2012-28024 Reso 2012-28024
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE MIAMI BEACH
CULTURAL ARTS COUNCIL'S FISCAL YEAR 2012/13 BUDGET IN
THE AMOUNT OF $191649000.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established
by the Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and
promote the visual and performing arts in the City of Miami Beach for the
enjoyment, education, cultural enrichment and benefit of the residents of, and
visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts
Master Plan on June 3, 1998, identifying the following program areas for the
CAC: cultural arts grants; marketing; facilities; advocacy and planning; and
revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for
each fiscal year shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,164,000 budget
allocation for Fiscal Year 2012/13 to continue implementation of its programs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, 9 FLORIDA that the
Mayor and City Commission hereby adopt the Miami Beach Cultural Arts
Council's Fiscal Year 2012/13 budget, in the amount of $1,164,000.
PASSED and ADOPTED THIS c2 7A day of 3-r®kiq 6<r- 2012.
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Condensed Title:
A resolution adopting the Miami Beach Cultural Arts Council's Fiscal Year 2012/13 budget in the amount of
$1,164,000.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data(Surveys,Environmental Scan,etc.):According to the 2009 Survey,on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times
per month.
Issue:
Shall the City adopt the Miami Beach Cultural Arts Council's Fiscal Year 2012/13 budget in the amount of
$1,164,000?
Item Summa /Recommendation:
The Cultural Arts Council (CAC) 2012/13 Budget is allocated as follows:
Cultural Arts Grant Programs - The CAC's annual grants program represents 55% of their annual
budget,which equals$650,000. A companion item is included in today's agenda that provides additional
information on the grants process and the recommended awards.
Marketing—Utilized to promote the City of Miami Beach as the region's preeminent cultural destination
and help market the programs of the City's constituent arts groups.This represents 10%of their budget,
which equals$112,285.
Cultural Endowment-The CAC's budget does not include a contribution towards the City's Cultural
Endowment for Fiscal Year 2012/13; however the accrued interest has continued to be deposited into the
Endowment on a quarterly basis.
Administration-Administrative and operating expenses represent 35%of the CAC's annual budget or
$401,715. The administrative budget includes an allocation of $75,152 for a curriculum-based arts
education program for City of Miami Beach Schools.
It is recommended that the City Commission adopt the budget as indicated.
Advisory Board Recommendation:
The Cultural Arts Council approved the proposed budget at their meeting on February 2, 2012.
Financial Information:
Source of Amount Account Approved
Funds: $1,164,000 140.6080
Cultural Arts Council Fund
2
3
4
yr
I Total $1,164,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director istan Ci anager City anager
TAAGENDA\2012\9-27-12\CAC Budget Commission Item Summa 3 doc
MIAMIBEACH AGENDA IJTEM � 1
DATE q-017-1 Z-
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members of the City Commi ion
FROM: Kathie G. Brooks, Interim City Manager
DATE: September 27, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,ADOPTING THE MIAMI BEACH CULTURAL ARTS
COUNCIL'S FISCAL YEAR 2012/13 BUDGET IN THE AMOUNT OF
$1,164,000
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
The Cultural Affairs Program is funded by interest earned from the Miami Beach Convention
Center Capital Fund, the GMCVB (per contract), Resort Taxes and Quality of Life funds.
ANALYSIS
The Cultural Arts Council's(CAC)mission is to develop, coordinate, and promote the visual
and performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of residents and visitors. In 1997, the original nine-member volunteer board
conducted town meetings with arts groups to evaluate their needs. It then developed a
cultural arts master plan identifying programs to assist local arts groups: grants, marketing,
facilities, revenue development, and advocacy/planning. The Mayor and City Commission
adopted the master plan on June 3, 1998. Since that time the City has awarded in excess of
$10 million in cultural arts grants, supporting thousands of performances,exhibits, and other
cultural activities in Miami Beach. The CAC continually evaluates its programs and
effectiveness based on comments from its constituent arts groups, advisers, grants
panelists, community groups,elected officials, City administrators, and others.The positive
economic impact of the City's cultural efforts is evident throughout the community as is its
effect on our quality of life.
Quality of Life Revenue
In Fiscal Year 2004/05, the City Commission authorized equally allocating 50% of the 1%
Resort Tax to North Beach, Middle Beach, and South Beach, and Tourism & Cultural
Development for Cultural Affairs This commitment of funding for arts and culture provided a
new permanent funding source that sustains cultural programming long term.
Cultural Arts Grants
The City Administration is recommending grants to 46 not-for-profit organizations for cultural
events in Miami Beach between October 1, 2012 and September 30, 2013. The CAC's
recommended annual budget for grants is$650,000 or approximately 55%of the total CAC
budget. Included in this figure is the joint CAC/VCA program for Cultural Tourism grants that
support cultural events with documented tourism benefits. The VCA provides$30,000 and
the CAC provides $30,000 to fund this program. The grant awards range from $8,281 to
$26,100. A total of$955,000 was requested by 46 viable grant applicants this year. There
is a corresponding item in today's agenda detailing the recommended awards for Fiscal
Year 2012/13.
Marketing
This year,the CAC has recommended$112,285 approximately 10%of its annual budget,to
be utilized to promote. the City of Miami Beach as the region's preeminent cultural
destination. Last year's efforts continued the momentum initially generated by the marketing
initiative from FY 2004/05, developed by the CAC's Marketing and Communications Task
Force to better promote the arts in our community and market the programs of the City's
constituent arts groups. The CAC will use these funds to further cultural marketing efforts
for Fiscal Year 2012/13. The successful launch of an interactive "Mbculture.com" website
features an extensive cultural calendar and allows the CAC's constituent groups to post
advertisements about their events to its 3,000 subscribers.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's Cultural
Endowment, 8%of the CAC's annual budget. In fiscal years 2001/02 and 2002/03,due to a
decrease in funding sources, the City contributed $160,000, 15% of the CAC's annual
budget. Due to significant decreases in resort tax revenue and interest income,the City did
not contribute to the CAC's Cultural Endowment for 2003/04. However, in fiscal years
2004/05, 2005/06 and 2006/07, the City contributed $100,000 each year. By the end of
Fiscal Year 2006/07 the Cultural Endowment totaled$1,220,000.Over the last several years
however, due to significant decreases in interest income and property tax cuts, the City did
not contribute towards the CAC's Cultural Endowment; however, accrued interest deposited
quarterly has brought the Endowment's current total to just over $1,578,138. Given this
growth, the City Administration is recommending against an Endowment contribution in
2012/13.
Administration
The CAC's annual budget also includes $401,715 or 35% to be utilized for administrative
and operating expenses. This includes salaries and benefits for two full-time employees,
professional services, operating accounts supporting the CAC's programs and City internal
service charges.
The CAC Administrative budget also includes an allocation of $75,152 to continue and
strengthen curriculum-based arts education programs in City of Miami Beach schools, and
after-school arts classes at school, park and youth center locations. The City began
contracting for these services in 2005/06, following several years of CAC grant support for
these programs. The programs are designed to increase arts and cultural activities for
Beach youth and their families at City facilities and within the City schools. An established
evaluative process and constant feedback assist the Cultural Affairs Program Staff in
monitoring the high quality and continued success of these programs, which receive
supplemental funding of$30,000 from the Tourism & Cultural Development General Fund
Budget, bringing the total program costs to $105,152.
CONCLUSION
The Mayor and City Commission should adopt the Miami Beach Cultural Arts Council's
Fiscal Year 2012/13 budget in the amount of$1,164,000.
KGB/MAS/G F/M H
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