1 MSW III art-time 21,000 64,000 1.0 1.0 Public Works Eliminate 1 Street Operations Supervisor position 71,000 71,000 1.0 1.0 1.0 City Manager's Office Freeze one(1)Assistant City Manager(ACM)position and one(1) assistant for 6 months during interim transitional period-Assistant incumbent to be placed in existing vacancy 132,000 (132,000) City Clerk --T Transfer passport service function to the Customer Service Center eliminate 1 Office Associate II position 57,000 57,000 1.0 1.0 1.0 Cwtvwede Replace CAC supplemental funding from General Fund with an increase in Quality of Life Funding(estimated increase of$200,000 from FYI to FY13) (152,000) 152,000 Total General Fund Without Transfers I $ (612,000)1$ 612,000 3.0 3.0 6.0 1.0 2.0 4.0 Transfers 'I Reduced funding for IT Technology projects based on department requests (320,000) $ 320,000 Total General Fund $ 932,000 $ 932,000 3.0 3.0 6.0 1.0 2.0 4.0 Cumulative INTERNAL SERVICE FUNDS Impact IDept.Impact Risk Management-Insurance $ - Property Management needed $ - Total Internal Services Funds $ - $ - Position Impacts Cumulative Full Part Proj. Mgt.& Non GENERAL FUND limpact Dept Im act Time Time Vacant Filled lAdmin Mgt. Position Im acts Cumulative Full Part Proj. Mgt.& Eon ENTERPRISE FUNDS Impact IlDept.Impact Time Time Vacant Filled lAdmin Sewer Eliminate 1 Assistant Pumping Mechanic 47,000 47,000 1.0 1.0 Sanitation Eliminate 1 Vacant Waste Driver Supervisor 49,000 49,000 1.0 1.0 1.0 esla66i 4 Adistfative Aide 1 and feplace wit#;as 4 Anise Assesiate V W previde aA enhanced level of Administcativ st perk Fegaired by Oivisiera 49,000 Outsource Maintenance of Beachfront restrooms -2 MSW II and 2 MSW III Sanitation $ 62,000) $ 111,000 4.0 4.0 4.0 Parking SIGN SHOP&METER SHOP UNITS-Convert 1 Parking Operations Supervisor from full time to part time. No decrease in Level of Service $ 18,000 $ 18,000 1.0 1.0 SIGN SHOP&METER SHOP UNITS-Convert 1full-time Meter Tech II and 1 full-time Meter Tech I TO 3 PT Meter Tech Is No decrease in Level of Service $ 4,000 $ 22,000 200 3.0 ENFORCEMENT-Convert 3 full-time Pkg Enforcement Specialist Is to 4 part-time Pkg Enforcement Specialist Is.No decrease in Level of Service $ 16,000 $ 38,000 3.0 4.0 Total Enterprise Funds $ 196,000 $ 196,000 12.0 8.0 5.0 0.01 0.0 6.0 Grand Total 1 $ 1,128,000 $ 1,128,000 15.0 5.0 11.0 1.0 2.0 10.0 Cumulative OTHER FUNDS Impact Dept.Impact Health Insurance Fund Implement a 90 day waiting period for newly hired unclassified employees enrolling in medical insurance plans this is the same as what currently exists for newly hired classified employees. $ 30,000 $ 30,000 EXHIBIT C POTENTIALSERVICE ADJUSTMENTS Position Im acts Cumulative Department Full Part Proj. Mgt& Non GENERAL FUND Impact Im act Time Time Vacant 1C.11-14 lAdmon M t. Police ate 4 Scheel Liaison OffiseFS&4 Scheel Liair.9n SupewiseF. These pesitiens seFVe as liaseas to the public elementaFy and middle SGhe6ls in Miami Seash.Elimination will res,A in ne effr.eFS being assigned to the public ssheels in Miami Seash, which leads to a gFeateF dissatisfaction keni Wthin the community. ($228,000 $ - €liFainate one 4 Public Safety Spesialist assigned to CfeFAiaal Investigation Divisen The agility to Fev+ew and enhance video #FGFn sFime scenes +mill be 0Fnpasted and May Feselt in lengeF presessing tines This wi#delay the selvability fasteFS of eertaiR types of rrimes.($50,000) $ - Re assign Gff+ceF assigned to the Pause Athletic League and eliminate 4 vacant A#heeF position. The impart vAII be a less!R Felationship with youth PFGgFaFAs Wihin the City(66,000). $ - Fire Reduce the Overtime Budgets(1210,1220)by amending the minimum staffing ordinance to set staffing levels to a minimum of 42 personnel when there are more than 3 unscheduled absences at the start of the shift.Note:There are no reductions to the number of firefighters assigned to shifts.Projection based on 07/08,08/09 and 09/10 OT costs for 43rd and 44th person and shift PENDING STUDY strength of 184(the same as the last three Fiscal Year).Annual estimated impact is$800,000 but AND CONTRACT requires collective barganning with the union. Implementation 7/1/12 is assumed. NEGOTIATIONS Fire Ocean Rescue PENDING F-UoR EVALUTATION Total $ - is - - - - - EXHIBIT D POTENTIAL REVENUE ENHANCEMENTS Fiscal Cumulative Impact Department Cumulative Impact Fund Impact GENERAL FUND Police Charge for commercial false alarms consistent with Miami-Dade County which is to not start charging the $100 penalty until the forth violation,and having it raise with additional violations and capped$500. $ 7,0001$ 7,0001$ 7,000 Fire Increase Fire Transport Fees to Miami Dade County Levels for FY 12012/13 and add charges similar to Hialeah and Coral Gables SERVICES AND TRANSPORT Miami Beach Miami-Dade ADVANCED LIFE SUPPORT(ALS) NIA NIA ALS 1 TRANSPORT 1 $600.00 $800.00 ALS 2 TRANSPORT 2 $800.00 $800.00 SPECIALTY CARE TRANSPORT(ALS SCT) $0.00 $900.00 BASIC LIFE SUPPORT(BLS)TRANSPORT $500.00 $800.00 PROCEDURES AND EQUIPMENT BACKBOARD $25.00 $25.00 CARDIAC MONITORING $25.00 $25.00 CERVICAL COLLAR $25.00 $25.00 IV SOLUTIONS $25.00 $25.00 MILEAGE PER MILE OR FRACTION $10.00 $15.00 OXYGEN PER TANK OR FRACTION $30.00 $30.00 SPECIAL HANDLING(EXTRICATION,ETC.) $25.00 Coral Gables/ CARDIAC ARREST RATES Hialeah AUTO PULSE LIFEBANDS $175.00 RESCUE POD $100.00 DEFIBRILLATION PADS $100.00 Q_10 $100.00 $ 192,000 $ 192,000 $ 199,000 Parks and Recreation Increase Staff Rental Rates.Example below show est.rental revenues collected in FYI&compare them to est.proposed rates for the total est.increases in revenues.Staffing:$63,000 est.collected in FY 11; Proposed 40%Increase(from$25 to$35 p/hr) in FY 13 is$88,000. Difference(Est.Revenue Increase)_ $25,000 $25,000 $ 25,000 !RGrease ResideRt Pav61'9R Rental Rates fGF 4 I;9UF ReRtal,inGluding NeFmandy Isle,Muss PaFk,Palm lslan& RARW ravenues eelleeted on FYI 1 and rempaFe theFA to est.pFepesed Fates W the total estimated ineFeases- +n-FeveRaes:nGrease fmicn$400 to$126 an FY 13 $1,090 $ 25,000 Proposed Increase in Resident North Shore Open Space Pavilion Rental Rates. Examples below show est. rental revenues collected in FYI&compared to est.proposed rates for the total estimated increases in revenues. Pavilions:$21,000 est.collected in FY 11;Proposed 100%Increase(from$75 to$125)in FY 13 is$35,000. Difference Est.Revenue Increase =$14,000 $14,0001$ 39,0001 238,000 TCD Add a$1 facility processing fee for all tickets at the Colony Theatre TOTAL $ 5,000 $ 5,000 POTENTIAL GENERAL Establish a$0.25"SOFnp"tmcrlietGFdeFpFeeessmng fee $3-,M $ 5,000 FUND Co-produce events charging 30%of ticket sales rather than theatre and equipment rental $ 20,0001 $ 25,000 1$ 263,000 EXHIBIT E Positions Cumulative PROPOSED ADDITIONS AND SERVICE ENHANCEMENTS dFiscalimpacti Impact FT IPT GENERALFUND Potential Additions Living Wage-existing contracts with living wage 62,000 62,000 Living wage-potential impact for expiration of current golf course management agreement $150,000-pending contract negotiation/re-bid) TBD 62,000 Additions Since FY 2011112 Budget Locations added to the Parks&Recreation's Greenspace Management Division's areas of responsibility after the completion of the budget process with additional costs identified at the following locations: CITYWIDE MOWING:, •Dickens&Tatum Waterway 21 Bumpouts&Medians(CIP)-$22,140 •Bonita Drive South-$768 •North Shore Park&Youth Center(Sports Field)increase for Bermuda-$34,001 •Miami Beach High School Swale,Dade Blvd N.to Par 3-$7,350 •Hibiscus Island Hurricane Evacuation Site-$2,250 GROUNDS MAINTENANCE: •Flamingo Neighborhood Streetscape Swales&Bumpouts-$3,500 •Washington Avenue Dog Park Increase-$1,250 •Normandy Business District(FDOT/CIP)-$3,000 •71 st Street Sidewalk Planters(FDOT/CIP)-$6,000 In addition the following will be added to the RDA budget • Bass Museum(Renovated Site)CITY CENTER/RDA $8,100 •Soundscape Park Special Events(additional service required to facilitate the 38 plus events held at this Park:Movies,Wallcasts,Opera Nights,etc)-$19,200 81,000 81,000 Total Additions 143,0001 143,0001 1 Potential Enhancements Police Internal Affairs Reorganization-Add 1 Investigator Supervisor and eliminate a Major position after 5 months in FY 2012/13 through attrition-currently the Police Department has one Lieutenant position underfilling a vacant Major position due to Reorganization--when a Lieutenant position is vacated in February 2013,the Major position can be eliminated. 50,000 50,000 already been assigned to the FBI 1 SeFgeant YAII be assigned to the Grime e„ R Team 40fe-uld--bp-offset by the elimination of 1 Publir.Safety Spedalist,as well as a$79,000 FedUGt!GP, ef$313,000 50,000 Add 2 ATV Police Officers in the North area working 2200 to 0800 hours(10pm to 8am)to implement and enforce the beach closure. This number has been refined to exclude new vehicles,fuel,maintenance and depreciation costs for the additional Police Department union positions being proposed,as they will not impact the FY 2012113 budget. These vehicle costs of$76,200 will impact subsequent years. 165,000 215,000 2.0 Add 4 Police Officers in the South and Citywide to form an additional Crime Suppression Team (Sergeant for the squad would be assigned from the IA rebrg).This enhancement will be offset by the elimination of$100,000 in overtime. This number has been refined to exclude new vehicles,fuel,maintenance and depreciation costs for the additional Police Department union positions being proposed,as they will not impact the FY 2012113 budget. These vehicle costs of$152,400 will impact subsequent years. 230,000 445,000 4.0 Add 6 Police Officers in the South area for a walking beat along Washington Avenue. 461,000 906,000 6.0 Add 1 Detention Officer to augment current staffing levels in all three shifts including weekends. This number has been refined to exclude new vehicles,fuel,maintenance and depreciation costs for the additional Police Department union positions being proposed,as they will not impact the FY 2012/13 budget. These vehicle costs of$38,100 will impact subsequent years. 66,000 972,000 1.0 Records Unit Enhancement-additional Records Technician and Data Entry Clerk will reduce the need for overtime in the unit by$80,000. 1 5,000 977,000 2.0 Additional Overtime for the Neighborhood Resource Officer for additional Homeless Outreach 20,0001 997,000 Fire/Ocean Rescue GendUGt study to betteF deteFFAine beaGh usage by time of day,day of week and time of yea"p, Cumulative Total Building Fiscal lm act Impact FT PT Increase temporary labor to provide support in the violations section of department to become more proactive in addressing construction without permits and unsafe structures. 106,000 106,000 Improve inspection and plan review services by adding an inspector due to increased demand 149,000 255,000 Add plan review position to continue to evaluate where permit fees appear to be in excess of 10 percent of the job value-this position will be done on contract rather than hiring a full-time employee 149,000 404,000 Add a contracted Sr.Mechanical inspector and a contracted Sr.Building inspector to respond to increasing demand-contracting these positions rather than hiring full time employees provides for improved flexibility in response to market demands 298,000 702,000 REHCD Add a full-time Leasing Specialist 1 66,0001 66,000_1 1.0 Convert part-time position shared with TCD for field monitoring to a full time position in each department. Also impacts TCD-see below 12,000 78,000 1 1.0 0.5 TCD Convert part-time position shared with REHCD for field monitoring to a full time position in each department. Also impacts REHCD-see above 32,000 32,000 1.0 0.5 Installation of exterior lighting at the Colony Theater 15,000 47,000 Purchase of cleaning equipment,carpet cleaner/extractor,wet-vac and burnisher for the Colony Theater which currently does not have its own equipment 4,0001 51,000 OBPI Utilize outside audit contractor to review/audit one area of the city's operations per year,CIP and Planning anticipated for FY 2013. 150,000 150,000 Procure Grants research software(6 city departments;including 2 licenses for OBPI,and 1 for Community Services who also requested similar software)- based on 3yr contract 8,000 158,000 City Manager's Office Community Outreach-Condominium Ombudsman-reassign duties to utilize existing resources to provide service and carry out functions-$74-.GW - Citywide Increased Transfer to Pay-As-You-Go Fund 1,400,000 1,400,000 Reinstate Festival of the Arts 55,000 1,455,000 Additional Information Technology Funding For Automated Vehicle Locator(AVL)technology in Parks and Recreation vehicles,additional Fire vehicles and Public Works General Fund vehicles 1 114,0001 $1,569,000 Total General Fund Enhancementsl $ 3,555,000 1 $3,555,000 1 18.0 1.0 Total General Fundl $ 3,698,000 1 18.0 1 1.0 Cumulative Total INTERNAL SERVICE FUNDS Fiscal Impa ct Impact I FT IPT Potential Additions Living Wage-existing contracts with living wage in Property Management 9,0001 9,0001 1 Potential Enhancements Property Management Hand Sanitizers at City Facilities 1 $ 29,000 1 29,000 AVL Funding for Public Works Property Management Vehicles 30,000 59,000 Information Technology Special Project Coordinator/Business Analyst to facilitate the review of business process requirement and data gathering for departments in order to identify technoly improvements, focusing on customer solutions. 85,000 85,000 1.0 Total Internal Service Fundsl 153,000 $ 153,000 1.0 0.0 Cumulative Total ENTERPRISE FUNDS Fiscal Impact Impact IFT IPT Potential Additions Living Wage-existing contracts with living wage in Public Works Stormwater,Sewer, Sanitation,Parking and Convention Center 253,000 253,000 Potential Enhancements Sanitation Washington Avenue Tourism Enhancement Initiative-Increased pressure cleaning from bi- weekly to weekly- 1 MSW I&1 MSW II;includes$34,000 for vehicle&equipment costs $ 115,000 $ 115,000 2.0 Sewer AVL Funding for Public Works Sewer Vehicles $ 18,000 $ 18,000 Water AVL Funding for Public Works Water Vehicles $ 25,000 $ 25,000 . . Stormwater AVL Funding for Public Works Stormwater Vehicles $ 6,000[;77;,000 Total Enterprise Funds $ 417,000 $ 417,000 2.0 0.0 Grand Total All City Funds $ 4,268,000 $ 570,000 21.0 1.0 Cumulative Total RDA Fiscal Impact Impact I FT IPT Potential Additions Living Wage-existing contracts with living wage 20,000 20,000 Increase Security coverage on Lincoln Road between the hours of 1 am-6am,allowing for 24 hour coverage between security and Police Officers. 35,000 55,000 Addit+ea e-a Lincoln Road Mall Manager P'Point Person"-reassign duties to utilize existing resources to provide service and carry out functions-$69AA $ 55,000 Lincoln Road Tourism Enhancement Initiative-Increased pressure cleaning from bi-weekly to weekly-(1 MSW I&1 MSWII;includes$34,000 for vehicle&equipment costs) 101,000 $ 156,000 2.0 Locations added to the Parks&Recreation's Greenspace Management Division's areas of responsibility: In the RDA •Bass Museum(Renovated Site)CITY CENTER/RDA $8,100 •Soundscape Park Special Events(additional service required to facilitate the 38 plus events held at this Park:Movies,Wallcasts,Opera Nights,etc)-$19,200 28,000 $ 83,000 Total RDA $184,000 $ 83,000 2.0 0.0 Cumulative Total Resort Tax Fiscal Impact r Impact FT PT Potential Additions Increased funding for Overtime for Spring Break and Memorial Day Weekend consistent with levels deployed in FY 2011/12 680,000 680,000 Washington Avenue Tourism Enhancement Initiative-Marketing($73,000)and FIU-Wolfsonian $75,000 funded over 2 years 148,000 $ 828,000 Enhance Holiday Decorations 40,000 $ 868,000 Sponsorship fee to help offset marketing and advertising expenses associated with the Ms. USA event. If the event that Ms.USA is not held in Miami Beach,this funding will be used for other events. 100,000 $ 968,000 Total Resort Tax 1 $968,0001 $ 968,000 1 0.0 0.0 Cumulative Total Special Revenue TFiscalimpacti Impact IFT IPT Potential Enhancements Sustainability Fund Enhance the environmental sustainability of the community through comprehensive citywide Recycling Program •First year includes an intensive education and outreach campaign and after six months,beginning January 2013,warnings will be issued •Sustainability Officer will be responsible for conducting outreach,recycling guidance,and if necessary,issue warnings, •Once the Recycling Program has been implemented,the Sustainability Officer can address other sustainability issues(greening restaurants,etc), •Administration will go back to Commission before issuing fines, •Enhancement funded from the Waste haulers Additional Services an Public Benefit Fund 95,0001 95,0001 1.0 Total Sustainability $95,0001 $95,000 1 1.0 1 0.0 ATTACHMENT 2 LISTING OF POSITIONS VACANT AND NOT FILLED BY CONTRACT OR TEMPORARY as of 7/23/12; updated for Proposed Efficiency Reductions & Recent Hires Number of Number of Months Annual Salary Department Position Name Positions Vacant of Vacancy GENERALFUND Budget&Performance Improvement OBPI Director 1 1 184,870 OBPI Sr. Management Consultant 1 1 71,652 Code Compliance Code Compliance Administrator 1 10 55,588 Code Compliance Code Compliance Officer 1 2 69,394 Code Compliance Code Compliance Officer-PT 1 1 31,200 Human Resources/Labor HR Assistant Director 1 3 124,488 Planning Planning.Director 1 34 170,000 Public Works City Engineer 1 3 92,316 Parks Rec Leader 1 1 2 32,471 Parks Rec Leader I PT Year Round 1 2 13,299 Police Police Captain 1 9 92,316 Police Security Specialist 1 7 56,076 Police ITSpecialist II 1 4 62,964 Police Crime Scene Technician II 1 4 55,588 Police School Crossing Guard PT 5 1-23 66,273 Police Police Officer 3 1-3 161,267 Police Complaint Operator 1 3 64,168 Procurement Procurement Division Director 1 4 148,776 Fire Fire Inspector 1 1 1 49,713 Fire Clerk Typist PT 1 5 16,484 CIP Assistant Director-CIP 1 34 92,316 CIP Special Assistant to City Manager 1 21 92,316 CIP Capital Projects Coordinator 1 3 78,194 Real Estate, Housing and Community Dev incl. Office of Community Services Administrative Aide 1 1 12 25,225 Total General Fund 30 $ 1,906,954 MiamiNera d.com Ht MIAMI-HERALD z14f , .=THURSDAY,SEPTEMBER 13,2012 :NE _._..._.__._..... _..._:. _ _ __.__::_._....__.._...._.._M.._._,........__. .. MIAMIBEACri CITY OF'MIAMI BEACH NOTICE OF A SPECIAL ` CITY COMMISSION MEETING AND PUBLIC HEARINGS NOTICE IS HEREBY given that a Special Commission Meeting regarding the Second Public Hearings to consider the adoption of the Millage Rate and Budget for FY 2012/2013 will be held by the Cify Commission of the City of Miami Beach,Florida,on Thursday,September 27, 2012,commencing at 5:00 p.m.,in the Commission Chambers,3rd Floor,City Hall,1700 Convention Center Drive,Miami Beach,Florida. 5:01 P.M. THE SECOND PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE MILLAGE RATES AND BUDGETS FOR FISCAL YEAR (FY) 2012/2013 FOR THE CITY OF MIAMI BEACH. 5:02 p.m. THE SECOND PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE OPERATING MILLAGE RATE AND BUDGET FOR FISCAL YEAR (FY)2012/2013 FOR THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT. In addition,.the City Commission may be discussing other City related business at this meeting. Inquiries concerning this meeting should be directed to the Office of Budget and Performance Improvement at 305.673.7510. INTERESTED ERESTED PARTIES are invited to appear at this meeting,or be represented_ by an agent,or to express their views in writing addressed to the City Commission,c/o the City Clerk,1700 Convention Center Drive,1 st Floor,City Hall;Miami Beach,Florida 33139.Copies of these items are available for public inspection during normal business hours in the City Clerk's Office, 1700 Conventibn Center Drive, 1 st Floor, City-Hall,Miami Beach,Florida 33139._ Rafael E.Granado,City Clerk City of Miami Beach Pursuant to Section 286.0105, Fla.Stat.,the City hereby advises the public that:if a person decides to appeal any decision made by the City Commission with respect to any matter considered at its meeting or its hearing,such person must ensure that a verbatim record of the proceedings is,made,which record includes the testimony and evidence upon which the appeal is to be based.This notice does not constitute consent by the City for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. To request this material in accessible format, sign language interpreters, information on access for persons with-,disabilities and/or any accommodation to review any document or participate in any City-sponsored proceeding,'please contact us five days in advance at 305.673.7411 (voice)or TTY users may also call the Florida Relay Service at 711. Ad#726'