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Media Relations Group - Agmt bola 9� PROFESSIONAL SERVICES AGREEMENT In s BETWEEN THE CITY OF MIAMI BEACH AND MEDIA RELATIONS GROUP, LLC I4� FP 2 E411 II: 36 FOR PUBLIC INFORMATION SERVICES ON RIGHT OF WAl?ANDTACILITIE& J PROJECTS PURSUANT TO 0._t'Fr RFQ #19 -11 -12 This Professional Services Agreement ( "Agreement ") is entered into this L; day of 2012, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ( "City "), and MEDIA RELATIONS GROUP, LLC, a Florida Corporation, whose address is 18001 OLD CUTLER ROAD. SUITE 407, PALMETTO BAY, FL, 33157 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services. All services, work and . actions by the. Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach Request For Qualifications (RFQ) No. 19 -11 -12 to Provide Public Information Services On Right Of Way and Facilities Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ, and the Consultant's proposal documents in response thereto (Proposal), all of which are.hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal Documents. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center . Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673 -7000, Ext. 6435: and fax number (305) 673 -7023. 1 1 I SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall further provide the work and services prescribed in Section 2 and Exhibit "A" hereto (the Services) and as may also be more specifically described in the Consultant Service Order (Exhibit "B ") issued by the City to Consultant for a particular project. The Scope of Services of this Agreement shall be generally for the Consultant to provide the City with public information services on right of way and facilities projects. The Consultant shall assist the City in keeping Miami Beach residents, business owners, and civic organizations well informed and actively involved throughout the planned progress process and achieve its commitment to maintain the public informed of City capital projects - at all times. 2.2 The Consultant's Services to be provided under this Agreement shall (at a minimum) consist of, but not be limited to, the following: • Developing Public Involvement Plans • Developing Project - Related Informational Material • ' Communicating Project Information and Addressing Concerns • Preparing Related Media Communications and Informational Materials • Coordinating Emergency Communications Developing Presentations and Talking Points • Planning, Organizing and Attending Special.Events and Meetings • . Preparing Audio/Video Presentations 1 • Writing Newsletters and Feature Stories • Translating Collateral Material Developed • Designing and Develop Templates and Graphics Informational Materials 2.3 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order (in substantially the form same prescribed in Exhibit "B" hereto) signed by the City Manager or his /her designee (Who shall be the Project Coordinator). Consultant shall countersign the Consultant Service Order upon receipt, and return the signed copy to the City. Once'a Consultant Service Order is issued, deliverables to the City will be phased as follows: • Pre- Construction Communications — In this phase, the Consultant will.develop a plan delineating how the community will be informed throughout the life of the project. The community is provided with information regarding when the project will commence and how stakeholders will be affected. One main community meeting is held for the project, 2 which the Consultant will be in charge of coordinating.'The Consultant shall also attend one meeting with the project team to discuss the communications plan for the project and collect any information necessary to develop project collaterals. Pre - construction information, including encroachment information, is distributed to impacted stakeholders. • Project Information — This phase begins concurrently with construction and is finalized when the project is substantially completed. The main role of the Consultant is to coordinate the project communications and address all inquiries or _concerns from affected stakeholders, regarding any aspect of the project. Residents, business owners, and civic organizations are provided with weekly information relative to the progress of the work. Construction alerts and advisories are distributed regarding the work progression of the project. Consultant shall be in charge coordinating the individual access and parking for all affected properties. Meetings are held on an as- needed basis with individual stakeholders or interested groups and summaries of these meetings will be drafted for project records. • Post- Construction Communications — In this phase, the Consultant will be in charge of closing out any unresolved issues that may have arisen during the lifetime of the project. Stakeholders are advised that the project has been finalized and provided with contact information for the various owner agencies. The Consultant is in charge of coordinating that all communications are closed out and distribute the appropriate collaterals informing residents what the City has achieved with this latest project. 2.4 . Consultant shall use its best efforts to maintain a constructive, professional, cooperative working 'relationship with the Project Coordinator, Contractor, and any and all other individuals and /or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.5 The Consultant shall perform its duties under this Agreement, and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, specifically under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub - consultants), within the specified time period and specified cost. The Consultant is responsible for, and shall represent that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. Neither the City's review, approval or acceptance of, nor payment for, any of the Services required under the Agreement shall be construed to relieve the Consultant (or any sub - consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. With respect to the performance of Services by sub- consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub - consultant's Services. 2.6 The Consultant is advised that performance evaluations of the work and /or services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. - I 3 Consultant agrees not to divulge, furriish or make available to any third party(ies), any non- public information concerning the Services or the Project, without the prior written consent of the City Manager. or her /his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly . subpoenaed. Consultant shall also require its employees and sub - consultants to comply with this subsection. Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any -and all such documents and /or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.7 Sub - Consultants: All services provided by sub - consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to. appropriate written agreements between the Consultant and the sub - consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement, Nothing contained in this Agreement shall create any contractual relationship between the City and the sub - consultants. The Consultant shall not retain, add, or replace any sub - consultant without the prior written approval of the City.Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub - consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub - consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub - consultants shall be the sole responsibility of Consultant. 2.8 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, .in writing, by the Project Coordinator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Coordinator (along with any supporting receipts and other back- up material requested by the Project Coordinator). Consultant shall certify as to each such invoice and /or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: • Cost of reproduction, courier, postage and handling of,collaterals and other project documents (excluding reproductions for the office use of the Consultant and its sub - consultants, and courier, postage and handling costs between the Consultant and its sub- consultants). • Costs for reproduction and preparation of graphics for community workshops. "2.9 NOTWITHSTANDING ANYTHING CONTAINED IN THIS SECTION 2, THE 1 CONSULTANT SERVICE ORDER ISSUED BY THE CITY TO CONSULTANT SHALL SPECIFICALLY DELINEATE AND DESCRIBE THE SERVICES TO BE PROVIDED BY CONSULTANT FOR THE PARTICULAR PROJECT (THAT IS THE SUBJECT OF SUCH ORDER). • f 4 " I . i SECTION 3, TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of two (2) years, commencing on the Effective Date on page 1 hereof; a one (1) year renewal option, to be exercised at the City Manager's sole option and discretion, upon written notice to Consultant. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and /or performance milestones for completion and delivery of the Services, as same is /are set forth in the timeline and /or schedule referenced in each Consultant Service Order. SECTION 4 FEE 4.1 Consultant's "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be agreed to at the time of service in accordance with the hourly rates set forth in Exhibit "D," attached hereto, and -shall be set forth in the Consultant Service Order, in the form attached as Exhibit "B," hereto. Public Information Service Amount Project Manager $ 110 Public Information Officer $ 85 Assistant Public Information Officer $ 55 Graphic Designer $ 75 Translation Services $ 65 4.2 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "C," attached hereto. Any request. for payment of Additional Services . shall be included with a Consultant payment request. No mark -up shall be allowed on Additional Services (whether sub - contracted or not). Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto. Any request for payment of Reimbursable Expenses shall also. be included with Consultant's payment request. No mark -up shall be allowed on Reimbursable Expenses. 4.2 INVOICING 5 Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: City of Miami Beach Office of Capital Improvement Projects 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Maria Palacios SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default'remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and_ terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City at its sole option and discretion, shall be entitled to bring any and all legal /equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO THROUGH IT CITY ITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT. ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE .AGREEMENT IS TERMINATED FOR CONVENIENCE_ BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY 6' The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City the defense of such claims and losses, including appeals. The parties agree that one percent (1 %) of the total compensation to Consultant for performance of the Services under this Agreement is the. specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Consultant General Liability, in the amount of $1,000,000; 2. Consultant Professional Liability, in the-amount of $200,000; and 3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B +" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. Original certificates of insurance must be submitted to the City's. Risk Manager for approval (prior to any work and /or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Consultant specimen copies 7 of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage: The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub - consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under Section or under any other portion of this Agreement. The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7. LITIGATION JURISDICTION/VENUE /JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant rhereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of $10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or. claim for breach of contract . arising_ out of the performance or non - performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] 8 SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant; and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manger may, in his /her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and /or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents.and /or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and /or service under, this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this 'Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4. PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the, performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami -Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami -Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. 9 The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted. to any share or part of this Agreement or to any benefits arising there from. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: MEDIA RELATIONS GROUP, LLC 18001 Old Cutler Road, Suite 407 Palmetto Bay, FI 33157 TO CITY: City of Miami Beach Office of Capital Improvement Projects 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Maria Palacios Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended, without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 10 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: City Clerk M yor FOR CONSULTANT (NCORP ORA ELATIONS GROUP, LLC ATTEST: • , r aj 2 By: A A Secret -' ncipa-� -- — Print Name int Name / Title APPROVED AS TO FORM & LANGUAGE FOR ECUTION q tg torn Dat 12 EXHIBIT A SCOPE OF SERVICES The Consultant shall provide Public Information Services pursuant to the Agreement. The Scope of Services shall consist, of but not be limited to, the following: 1. Developing Public Involvement Plans 2. Developing Project - Related Informational Material 3. Communicating Project Information and Addressing Concerns 4. Preparing Related Media Communications and Informational Materials 5. Coordinating Emergency Communications 6. Developing Presentations and.Talking Points 7. Planning, Organizing and Attending Special Events and Meetings 8. Preparing Audio /Video Presentations 9. Writing Newsletters and Feature Stories 10. Translating Collateral Material Developed 11. Designing and Develop Templates and Graphics Informational Materials The Consultant shall provide the Services, on an "as needed basis ", meaning that each firm awarded a contract hereby agrees to be placed on a list of professionals that will provide. Public Information Services where the City may call upon them to perform professional services for certain City projects, (the Project or Projects), as assigned by the City, in its sole discretion and judgment. As the need for service arises, firms will be contacted to provide the necessary professional services according to the negotiated scope of work and cost. y Professional services will be quoted as an amount not to exceed based on the estimated hours to complete a project and in accordance with the hourly rates' set forth in Exhibit "C, attached hereto. The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Manager or his designee. Consultant shall countersign the Consultant Service Order upon receipt, and return the signed copy to the City. 13 EXHIBIT B PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND MEDIA RELATIONS GROUP, LLC CONSULTANT SERVICE ORDER Service Order No. for Public Information Consulting Services. TO: , DATE: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Project Name and No: Estimated calendar days to complete this work: days Start Date: Fee for this Service Order: $ The above fee is an Upset Lim i CIP Project Coordinator- Date t i CIP Assistant Director Date Consultant Date CIP Director Date City Manager Date I 14 EXHIBIT C CONSULTANT COMPENSATION AGREEMENT BETWEEN CITY OF MIAMI BEACH AND MEDIA RELATIONS GROUP, LLC FOR PUBLIC INFORMATION SERVICES ON RIGHT OF WAY AND FACILITIES PROJECTS Project Name and No Scope of Services: Fee for this Service Order: Schedule of Payments Public Information Services * $XXXXXXXX Graphic Design Services* $XXXXXXXX Translation Services $XXXXXXXX Quality Assurance /Control Services ** $XXXXXXXX Reimbursable Allowance * ** $XXXXXXXX Note *: These services will be paid lump sum based on percentage of work complete as identified in the Consultant Service Order. In the event that, through no fault of the Consultant, Public Information services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for $XXXXXX, per month, for the duration required to complete the Project. Note * * *: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Coordinator. Unused portions will not be paid to the Consultant. 15 EXHIBIT D HOURLY BILLING RATE SCHEDULE Project Manager $ 110 Public Information Officer $ 85 Assistant Public Information Officer $ 55 Graphic Designer $ 75 Translation Services $ 65 i I 16 OP ID: DMM CERTIFICATE OF LIABILITY INSURANCE DAT 09 /18 DIYYYY) 09/18/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER 305 - 238 -1000 NAME, Morris & Reynolds Inc. 305 255 -9643 PHONE FAX - 14821 South Dixie Highway A/c No Ext : A/C No): Miami, FL 33176 E -MAIL ADDRESS: PRODUCER MEDIARE CUSTOMER ID #: INSURER(S) AFFORDING COVERAGE NAIC # INSURED Media Relations Group, LLC INSURER A: The Hartford 19682 Mr. Oscar Gonzalez INSURER B: Comp Options Ins. Co /OptaComp 10834 18001 Old Cutler Road, Ste 407 INSURER C : Palmetto Bay, FL 33157 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUB POLICY NUMBER M POLICY LTR /DD/YYYY MMIDD //YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 ,000,000 A X COMMERCIAL GENERAL LIABILITY X 21SBMT08261 04/23/12 04/23113 DAMAGE REMISES Ea occurrence) $ 300,000 CLAIMS -MADE FXI OCCUR ME EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS - COMP /OP AGG $ 2,000,000 JECT —] POLICY PRO- X Loc Emp Ben. $ 5,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS (Per accident) NON - OWNEDAUTOS $ X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $ 5,000,000 A 21SBMT08261 04/23/12 04/23/13 DEDUCTIBLE $ X RETENTION $ 10,000 $ WORKERS COMPENSATION WC STATU- I OTH- AND EMPLOYERS' LIABILITY TO RY LIMIT B ANY PROPRIETOR /PARTNER /EXECUTIVE Y F — ] OC.00iWCi000377700 03/26/12 03/26/13 E.L. EACH ACCIDENT $ 500,000 OFFICER /MEMBER EXCLUDED N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under 500,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: RFQ# 19 -11 -12 Citv of Miami Beach is listed as additional insured with respects to General Lia ility coverage. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. Office of Capital Improvement 777 17th Street AUTHORIZED REPRESENTATIVE Miami Beach, FL 33139 ©1988 -2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD