Amendment 24 - CH2MHILL, Inc. X00/
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AMENDMENT NO. 24
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING (A/E) SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
,a
AND
CH2MHILL, INC. DATED MAY 16, 2001,
FOR DESIGN MODIFICATIONS AND ADDITIONAL PERMITTING SERVICES FOR
IMPROVEMENTS TO THE LANCE PANCOAST NEIGHBORHOOD IN AN AMOUNT NOT-TO-
EXCEED $13,988.00 FOR NEIGHBORHOOD NO. 8 BAYSHORE AND SUNSET ISLANDS.
TOCb2&is endment No. 24 to the above referenced Agreement is made and entered this /7 day of
, 2012, by and between the CITY OF MIAMI BEACH,a municipal corporation existing
under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive,
Miami Beach, Florida 33139 (hereinafter referred to as the City), and CH2MHill, Inc. a Florida
Corporation, having its principal office at 800 Fairway Drive, Suite 350, Deerfield Beach, Florida,
33441 (hereinafter referred to as the Consultant).
RECITALS:
WHEREAS, on May 16, 2001, the Mayor and City Commission adopted Resolution No.
2001-24387, approving and authorizing the Mayor and City Clerk to execute an agreement with the
Consultant for professional services (the Agreement) for the Right-of-Way Infrastructure
Improvements Program Neighborhood No. 8 Bayshore and Sunset Island project (the Project),
pursuant to Request for Qualifications No. 134-99/00; and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape, landscape, and utility improvements within the Bayshore and Sunset Island
neighborhoods; and
WHEREAS,the planning effort for the Bayshore and Sunset Island neighborhoods has been
completed and detail design activities are underway; and
WHEREAS, the Agreement was executed in the not-to-exceed amount of$133,174; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution
No. 2003-25432, approving additional design services as Amendment No. 1 to the Agreement, for
planning, design, permitting, bidding / award, and construction administrative services for the
Bayshore and Sunset Island neighborhoods in the not-to-exceed amount of $1,913,302; and
resulting in a revised contract fee of$2,046,476;and
WHEREAS,on February 24,2005,Amendment No.2 to the Agreement was administratively
executed, to re-package Sunset Islands 1 and 2 from Bid Package 8D to Bid Package 8B at no
additional cost, resulting in no change to contract; and
WHEREAS,on November 8,2005,Amendment No.3 to the Agreement was administratively
executed to include the completion of a topographic survey along Pine Tree Drive,from West 28th to
West 40th Streets, along the east side of the road, in the not-to-exceed amount of$12,850;resulting
in a revised contract fee of$2,059,326; and
WHEREAS,on February 17,2006,Amendment No.4 to the Agreement was administratively
executed to include the evaluation, permitting and preparation of construction cost alternatives for
the installation of curb/valley gutters to Sunset Islands 1 and 2, in the not-to-exceed amount of
$2,500; resulting in a revised contract fee of$2,061,826; and
WHEREAS,on February 16, 2006, Amendment No. 5 to the Agreement was executed to
include the installation of four (4) drainage test wells to provide additional information for the
preparation of a Letter of Reasonable Assurance to be submitted to the Florida Department of
Environmental Protection(FDEP),as required in the permit application for the Project, in the not-to-
exceed amount of$55,863; resulting in a revised contract fee of$2,117,689; and
WHEREAS,on September 6, 2006,the Mayor and City Commission adopted Resolution No.
2006-26283,approving Amendment No.6 to the Agreement for the design of"P3.2"classified water
main replacements required by the City's Public Works Department, in the not-to-exceed amount of
$372,230; resulting in a revised contract fee of$2,489,919; and
WHEREAS,on September 6, 2006,the Mayor and City Commission adopted Resolution No.
2006-26283, approving Amendment No. 7 to the Agreement for the design of bike lanes/routes
required by the City's Public Works Department, in the not to exceed amount of$58,128;resulting in
a revised contract fee of $2,548,047; and
WHEREAS, on September 9, 2006, Amendment No. 8 to the Agreement was
administratively executed to include the design of alternative parking in the Lake Pancoast area, in
the not-to-exceed amount of$24,900; resulting in a revised contract fee of$2,572,947; and
WHEREAS, on September 9, 2006, Amendment No. 9 to the Agreement was
administratively executed to include the design of road edge treatment to Sunset Islands 1 and 2, in
the not-to-exceed amount of$3,200; resulting in a revised contract fee of $2,576,147; and
WHEREAS, on September 9, 2006, Amendment No. 10 to the Agreement was
administratively executed to include the design of resident requested modifications in the Lake
Pancoast area; in the not-to-exceed amount of $8,680; resulting in a revised contract fee of
$2,584,827; and
WHEREAS,on August 6, 2007,Amendment No. 11 to the Agreement was administratively
executed for an additional thirty seven(37)soil borings in Sunset Island No. 1 to verify underground
utility services and potential conflicts, in the not to exceed amount of$10,400; resulting in a revised
contract fee of$2,595,227; and
WHEREAS, on April 11, 2007, the Mayor and City Commission adopted Resolution No.
2007-26504, approving Amendment No. 12 to the Agreement for additional services regarding
verification of additional underground utilities to avoid conflicts in 103 boring sites along North Bay
Road between Sunset Drive and Alton Road, in the not to exceed amount of $27,500; and 334
boring sites for Bid Package 8A-Central Bayshore, in the not to exceed amount of$94,675;and to
perform a traffic study at the intersection of West 28th Street and Prairie Avenue, in the not to exceed
amount of$20,780; all resulting in a revised contract fee of$2,738,182; and
WHEREAS, on December 20, 2007, Amendment No. 13 to the Agreement was
administratively executed for additional services to expand the traffic study of alternative design
concepts for the 28th Street and Prairie Avenue intersection (previously authorized under
Amendment No. 12), in the not to exceed amount of$22,156; resulting in a revised contract fee of
$2,760,338; and
I
WHEREAS, on December 20, 2007, Amendment No. 14 to the Agreement was
administratively executed for additional services to implement miscellaneous design revisions to bike
lanes,traffic tables, crosswalks,the 28th Street and Prairie Avenue intersection,and water mains, in
the not to exceed amount of$15,403; resulting in a revised contract fee of$2,775,741; and
WHEREAS, on December 7, 2007, Amendment No. 15 to the Agreement was
administratively executed for additional services.to prepare a re-application package for the Historic
Preservation Board for the Lake Pancoast Bid Package, in the not to exceed amount of $2,145;
resulting in a revised contract fee of$2,777,886; and
WHEREAS, on December 7, 2007, Amendment No. 16 to the Agreement was
administratively executed for additional services for design services, preparation of materials, and
attendance at a meeting with residents discussing options for the intersection of 28th Street and
Prairie Avenue, in the not to exceed amount of $2,947; resulting in a revised contract fee of
$2,780,833; and
WHEREAS,on January 6, 2009,Amendment No. 17 to the Agreement was administratively
executed for additional services for design services, preparation of materials, and attendance at
various Board and civic meetings discussing options on Sunset Islands No. I and II, in the not to
exceed amount of$15,344; resulting in a revised contract fee of$2,796,177; and
WHEREAS,on January 6, 2009,Amendment No. 18 to the Agreement was administratively
executed for additional services for design services necessary for the preparation of a technical
memorandum evaluating the use of exfiltration trenches in lieu of a stormwater pump station in Lake
Pancoast, in the not to exceed amount of$15,196; resulting in a revised contract fee of$2,811,373;
and
WHEREAS, on October 14, 2009,the Mayor and City Commission adopted Resolution No.
2009-27223, approving Amendment No. 19 to the Agreement which provided for additional design
scope on Sunset Islands No. 3 and 4• that included preparation of a technical memorandum which
P � P P
investigated the existing stormwater system, proposed improvements required to meet a 5-year, 1-
day level of service, and presented them in a schematic plan; that relocated water meters in rear
easements to the right-of-way; that added valley utters catch basins re lacement/u sizin of
Y 9 P P 9
outfalls,tideflex valves,and stormwater quality improvements;that coordinated the undergrounding
of electric, cable, and phone services; that coordinated new gas service; and that updated the
existing condition sheets; in the not-to-exceed amount of$108,000; resulting in a revised contract
fee of$2,919,373; and
WHEREAS,on April 13, 2011,the Mayor and City Commission adopted Resolution number
2011-27644,approving Amendment No. 20,to reallocate funds from construction administration to
bidding and award services for the Bayshore and Sunset Island Neighborhoods No.8A,813,8C,and
8D packages for additional services associated with the extended bidding and award phase, in the
amount of$340,069.99; increasing the bidding and award services budget for Neighborhoods No.
8A, 8B, 8C, and 8D packages from $14,806 to $159,397.84, $14,806 to $135,522.06, $14,806 to
$54,555.13, and $14,806 to$49,818.96, respectively,for a total bidding and award services budget
of $399,293.99, and decreasing the total construction administration budget from $371,441 to
$31,371.01; and
WHEREAS,on April 13,2011,the Mayor and City Commission adopted Resolution number
2011-27644,approving Amendment No.21,to the Agreement which provided additional services for
design documents and permitting services to procure the DERM Tree Removal Permits for the
Bayshore Neighborhood No. 8 and Sunset Island Projects, to participate in value engineering, for
design modifications and associated re-permitting services to incorporate the level of service review
comments, for a total not-to-exceed amount of$198,717.97; and
WHEREAS,on July 13, 2011,the Mayor and City Commission adopted Resolution number
2011-27683, approving Amendment No. 22 to the Agreement approving additional Construction
Administration services,for a period of twenty-six(26)months for the Bayshore Neighborhoods No.
8A,and 8C, Packages in the amount of$640,586,and$59,414,for reimbursables,for a grand total
not-to-exceed amount of$700,000; and
WHEREAS,on July 18, 2012, the Mayor and City Commission adopted Resolution number
2012-27972,approving Amendment No. 23 to the Agreement approving additional design changes
to the Basis of Design Report for Neighborhood No. 8 Bayshore/Sunset Islands (BODR), as
requested by the Central Bayshore Homeowner Association, as well as additional stormwater
upgrades to the area known as Zone 4 for the Neighborhood No. 8A Packages, in the amount of
$200,401, and $7,440, for reimbursables, for a grand total not-to-exceed amount of $207,841,
resulting in a revised contract sum of$4,025,932; and
WHEREAS,this Amendment No.24 to the Agreement is to include design modifications for
replacement of the outfall off Lake Pancoast Drive and separate fire hydrant spacing drawings in the
not to exceed amount of$12,948, and$1,040 for reimbursables,for a total not to exceed amount of
$13,988, resulting in a revised contract sum of$4,039,920; and
NOW, THEREFORE, the parties-hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 24.
2. MODIFICATIONS
The Agreement is amended to include Construction Administration Services described in
Exhibit"A"Task Order 24, and the additional professional services fees,as described in the
Consultant's Labor and Expenses breakdown, attached as Exhibit."B"to this Amendment.
3. OTHER PROVISIONS
All other provisions of the Agreement remain unchanged.
4. RATIFICATION
The City and Consultant ratify the terms of the Agreement, as per this Amendment No. 24.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 24, to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
/lq'A' l - '
Rafael Granado City Clerk thie G. Brook , Interim city Manager
ATTEST: CONSULTANT:
CH2MHILL, INC.
iyeZcrZe't a ry: e Ice - President
WoAi� �. Vot�Ix 0ar., en u�
Print Name Print Name
APPROVED AS TO FORM AND LANGUAGE
& FOR EXECUTION
t e Date
ATTACHMENTS:
Exhibit A Consultant's Amendment 24 (Task Order 24)
Exhibit B— Labor and Expenses Breakdown
F:1 CAP11$all`,.Project Files'Bayshore A-Central Bayshore`�CH21VI Hill AmendmentslBayshore-CH2MHil1 Amendment No 24-
AIV9ENDMENT.docx
J '
Amendment No. 24 (Task Order)
Design Modifications and Additional Permitting Services for
Improvements for the Lake Pancoast Project Area
This Task Order, when executed, shall be incorporated in and will become an
integral part of the STANARD AGREEMENT FOR PROFESSIONAL SERVICES
dated May 16, 2001.
PROJECT DESCRIPTION
The City requested the design services described below to take advantage of an
existing stormwater outfall and to comply with a specific request from the Fire
Department.
SCOPE OF SERVICES
Task 1 — Lake Pancoast Design Modifications
1. Provide a design and prepare permit modifications for replacement of the
outfall off Lake Pancoast Drive at the pedestrian bridge. Public Works has
requested that the outfall be replaced as part of this project. The outfall
work was not included in the original design. A minor permit modification
will be required from DERM (below). The cost of the outfall replacement
was included as an allowance under the contract with Lanzo Construction.
2. Provide separate fire hydrant spacing drawings for review by the Fire
Department for the Lake Pancoast project area. This was requested by
the Fire Department during the plan approval process.
Deliverables:
1. Revised drawings showing the proposed design changes to be added to
the current contract documents by change order.
1
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2. Develop project change orders to incorporate design changes into the
construction contract(s).
3. Completed application forms or permit update requests.
4. All permit deliverables will include the appropriate number of full-size sets
and half-size drawing sets as well as one electronic PDF.
Assumptions:
1. Tasks 1 of the scope of work will be completed no later than 60 days
following the notice to proceed (NTP) from City, and the CITY's timely
review of deliverables. Task 1 assumes that sufficient survey
information exists to complete the design changes.
2. That no MD DERM Class I permits are necessary for the outfall pipe
work.
3. All review documents will be provided electronically by use of FTP,
Sharepoint or E-Builder document transfer sites.
4. CITY will pay all permitting fees.
5. CITY will provide written application comments within two weeks of
receipt of all review packages. CONSULTANT will respond to
comments in writing within one week of receipt from CITY.
6. Travel expenses will be reimbursed by the CITY.
7. CH21VI HILL shall not be responsible for Regulatory Agency delays, or
any delay caused beyond our control.
PAYMENT AND COMPENSATION
The total fee proposed for the scope of work described above shall be a time
basis fee in the amount of$13,988.00, including an allowance for reimbursable
expenses as shown in Attachment B. Additional survey services are not expected
and are not included in this Amendment.
2
Item Amount
Task 1 — Lake Pancoast Design Modifications $12,948.00
Reimbursable Expenses $11040.00
Total Amendment No. 24 $139988.00
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. 24, to be executed in their name by their duly authorized officials of the date
first set forth above.
CITY OF MIAMI BEACH, FLORIDA CH2M HILL
Date: Date: August 13, 2012
f J 2-,
Fernando Vasquez, PE renda Van Rave waay, P.E.
Director, Office of Capital Improvements Vice President
Attest
Maria Hernandez
District Manager
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