Under Power Corporation Certification of Contract 44-11/12 MIAMIBEACH
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: For Maintenance of Street Lighting on State Roads within The Miami
Beach City Limits
CONTRACT NO.: 44-11/12
EFFECTIVE DATE(S): This Contract shall remain in effect for one (1) years from date of
Contract execution by the Mayor and City Clerk and may be renewed,
at the sole discretion of the City, through its City Manager, for two (3)
additional one (1) year term.
SUPERSEDES: N/A
CONTRACTOR(S): Under Power Corporation
ESTIMATED ANNUAL CONTRACT AMOUNT: $77,464.80
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on July 18,2012 , for approval to award a contract, upon
execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is entered into to provide for maintenance of street lighting on
state roads with the Miami Beach city limits, pursuant to City Invitation to Bid No. 44-
11/12 and any addenda thereto (the ITB), and Contractor's bid in response thereto (this
Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively
be referred to as the "Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes. All blanket
purchase orders shall show the City of Miami Beach Contract Number 44-11/12.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Fred Beckmann, Public Works
Director at 305-673-7000 ext. 6102.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
1
Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Procurement Director
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Under Power Corporation
7900 N.W. 601 Street
Miami, Florida 33166
Attn: Rafael Nin, President
Phone: 305-468-9900
Fax: 305-468-9955
E-mail: r.nin a,underpowercorp.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
4
Certification of Contract
IN WITNESS WHEREOF the City and Contractor ve ca sed this Certification of Contract to
be signed and attested on this oaan day of � , 20,t2- , by their respective duly
authorized representatives.
CONTRACT CITY OF MIAMI BEACH
By B
President/Signature ayor
Print Name �••••••••• '� Date
Date
ATTEST: :INCORP ORAE
Sec eta /Signature 26 City Clerk
;&AY5 mfw- I
Print Name Date
Date
F:\PURC\$ALL\Cristina\BIDS\11-12\ITB 44-11-12 Street Lighting Maintenance\Contract\ITB-44-11-12 Under Power.doc
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
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5
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To Award A Contract To Under Power Corporation, Pursuant To Invitation To
Bid (ITB) No. 44-11/12, For Maintenance Of Street Lighting On State Roads Within The Miami Beach
City Limits, At The Rate Of$7.95 Per Light, Per Month, In The Total Annual Amount Of$77,464.80;
And$0.50 Per Wi-Fi Node, Per Month, For A Total Annual Amount Of$510.00.
Key Intended Outcome Supported:
Maintain City's Infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 87%of CMB street and landscape lighting assessed in good condition.
Issue:
Shall the City Commission Approve The Award of Contract?
Item Summa /Recommendation:
On June 8, 2012, Invitation to Bid (ITB) No. 44-11/12 was issued with an opening date of June-29,
2012. A Pre-bid conference to provide information to prospective bidders was held on June 19, 2012.
BidNet issued bid notices to 158 prospective bidders. Additionally, the Procurement Division notified
seven (7) local contractors, via e-mail, which resulted in the receipt of four(4) bids from the following
vendors: American Lighting and Stabilization, Inc.; Enterprise Electrical Contracting, Inc.; Horsepower
Electric, Inc.; and Under Power Corporation.
An administrative review of the bidders' qualifications, experience, capability, and performance
evaluations was conducted.
Based on the analysis of the four(4)bids received, Mr. Mike Alvarez and Mr. Melvin Sarria (the Panel)
recommended the lowest and best bidder, Under Power, based on price, experience, a nd past
performance in working with the City over the past five (5) years. The Panel also agreed that Under
Power's response time has been excellent.
By awarding the contract to the lowest total bid, the City will realize a total annual cost savings of
$21,608.88 from the current contract.
Therefore, the Administration concludes that it would be in the best interest of the City to recommend
the lowest and best bidder, Under Power.
The Administration recommends Approving the Award.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $31,593.52 General Fund for Public Works-Streets, Contract
Maintenance Account No. 011-0840-000325
2
OBPI Total $31,593.52 Total remaining for FY 2011/2012
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Raul Aguila,for Procurement Director
Sign-Offs.
Department Director Assist! Manager City.Mana r
RA FB JGG PDW KGB
AGENDA ITEM
MIAMI-103" Er-%%.or1
81 DATE
MIAMI
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager -
DATE: July 18, 2012
SUBJECT: REQUEST FOR APPROVAL TO AWARD A CONTRACT TO UNDERPOWER
CORPORATION, PURSUANT TO INVITATION TO BID (ITB) NO. 44-11/12,
FOR THE MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS, AT THE RATE OF $7.95 PER
LIGHT, PER MONTH, IN THE TOTAL ANNUAL AMOUNT OF $77,464.80;
AND $0.50 PER WIFI NODE, PER MONTH, FOR A TOTAL ANNUAL
AMOUNT OF $510.00.
ADMINISTRATION RECOMMENDATION
Approve the Award of the contract.
KEY INTENDED OUTCOME
Maintain City's Infrastructure.
FUNDING
Funding will be provided from the following account for remainder of Fiscal Year
2011/2012:
$31,593.52 General Fund for Public Works-Streets, Contract Maintenance
Account No. 011-0840-000325
For subsequent Fiscal Years, commencing October 1, 2012, the estimated annual cost
of $77,974.80 associated with the maintenance of street lighting will be subject to funds
availability approved through the budgeting process.
ANALYSIS
The purpose of this bid is to establish a contract, by means of sealed bids, for qualified
vendor(s) for the supply of all labor, materials, tools, and equipment necessary to provide
service, repair, and maintain the State Roadway Street Lighting System located within the
limits of Miami Beach, consisting of 812 lighting fixtures and 85 Wi-Fi nodes for power at the
pole and photocell located on the light pole and/or pole arm, on an as needed basis. This
contract shall remain in effect for a term of one (1) yea,r and may be renewed at the sole
82
Commission Memo
ITB 44-11/10 Maintenance of Street Lighting on State Roads within the Miami.Beach City Limits
July 18, 2012
discretion of the City,through its City Manager, for three (3) additional one (1)year terms.
BACKGROUND
The Mayor and City Commission, at its April 11, 2007 meeting, approved and authorized the
Mayor and City Clerk to execute a State Highway Lighting, Maintenance, and Compensation
Agreement between the City and the Florida Department of Transportation for the street
light maintenance services for FDOT-owned lighting systems on Miami Beach.
The aforementioned authorization was based on the Administration's recommendation that
the City of Miami Beach take over the maintenance of FDOT owned lighting systems within
the City of Miami Beach to provide sufficient mounting assets for the deployment of the
City's Wi-Fi system.
The FDOT Lighting Systems are located along the following roads:
Abbott Avenue—72nd Street to Indian Creek Drive;
Alton Road—5th Street to 63rd Street;
Collins Avenue 5th Street to 61 st and 72nd Street to 87th Terrace;
5th Street—Alton Road to Ocean Drive;
41 st Street—Alton Road to Collins Avenue;
63rd Street—Alton Road to Collins Avenue;
71 st Street—West of North Bay Causeway to Rue Notre Dame;
Harding Avenue—72nd Street to 87th Terrace;
Indian Creek Drive—26th Street to 44th Street and 59th Street to 71st Street;
Normandy Drive—Rue Notre Dame to West of North Bay Causeway; and
MacArthur Causeway—Alton Road to West City Limits.
The City agreed to be responsible for energy costs, replacement or system upgrades,
location of underground electrical conduits, response to citizen reports of street light
malfunctions, and all other maintenance activities, including emergency responses.
At its June 6, 2007 meeting, the Mayor and City Commission adopted Resolution No. 2007-
26567(the Resolution) which approved and authorized, pursuant to Section 2-367 (e)of the
Miami Beach City Code, a waiver of the competitive bidding process, by 5/7ths vote, a two-
year maintenance and service agreement with Under Power Corporation, at the rate of
$10.22 per light, per month.
The maintenance and service rate of$10.22 per light, per month, was a fixed cost for year
one, and additional years were subject to the Consumer Price Index for Miami and Fort
Lauderdale, which has not been exercised to date. Invoices for January and February
2012 reflected additional expenses due to repairs to light poles as a result of an accident
and theft. The average monthly cost has been $87298.64 for the maintenance of 812 street
light poles.
The contract with Under Power Corporation expired on May 31, 2012. At its June 6, 2012
meeting, the Mayor and City Commission approved a month to month extension of the
contract under the same terms and conditions,-until a new maintenance agreement would
be awarded via a bidding process.
2
83
Commission Memo
ITB 44-11/10 Maintenance of Street Lighting on State Roads within the Miami Beach City Limits
July 18, 2012
ITB PROCESS
On June 8, 2012, Invitation to Bid (ITB) No. 44-11/12 was issued, with an opening date of
June 29, 2012. A Pre-bid Conference to provide information to prospective bidders was
held on June 19, 2012. BidNet issued bid notices to 158 prospective bidders. Additionally,
the Procurement division notified seven (7) local contractors via e-mail, which resulted in the
receipt of four(4) bids from the following vendors:
• American Lighting and Stabilization, Inc.;
• Enterprise Electrical Contracting, Inc.;
• Horsepower Electric, Inc.; and
• Under Power Corporation (Under Power).
In determining the lowest and best bidder, the City utilized the "Best Value" Procurement
process to select a contractor with the experience and qualifications; the ability; capability,
and capacity; and proven past successful performance for the maintenance and repair of
street lighting.
An administrative review of the bidders' qualifications, experience, capability, and
performance evaluations was conducted by the following individuals:
• Mike Alvarez, Infrastructure(Operations) Director, Public Works; and
• Marvin Sarria, Electrician Supervisor, Public Works.
Based on the analysis of the four (4) bids received, Mr. Mike Alvarez and Mr. Melvin Sarria
(the Panel) recommended the lowest and best bidder, Under Power, based on price,
experience, and past performance. The Panel also noted that Under Power's response time
has been excellent.
The enclosed schedule provides the bid tabulation results for ITB No. 44-11/12. (see
Appendix A)
It should be noted that three (3) of the four(4) bidders' (including Under Power's) Bid Forms
contained minor irregularities, in that the bidder incorrectly interpreted the method by which
certain line items were to be filled out. Using Under Power's Bid Form as an example, under
the line item pricing for the Wi-Fi Nodes component, the line item for"Total Annual Amount
(12 months)" reflects the Unit Price (per node/per month) multiplied by the total number of
Wi-Fi nodes (85), but not multiplied by 12 months. Notwithstanding the preceding, the
Administration considers that, should the City Commission wish to move forward with the
recommended award, it has the discretion, as expressly provided in the ITB, to waive this
minor irregularity. Section 1.3 of the ITB, entitled "Price Quoted", provides that "In case of
discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern."
(See ITB at pg. 6, also attached as Appendix B hereto).
UNDER POWER
Under Power has been providing street lighting maintenance and repair services to the City
since 2007. It has contracts with the City of Aventura, City of Miami, City of Doral, and the
Florida Department of Transportation.
3
84
Commission Memo
ITB 44-11/10 Maintenance of Street Lighting on State Roads within the Miami_Beach City Limits
July 18, 2012
By awarding the contract to the lowest total bid, the City will realize a total annual cost
savings of$21,608.88 from the current contract.
Therefore, the Administration concludes that it would be in the best interest of the City to
recommend the lowest bidder, Under Power.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission Award a contract to Under Power Corporation, pursuant to Invitation to Bid
(ITB) No. 44-11112, for the Maintenance of Street Lighting on State Roads within the Miami
Beach City Limits, at the rate of $7.95 per light, per month, in the total annual amount of
$77,464.80; and $0.50 per Wi-Fi node, per month, for a total annual amount of$510.00.
JGG/FHB/JJF/RWS
T:\AGENDA\2012\7-18-12\ITB-44-11-12 Maintenance of Street Lighting on State Roads within the Miami Beach
City limits-MEMO,docx
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Appendix B
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
An original, five (5) copies, and one (1) CD of the complete bid, must be returned in
order for the bid to be considered for award. All bids are subject to the conditions
specified in these General Conditions, and on the attached Special Conditions,
Specifications, and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be
accepted.
1.2 EXECUTION OF BID:
The bid must contain a manual signature of an authorized representative in the space
provided on the Bid Form. Failure to properly sign the bid shall invalidate same, and it
shall NOT be considered for award. All bids must be completed in pen and ink or
typewritten. No erasures are permitted. If a correction is necessary, draw a single line
through the entered figure and enter the corrected figure above it. Corrections must be
initialed by the person signing the bid. Any illegible entries, pencil bids, or corrections
not initialed will NOT be tabulated. The original bid conditions and specifications
CANNOT be changed or altered in any way. Altered bids will NOT be considered.
Clarification of bids submitted shall be in letter form, signed by bidders and attached to
the bid.
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1.4 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes.
1.5 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions, and all instructions pertaining to supplies and services. Failure to do so will
be at the bidder's risk.
1.6 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this bid shall
be the latest new and current model offered (most current production model at the time
of this bid). All containers shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging.
1.7 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies
shall be U.L. listed or re-examination listing where such has been established by U.L. for
the item(s)offered and furnished.
87
MIAMSEACH
city,of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfi.gov
PROCUREMENT DIVISION
Tel: 305-673-7496 Fax: 786-3944000
June 20, 2012
RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) # IT113-44-11-42
MAINTENANCE 'OF STREET LIGHTING ON STATE ROADS WITHIN THE
MIAMI BEACH CITY LIMITS
In response to questions and requests for additional information received by prospective bidders
and the Administration's additional review of the requirements set forth in the Bid, .the.-Bid is
hereby amended as follows:
I. The last day for questions has been extended from June'20, 2012, 5:00 p.m. to
Friday, June 22, 2012, 3:00 p.m.
II. REPLACE Bid Form located on pages 29-30 of the bid documents.with .-the
attached revised Bid Form. enclosed.herein as Appendix.A. '.Bidders must use
the revised Bid Form to be deemed responsive.
III. REPLACE language under section 3.3.3 "GROUND ROD" as follows: "€+gN (8)
Ten (101 foot:copper/clad.ground rod shall be.installed in-each electrical pull box
and electrical light pole.shall be securely grounded as.per the National Electrical
Code.
IV. ADD language to section 3.4 as follows:.-"Service tickets must be provided to
i Public Works-Operations on a quarterly basis."
V. Please be advised that there is not a contract in place.-At its June 6, 2007
meeting, the Mayor and City Commission adopted Resolution No. 2007-26567,
which approved and authorized, pursuant_ to Section .2-367 (e) of the Miami
Beach City Code, .a waiver of the competitive bidding process, by'5/7ths vote, .a
two-year maintenance and service agreement with Under .Power Corpo.ration at
the rate of$10.22 per light, per month.
.Please see Commission Memo enclosed herein as Appendix B.
Questions and Answers
Q1. Did the current contract receive any CPI-U:increases?
Al. No.
Q2. Does the maintenance of the WiFi nodes include the maintenance-and repair of
the actual node, or is it only to maintain its power?
I
I
A2. The contractor only inspects and repairs power issues. There is nothing to do with WI-Fl
Nodes.
Q3. Can the City provide the failure rate of the WiFi nodes?
A3. 30%failure on Wl=F1 Nodes.
Q4. Does the Directional Boring include the conduit?
i
A4. Yes.
Q5. Will the-City accept refurbished lights?
A5. No, poles (to include cobra heads) and decorative lighting will be supplied by the City's
Public Works department.
Q6. Does the current contract include the cost of materials in its price or is it
reimbursed to the City?
A6. No, all materials are the contractors `responsibility except for poles (to include cobra
heads) and decorative lighting.
Q7. Please provide clarification on D of section 3.2.1 on page 23 of the Bid
documents?
A7., It is just listing the general components of the Lighting System.
Q8. Under "Knock.Down" .("section 3.10, page 27-of the Bid), will the City supply said
poles?
A8. Yes.
Q9. Please provide clarification on section 3.8, "Underground Damages" located on
page 27-of the Bid documents?
A9. Electrical contractor must make repairs if other contractors cause electrical damages such
as FPL, ATT&T, Cable N, other utilities or any private .contractor. The electrical
contractor in this case must first make. repairs and then -identify who.caused the,
damages and charge back the.contractor for their work. The electrical contractor may
also visit Public Works-right-of-way division to find .out which contractor was working in
the area that have had a City permit. If damages are caused by City employees, the
City will reimburse :the electrical contractor once the City Infrastructure (Operations)
Director-reviews.cost of such repairs.
1
In ..addition, if the :electrical contractor ,.places overhang electrical cables -due to
underground damages. The electrical contractor has- 30 days to make .permanent
underground repairs-and remove the overhang cable.
"010. How much:has:been.spent per year under the current contract?
A10. The average monthly cost has been $8,298.64 ($99,584 per year) for the maintenance
of 812.street light poles. See Appendix B, Commission Memo.
.Q11.. What:is the_approximate ebudget amount for this project?
A11. The Public Works-Operations does not have a set budget at-this time.
Q12. Who is currently performing the lighting maintenance on this system?
A-12. Under Power Corporation
T
013. Was there a previous contract for this work, if so please provide unit prices!bid
tabulations.
Al 3. The City has never.issued a bid for the provision of these services and therefore no
tabulation is available. Please see attached Appendix B.
Q14. Pursuant to Section 3.8 (Underground Damages).Are there currently any areas
-requiring this service, if so how many locations/ linear feet?
A14. There are approximately ten (10) locations that are in the process of being handled by
the current vendor or are being discussed with the Infrastructure Director.
Q15. Pursuant to Section 3.2.1 Paragraph.D Are there any pre-existing Load Center/
Transformer issues?
A15. No, there are none.
016. Pursuant to Section 3.-2:1 Paragraph D Are there any pre-existing knock down
poles? If-so how many/which type? (Example-Decorative or Aluminum)
i
Al 6. At the moment there may-be-one (1) decorative pole and one (1) aluminum pole that is
being handled by the current vendor.
Q17. In the case of a Knock Down Pole would the.successful low bidder be able to bill
the Driver!Insurance company directly for the replacement(3rd party claim)
FDOT allows this 1 would result in a cost saving to the City.
i
Al 7. The City cannot provide an.answer'at this time-. Bidders are welcome to include the
option as part of their bid.forth.e City's consideration.
Q18. Section 3.2.2-'1ndicates:2" .Conduit Schedule 40 PVC -The:Bid:Form specifies
Schedule 80 PVC conduit(Please.clarify which.schedule-to bid).
A18. Please zee.attached, revised-Bid Form (Appendix A). It is 2" conduit schedule 40 PVC.
Q19. Equipment(Directional Boring) -Should this Bid Item reflect linear feet(LF)?
j A19. Please see attached, revised Bid Form.(Appendix A).
Q20. Materials (2" Conduit.Schedule 80-Conduit)-Should this Bid Item reflect-linear
feet(LF)?
A20. Please see attached, revised Bid Form (Appendix A).
Q21. Materials�(#6 Electrical Wires) -Should this.Bid Item reflect linear feet(LF)?
.e
A21. Please see attached, revised Bid Form (Appendix A).
Q22. . Materials (Pull Boxes) -Should this Bid Item reflect each (EA)?
A22. Please see attached, revised Bid Form (Appendix A).
-Q23. Materials WI FI Nodes— Please provide,Type, Manufacturer l Specification sheet.
i
A23. Please refer to A2.
Q24. Section 3.2—"(see attachment of street lighting locations)"The locations.were not .
included in the bid package,where are.these provided?
A24. The FDOT Lighting Systems are located along the following roads:
Abbott Avenue-72nd Street to Indian Creek Drive
Alton Road—5th Street to 63rd Street
Collins Avenue—5th Street to 61 st and 72nd Street to 87th Terrace
5th Street—Alton Road to Ocean Drive
41 st Street—Alton Road to Collins Avenue
63rd Street—Alton Road to Collins Avenue
71st Street—West of North Bay Causeway to Rue Notre Dame
Harding Avenue—72nd Street to 87th Terrace
Indian Creek Drive—26th Street to 44th Street and 59th Street to 71 st Street
Normandy Drive- Rue Notre Dame to West of North.Bay Causeway
MacArthur Causeway—Alton Road to West City Limits
Q25. Can we request that City personnel-provide Performance Evaluation Surveys?
A25. No, evaluation surveys will be requested internally-and considered during deliberation for
award.
i
Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB
submission.
CITY I EACH
I
is
Chie eputy City Attorney
for Procurement Director
I
I
1 •
I
APPENDIX A-REVISED BID FORM
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
j ITB#.44-11/12
COMPANY NAME:
We propose to furnish all labor, materials, tools, equipment, supervision, transportation, and incidental
necessary to provide maintenance of street lighting on state roads within the Miami Beach City limits as
specified in this bid.
Unit Price
STREET LIGHTS per item/per month
Maintenance and service at a per streetlight, per month for 812 street lights
located within the City limits of Miami.Beach, to include labor and equipment.
i
Total Annual Amount(12 months)
Unit Price
WI-FI NODES per node/per month
Repairs and maintenance of 85 WI-Fl nodes at a per node, per month unit
price for WI-F1 nodes located within the.City limits of Miami Beach to include
labor and equipment.
Total Annual Amount(12-months)-
UNDERGROUND SERVICES . Unit Price
Repair to underground damages as described in section 3.8. perhour
Labor cost per hour--based on three 3)man-crew $
Backhoe $
Jackhammer $
Compressor $
Unit Price
PER LINEAR FOOT per linear foot
Directional Boring(including conduit $
2-inch conduit schedule 88 40 $
#6 Electrical Wires $
Pull Boxes $
Trenching
I
I
i
APPENDIX A-REVISED BID FORM
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB#44-11/12
i
PAYMENT.TERMS: NET 30. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED
PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this bid and
commit the bidding firm)
'Bidders must acknowledge receipt of addendum (if applicable).
Addendum No. 1: Addendum No. 2:
Insert Date Insert Date
Addendum No. 3: Addendum No. 4:
.Insert Date Insert Date
Addendum No.-5: Addendum No. 6:
Insert.Date Insert Date
NAMEITIT.LE(Print):
ADDRESS:
CITY/STATE ZIP:
TELEPHONE NO:
FACSIMILE'NO;
FEDERAL].D.*
SIGNED:
APPENDIX B
CflMMISSON nF_M SUMMARY
Condensed Title:
A Resolution Approving And Authorizing,The Waiver Of The Competitive Bidding Process,By 5f7ths
Vote,Finding Such Waiver To Be In The Best Interest Of The City,For A Two-Year Maintenance And
Service Agreement With Under Power Corporation At The Rate Of$1022 Per Light,Per Month;Arid.
Further Approving The.Appropriations Of $'32,867.52 For The Period Of .tune 1, 2007 Throng
September 30,20137.
Key Mtended Outcome Sup d:
Improve Community Satisfaction With City Services
Issue:
Shall the City Commission Adopt the.Resoiution?
Item Sumfflaryygecorriffiendatilorc,
The Mayor and City Commission]at tts Apnl 11,.2007 ineefrng approved and auifurized the Mayor and
City Clerk to execute a State Highway Lighting,Mainterianc ei and Compensation Agreement between.
the City and the Flon-da Department of Transportation for the street light maintenance sen4ces for
FDOT-owned iightang systems on.Nami Beach.
Due to the vast number of lights that must.be rebuf tied or replaced and the quick pace of the City's
wn project, the.c wTent number of Public Wwics street,light crew employees w1l not be able to
complete the work. it is necessary to contract an outside firm to complete the job quiddy. .
The Administration researched all available contacts that vmuld be eliglige for "piggybacking"
pursmnt to Sion-2-369 o€the Miami Beach City Code, and found-taro (2) contracts for.similar
services: 1) Miami-trade County(°County")contract-awarded to Under Pomw Corporation and 2)
Federal General Services Administration (GSA's contract avmrded to Electrical Services. Said
contracts were competitively bid and the pricing represents econornies of scale that ensures the City
receives the lom est possible Cost.
ADOPT THE MOUMON
Advisory Board Reaarmmndation:
MIA
Financial Information:
Source of Amount. Account Approved
Funds: 1 $32,867.52 Miami-Dade County wffl.
reimburse the City fix the
month of June 2007,and FDOT
wiII pay the City for street':tight
-maintenance services-tor July
l,'2007 thro June 30,2008.
2
3
4
0801 Total X32,867.52
Financial trripraCt Suffn=ry:
City Clerk's Office Legislative ive Tca ' °-
Trish Walker
Si Offs:
Department Director tstant City Manager t ty r
GL PDW JMG
AGENDA ITEM
M" MAMIBEACH"'
1 DATE. � �-0
59 .
MIAMI BEAC
Croy of Miami Beach,"]700 Convention Center Drive,MiarM Beach,Florida 33139,www.rWamibeachLsov
COMMISSION MEMORANDUM
TO: Mayor David Denver and Members of the CIV Commission
FROM. Jorge M.Gonzalezk ity Manager
DATE June 6,2007
SUBJECT: A RESOLUTION OF THE MAYOR.AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING,
PURSUANT TO SECTION 2.357 (e) OF THE MIAMI BEACH CITY CODE,
THE WAIVER OF THE COMPETITIVE BIDDING PROCESS, BY 517THS
VOTE, FINDING SUCH WAIVER TO BE IN THE REST INTEREST OF THE .
CITY, FOR A TWO-YEAR MAINTENANCE AND SERVICE AGREENENT
ifYITH UNDER POWER CORPORATION AT THE RATE OF $10.22 PER
LIGHT; F!ER MONTH; AND FURTHER APPROVING THE
APPROPRIATIONS OF $312,867.52 FOR THE PERIOD OF JLWE 1, 2007
THROUGH SEPTEMBER 30,2007.
ADMINISTRATION RECOMMENDATION
Adapt the Resolution.
FUNDING
The City vAll be reimbursed by Miami Dade County in the amount of $11,641 for the
.month of June 2007 and the Florida Departrnent of Transportation (FDOT)will pay the
City for street tight maintenance and operations in ft amount of$34,939.75 for July'1,
2467 through .Tune 30, 2008. The remaining amount_ of $13,713.23 will.be used for
power costs. ,
ANALYSIS
The Mayor and City Commission at its April 11, 2007 meeting approved and authorized
the Mayor and City Clerk to execute a State Highway L ighting, Maintenance, and
Compensation Agreement between the Cidy.. and the Florida Department of
-Transportation for the street light mainte�e services for FDOT-owned lighting
systems on Miami Beata.
The aforementioned authorization was based on-the Administration's reconnnendation
�- than the City of Maori Beach take over the maintenance of FDOT owned lighting
systemss within the City of Miami Beach to provide sufficient mounting assets for the
deployment of the CiVs WiR system. Additionally, control of the-lighting system will
allow the City to provide more rapid response to citizen reports of street light
malfunctions.Currently these lighting systems are maintained by Miami-Dade County.
i
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The FDCT Lighting Systems are.located along the following roads:
Abbott Avenue—72nd Street to Indian Creek Drives
Alton Road—5th Street to 83rd Street
Collins Avenue--5th Street to 61 st and 72nd Street to 87th Terrace
5th Street—Alton Road to.Ocean Drive
41 st Street—Afton Road-to Collins Avenue
63rd Street—Alton Road to Collins Avenue
.71st Street—West of North Bay Causeway to Rue Notre.Dame .
NardhV Avenue--72nd Street to 87th Terrace
Indian Creek Drive—26th Street to 44th Street and 59th Street to 71 st Street
Normandy Drive—Rue Notre Dame to West of North Bay Causeway
'MacArthur Causevay—Alton goad to West City Umits
The City agreed to be responsible for energy costs, replacement or system upgrades,
location of.underground electrical conduits, response to citizen reports of street light
malfunctions-and all other.maintenance activities including emergency responses.
Utflizing .FDCT street light poles for WiFi deployment (mounting assets) will be less
-costly to the.City than'acquiring and installing new poles. Attaching IBM's WiF1 devices
to I=DCT poles is also more expeditious as acquisition of po6s is delayed as much as
two months as a result of the number of poles that required replacement from recent
hurricane seasons, ..
i
The Administration originally attempted to obtain-the use of the necessary FDOT poles
at an annual cost of approximately $8,000. Because the fighting system is currently
maintained'by Miami-Dade County, FDCT required a letter from the County stating that
they did not object to the City's vendor deploying Ulf iFi-equipment on'ft poles. Miami-
Dade County, although supportive of the City`s UltiFt project, was unwilling to permit a
third party to work -on the .poles that they maintain through a third party vendor.
Then3fore the most cost effete and tErnely solution was to work vAth FDQT to take over
. the rnaintenanc:e of their lighting systems within the City of Miami Beach.
Due to the vast number of.lights that must be retrofitted or replaced and the quick pace
i of the project, the-current number.of Public Works street W crew employees Will not be
able to complete.the work- It is necessary to contract an outside firm to complete,the job
quickly.
'i
The Administration. researched all available contracts that would be eligible for
"piggybacking"pursuant to Section 2-369 of the Miami Beach City Code, and found two.
(2)contracts for similar serv'tc.es: 1)Wan -Dade County("County")co tract awarded to
Under Rower Corporation; and 2) Federal General Services Administration ("GSA°)
contract awarded to Electrical Services. Said contracts were competitively bid and the
pricing represents economies of scale that ensures the City receives theJowest possible
Cost.
A comparison o!the aforementioned contracts relative to the materials and labor for the
annual maintenance, retrofit of photocells, and replacing of the luminaries,.shows that it
would be in the City's best economic interest to select Under Power to provide the'
-needed services and materials. .
I
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Under Power's annual maintenance-cost is $2,701. lower than Electrical Services, and
' includes direct cDsts such as a perlorrnanoe :bond and an insurance certificate that
names the City as additional insured. The Electdcal Services' cost does not include the
cost for these two important documents.
Under Power's contract will be for a period of two years with the option for three.(3)ore
year renewal periods at the sole option and discretion of the City. The maintenance and
dfdonal ears are
service rate of $'ifl.22 per light � a fixed cast for year one, and ad y
subject to the Consumer Price index for Miami and Fort Lauderdale.
CONCLUSIO
The Administration recommends that the City Commission adopt the attached resolution,
which recommends the approval and authorization,pursuant to Section 2-367 (e)of the
Miami Beach City Code, the waiver of the competrfive bidding process, by 517ths vote,
finding such waiver to be in the best interest of the City, for a two-year maintenance and
service agreement with Under Porter Corporation at the rate of $10.22 per light, per
Month; and further approving the appropriations of$32,887.52 for the period of June I,
2007 through September 30,2007..
T:\AGENDA\2007\junMOAConserMUnderPowerFinal.doo
N TO B I D
I ITTI�
IT134 ® 1112
MAINTENANCE OF STREET LIGHTING ON STATE
ROADS WITHIN "TIDE MIAMI BEACH CITY LIMITS
BID Issuance�: ate: .11�11V:E , 2012
BID -OPENING DATE:JUNE 29, 2®12 AT 3:®0 :P.M.
CONTACT PERSON:
CRISTINA DELVAT,CONTRACTS COMPLIANCE SPECIALIST
CITY HALL
PROCUREMENT DIVISION,3RD Floor
1700 Convention Center Drive Miami Beach,fl.33'139 '
Phone: .305.673.7-496
Fax: 786.394.4000
E-mail: cdelvat@miamibeachfl.gov
- [
NAIAMI BtEACHI
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
_PROCUREMENT DIVISION _ PUBLIC -NOTICE
_—_—_--.---_ Tel:305-673-7496,Fax:786-394-4000 — -_-_-'--- -- - -- —-- - ---__---
Invitation to Bid.(ITB) No. 44-1111.2
MAINTENANCE OF STREET LIGHTING ON STATE ROADS WITHIN THE MIAMI BEACH
CITY LIMITS
Sealed bids will be received by the City of Miami Beach Procurement.Director, 3rd Floor, 11700
Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on June.29,2012.
ANY BIDS RECEIVED AFTER 3:00 PM ON JUNE 29, 20'12, WILL BE RETURNED TO THE
BIDDER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR
SUBMITTING BIDS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY
OF THE BIDDER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL,
COURIER SERVICE,OR ANY OTHER ENTITY OR OCCURRENCE.FACSIMILE,ELECTRONIC,
OR E-MAILED BIDS WILL NOT BE ACCEPTED.
-PURPOSE:The purpose of this bid is to establish a contract,by means of sealed bids,for qualified
vendor(s)-for the supply of all labor, materials, tools, and equipment necessary to provide street
lighting maintenance for State roads within the limits of Miami Beach, on an as needed basis.
TERM:The contract(s)entered into with the-successful bidder(s)will have an initiated term of one
(1)year, and may be renewed at the sole discretion of the City,through its City-Managerjorthree
-(3).additional one (1).year terms.
MINIMUM REQUIREMENTS: Prospective bidders must have been in business for a.minimum of
three (3) years. in addition, prospective bidders must submit with their bids three (3) references
which represent established business relationships of two(2)or more years in the provision of street
light maintenance for cities, counties, states, or large malls. Bidders are-required-to submit their
equipment inventory with the bid.
A Pre-bid Meeting is scheduled for June 19,201.2 at 10:00 A.M.:at the following address:
City of Miami Beach
City Hall—Fourth Floor
-1700 Convention Center Drive
.City Manager's Large Conference-Room
Miami;Beach, Florida 33139
Attendance(in-person or via telephone)to this Pre-Bid meeting is encouraged and recommended
as a source of information, but is not mandatory. Bidders interested in participating in the Pre=Bid
Meeting via telephdne must follow these steps:
(1)Dial the TELEPHONE NUMBER: 1-877-953=3061 (Toll-free North America)
(2) Enterthe MEETING NUMBER: 8982915#
2 of4r'
rrB-4-11/12
6/8/2012 Street lighfing Maintenance of State Roads
City of Miami Beach
Bidders who are interested in participating via telephone, please send an e-mail to
cdelvat(cx)miamibeachfl.gov expressing your intent to participate via telephone at least one business
day in advance of the meeting.
The City also utilizes BidNetfor automatic notification of bid opportunities and document fulfillment:
x:<_-.---_-- .-This_system allows vendors-to-register-,online and_receivenotifcation.of-.new bids;-amendments_and ---. _=---
awards.Vendors with Internet access should reviewthe registration options.atthe following website:
http://www.govbids.com/scripts/panhandle/public/home1.asp?utm medium=referral&utm source=M
IA28FL&utm campaign=web site.
If you do not have Internet access, please call the BidNet support group .at 800-677-1997
extension#.214.
The City also provides, bid information on its website, please visit
http://web.miamibeachfi.gov/procurement.
BIDDERS ARE HEREBY ADVISED THAT THIS BID IS SUBJECT TO THE FOLLOWING
ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH
WEBSITE: http://www.miamibeachfi.gov/newcity/depts/purchaselbidintro.asp
• CONE-OF SILENCE-ORDINANCE NO..2002-3378
• CODE OF BUSINESS ETHICS-RESOLUTION NO.2000 23879.
• .PROTEST PROCEDURES -ORDINANCE NO.2002-3344.
• DEBARMENT PROCEEDINGS-ORDINANCE NO..2000-3234
LOBBYIST REGISTRATION AND DISCLOSURE OF FEES 'ORDINANCE NO. 2002-
3363.
CAMPAIGN CONTRIBUTIONS BY-VENDORS- ORDINANCE NO.2003-3389.
.• EQUAL BENEFITS ORDINANCE—.ORDINANCE NO.2005-3494.
LIVING'WAGE REQUIREMENT—ORDINANCE NO. 2010-3682.
• LOCAL PREFERENCE FOR MIAMI:BEACH-BASED VENDORS—ORDINANCE NO.201-1-
3747. -
PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED.AND CONTROLLED.BY
VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN -BUSINESS
ENTERPRISES ORDINANCE NO.2011-3748.
Any.questions or requests for clarifications concerning this BID shall be:submitted in-writin:g (or
by e-mail)to the following address: cdelvat(aD-miamibeachfl.gov;with copies.also.submitted tothe
City Clerk: Rafael Granado(a7miamibeachfl.gov
All questions or requests for clarifications must be received no later-than-ten (1:0) calendar.days
priorto the—scheduled bid submission date.
All responses to questions/clarifications will be.sent to bidders in theform-of a written addendum.
This bid is not to be construed as an offer by the City of Miami Beach. Bidders interested in
pursuing this opportunity are urged to make such investigations and evaluations as they deem
advisable, and to reach independent conclusions.concerning statements made in this bid and:any
Addendum or Addenda issued pursuant thereto.
3 of4f
6/8/2012 ITB-44-11/12
City of Miami Beach Street Lighting Maintenance of State Roads
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE IN
THE BEST INTEREST OF THE CITY,OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY
IN ANY BID, OR REJECT ANY AND/OR ALL BIDS.
rel
r
Raul J.Aguila
Chief Deputy City Attorney
(for Procurement Division)
4 of 4F
ITB-44-11/12
6/8/2012 Street Lighting Maintenance of State Roads
City of Miami Beach
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
-- P�ocufz�MENr�ivlsloN -- ----NOTICE-TC PROSPECTIVE-BIDDER - -
Tel:305-673-7,490,Fax:786.394.4000
Invitation to Bid No.44-11/12: MAINTENANCE OF STREET LIGHTING ON STATE'ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
If not submitting a bid at this time, please detach this sheet from the bid documents,
complete the information requested, and return'.to the address listed above.
NO BID SUBMITTED FOR REASONS) CHECKED AND/OR INDICATED:
Not responding due to workload issues.
Not responding-due to minimum experience requirements-
Not responding due to specifications/scope of services.
Not responding due to timely payment issues
OTHER. (Please specify)
We do X do not want.to be-'retained our mailing list for future bids-for the type-or
product and/or service. <_7_1?5�
.Signature:
Title: PRESIDENT
Company: UNDER POWER CORP.
Note: Failure to respond, either by submitting a bid or this completed form, may result in.your
company being removed from the City's bid list.
5 of 48
rrB-45=11112
6/8/2012 Street Lighting Maintenance of State Roads
l 1 .-C\II--:n---L.
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11112
1.0 GENERAL CONDITIONS
-- -----1-.1--SEALED BIDS:------- -- - - -- ------- ---- --- - -- — - ---- - — ---_
An original,five(5)copies, and one(1)CD of the complete bid,must be returned in order for
the bid to be considered for award. All bids are subject to the conditions specified in these
General Conditions, and on the attached Special Conditions,Specifications,and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be
accepted.
1..2 EXECUTION OF BID:
The bid must contain a manual signature of an authorized representative in the space
provided on the Bid Form. Failure to properly sign the bid shall invalidate same, and it shall
NOT be considered for award. All bids must be completed in pen and ink or typewritten. No
erasures are permitted. If a correction is necessary, draw a single line through the entered
figure and enter the corrected figure above it. Corrections must be initialed by the person
signing the bid. Any illegible entries, pencil bids, or corrections not initialed will NOT be
tabulated. The original bid conditions and specifications CANNOT be changed or altered in
any way. Altered bids will NOT be considered. Clarification of bids submitted shall be in
lettertorm, signed by bidders and attached to the bid.
-1.3 PRICES QUOTED:
.Deduct trade discounts and quote firm net prices. -Give both unit price and extended total,
when .requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the bid,the UNIT PRICE
quoted will govern. All prices-must be-F:O.B.destination,freight prepaid(unless otherwise.
stated in Special Conditions). Discounts for prompt payment. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately and
no attempt is to be made to tie any item or items in with any other item or items. Cash or
quantity discounts offered will not be a consideration in determination of award of bid(s).
1.4 TAXES:
The City of Miami Beach is-exempt from all Federal-Excise and State taxes.
1.5 MISTAKES:
'Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions, and all instructions pertaining to supplies and services.. Failure to do so will be
at the bidder'.s risk.
1.6 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this bid shall be
the latest new and current-model offered (most current production model at the time of this -
bid). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial packaging.
1:7 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies
shall be U.L. listed or re-examination listing where such has been established by U.L.forthe
item(s) offered and furnished.
6 of 48
rrB-45-11/12
6/812012 Street Lighting Maintenance of State Roads
1.8 BIDDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or technicalities in bids or to
reject all bids or any part of any bid, as it deems necessary and in the best interest of the
City of Miami Beach.
1.9 EQUIVALENTS:
-- —
If-a-bidder offers makes of equipment or brands'of-supplies other than`those-specified-in the
bid specifications, he must so indicate on his bid. Specific article(s) of equipment/supplies
shall conform in quality, design and construction with all published claims of the
manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
The bidder shall indicate on the Bid Form the manufacturer's name and number if bidding
other than the specified brands, and shall indicate ANY deviation from the specifications as
listed. Other than specified items offered requires complete descriptive technical literature
marked to indicate detail(s) conformance with specifications, and MUST BE INCLUDED
WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION.
Lacking any written indication of intent to quote an alternate brand or model number,the bid
will be considered as a bid in complete compliance with the bid specifications.
1.10 *NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Items delivered., not conforming to
specifications, may be rejected and returned at the bidder's expense. These items,as well
as items not delivered as per delivery date in bid and/or purchase order, may be purchased
by the City, as its discretion, on the open market. Any increase in cost may be charged
against the bidder. Any violation of these stipulations may also result in-the bidder's name
being removed from the City's vendor list.
1.11 SAMPLES:
Samples of items,when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after bid opening. All samples will be
disposed of after thirty(30)days. Each individual sample must be labeled with the bidder's
name. Failure of the bidder to either deliver required samples,or to clearly identify samples
may be reason for rejection of the bid. Unless otherwise indicated, samples should be
delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL
33139:
1:12 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days(in calendar days)required to make delivery after receipt of purchase order,
a in space provided. Delivery time may become a basis for making an award. Delivery shall
be within the normal working hours of the City using Department, Monday through Friday,
excluding holidays.
1.13 INTERPRETATIONS:
Any questions concerning conditions and specifications should be submitted,in writing to the
Contracts Compliance Specialist, 1700 Convention Center Drive,Miami Beach,FL 33139,e-
mail cdelvat0_)miamibeachfl.gov.
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6!8/2012 ITB-45-11!12
61 _r 1 -_: -_-` Street Lighting Maintenance of State Roads
1.14 BID OPENING:
Bids shall be opened on the date,time, and place specified in this ITB.All bids received after
the date,time, and place specified in this ITB,will be returned to the bidder unopened, and
will not be considered.The responsibility for submitting bids before the stated time and date
_ ----_-._.. -._._is solely-the-responsibility-of the bidder... The-City will-not.be.responsible.for delays.caused__
by mail, courier service, or any other entity or occurrence. Facsimile,electronic,or e-mailed
bids will not be accepted
1.15 INSPECTION,ACCEPTANCE &TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of
loss or damage to all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful
misconduct of the City.
If the materials or services supplied to the City are found to be defective,or to not conform to
the specifications,the City reserves the right to cancel the order upon written notice to the
seller, and return the product, at the bidder's expense.
-1.16 PAYMENT:
Payment will be made by the City after the items have been received, inspected, and found
to comply with bid specifications, free of damage or defect, and properly invoiced.
1.17 DISPUTES:
In case of any doubt or difference_of opinion as to the items to be furnished hereunder_,the
decision of the City shall be final and binding on all parties.
1.18 LEGAL REQUIREMENTS:
The bidder shall be required to comply with all applicable federal, State, County and City
codes, laws, ordinances,-and/or rules and regulations that in any manner affect the items
covered herein (Applicable.Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
1.19 PATENTS & ROYALTIES:
The bidder, shall indemnify and .save harmless the City of Miami Beach, .Florida, and its
officers,employees,contractors,and/or agents,from liability of any nature or kind,including
cost and expenses for, or on account of,any copyrighted,patented, or unpatented invention,
process, or article manufactured or used in the performance of the contract,including its use
by the City of Miami Beach, Florida. If the bidder uses any design, device or materials
covered 'by letters, patent, or copyright, it is mutually understood and agreed, without
exception, that the bid prices shall include all royalties or cost arising from the use of such
design, device, or materials in any way involved in the work.
1.20 OSHA:
The bidder warrants to the City that any work, services, supplies, materials or equipment
supplied pursuant to this bid shall conform in all respects to the standards set forth in the
Occupational Safety-and Health Act of-1 970,as amended, and the failure to comply with this
condition will be deemed breach of contract. Any fines levied because of inadequacies to
comply with this condition shall be borne solely by the bidder.
1.21 .SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
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1.22 ANTI-DISCRIMINATION:
The bidder certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375,
relative to equal employment opportunity for all persons without regard to race, color,
---. .--- - -----religion.,_sex-or.national-origin..- -.- .--- - - - ---- -- -- ---- - - -
1.23 AMERICAN WITH DISABILITIES ACT:
To request this material in accessible format, sign language interpreters, information on
access for persons with disabilities, and/or any accommodation to review any document or
participate in any city-sponsored proceeding,please contact 305-604-2489(voice),305-673-
7524 (fax) or 305-673-7218 (TTY)five days in advance to initiate your request. TTY users
may also call 711 (Florida Relay Service).
1.24 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or
equipment covered by this bid shall be new. The items bid must be new,the latest model,of
the best quality, and highest grade workmanship.
1.25 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go on to City of Miami Beach property to deliver
materials or perform work or services as a result of the bid, the bidder will assume the full
duty, obligation and expense of obtaining all necessary licenses, permits, and insurance,
and assure all work complies with Applicable Laws. The bidder shall be liable for any
damages or loss-to the City occasioned by negligence of the bidder, or his/her officers,
employees, contractors, and/or agents,for failure to comply with Applicable Laws.
1.26 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Bid Bonds,when required,shall be submitted with the bid in the amount specified in Special
Conditions. After acceptance of bid, the City will notify the successful bidder to submit a
performance bond and certificate of insurance in the amount specified in Special Conditions.
1.27 DEFAULT:
.Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before
such award is made, may result in forfeiture of that portion of any bid surety required as
liquidated damages incurred by the City thereby; or,where surety is not required,failure to
execute a contract as described above may be grounds for removing the bidder from the
City's bidder's list.
-1.28 CANCELLATION:
In-the event any of the provisions of this bid are violated by the bidder, the Procurement
-Director shall give written notice to the bidder.stating such deficiencies and, unless such
deficiencies are corrected within ten(10)calendar days from the date of the City's notice,the
City through its City Manager, may declare the contract in default and terminate same,
without further notice required to the bidder. Notwithstanding the preceding,the City,through
its City Manager, also reserves the right to terminate the contract at any time and for any
reason, without cause and for convenience end without any monetary liability to the City,
upon the giving of thirty(30) days prior written notice to the bidder.
1.29 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted to the ordering City department.
1.30 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday,excluding holidays,from 8:30 A.M.to 5:00 P.M.
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1.31 SUBSTITUTIONS:
The City WILL NOT accept substitute shipments of any kind. The bidder is expected to
furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's
expense.
1.32 FACILITIES:
TheCity,—through-its City Mgnager or'his/her authorized d"esigriee, reseives the inspect the the bidder's facilities at any time, upon reasonable prior written or verbal notice.
1.33 PROTEST PROCEDURES:
Bidders that are not selected may protest any recommendation for contract award in
accordance with City of Miami Beach Ordinance No.2002-3344.Protest not timely made
pursuant to the requirements of Ordinance No. 2002-3344 shall be barred.
1.34 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If a bidder is in doubt as to the true meaning of the specifications or other bid documents,or
any part thereof,the bidder must submit to the City, at least ten (10) calendar days prior to
the scheduled bid opening date, a request for clarification.
Any interpretation of the bid, if made, will be made only by Addendum duly issued by the
City. in the event of conflict with the original specifications,the Addendum shall supersede
such specifications,to the extent specified. Subsequent Addendum shall govern over prior
Addendum only to the extent specified.The bidder shall be required to acknowledge receipt
of Addendum by signing in the space provided on the Bid Form. Failure to acknowledge
Addendum may deem a bid non-responsive.All responses to questions/clarifications will be
sent to bidders in the form of an Addendum. NO QUESTIONS WILL BE RECEIVED
VERBALLY OR AFTER SAID DEADLINE. The City will not be responsible for any other
explanation or interpretation made verbally or in writing by any City representative.
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing to
the Procurement Division, 1700 Convention Center Drive, Miami Beach, Florida, 33139 via
e-mail: cdelvat anmiamibeachfl.gov with a copy to the City Clerk
RafaelGranado(a)-miamibeachfl.gov. The bid title/number shall be referenced on all
correspondence.All questions must be received no later than ten(10)calendar days prior to
the scheduled bid opening date.
1.35 DEMONSTRATION OF COMPETENCY.
1.) Pre-award inspection of the bidder's facility may be made prior to the award of contract.
Bids will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this bid. Bidders must be able to
demonstrate a good record of performance for a reasonable period of time, and have
sufficient financial capacity, equipment, and organization to ensure that they can
satisfactorily execute the services if.awarded a contract under the terms and conditions of
this bid.
The terms"equipment and organization",as used herein shall,be construed to mean a fully
equipped and well established company in line with the best business practices in the
industry, and as determined by the City.of Miami Beach.
2) The City may consider any evidence available regarding the financial, technical, and
other qualifications and abilities of a bidder, including past performance (experience), in .
making an award that is in-the best interest of the City.
3) The City may require bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier which is the actual source of supply. In these
instances,the City may also require material information from the source of supply regarding
the quality, packaging, and characteristics of the products to be supplies to the City. Any
conflicts between this material information provided by the source of supply and the
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information contained in the bidder's bid may render the bid non-responsive.
4) 'The City may, during the period that the contract between the City and the successful
bidder is in force, review the successful bidder's record of performance to ensure that the
bidder is continuing to provide sufficient financial support, equipment, and organization as
prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by
-- the City,-the Gity"may place said contracts on probationary status and implement-teriiimation —"- --
procedures if the City determines that the successful bidder no longer possesses the
financial support,equipment,and organization which would have been necessary during the
bid evaluation period in order to comply with the demonstration of competency required
under this subsection 1.37.
1.36 DETERMINATION OF AWARD
The City Commission shall award the bid to the lowest and best bidder. In determining the
lowest and best bidder, in addition to price,there shall be considered the following:
a. The ability, capacity and skill of the bidder to perform the contract.
b. Whether the bidder can perform the contract within the time specified,without
delay or interference.
C. The character, integrity, reputation,judgment, experience and efficiency of the
bidder.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
1.37 ASSIGNMENT:
The successful bidder shall not assign,transfer, convey,sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to
execute such contract,-to any person, company or corporation, without the prior written
consent of the City.
1.38 'LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for.all licenses,permits,-and inspection fees required for this
project; and shall comply with all Applicable_Laws.
1.39 OPTIONAL CONTRACT USAGE:
As provided in Section 287.042(17), Florida Statutes, other State agencies may purchase
from the resulting contract,.provided the Department of Management Services, Division of
'Procurement, has certified its use to be cost effective.and in the best interest of the State.
Bidders havethe option of selling these commodities or services certified by the-Division to
the other State.agencies at the agencies' option. ^�
1.40 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this bid from the
successful bidder. However., items that are to be a "Spot Market" Purchase may be
purchased by other methods (i.e. Federal,.State or local contracts).
1.41 'ELIMINATION FROM CONSIDERATION
This bid shall not be awarded to any person:or firm who is in arrears to the City upon any
debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to
the City.
1.42 WAIVER OF INFORMALITIES
The City reserves the dghtto waive any informalities or irregularities in this bid.
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1.43 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period.The City is not obligated to place any order for a given amount subsequent
to the award of this bid. Estimates are based upon the City's actual needs and/or usage
.--during-_a-.previous. contract-period.-The.City-_may--use.-said-estimates--for- purposes-of-- --- ---
determining whether the low bidder meets specifications.
1.44 COLLUSION
Where two (2) or more related parties each submit a bid or bids for any contract, such bids
or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by
presentation .of evidence as to the extent of ownership, control and management of such
related parties in the preparation and submittal of such bid or bids. "Related parties"means
bidders or the principals thereof which have a direct or indirect ownership interest in another
bidder for the same contract, or in which a parent company or the principals thereof of one
(1) bidder have a direct or indirect ownership interest in another bidder for the same
contract. Bid or bids found to be collusive shall be rejected.
Bidders who have been found to have engaged in collusion may also be suspended or
debarred, and any contract resulting from collusive bidding may be terminated for cause.
1.45 DISPUTES
In the event of a conflict between the bid documents,-the order of priority of the documents
shall be as follows:
• Any contract or agreement resulting from the award of this bid (if applicable); then
• Addendum issued for this bid, with the latest Addendum-taking precedence; then.
• The bid; then
The bidder's bid in response hereto.
1.46 REASONABLE ACCOMMODATION
In accordance with the Title 11 of the Americans with Disabilities Act, any person requiring an
accommodation at the Bid opening because of.a disability must contact the Public Works
Department at(305) 673-7080.
1.47 GRATUITIES
Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee,contractor,or agent of the City,for the purpose of influencing consideration of this
bid.
1.48 SIGNED BID CONSIDERED AN OFFER
The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission. In case of default on the
part of the successful bidder, after such acceptance, the City may procure the items or
services from other sources and hold the bidder responsiblefor any excess cost occasioned
or incurred thereby.
1.49 TIE BIDS:
In accordance with Florida Statues Section 287.087, regarding identical tie bids,preference
will be given to bidders certifying that they have implemented a drug free work place
program. A certification form will be required at the time of bid submission.
1.50 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work,may not submit bids on leases of real property to
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public entity, may not be awarded or perform work as a contractor,supplier,sub-contractor,
or consultant under a contract with a public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list.
1-.51_..-DELIVERY_TIME:- - -- - __..-- -- - - - - - ----- - -- --- -- - ---- -
Bidders shall specify on the attached Bid Form, the guaranteed delivery time (in calendar
days)for each item. It must be a firm delivery time;no ranges(For example, 12-14 days)will
be accepted.
1.52 CONE OF SILENCE
This bid is subject to the"Cone of Silence"in accordance with Ordinance.No. 2002-3378.
PURSUANT TO THE CITY'S CONE OF SILENCE ORDINANCE, AS CODIFIED IN
SECTION 2-486 OF THE CITY CODE, BIDDERS ARE ADVISED THAT ORAL
COMMUNICATIONS BETWEEN THE BIDDERS,OR THEIR REPRESENTATIVES AND 1)
THE MAYOR AND CITY COMMISSIONERS AND THEIR RESPECTIVE STAFF; OR 2)
MEMBERS OF THE CITY'S ADMINISTRATIVE STAFF(INCLUDING BUT NOT LIMITED
TO THE CiTY MANAGER AND HIS STAFF); OR 3) EVALUATION COMMITTEE
MEMBERS, IS PROHIBITED.
1.53 TERMINATION FOR DEFAULT
If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the
covenants,.agreements, or stipulations material to the bid and/or the contract entered into
With the City pursuant thereto, the City shall thereupon have the right to terminate the work
and/or services then remaining to be performed by giving written notice to the bidder of such
termination,' which shall become effective upon receipt by the bidder of the written
termination notice.
In that event,the City shall compensate the successful bidder in accordance with the term of
the contract for all work and/or services satisfactorily performed by the bidder prior to
termination, net of any costs incurred by the City as.a consequence of the default.
Notwithstanding the above,the successful bidder shall not be relieved of liability to the City
for damages sustained by the City by virtue of any breach of the contract by the bidder, and
the City may reasonably withhold payments to the successful bidder for the purposes of set
off until such time as the exact amount of damages due the City from the successful bidder
is determined.
The City may,-at its discretion,provide reasonable"cure period for any contractual violation
prior to termination of the contract; should the successful bidder fail to take the corrective
action specified in-the City's notice of default within the allotted cure period, then the City
may proceed to-terminate the contract for cause in accordance with this subsection 1.56.
1.54 TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience,terminate the work and/or services then remaining to be
performed,at any time, by giving written notice to the successful bidder of such'termination,
which shall become effective'thirty (30) days following receipt by bidder of such notice. In
that event, all finished or unfinished documents and other materials shall be properly
delivered to the City. If the contract is terminated by the City as provided in this subsection,
the City shall compensate the successful bidder in accordance with theterms of the contract
for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its
reasonable direct costs in assembling and delivering to City all documents. No
compensation shall be due to the successful bidder for any profits that the successful bidder
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expected to earn on the balanced of the contract. Such payments shall be the total-extent of
r the City's liability to the successful bidder upon a termination as provided for in this
i
subsection.
! 1.55 INSURANCE AND INDEMNIFICATION:
_ --- (See..Ch.e.ck_List.fo.r_app.li.cability-to this.bid)_ ____
The successful bidder shall be responsible for his work and every part thereof, and for all
materials, tools, appliances and property of every description, used in connection with this
particular project. The bidder shall specifically and distinctly assume,and does so assume,
all risks of damage or injury to property or persons used or employed on or in connection
with the work and of all damage or injury to any person or property wherever located,
resulting from any action or operation under the contractor in connection with the work. It is
understood and agreed that at all times the bidder is acting as an independent contractor,
and not as an agent or employees of the City.
The successful bidder,at all times during the full term of the contract, shall comply with the
following requirements:
No change or cancellation in insurance shall be made without thirty(30)days written notice
to the City of Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the
laws of the State of Florida and these companies must have a rating of at least B+:VI or
better per Best's Key Rating Guide, latest edition.
Original signed certificates of insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City is Risk Manager before work is
started. The certificate must state Bid Number and Title. Upon expiration of the required
insurance,the successful bidder must submit updated certificates of insurance for as long a
period as any work and/or services are still in progress.
It is understood and agreed that all policies of insurance provided by the bidderr are primary
coverage to any insurance or self-insurance the City of Miami Beach possesses that may
apply to a loss resulting from the work and/or services performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on this
contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual
indemnity and hold harmless agreement:
The contractor hereby agrees to indemnify and hold harmless the City of Miami
Beach,a municipal corporation,its officers,agents,and employees from all claims for
bodily injuries to the public, in and up to the .amount of $1,000,000.00, for each
occurrenceand for all damages to the property of others, in and up:to the amount of
$1,000,000.00, for each occurrence per the insurance requirement under the
specifications including costs of investigation, all expenses of litigation, including
reasonable attorney fees and the cost of appeals arising out of any such claims or
suits because of any and all acts of omission or commission of any by-the contractor,
his agents, servants, or employees, or through the mere existence of the project
under contract.
The foregoing indemnity shall apply to any and all claims and suits other than claims and
suits arising out of the gross negligence or willful misconduct of the-City of Miami Beach.
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The bidder will notify its insurance agent without delay of the existence of the Hold Harmless
Agreement contained within this contract, and furnish a copy of the Hold Harmless
Agreement to the insurance agent and carrier.
The bidder will obtain and maintain contractual liability insurance in adequate limits for the _
--- -— --sole'purpose of_protecting--the City of Miami Beach under the Hold Harmless Agreement
from any and all claims arising out of this contractual operation.
The bidder will secure and maintain policies of subcontractors. All policies shall be made
available to the City upon demand.Compliance by the contractor and all subcontractors with
the foregoing requirements as to carrying insurance and furnishing copies of the insurance
policies shall not relieve the contractor and all subcontractors of their liabilities and
obligations under any section of this contract. Bidder shall be as fully responsible to the City
for the acts and omissions of the subcontractor and of persons employed by it as it is for
acts and omissions of persons directly employed by it.
insurance coverage required in these specifications shall be in force throughout the contract
term.Should the successful bidder fail to provide acceptable evidence of current insurance
within seven days of receipt of written notice at any time during the contract term, the City
shall have the right to consider the contract in default and proceed to terminate same.
1.56 MODIFICATION/WITHDRAWALS OF BiDS:
A bidder may submit a modified bid to replace all or any portion of a previously submitted bid
up until the bid due date and time. Modifications received afterthe bid due date and time will
.NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due
date or after expiration of 120 calendar.days from the opening of Bids without a contract
award. Letters of withdrawal received after the bid due date and before said expiration date
and letters of withdrawal received after contract award will NOT be.considered.
1.57 EXCEPTIONS TO BID
Bidders are strongly encouraged to thoroughly review the specifications and all conditions
set forth in this bid. Bidders who fail to satisfy the requirements in this bid, may be deemed
non-responsive and receive no further consideration. Should your proposed bid not be able
to meet one (1) or more of the requirements set forth in this bid and you are proposing
alternatives to said requirements,you must notify the Procurement Office in writing at least
five (5) days.prior to the deadline for submission of bids.
1.58 FLORIDA PUBLIC.RECORDS LAW
Bidders are hereby notified that all bids including,without limitation, any and all information
and documentation submitted therewith,are exempt from public records requirements under
Section 11 9.07(l), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution, until such
time as the City provides notice of an intended decision or until thirty(30)days after opening
of the bids, whichever is earlier. -�
a
1.59 MIAMI-BEACH BASED VENDORS PREFERENCE
Pursuant to City Ordinance No. 2011-3747,the City will give A preference to a responsive
and responsible bidder who is a Miami Beach-based vendor, and who is within five percent
(5%)of the lowest and best bidder, by providing such bidder an opportunity of providing said
goods or contractual services for the lowest responsive bid amount.Whenever, as a result
of the foregoing preference, the adjusted prices of two (2) or more Miami Beach-based
vendors constitute the lowest bid for a competitively bid purchase, and such bids are
responsive and otherwise equal with respect to quality and service,then the award shall be
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made to the Miami Beach-based vendor having the greatest number of its employees that
are Miami Beach residents.Whenever,two'(2) or more Miami Beach-based vendors have
the same number of its employees that are Miami Beach residents,then the award shall be
made to the Miami Beach- based vendor who is certified by Miami-Dade County as a
Minority or Women Business Enterprise.
1.60 VETERAN BUSINESS ENTERPRISES PREFERENCE
Pursuant to City Ordinance No.2011-3748,the City shall give a preference to a responsive
and responsible bidder which is a small business concem owned and controlled by a
veteran(s), or which is a service-disabled veteran business enterprise, and which is within
five percent(5%) of the lowest and best bidder, by providing such bidder an opportunity of
providing said goods or contractual services for the lowest responsive bid amount.
Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more
bidders which are a small business concern owned and controlled by a veteran(s) or a
service-disabled veteran business enterprise constitute the lowest bid pursuant-to a bid,and
such bids are responsive, responsible and otherwise equal with respect to quality.and
service,then the award shall be made to the service-disabled veteran business enterprise.
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MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
INSURANCE CHECK LIST
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
XXX 2. Comprehensive General Liability(occurrence form), limits of liability$1,000,000.00 per
occurrence for bodily injury property damage to include Premises/ Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements"of specifications).
XXX 3. Automobile Liability $1,000,000 each occurrence - owned/non-owned/hired
automobiles included. -
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ ."00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. .Best's guide rating.B+:VI or better, latest edition.
XXX 9. The certificate must state.the bid number and title.
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these 5ir d that evidence of this
insurance may be required within five (5).days after bid oUNDER POWER CORP
Bidder Signature of'Bidder
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MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids qualified
vendor(s) for the supply of all labor, materials, tools, and equipment necessary to provide
street lighting maintenance for State roads within the limits of Miami'Beach on an as needed
basis, from a source(s) of supply that will provide these services in a timely manner.
2.2 TERM OF CONTRACT:
This contract shall remain in effect for one (1)year from date of contract execution by the
parties.
2.2.1 Provided the successful bidder(s)will agree to maintain the same price,terms and
conditions of the current contract (and subject only to any adjustment(s) in
subsection 2.8 hereof), this contract may be extended at the sole discretion of the
City, through its City Manager, for three (3) additional one (1) year terms, if
mutually agreed upon by both parties.
2.2.2 In the event that the contract is held beyond the term herein provided, it shall only be
on a month-to-month basis, and shall not constitute an implied renewal of the
contract. Said month-to-month extension shall be upon the same terms and
conditions of the contract and for the same compensation price provided therein.
2.3 METHOD OF AWARD
Award of this contract may be made to the bidders, as defined in General Conditions 1.38.
Should the first recommended bidder fail to comply with the terms and conditions of the
contract,the City reserves the right to award to the second recommended bidder,if it deems
such award to be in the best interest of the City. Likewise, the City reserves the right to
award this bid to multiple bidders, if deemed in the best interest of the City.
Award of orders will be based on the bidders pricing and availability of materials at the time
the need arises.
2.4 PAYMENT:
Invoices for payment will be submitted upon delivery. Invoices will be subject to verification
and approval by the ordering Department's designated representative.
2.6 SHIPPING TERMS:
Prices shall include freight to City's premises, and shall be F.O.B. Destination. The
successful bidder shall hold title to the goods until such time as they are delivered, installed
and accepted by an authorized City representative.
.27 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
' If the bidder is awarded a contract underthis bid solicitation,the prices quoted by the bidder
on the Bid Form shall remain fixed and firm during the term of this contract; provided,
however,that the bidder may offer incentive discounts from this fixed price to the City at any
time during the contract term.The City is also interested in receiving bids that include flexible
pricing terms that provide the City with maximum options and flexibility as regulatory and
marketplace changes take place.
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2.8 OPTION TO RENEW WITH PRICE ADJUSTMENT:
The contract may be extended at the sole discretion of the City,through its City Manager,for
three (3) additional one (1) year terms. Prior to completion of each exercised contract
term, the City may consider an adjustment to price based on Consumer Price Index
increase. Change shall not be more than the percentage increase or decrease in the
---__Consumer_Price Index_CP1-U-_(all.urban.-areas) computed_60_days_pnor-to the-anniversary --- ----
date of the contract.
It is the successful bidder's responsibility to request any pricing adjustment under this .
provision. For any adjustment to commence on the first day of any exercised option period,
the successful bidder's request for adjustment should be submitted 60 days prior to
expiration of the then current contract term.
The successful bidder is adjustment request must clearly substantiate the requested
increase. If no adjustment .request is received from the successful bidder, the City will
assume that the successful bidder has agreed that the renewal term may be exercised
without pricing adjustment.Any adjustment request received after the commencement of a
new option period may not be considered.
The City of Miami Beach reserves the right to.accept the renewal adjustment orto allow the
contract to terminate and re-advertise for bids,whichever is in the best interest of the City.
2.9 LIQUIDATED DAMAGES:
Failure to respond to a service call within the specified time may result in the successful
bidder being assessed the additional cost incurred by the City(liquidated damages)for any
and all costs associated.with the repairs-performed by a secondary successful bidder.
2.10 PERCENTAGE ABOVE COST:
Bids for parts and supplies_ shall be submitted on a percentage above the successful
bidder's cost. Evidence of said costs shall be submitted with invoice, for each repair or
service call. Proof of costs shall be printed,properly identified,and dated asto issuance and
effectiveness.
2.11 DISCOUNTS (from published price lists):
Bids shall be submitted on the basis of a discount from a manufacturer's published price
list(s). Such published price list(s) must be common to, and accepted by, the industry in
general. The lists must be printed, properly identified, and dated as to issuance and
effectiveness. Revised published prices list(s) may be used as a. means of price
adjustments.Revised published price list(s)will be accepted only in the event of an industry-
wide price change, as evidenced by the issuance of revised price lists-by the manufacturer.
Revised prices will not become effective until revised list(s)-are submitted-to the City under
the vendor cover letter identifying the applicable bid number. Bidder cover letter and pricing
list(s) must be dated, signed and submitted to the Procurement Director.
Bidders are requested to offer a balance-of-line fixed discount on all other supplies,which
are offered in addition to the items offered on the bid sheet. These fixed discounts shall
reflect percentage of savings from the successful bidder's standard pricing. This discount
applies to all updates on pricing for the duration of the contract. Furthermore, the
balance-of-line discount does not apply to any of the successful bidder's specials, marketing
promotions, or other sales that are available to each contract eligible user.
Further, bidders may update the balance of line offerings as new equipment and/or services
become available for which the stated discount will apply. The City reserves the right to
accept or reject any individual item(s) or all items offered as balance of line.
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Bidders, upon notification of award, shall submit the contractors'standard pricing,as locally
published and in effect on the date of the bid opening, showing all equipment and services
that are offered through balance of line, and shall indicate the fixed discount(s) and/or
special pricing offered to the City. Price lists accepted will be published as part of the
resulting contract.
2.12 WARRANTY:
The successful bidder will be required to warrant all equipment and parts supplied. The
successful bidder must accept return for full credit for items shipped in error or damaged in
shipment. The City of Miami Beach shall return items in "as received" condition.
2.13 GUARANTEE:
The successful bidder will be required to guarantee all work performed for installation for a
minimum of one(1) year.
2.14 REFERENCES (NOTE: PROVIDE REFERENCES IN THE ATTACHED
CUSTOMER REFERENCE FORM)
Each bid must be accompanied by a minimum of five(5)references of clients or government
organizations for which the bidder is currently furnishing or has furnished similar services.
Reference shall include the name of the company,a contact person,the telephone number
and e-mail address. Should this information be omitted, the City reserves the right to
request the omitted information.
2.15 FACILITY LOCATION:
The Building Department located at'1700 Convention Center Drive, Miami Beach FL 33139
will be requesting services under this contract. Other City departments may utilize this
contract if required.
2.16 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION:
While.the City has listed all major items on the bid,there may be additional items or services
that may be requested by the City during the term of this contract. Under these
circumstances, the successful bidder(s) shall be invited to submit price quotes for the
additional items or services.The City reserves the right to award these services or items to
the lowest responsible bidder,or to bid the services or items through a separate solicitation,
as deemed in-the best interest of the City.
2.17 EQUAL'PRODUCT:
Manufacturer's name, brand name and model.number are used in these specifications for
the purpose of establishing minimum requirement of level of quality, standards of
performance and design required and is in no way intended to prohibit the bidding of other
manufacturer's items of equal material,unless otherwise indicated. Equal(substitution)may
be bid, provided product so bid is found to be equal in quality, standards of performance,
design, etc. to item specified, unless otherwise indicated.
Where equal is proposed,bid must be accompanied by complete factory information
sheets (specifications, brochures, etc.) and test results of-unit bid as equal.
2.18 USAGE REPORTS:
The City may request Annual Usage Reports from successful bidder(s), to include: item
number, item description, quantity ordered/supplied, unit/extended costs and total dollar
amount citywide and per department.
2.1.9 MIAMI-DADS/STATE CONTRACTS:
The City reserves the right to purchase supplies such as the ones specified in this contract
from Miami Dade County or State Contract Vendors should it be determined that it is in the
City's best interest.
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2.20 CUSTOMER SERVICE:
Excellent customer service is the standard of the City of Miami Beach. As contract
employees of the City, all employees will be required to adhere to the City's "Service
Excellence"standards and expected to conduct themselves in a professional,courteous and
ethical manner in all situations. The successful bidder's employees must work as a
__._cooperative.te.am.of_well-trained professionals, and._must..serve_th.e_pu.blic with_dignity_and.__
respect.All business transactions with the City will be conducted with honesty,integrity,and
dedication.
2.21 COMPLIANCE WITH CITY'S LIVING WAGE LAW:
Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from
time to time, bidders shall be required to pay all employees who provide services pursuant to
this Agreement, the hourly living wage rates listed below:
• Commencing with City fiscal year 2011-12(October 1,2011),the hourly living wage
rate will be$10.72/hr with health benefits, and $12.17/hr without benefits; and
• Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate
will be $11.28/hr with health benefits, and $12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City
Commission be indexed annually for inflation using the Consumer Price Index for all Urban
Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three
percent(3%). The City may also, by resolution,elect not to index the living wage-rate in any
particular year, if it determines it would not be fiscally sound to implement same (in a
particular year).
Bidders' failure to comply with this provision shall be deemed a material breach under
this bid, under which the City may, at its sole option, immediately deem said bidder as non-
responsive, and may further subject bidder to additional penalties and fines, as provided in
the City's Living Wage Ordinance, as amended. The attached Living Wage Certification
form must be executed and submitted as part of your bid or, if omitted, within-five (5)
calendar days upon receipt of request from the City.
Should the Mayor and City Commission decide to index the Living Wage rates in September
of 2013, then the City will notify all.contractors/vendors subject to the Living Wage
requirements, of such living wage increase; whether the proposed increase will result in a
proportionate increase to their contract rates/cost; and; if yes, what are the requested
revised billing rates.
It is important to note that the City will ONLY allow for an increase to the billing rates
proportionate to the living wage increase, plus pertinent taxes (FICA and MICA).
2.22 REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR
DOMESTIC PARTNERS
The contract awarded pursuant to this bid is subject to the City's Equal Benefits Ordinance
(as adopted pursuant to Ordinance No. 2005-3494, and as codified in Section 373 of the
City Code entitled,"Requirement for City Contractors to Provide Equal Benefits for Domestic
Partners; and hereafter referred to as the"Ordinance").
The Ordinance applies to all employees of a Contractor who work within the City limits of the
City of Miami Beach, Florida; and the Contractor's employees located in the United States,
but outside of the City of Miami Beach limits, who are directly performing work on the
contract within the City of Miami Beach.
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The City shall not enter into any contract unless the bidder certifies that such firm does not
discriminate in the provision of Benefits between employees with Domestic Partners and
employees with spouses and/or between the Domestic Partners and spouses of such
employees. Contractors may also comply with the Ordinance by providing an employee with
- -- -- the--Cash Equivalent--of--such-Benefit or.Benefits,,-if--the--City-Manager-or--his. designee- --- -----
determines that the Contractor has made reasonable yet unsuccessful effort to provide
Equal Benefits. The Contractor shall complete and return the "Reasonable Measures
Application" contained herein, and the Cash Equivalent proposed.
It is important to note that Contractors are considered in compliance if Contractor provides
benefits neither to employees' spouses nor to employees' Domestic Partners.
Attached to this bid.please find the following documents that need to be returned to
the City with your bid, or if omitted as part of your bid submission, within five (5)
calendar days after receipt of written request from the City:
• Declaration: Nondiscrimination in Contracts and Benefits Form
• Reasonable Measures Application Form
• Substantial Compliance Authorization Form
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MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB#44-11/12
3.0 MINIMUM SPECIFICATIONS
3.1 GENERAL
The purpose of this bid is to establish a contract, by means of sealed bids from qualified
vendor(s) for the supply of all labor, materials, tools, and equipment necessary to provide,
street lighting maintenance for state roads within the limits of Miami Beach on an as needed
basis, from a source(s) of supply that will provide these services in a timely manner.
Minimum Requirements: Prospective bidders must have been in business for a minimum
of three (3) years, which represent established business relationships of two (2) or more
years in the provision of street light maintenance for cities, counties, states or big malls.
Bidders are required to submit their equipment Inventory with the Bid.
3.2. SPECIFICATIONS/SCOPE OF WORK
Service, repair,and maintain the State Roadway Street Lighting System(hereinafter referred
to as the Lighting System)consist of a minimum of 812 lighting fixtures located along FDOT
arterial roadways. A high percentage of the poles are aluminum cobra head lights and,
smaller percentage decorative poles. In addition, troubleshoot 85 WI-FI Nodes for power
onto the pole and check photocell. Perform continuous repairs and maintenance to the
Lighting System in accordance with the requirements of the Contract Documents or as
directed by Mike Alvarez, Infrastructure (Operations) Director and/or Marvin Sarria, Street
Lighting Operations Supervisor herewith called Public Works-Operations located at 451
Dade Boulevard, Miami Beach, Florida. (see attachment of street lighting locations)
This technical specification covers the furnishing of all labor, materials, tools, testing, and
equipment necessary to maintain the Lighting System within the latest minimum standards of
the National Electrical Code and the electrical standards of the City Of Miami Beach.
3.2.1 MATERIALS AND CONSTRUCTION: All materials and construction shall be in
compliance with this section of these specifications.
A.All materials delivered to the job shall be new, best quality of their respective grades,
in accordance with the following specifications and packed in their original sealed
containers. All materials to be installed shall bear the Underwriters Laboratories., Inc.
(U.L.) label.
B.The Contractor shall use materials mentioned in these specifications as standard,and
in no case will a substitute be allowed without written approval by Public Works-
Operations.
C.All work and material shall be protected at all times. Conduit openings shall be closed
with protective caps during installation and all materials shall be covered and protected
against dirt,water, and mechanical or other injury.All materials damaged during course
of construction shall be replaced or repaired to original condition by the Contractor.
D. The .Lighting System includes light pole assemblies, foundation base, wiring,
luminaire assembles, conductors, grounding system, pole cable distribution system,
fuses, ballast assemblies, pull boxes, conduits, load center, transformers, control
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devices, photocells, service points and other related miscellaneous subsystems and
appurtenances.
3.2.2. CONDUIT AND WIRING:
--- ------ -Conduit-and wiring are especially-the same.in all locations with-minor changes-as needed- -- .-
per locations. (see sheets 1 thru sheet 3) and ( STL 1 thru 6 )
Underground Conduit shall be 2 inch, schedule 40 PVC electrical grade conduit.
Wiring shall consist of#6 THW Copper, and#6 THW copper ground.
Conduit shall be installed a minimum of 36 inches below grade.
Conduit shall be connected with approved couplings to the base sleeves incorporated within
the light pole bases and Electrical Pull Boxes.
Electrical Pull boxes 13 x 24 Quazite shall be installed at the base of each pole.
A. Pull boxes shall be Quazite, Box with brass hold down bolts.
B.The cover shall be marked "Street Lighting".
C. Electrical Pull Box Installation shall conform to the City Of Miami Beach
standard pull box installations.
3.2.3. GROUND ROD:
Eight (8) foot copper/clad ground rod shall be installed in each electrical pull box and
electrical light pole shall be securely grounded as per the National.Electrical Code.
Electrical wiring will extend through the bases for connection to each pole. The work shall
include all excavation, backfill,materials, labor.Where such surface restoration is required,
all work shall be performed in accordance with the City of Miami Beach standards.
Warning tape shall be installed a minimum of 1 foot above all electrical conduit. Standoffs
shall be used in accordance with the serving public utility company or as directed.
The Contractor shall also supply and install all items necessary to insure proper functioning
of the Lighting System, including photocell(s), ground wire to be made to the ground lug in .
the pole base as shown on the electrical diagram, inline fuses and holders, non-delay fuses
5 amp 300 volt or 600 capacity for each pole accordingly, and appropriate connectors,
miscellaneous wiring-and.appurtenant items.
3.2.4. UTILITY LOCATIONS:
It is the responsibility of the Electrical Contractor to call for and coordinate all Electrical
Utilities marking with Sunshine State One Call;
3.2.5. VOLTAGE:
Electrical Contractor shall verify on site the appropriate Voltage on the work to be performed.
3.2.6. TRENCH RESTORATION AND COMPACTING:
Trench restoration, compacting and .pavement restoration shall be done by the Electrical
Contractor, per the City Of Miami Beach Standards and the Florida Department of
Transportation Construction Standards.
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3.2.7 CONTRACTOR PATROL CREWS and MAINTENANCE CREWS:
Contractors Dispatch Crews:
1. Dispatch patrol crews shall be responsible for patrolling the system . The system
—_.. .shall be.patrolled at least once per week.-.Patrol logs shall.be provided to.the..City—.—.- --and shall include the employee's time card indicating a nighttime inspection /
operation and shall be included with the month of invoice. The patrol crew shall
immediately report street light outages and/or disruptions found requiring repairs and
perform minor work including but not limited to adjusting or replacing luminaries,
lamps, parabolic lenses, replacing fuses and photocells. All lighting outages shall be
attended within 48 hours reported including WI-FI outages reported by the Public
Works-Operations.
2. Log all activities, disruptions, and minor repairs in a Inspection Spreadsheet Form
highly Preferable to be GIS comparable for a citywide map if requested monthly,
quarterly or annually for all outages/repairs of the Lighting System. The Contractor
must maintain at minimum 98 % of the lights working at night as per Contractor
nightly inspection as well as the Public Works-Operations staff.
3. Every Monday through Friday, to perform repairs reported by the patrol crews or
directed by Public Works-Operations. Lights found working during the day,
Contractor must report within 24 hours to correct the problem and, a bi-weekly day
inspection is required.
.4. Immediately,24 hours a day, 7 days a week, when directed by the Public Works-
Operations to respond to emergency or hazardous conditions related to the Lighting
System.
5. For all emergency situations and as directed by the Public Works-Operations,
dispatch maintenance and repair crews with -sufficient personnel, material and
equipment.resources to safely secure the disruption site within 2 hours of an outage
being reported to the Contractor or identified by the patrol crew.
3.3. PERMITS:
1) The Contractor must obtain an annual permit for annual maintenance within the State
Roadway's from the City of Miami Beach—Engineering Right-of-Way Division and the
Florida Department of Transportation. There will be no permit fee by the City of Miami
Beach. If the State of Florida requires a permit fee,the Contractor shall pay the annual
permit fee.
2) Contractor must meet all the Maintenance of Traffic ( MOT) as per the latest Florida
.Department of Transportation Construction Manual.
3) Lane closures are to be approved by the Public Works-Operations.Any major Roadway
intersection that requires major work-such as trenching,will require the presence of an
Off-Duty police officer.
4) The Contractor shall give adequate notices to-those in control of all properties that may
be affected by the maintenance or construction activities.
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3.4. DISPOSAL OF MERCURY,VAPOR AND HIGH PRESSURE SODIUM LAMPS (AT THE
EXPENSE OF THE CONTRACTOR)
1) Contractor shall be responsible to select a recycling company that complies with all
-- - -- - County,State,-and federal-regulations and-laws.-- - ---- -- - -------- -----------
2) Disposal of these lamps shall be by one of the recycling companies listed by the Florida
Department of Environmental Protection (DEP). The Contractor is responsible for
complying at all times with the latest legislature rules regarding of mercury vapor lamps
and high-pressure sodium lamps. During the implementation of the Contract,evidence of
the recycling process shall be presented to the City by means of a service ticket issued
by the recycling company to the Contractor. This ticket shall contain the name and
address of the Contractor, date and the amount of items recycled.
3.5. DIAGNOSIS AND MAINTENANCE
The Contractor shall ensure that all repairs comply with the following:
1) Check the physical condition of the concrete base, T-base, hand-hole cover and base
fasteners.
2) Check the power fee to the fuse to protect the-luminaire.
3) Check the fuse and fuse holder as well as their relative fit. Replace fuse and/or fuse
holder as required.
4) Physical check of pole circuit grounding.
5) Check physical condition of the arm and the luminaries, replacing components as
required.
6) Check current feed to luminaries-to detect possible wiring problems"inside the pole and
arm.
7) Check lamp condition and,replace as required.
8) Check power door and replace as required.
9) Perform a visual inspection of the illumination pattern for correctness. .
3.6. SYSTEM EVALUATION
1) The City will evaluate the street fighting system on as needed basis and any defective
situation that falls within the scope of this Contract shall be promptly corrected when
requested by the Public Works-Operations.
2) The Contractor shall perform a complete safety check at each location where any
maintenance or work of any type is performed; this safety check shall be noted in the
streetlight maintenance work order form.This form shall indicate the work order number
and signed by the Contractor Master or Journeyman Electrician licensed in Miami-Dade
County or the State of Florida.
3.7. RELOCATION OF FACILITIES
The .Contractor shall relocate Roadway Street lighting facilities when directed by Public
Works-Operations. .Payment for this item shall be done upon presentation of appropriate
documentation and approval of the Public Works-Operations.
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3.8. UNDERGROUND DAMAGES
Underground damages that are not related to activities of a third party will be repaired by the
Contractor at no cost to the City; however,documented damages done by other Contractors
- -.---- – -- -or---utility Companies shall be promptly repaired by.the Contractorwhen directed by-the Public=-- -—
Works-Operations. An estimate labor cost per hour,equipment and materials is required for
approval by the Public Works-Operations and invoiced to the City at month ending.
3.9. PULL BOXES
1) New street light pull boxes shall have an open-bottom, Quazite Polymer concrete
design constructed of Class 1 Concrete having a minimum compressive strength of
2,500 p.s.i. at twenty eight (28) days. Polymer Concrete Pull boxes shall be Quazite
Product No. PG1324BA12 or approved equivalent. Concrete box shall be Brooks 38
series or approved equivalent. In either case, both the pull boxes shall be constructed
above specified manufacturers size, materials, and performance specifications.
Therefore, below specified box cover shall be fully interchangeable with either Polymer
Concrete Quazite Product No. PGL324HA00 approved equivalent. No other design,
size, modification, or materials shall be acceptable. Pull box covers should be marked
"Street Lighting.
2) In situation where pull box is located outside of sidewalk,i.e.swale area,the pull box is
to have a 5 ft. concrete apron (6 inch thick) placed around it. Contractor to provide
cost of the pull box and installation to the Public Works-Operations for approval.
3.10, EMERGENCY WORK
The Contractor shall -be responsible at all times including normal work hours and on
weekends for the removal of knock down poles or parts of a pole mast arm(s)
luminaries(s) and repair the electrical system in such a manner as to prevent electrical
shock -to the department's work force and to the general public. The Contractor shall
respond to-emergency notifications received by the City, within 2 hours after receipt of
the notification by the Public Works-Operations and/or Control Room. The Contractor
shall also be responsible for responding to all other emergencies determined by the City.
This includes,circuit outages, lights determined to be high priority and strong winds or
-Hurricanes damages. The Contractor must provide two contact names and cell phone
numbers for 24 hours, 7 days, 365 days emergency contacts.
Note- All emergency work include immediate action for safety measures at the emergency
site.
Knock Down: The light poles shall be made safe within 2 hours notification and shall be
installed at the location, and in accordance with the details shown on the attached plans.
The poles shall be plumbed after erection. Earth shall be thoroughly compacted around the
pole base to prevent shifting. This installation shall be completed within 48 hours after
notification by the Public Works-Operations. The only exceptions are unavailability of the
City issued. materials or if the damage has been done to the foundation that requires.
underground work. These-exceptions must be verified by the Public Works-Operations.
.3.11. TRAFFIC MAINTENANCE AND SAFETY PROVISIONS
The Contractor shall, be responsible for the provisions, installation and maintenance of all
traffic control and safety devices, in accordance with the specifications outlined in the
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Florida Department of Transportation (FDOT) Roadway and Traffic design Standards. In
addition,the Contractor is responsible for the resetting of all traffic control and information
signage, as well as pavement marking removed or damaged during the construction period.
Excavated or other material store adjacent to a partially upon a roadway pavement shall be
adequately marked for traffic safety at all times.
3.12. MATERIALS AND WORKMANSHIP
The Contractor shall provide the services of all workmen, electrical, tradesmen and other
employees trained and skilled in various occupations;and all materials except such as may
be specifically identified; and shall construct completely ready for its intended purpose,the
structure of parts thereof covered by this Contract. This Contract is intended to provide for
the structure or parts thereon under consideration to be fully completed and suitable in every
feature for the purpose designed, and the Contractor shall.supply all materials and work
incidental to, or described or implied as incidental to, the construction included under this
Contract; notwithstanding any omission in the specifications. Wherever not explicitly
described, materials and workmanship of every kind shall be first class.The Contractor shall
perform his work in proper sequence to the work of other Contractors and to acts or
operations of the city, and shall properly join-his work to existing or new construction.
3.13. MAINTENANCE AND EQUIPENT CONSTRUCTION
The Contractor shall supply all tools and equipment of every kind, ample quantity and
capacity, in good working order and suitable in character to carry on the work of his
Contract. Precaution shall be exercised all times for the protection of persons and property.
The safety provisions of the latest Occupational Safety and Health Act-of 1970 and other
applicable laws,building and construction codes shall be observed. Machinery,equipment
and other hazards shall be guarded in accordance with-the safety provisions of the"Manual
of Accident prevention in Construction", published by the Associated General Contractors of
America, t6the extent that such provisions are not in contravention of applicable law."
g
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APPENDIX A-REVISED BID FORM
MAINTENANCE OF STREET.LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB#44-11/12
COMPANY NAME: UNDER POWER CORPORATION
We propose to furnish all labor, materials, tools, equipment, supervision, transportation, and incidental
necessary to provide maintenance of street lighting on state roads within the Miami Beach City limits as
specified in this bid.
Unit Price
STREET LIGHTS per item/per month
j Maintenance and service at a per streetlight, per month for 812 street lights 7 . 95
located within the City limits of Miami.Beach, to include labor and equipment.
j
Total Annual Amount(12 months 77,464 . 80
i Unit Price
WI-F1 NODES
per node/per month
Repairs and maintenance of 85 WI-FI nodes at a per node, per month unit
price for WI-Fl nodes located within the City limits of Miami Beach to include ..5.0
labor and equipment. $
Total Annual Amount(12 months)• 42..50
UNDERGROUND SERVICES . Unit Price
Repair to underground damages as described in section 3.8. per hour
Labor cost per hour—based on three(3).man crew $ 275 ..00
20 . 00
Backhoe $
Jackhammer $ 10 . 00
Compressor ( $ 10 .-00
Unit Price
PER LINEAR FOOT er linear foot
Directional Boring includin conduit $
15. 00
1. 00
2-inch conduit schedule 80 40 $
i 6 . 00
#6 Electrical Wires $
700 . 00
Pull Boxes $
15 . 00
Trenching
i
APPENDIX A-REVISED BID FORM
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB#44-11/12
PAYMENT.TERMS: NET 30: If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED
PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY: RAFAEL NIN / PRESIDENT - CEO
COMPANY NAME:
UNDER POWER C PORATION
SIGN
(I certify that lam authorized to execute this bid and
commit the bidding firm)
Bidders must acknowledge receipt of addendum (if applicable).
Addendum No. 1: '2-c " 2. Addendum No. 2:
Insert Date Insert Date
Addendum No. 3: Addendum No. 4:
Insert Date Insert Date
Addendum No. 5: Addendum No. 6:
Insert.Date Insert Date
NAME/TIT.LE(Print): RAFAEL NIN /.. PRESIDENT - CEO
ADDRESS: 7900 NW 60 STREET
CITY/STATE MIAMI, FLORIDA ZIP: 33166
TELEPHONE NO: 305-.468-9900
305-468-9955
FACSIMILE NO::
FEDERAL 1.D.-#: 65-0445173
SIGNED.
MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
-
-------PAYMENT TERMS-:- NET-30.--if other;specify here,-- -- ---ANY LETTERS,ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED
PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY: RAFAEL NIN
COMPANY NAME: UNDER PO RPORATION
SIGNED:
(l certify that I am authorized to execute this bid and
commit the bidding firm)
Bidders must acknowledge receipt of addendum(if applicable).
Addendum No. 1: 6-20-2012 Addendum No..2:
Insert Date Insert Date
Addendum No. 3: Addendum No. 4:
Insert Date Insert Date
Addendum No. 5: Addendum No. 6:
Insert Date Insert Date
NAMEITITLE(Print): RAFAEL NIN PRESIDENT - CEO
ADDRESS: 7900 NW 60 STREET
CITYISTATE: MIAMI FL Zip: 33166 .
TELEPHONE NO: 305-468-9900
FACSIMILE NO: 305-468-9955
FEDERAL I.D.#: 65-0445
SIGNED:
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ITB #44-11/12
--_ -- BID-FORMAT --- ---— --- ---= ---- -- _ -- --- -- --- -- --— ---
Bids must contain the following documents, each fully completed, and signed as required. If any
items are omitted, Bidders must submit the documentation within three (3) calendar days upon
request from the City, or the bid shall be deemed non-responsive. The City will not accept
feelcost information after deadline for receipt of Bids.
1. Table of Contents
Outline in sequential order the major areas of the bids,including enclosures. All pages must
be consecutively numbered and correspond to the table of contents.
2. Points to Address:
Bidders must.respond to all minimum requirements listed below. Bids which do not contain
such documentation may be deemed non-responsive.
a) Introduction letter(i.e., Executive Summary) outlining the Bidder's capability to
provide the services as outlined in this Invitation to Bid.
b) Qualifications of Bidder: Outline in detail the experience and qualifications of the
business entity. Bidder must provide a list of equipment available for rental.
C) Qualifications of Bidder's Key Personnel: Outline the experience and
qualifications of individual(s) assigned to work on the City's account.
d) Methodology and Approac h: 'Describe in det ail,y our a pp roach and methodology
to ensure that excellent customer service is provided to the City.
e) References: List at least five.client references in the Customer Reference Listing
Form, to include contact name,title, company, address,telephone number, e-mail
address,fax number. Please ensure that the information provided is current.
3. Costs to the City:Cost information must be submitted with your Bid. Complete and submit
the cost bid forms that are on pages 29 thru 30.
4. Performance Evaluation Survey (To be submitted by-the Bidder's clients to the City):
'Past performance information will be collected on all bidders.Bidders are required to identify
and submit their best clients/projects. .Please provide your client with the Performance
Evaluation Letter and Survey attached herein, and request that your client submit the
completed survey to Cristina Delvat, at (Fax) 786.394.4000 or (e-mail)
cdelvat(d-)miamibeachfl.gov;
The City will not accept Client Surveys sent to the Procurement Division from the
office of the Bidder.Surveys must be sent to the Procurement Division directly from
your client's office(s). 'Bidders are responsible for making sure their clients return the
Performance Evaluation Surveys to the City.The City reserves the right to verify and confirm
any information submitted in this process.Such verification may include,but is not limited to,
speaking with current and former clients, review of relevant client documentation, site-
visitation, and other independent confirmation of data.
5. Acknowledgment of Addendums(if any)and all other documents required by this Bid.
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MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
CUSTOMER REFERENCE LISTING
Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five(5)firms
or government organizations for which the Contractor is currently furnishing or has fumished,similar
services. (See"Minimum Requirements, page 2)
1) Company Name CITY OF MIAMI BEACH
Address 451 DADE BLVD MIAMI BEACH FL 33139
Contact Person/Contract Amount MIKE ALVAREZ
Telephone No. 305-673--7620" Fax No. 786-394-4698
E-mail MIKEALVAREZ @MIAMIBEACHFL.GOV
2) Company Name DADE COUNTY PUBLIC WORKS AND TRAFFIC
Address ill NW 1 STREET. MIAMI FLORIDA 33128
Contact Person/Contract Amount GEORGE BROWN
Telephone No. 305-592-8925 Fax No. 305-477-4622
E-mail BROWNG @MIAMIDADE.,GOV
3) Company Name CITY OF AVENTURA
Address 19200 W COUNTRY CLUB DR AVENTURA FL 33180
Contact Person/Contract Amount TONY TOME
Telephone No. . 305-466-8923 Fax No.
E-mail
TOMEIT @CITYOFAVENTURA.COM
f 32 of-48
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61012
,6/8 2012 _ Street Lighting Maintenance of State Roads
CUSTOMER REFERENCE LISTING (CONTD.)
4) Company Name CITY OF MIAMI.
Address 49 NW 5 STREET SUITE 100 MIAMI FL 33128
Contact Person/Contract Amount MARK SPANIOLI
'Telephone No. 305-679-6800 Fax No. 305-381-7337
.E-mail MSPAN @MIAMIGOV.COM
5) Company Name . FLORIDA .DEPARTMENT OF TRANSPORTATION
Address 1000 NW 111 AVE. MIAMI FL 33172
Contact Person/Contract Amount IVAN HAY
Telephone No: 305-640-7400 Fax No, 305-640-7430
E-mail IVAN.HAY @DOT.STATE.FL.US -.
.6) Company Name CITY OF DORAL
Address 8300• NW :53. STREET SUITE 200 DORAL FL 33166
Contact Person/Contract Amount ERIC CARPENTER
Telephone No. 305-593-6725 Fax No.- 305-406-6737
E-mail ERIC.CARPENTER @CITYOFDORAL.COM
e
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MAINTENANCE OF STREET LIGHTING ON STATE ROADS
WITHIN THE MIAMI BEACH CITY LIMITS
ITB #44-11/12
BIDDER'S QUESTIONNAIRE
NOTE:Information supplied in response to this questionnaire is subject to verification. Inaccurate or
incomplete answers maybe grounds for disqualification from award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
gy UNDER POWER CORPORATION
Principal Office 7900 NW 60 STREET MIAMI FLORIDA 33166
How many years has your organization been in business under- your present business
name? 19
Does your organization have current occupational licenses entitling it to do the work/service contemplated
in this Contract? YES
Please state license(s)type and.number: EC13 0 0 316 0
Include copies-of above licenses and certificates with bid.
Have you ever had a contract terminated due to failure to comply with contractual
specifications? NO
If so, where and why? .
In what'other lines of business are you financially interested or engaged?
TRAFFIC SIGNALS
Give references as to experience, abilityi and financial standing
PABLO PINO / TD BANK / 305-441-5633
JESUS LABARDOR / ACCOUNTANT / 305-345-5887
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BIDDER'S QUESTIONNAIRE (CONTD.)
Is the business entity a Miami-Beach based Vendor?
Yes ( ) No ( �j
If Yes, please.submit a copy of a Business Tax Receipt issued by the City of Miami Beach, or .
documentation to demonstrate that the headquarters is in the City of Miami Beach, or documentation
which proves that goods and/or contractual services are being produced or performed,as appropriate,in
the City of Miami Beach.
Is the business entity owned by a certified service-disabled veteran, and or a small business owned and
controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and Information
Technology Act of 2006, and cited in the Database of Veteran-owned Business?
Yes O No
Vendor Campaign Contribution(s):
a You must provide the names of all individuals or entities (including your sub-consultants)with a
controlling financial interest.The term "controlling financial interest" shall mean the ownership,
directly or indirectly, of 10%or more of the outstanding capital stock in any corporation or a direct
or indirect interest of 10%0 or more in a firm. The term "firm" shall mean any corporation,
partnership, business trust or.any legal entity other than a natural person.
RAFAEL NIN
b. Individuals or entities (including our sub-consultants) with a controlling financial interest:
have I have not contributed to the campaign either directly or indirectly, of a
candidate who has been elected to the-office of Mayor or City Commissioner for the City of Miami
Beach. Please provide the name(s) and date(s) of said contributions and to whom.said
contribution was made.
I HEREBY CERTIFY that the above answers are true and correct.
RAFAEL NIN UNDERPO RP (SEAL)
(S EAL)
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M I AMIREAC
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305.673.7496 ,Fax:786.394.4000
June 8, 2012
To:
Phone:
Fax:
E-mail:
Subject: Performance Evaluation-of- J 07�`IIS?,
Number of pages including cover: 2
'To Whom It May Concern:
The City of Miami Beach has implemented a process that collects past performance information
on companies that provide Street Lighting Maintenance Services.The information will be used to
assist City of Miami Beach in the.procurement of these goods.or services.
The group or individual listed in the subject line has chosen to participate in this program.They
have listed you as a.past client that they have done work for. Both, the group or individual and
City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to
complete the accompanying questionnaire. .
Please review all items in the following attachment and answer the questions to the best of your
knowledge. If you cannot answer a particular question, please leave it blank. Please return this
questionnaire to Cristina Delvat by 3:00 p.m. on June 29, 2012 by fax: 786.394.4000; or e-mail
cdelvat @miamibeachfl.gov
Thank you for your time and effort.
Sincerely,
Raul J.Aguila
Chief Deputy City Attorney
(for Procurement Division)
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MdAMIBEACH
city of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305.673.7496,Fax:786.39.4.-4000
PERFORMANCE EVALUATION SURVEY
Group or individual Name: UNDER POWER CORPORATION
Paint of Contact: RAFAEL NIN
Phone and e-mail: 305-796-4999 / R.NIN @UNDERPOWERCORP.COM
Please evaluate the performance of the group or individual(10)means you are very satisfied and have no
questions about hiring them again, and (1) is if you would never hire them again because of very poor
performance). If you don't know, please-leave blank. -
No. CRITERIA UNIT
1 Company reliability. (1-10)
2 Ability-to maintain repair/delivery schedule. (1-10)
3 Customer Service (communication, resolution of (1-10)
discrepancies, responsiveness of personnel servicing the
account .
4 Workmanship (1-10)
5 Problem solving skills (1-10) - --
6 Responsiveness to agency's priorities for service. (1-10)
7 Overall customer satisfaction and hiring again based on (1-10)
performance comfort level in hiring company again).
Overall Comments:
Agency or Contact Reference Business Name:
Contact Name:
Contact Phone and e-mail:
Date of Services:
Dollar Amount for Services:
Please fax this questionnaire to Cristina.Delvat at 786:394.4000 by 3:00 pm on June 29,
20'12.
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9 n
_ Y L A P%A I B ic AC H _..._.__..
LIVING WAGE
CERTIFICATION
Pursuant to Section 2-408(e)of the Miami Beach City Code,entitled Certification required before payment.
"Any and all contracts for covered services1 may be voidable,and no funds may be released,unless prior
-to entering any agreement with the city for a covered services contract,the service contractor2 certifies to
the city that it will pay each of its covered employees no less than the living wage described in section 2-
408(a).A copy of this certificate must be made available to.the public upon request. The certificate, at a
minimum, must include the following:
1. The name, address, and phone number of the covered employer, a local contact person,and the
specific project for which the covered services contract is sought;
Project:
Name of Contractor:
-Contact person: & �
Address: -7100 f" t s '
Phone number: 7 q 6—
2. The amount of the covered services contract,a brief description of the project or service provided
and the city department the contract will serve;
Amount of contract: $
City Department(s):
Description of service or-.project:.
3. A statement of the wage levels for all employees;
4. A commitment to pay all covered employees the living wage, as defined by section 2-408(a) and
including, without limitation, any annual indexes thereto (as provided in section 2408(d).
1"Covered services"Contracts involving the city's expenditure of over$100,000 per year.and which include the following types
of services:Food Preparation and/or Distribution;Security Services;Routine Maintenance Services such as Custodial,Cleaning,
Refuse Removal, Repair, Refinishing and Recycling; Clerical or Other Non-Supervisory Office Work-(whether temporary or
permanent);Transportation and Parking Services;Printing and Reproduction Services;Landscaping,Lawn,and/or Agricultural
Services;and Park and Public Property Maintenance.
2"Service contractor"is is any individual,corporation(whether for profit or not for profit),partnership,limited liability company,
joint venture,or other business entity who is conducting business in Miami Beach,and who is either:(1)paid in whole or part
from one or more of the City's general fund, capital project funds, special revenue funds, or any other funds,whether by
competitive bid process,informal bids,requests for proposals,some form of solicitation,negotiation,or agreement,orany other
decision to enter into a contract;or(2)engaged in the business of,or part of,a contract to provide,or a subcontract to provide,
services,for the benefit of the city.However,this does not apply to contracts related primarily to the sale of products or goods.
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Effective October 1, 2010, service contractors shall be required to pay all its employees who provide
services for covered service contracts,the hourly living wage rates based on the following-three(3)year.
_.— .phase-in approach: .. -
■ Commencing with City fiscal year 2010-11 (October 1, 2010), the hourly living wage rate will be
$10.161hr. with health benefits3 of at least$1.25/hr, and $11.41/hr without benefits;
■ Commencing with City fiscal year 2011-12 (October 1, 2011), the hourly living wage rate will be
$10.721hr with health benefits of at least$1.45/hr, and $12.17/hr without benefits; and
■ Commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be
$11.28/hr with health benefits of at least$1.641hr, and $12.92/hr without benefits.
I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance
requirements shall constitute a material -breach of the contract by which the City may immediately
terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and
correct, and that I am authorized to bind this entity contractually.
Executed this 2 7 ay of JUNE , in the year 2 012, at MIAMI FL
City State
7900 NW 60 STREET
Signature Mailing Address
RAFAEL 'NIN- MIAMI FLORIDA, 33166
Name of Signatory(please print) City,.State,Zip-Code
PRESIDENT
Title
For more information on the Living Wage or a copy of the.Ordinance,-refer to the City of Miami Beach
website: http•//web.miamibeachfl.gov/procurement
City of Miami'Beach I PROCUREMENT DIVISION
1700 Convention Center Drive( 'third floor I Miami Beach, FL 1331.39
T: 305.673.7490 1 F: 786.394.4000
procu rem ent(c_miamibeachfl.gov
3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness and preventive care,
including maternity,and that meets the requirements of a"standard health benefits plan"as defined in Subsection 627.6699
(12)(b)(4),Florida Statutes*,as may be amended from time to time.
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I
I
I
t � IA BACK
� � � t
- L1:1�ING 11VAGE INF�RI��TION GUIDE ----- -- ---
UNDERSTANDING THE LAW N07F: *Amendment to Section 2.408(c)entitled"Annual
open Enrollment/Election of Benefits", and definition of
The Living Wage Ordinance, §2-407 fhru 2-410 of the tvvami "Health Benefits'adopted June 19,2010,
Beach City Code.(the Ordinance),was adopted by the Mayor
and Commission on April 18, 2001, and became eff6cfive on Post the Living Wage rates in a prominent place, or
April 28, 2001, with the intent to provide salary rates for full on employees' .paychecks avert' six (b) months, in
time employees equivalent to the poverty level plus 10%, and English,Creole and Spanish
therefore,eliminate subpoverty lave)wages. a Permit interview of employees without interference
On June 9, 2010, the Mayor and Commission amended the • No retaliation or discrimination against an employee
Ordinance. The amendment included an adjustment to the who files a complaint or otherwise asserts his/her
original hourly rates paid to employees under the original rights under the Ordinance;is permitted
Ordinance. Commencing on October 1, 2010,Phis adjustment What are the employers responsibilities to fhe City?
will increase the hourly rate that employers are required to.pay = Maintain payroll records for three(3)years.
employees covered under the Ordinance. The.increase will.be . File complete payroll records with the Procurement
phased in over a three(3)year period. Contracts Compliance Specialist every six(6) months
What is the Living Wage Requirement? and allow inspection upon request.
Effective October 1,2010,all employers covered by the'living • Submit proof of provision of healtft benefits to qualify
Wage Ordinance are required to pay employees performing to pay the lower Living Wage rate.
Covered Services; no less than $10.1.6 per hour with health • Submit list of all subcontracbrs and corresponding
benefits, or$11.111 per hour without health benefits(please see payroll records for employees working on the
Ordinance No. 2010-3682 for hourly wage rate increases over contract,
a three(3)year phase-in). ■ If employer offers health benefits, the plan must be a
'`health benefit plan";as defined under Florida low.
Living Wage requirements apply to: = Ensure subcontractors'compliance vvith Ordinance.
City employees, contractors,and subcontractors of City service Maintain an"open enrollment period$at least once a
contracts involving the City's expenditure of over$100,000 per year, cluing which employees can elect and advise
year providing the following types of Covered Services: the employees whether they wish to be covered under
■ Food Preparation and/or.Diisfribufion the employees'health plan.
Security Services Pay employees who elect, during the annual open
Routine Maintenance Services such as custodial,cleaning, ■ enrollment .period, not to be covered under the
refuse removal,repair,refinishing,and recycling .employer's health Refits plan, the higher hourly
= Clerical or other nonsupervtsory office world whether Living Wage (by the next pay period following the
temporary or-permanent employee's election).
= Transportation and Parking Services
■ Printing and Reproduction Services EMPLOYEE RIGHTS AND ENFORCEMENT
• Landscaping, Lawn and/or Agricultural Services
• Park.and Public PropertyJMaintenanee What are the employee's rights?
EMPLOYER RESPONSIBILiTIES • A covered employee, or former covered employee
who le_lle-�,es that the Ordinance applies, and whose
What are the employer's responsibilities to the employeeV employer is not complying with the Ordinance,has a
= Pay the employee at least -week4,the applicable hourly ri
bi ght to file a complaint with the City's Procurement
Living Wage rate. Director within one (1) year after the violation
Offer the employee the option io elect health benefits occurred.
coverage during the employers annual enrollment period.* = Instead of filing a complaint with the City, but not in
Pay the employee at least$1.25 per hour towards a health addition b,a covered employee may file an action in.,
benefits plan* (as defined under Florida lav4 fpr covered civil court. ;
employees and their dependents.
Pay wage rates in accordance with federal and all other
applicable laws such as overtime.
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What are the City's complafnt procedures and sanctionsV `Health Benefits" shall, at a minimum, mean health.
• The City will investigate the complaint within thirty(30)days insurance coverage which consists of wellness and
and require corrective action from the employer when preventive care, Including maternity, and that meets the.
applicable. requirements of a 'standard health benefits plan' as
• If an employer fails to comply with any notice of corrective defined. in Subsection 627,6699 J12Hb)(4).,._.Flortda —
action issued, the City Manager or City Manager's Statutes*,as may be amended from time to time.
designee may issue an order to appear at an administrative
hearing before one of the City's special masters at a set *Huge: Statutes.The standard health benefit plan shall'
time.
include:
a. Coverage for Inpatient hospitalization;
Retaliation and Discrimination Barred: b, Coverage for outpatient services;
A covered employer shall not discharge, reduce compensation c. Coverage for newborn children pursuant to s.
of, or otherwise discriminate or take adverse action against any 627.6575:
covered employee for making a complaint to the City, under the d. Coverage for child care supervision services pursuant
Ordinance. Allegations of retaliation or dfscriminatfon,,if found to s,627,6579:
true, shall result in an order of restitution (please we Ordinance e. Coverage for adopted children upon placement in fhe.
No.201 0-3682, Section 2-410(8)for more information). residence pursuant to s.627.6578:
Employer to Cooperate: f. Coverage for mammograms pursuant to s.627-6613,
C An employer shall permit the Chy to observe work being g• Coverage for handicapped children pursuant to s.
performed at, in,or on the project site. Furthermore,the City may 527.6615:
conduct interviews with the covered employees performing work h. Emergency or urgent care out of the geographic
at,in,or on the project site to determine compliance. service area;and
i. Coverage for services provided by a hospice licensed
Violations of the living Wage Ordinance under s.400,602 in cases where such coverage would
■ Failure to post wages on site be the most appropriate and the most cost effectfve
• Underpayment of covered employees method for treating a covered illness.
• False or inaccurate payrolls
■ Failure to submit.:payrolls For more information on the Living Wage or a copy of
■ Retaliation against employees the Ordinance,'refer to the City of Miami Beach
■ Not allowing access to employees or payroll records website: http://web.miamibeachfl.gov/procu.rement
Penalties and Sanctions:
• Stop Payment(for any amound deemed to employee) For any questions on the City of Miami Beach living
• Contract termination Wage Ordinance or how to complete 69 living Wage
• Damages payable to the for each week per cowered. Certific itian farm,please contact:
employee(s) found to have not been paid in accordance Cemfina De Wt,Co&vds Compliance Speciarrst
with the Ordinance PROCUREMENT DMSION
• Ineligibility for future service contracts for three (3) years or 1700 Convenfian Center DrNe,MianO Beach,FL 33139
until oil restitution has been paid in full to the covered. Tel:305.673-7496/Fax-786.394.4000)
employee and all penalties (if any) paid to the City r crisiinadelvatOmiami6eachN:aav
whichever is longer. wo o s cQmffa�to pvgdm P)x-ciFr r pt&c semcp Gn.sm*to di vAo
• Pay the City`s reasonable costs (for investigating and live,work,and ice'/in mr v6mo rapkal,his:tac camnx n!V
defending the complaint and remedying the violation).
NOTE: Further complaint procedures and sanctions apply;
plscse refer fo Ordinance No. 2010-3682 for a complete
d scripflon.
GLOSSARY OF TERMS
"Covered Employee' relates to anyone employed by the City or
arty Service Contractor, as further defined in this Division,either
full or part time,as an ernialoyee with or without benefits.
"Covered Employer" relates to the.City and any and all Service
Contractors, whether contracting direr-fly or Indirectly with the
City,and subcontractors of a Service Contractor.
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A/\.1A/\/A[B? tL_kCH
--- - -CITY OF MIAMI BEACH
DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS
Section 1.Vendor Information
Name of Company: UNDER POWER CORP Name of Company-Contact Person: RAFAEL NIN
Phone Number: 305-468-9900 Fax Number: 305-468-9955 E-mail:R.NIN@UNDERPOWERCORP.COM
Vendor Number(if known):
Federal ID or Social Security Number: 65-0445173
Approximate Number of Employees in the U.S.: 20 .(If 50 or less,skip to Section 4, date and sign)
Are any of your employees covered by a collective bargaining agreement or union trust fund? Yes X No
Union name(s):
Section 2.Compliance Questions
Question 1.Nondiscrimination-Protected Classes
A. Does your company agree to not discriminate against your employees, applicants for
employment, employees of the City, or members of the public on the basis of the fact or
perception of a.person's membership in the categories listed below? Please note:a"YES"
answer means your company agrees it.will not discriminate; a "NO' answer means your
company refuses to agree that-it will not discriminate. Please answer yes or no to each
category.
❑Race _Yes No ❑Sex —Yes YN0
❑Color _Yes YNO ❑Sexual orientation _Yes_)lo
❑Creed _Yes X4o ❑Gender identity(transgender status) _Yes '�Vo
❑ Religion _Yes_lo ❑Domestic partner status _Yes X10
❑ National origin _Yes Flo ❑Marital status _Yes No
❑Ancestry _Yes No ❑ Disability _Yes fNo
❑Age _Yes Mo ❑AIDS/HIV status _Yes Flo
❑ Height —Yes Xlo ❑Weight _Yes )No
B. Does your company-agree to insert a similar nondiscrimination provision in any
subcontract you enter into for the performance of a substantial portion of the contract you
have with-the City?Please note:you must answer this-question,even if you do not intend •-
to enter into any subcontracts.
XYes_No
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y.
Question 2.Nondiscrimination-Equal Benefits for Employees with Spouses and Employees with Domestic
Partners
Questions 2A and 2B should be answered YES even if your employees must pay
some or all of the cost of spousal or domestic partner benefits.A.Does your company provide or offer access to any benefits to employees with
spouses or to spouses of employees that may be assigned to work on the City of
Miami Beach contract?
_XYes_No
B.Does your company provide or offer access to any benefits to employees with
(same or opposite sex)domestic partners*or to domestic partners of employees
that may be assigned to work on the City of Miami Beach contract?
Yes_No
*The term Domestic Partner shall mean any two(2)adults of the same or different sex,
who have registered as domestic partners with a government body pursuant to state
or local law authorizing such registration,or with an internal registry maintained by the
employer of at least one of the domestic.partners. A Contractor may institute an
internal registry to allow for the provision of equal benefits to employees with domestic
partner who do not register their partnerships pursuant to a governmental body
authorizing such registration, or who are located in a jurisdiction wFiere no such
govemmental domestic partnership exists.A Contractor that institutes such registry
shall not impose criteria forregistration that are more stringentthan those required for
domestic partnership registration by the City of Miami Beach
If you answered"NO"to both Questions 2A and 2B,go to Section 4(at the bottom of this
page),complete and sign the form,filling in all items requested.
If you answered"YES'to either or both Questions 2A and 2B,please continue to Question
2C below.
Question 2. (continued)
C.Please check all benefits that apply to your answers above and list in the"other'section any
additionai benefits not already specified. Note: some benefits are provided to employees
because they have a spouse or domestic partner,such as bereavement leave;other benefits
are provided directly to the spouse or domestic partner,such as medical insurance.
.BENEFIT Yes for Yes for Employees No,this Benefit Documentation of this
Employees with with Domestic is Not Offered Benefit is Submitted
Spouses Partners with this Form
Health ❑x ° °
Dental ❑ ° ° °
Vision ❑ ° ° ❑
Retirement(Pension, ❑ ❑ ° °
401(k),etc.
Bereavement ❑
Family Leave ❑ ° ° °
Parental Leave ❑ ° ° °
Employee Assistance ❑ ❑ ° °
Program
Relocation &Travel ❑ ❑ ° °
Company Discount, ❑ ° ° °
Facilities&Events
Credit Union ❑ ° ° °
Child Care ❑ ° ° °
Other ❑ ° ° °
43 of 48
'ITB-45-11/12
6/8/2012
City of Kami Beach Street Lighting Maintenance of state Roads
I
I
I
1
Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons
outside your control, (e.g.,there are no insurance providers in your area willing to offer
domestic partner coverage)you may be eligible for Reasonable Measures compliance.To
comply--on-this-basis--you-must agree-to-pay.a cash equivalent, submit-a completed------—- -- --
Reasonable Measures Application with all necessary attachments, and have your
application approved by the City Manager,or his designee.
Section 3. Required Documentation
YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C.Without
proper documentation,your company cannot be certified as-complying with the City's Equal Benefits Requirement
for Domestic Partner Ordinance. For example,to document medical insurance submit a statement from your
insurance provider or a copy of the eligibility section of your plan document;to document leave programs,submit a
copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an
explanation..
Have you submitted supporting documentation for each benefit offered? Yes/No
Section 4. Executing the Document
I declare under penalty of perjury under the laws of the State-of Florida that the foregoing is true and
correct,and that I am authorized to bind this entity contractually.
Executed this 2 7 day of JUNE ,.in the year 2.0 1.2 ,.at MIAMI FL
City- State
7900 NW 60 STREET
Signature Mailing Address
.RAFAEL NIN MIAMI FL 33166
Name of Signatory(please-print) City,State,Zip Code
PRES IDENT----
Title
i
i
i
44 of 48
5/8/2012 ITS-45-11112
City of Miami Beach Street Lighting Maintenance of State Roads
49 MANAIBE-ACH
CITY OF MIAMI BEACH
REASONABLE MEASURES APPLICATION
Declaration: Nondiscrimination in Contracts and Benefits
Submit this form and supporting documentation to the City's Procurement Division ONLY IF you:.
a. Have taken all reasonable measures to end discrimination in benefits; and
b. Are unable to do so; and
c. Intend to offer a cash equivalent to employees for whom equal benefits are not available..
You must submit the following information with this form:
1. The names, contact persons and telephone numbers of benefits providers contacted for the
purpose of acquiring nondiscriminatory benefits;
2. The dates on which such benefits providers were contacted;
3. Copies of any written response(s) you received from such benefits providers, and if
written responses are unavailable, summaries of oral responses; and
4. Any other information you feel is relevant to documenting your inability-to end discrimination in
benefits,including,but not limited to, reference to federal or state laws which preclude the ending
of discrimination in benefits.
I declare (or certify) under penalty of perjury under the laws of the-State of Florida that the
-foregoing is true and-correct, and that I am authorized to bind this entity
contractually.
-UNDER POWER CORPORATION 7900 NW 60 STREET
Name of Compan e print) Mailing Address of Company
MIAMI FLORIDA 33166
Signatu City, State,Zip
RAFAEL NIN -305-468-9900
Name of Signatory (please print) Telephone Number
PRESIDENT 6-27-2012
Title Date
45 of-48
618/2012 11713-45-11112
city of Miami Beach Street Lighting Maintenance of State Roads
Definition of Terms
A. REASONABLE MEASURES
The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures
provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end
discrimination in benefits. A determination that it is not possible for the City Contractor to end
discrimination in benefits shall be based upon a consideration of such factors as:
(1)The number of benefits providers identified and contacted, in writing, by the City Contractor, and
written documentation from these providers that they will not provide equal benefits;
(2) The existence of benefits providers willing to offer equal benefits to the City Contractor; and
(3)The existence of federal or state laws which preclude the City Contractor from ending discrimination
in benefits.
B. CASH EQUIVALENT
"Cash Equivalent" means the amount of money paid to an-employee with a Domestic Partner (or
spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner(or spouse, if
applicable).The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an
employee for.his or her spouse.
Cash Equivalent. The cash equivalent of-the following.benefits apply:
a. For bereavement leave, cash payment for the number of days that would be allowed as paid time
off for death of a spouse. Cash payment would be in the form of wages of the domestic partner
employee for the number of days allowed.
b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly
premiums that are being paid for the domestic partner employee, to be paid on a regular basis while
the domestic partner employee maintains the such insurance in force for himself or herself.
c. For family medical leave, cash payments for the number of days that would be allowed as time off
for an employee to care for a spouse that has a:serious health condition. Cash payment would be in
the form of wages of the domestic partner employee for the number of days allowed.
� b
46 of 48
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City of Miami Beach Street Lighting Maintenance of State Roads
1
ANV B
REFERE.INCE._GUI.DE.TQ.EQUAI.BENE-FITS COMPLIA.NCE_:_.._...__--: -.----.--- -._-_.
STEP 1:UNDERSTANDING THE LAW STEP 2: HOW TO COMPLETE THE DECLARATION:
NON-DISCRIMINATION iN CONTRACTS AND
What does the law require? BENEFITS FORM
The proposed Ordinance will require certain contractors doing
business with the City of Miami Beach, who are awarded a Section asks for information about your company,if the
contract pursuant to competitive bids,to provide"Equal Benefits", company employs 50 or less employees in the
to their employees with domestic partners, as they provide to U.S.,skip to Section 4,date and sign.
� employees with spouses.
Section 2, Question I A asks whether your company
Who is covered:by this Ordinance? prohibits discrimination against people based on the
Competitively bid City contracts valued at over$100,000 whose categories listed.
contractors maintain 5T or more full time employees on Their • Answer "YES" if your company does have such a
payrolls during 24 or more calendar work weeks. For more policy.
information,see Equal Benefits Ordinance.Summary. • Answer"NO"if your company does not have such a
i policy.
i What benefits are covered?
The Ordinance applies to all benefits offered by a contractor to Its Question 1B asks whether your company agrees to include
employees who have spouses or domestic partners and all benefits a nondiscrimination clause In all subcontracts entered into
offered directly to such spouses or domestic partners,even when for the performance of a substantial portion of the any
the employee pays the entire cost of the benefit.This includes but contracts you have with the City.This clause must include
is not limited to: sick leave, bereavement leave, family medical all of the categories listed in question iA.You must answer
leave,and healih benefits. this question even if your company will not be entering into
any subcontracts associated with work performed for the
What is a Domestic Partner? Crty.
A"Domestic Partner'shall mean any two(2)adults of the some or Answer "YES" if you will agree to include a
different sex who hove registered as domestic partners with cr nondiscrimination clause in subcontracts.
government body pursuant to state and local law authorizing such Answer "NO" If you will not agree to include a
registration, or 'With an .internal registry maintained by the nondiscrimination clause in subcontracts.
employer of at least one of the domestic partners.
Question 2A asks whether your company offers benefits
What if a contractor is unable to offer benefas (such as medical insurance) to employees'spouses or to
equally? employees because they are married(such as bereavement
Some contractors are unable to find an insurance company willing leave which can be taken because of the death of a
to offer domestic partner coverage, When a contractor takes all spouse, or family medical leave which can be taken
reasonable measures to stop discriminating, but con'f for reasons because ofa spouse having a serious medical condition).
outside Its control,it can comply with the Equal Benefits Ordinance • Answer"YES"if you offer any such benefits.
if it agrees to pay a cash equivalent. A cash equivalent is the • Answer"NO"if you do not offer any such benefits.
amount of money paid by ran employer for the spousal benefit that
is unavailable for domestic partners, or vice versa. For more. NOTE.- You are considered as offering a benefit even if
information,see Reasonable Measures Application. you don't pay for tt if access to the benefit is offered,but
the cost must be paid in whole or in part by the employee,
What if a company will comply but needs time to do you should stilt answer"YES'.
it?
Once a contractor makes it clear that it will comply with the Question 213 asks whether you company offers benefits
Declaration,in certain situations ending discrimination in benefits (such as medical insurance) to employees' domestic
may be delayed_For instance,offering medical insurance may be partners or to employees because they are in a domestic
delayed until the contractor's next enrollment period; other partnership(such as bereavement leave which can be token
benefits, such as bereavement leave, may be delayed until the because of the death of a domestic partner, or family
contractor's personnel policies can be revised. For more medical leave which can be taken because of a domestic
information,see Rules of Procedure of the Substantial Compliance partner having a serious:medico{condition).
Form. Answer"YES"if you offer any such benefits.
' Answer"NO"if you do not offer any such benefits
47 of 48
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City of Miami Beach Street Lighting Maintenance of State Roads
NOTE: To comply, your answers to questions 2A and 2B should Family Leave Your company's Family and Medical
be the same. In very limited circumstances, you may comply Leave .Act policy. All companies with 50 or more
without offering benefits equally. See Reasonable Measures employees must offer this benefit. Your policy should
- --
Application Port. indicate that employees may take leave because of the
serious medical condition--of their--spouse or domestic - -- --- ----
Question 2C should be filled out ONLY if you have answered partner.
"YES" to question 2A and/or 2B. It asks you.to indicate which
benefits you offer to spouses (or employees because they are Parental Leave Your company's policy indicating that
married), which benefits you offer to domestic partners (or employees may take leave for the birth or adoption of a
employees because they are in a domestic partnership), and child,to care for a child who is ill,and/or to attend school
which benefits you do not offer.Please indicate only those benefits appointments. If leave is available for stepchildren (the
offered.IF you offer benefits not already Wed,write them in where spouse's child) then leave also should be available for the
it says 'other". Remember, offering access to a benefit is still child of a domestic partner.
considered a benefit,even if your company does not pay for it.
Employee Assistance Program Your company's
Note:if you can't offer all benefit in a nondiscriminatory manner employee assistance program policy confirming that
because of reasons outside your control, (e.g. there are no spouses, domestic partners and their parents and children
insurance providers willing to offer domestic partner coverage) are equally eligible(or ineligible)for such benefits.
you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent, Relocation &Travel Your company's policy confirming
submit a completed Reasonable Measures Application form with that expenses For travel or relocation will be paid on the
all necessary attuchments and have your application approved by same basis for spouses and domestic partners of
the Procurement Division of the City of Miami Beach. employees.
Discounts., Facilities & Events Your company's policy
Step 3:ATTACH THE NECESSARY DOCUMENTATION confirming that discounts, facilities (e.g. gym) and events
(e.g. holiday party) are equally available to spouses and
Section 3 states that you must submit documentation that verifies domestic partners of employees.
all benefits marked in your answer to Question 2C are offered in o
nondiscriminatory manner. When possible, it is best if you submit indicating Union Documentation from the credit union
this documentation along with your Declaration form. For policies indicating d spouses and domestic partners have equal
that Procurement are unwritten, submit a letter to the Pr Division °� credit union services.
indicating this. Use the list below as a guide for the type of
documentation needed. Child Care Documentation that the children of spouses
(step-children)and children of domestic partners have equal
Medical Insurance A statement from your medical insurance access to child care services. _
provider that confirms spouses and domestic partners (as defined
under this Ordinance) receive equal coverage in your medical other Benefits Documentation of any other benefits listed
to indicate that they are o
plan. This may be.in a letter from your insurance provider, or offered equally.
reflected in the eligibility section of your official insurance plan
document. Similar documentation is needed for other types of For medic°E insurance companies providing domestic
insurance plans. partner coverage in the State of Florida, refer to the
Domestic Partner Insurance Coverage Search available
Retirement Plans(including 401 k&pension plans) online at www.miamibeachfl.gov under Business,
The sections of your pension plan detailing how employees Procurement drop down list-
receive benefits. This should cover joint annuity options and pre
retirement death benefits. Documentation should indicate that For any questions an the City of Ivtiiami Beach Equal
Benefits Ordinance or how to complete the applicable
employees with domestic partners and employees with spouses
receive the same benefits and payment options. forms,please contact:
Bereavement Leave Your bereavement leave of funeral leave Cristina Delvat,Contracts Compliance Specialist
poky indicating the benefit is offered equally. if your policy PROCUREMENT DMSION
1700 Convention Center Drive,Miami Beach,FL 33139
allows employees time off from work because of the death of a TeL 30373-7496/Fax:786-394-4000/
spouse, it should also allow for time off because of the death of a ,ii,finadelvat@miomilaeachfl.a,
domestic partner.If the policy allows for time off due to the death
of a parent in-law or other relative of a spouse,it must include time We are committed to providing wccellentpublic service and safely
off for the death of a domestic partner's equivalent relative. to all who live,wart:and play in our vibrant,tropical historic
community.
48 of 48
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City of Miami Beach Street Lighting Maintenance of State Roads
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--INSCRIBED LETTERS
N CITY OF MIAMI BEACH-� APPROX. 3" H1GH. -& 1/4" DEEP
PULL BOX COVER ,• MARKED WITH ARROWS SHOWING
DIRECTION OF- RUN--
-LOCKING DEVICE
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f �
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3." KNOCKOUT
.(4 PLACES)
PULL BOX DETAIL
t�..w e'X8"XS"PVC eoX
f
4 LL:ED NTH PEA ROCK
1 MINIMUM
,AGROUND ROD AND 'CLAMP
SCHEDULE 40 GROUND ROD SHALL :BE DRIVEN
1 PVC CONDUIT .IN CORNER OF CURB BOX
NO MORE THAN 3" FROM
SCHEDULE 40 'i X*' PVC 'CONDUIT — -EITHER INSIDE WALL.
:(ONLY WHEN ADJACENT FIXTURE) GROUND ROD SHALL BE
5/8" X 8' (MIN)
COPPERWELD (.OR EQUIV.)
13"x24" QUAZITE PULL BOX
N.T.S.
E:wKxA AIi,CA.D=DWrISTAN'DARDS%.CLS-STANDARD,D�"FTAILS+Lbac.parrs Wauwzm3 Swa Ug1,
A it P' , ? L i i APAROVEL RSl1KD iTrs
A f� ;, STREET*LIGHT DETAILS-NO. L l
<: , I.� :..� ,�
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'f7W CQ::ETf.�i:^�'t(TEft WMVE.F7f W EEAGS Fi3,II9
ry .,INSCRIBED LETTERS
,,.__.. APPROX. 3" .HIGH & 1. 4v .DEEP
CITY OF 'MIAMI BEACH-� j
.PULL BOX COVER MARKED WITH ARROWS SHOWING -- - -
OZ DIRECTION OF RUN
0
OCKiNG DEVICE
LOCKING DEVICE'
"17X30.-QU AZ-tE PULL BOX
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3" :KNOCKOUT
(4 PLACES)
PULL BOX DETAIL
12"X12°WPVC BOX.
LIED WITH PEA ROCK
T' MINIMUM
lk
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�-GROUND ROD AND CLAMP
SCHEDULE 4 GROUND ROD SHALL 'BE DRIVEN
2' PVC CONDUIT �;� -IN CORNER OF CURB BOX
SCHEDULE 44 2"PVC CONDUIT` NO 'MORE. THAN' 3" .FROM
(ONLY WHEN ADJACENT FIXTURE). = EITHER INSIDE WALL
GROUND 'ROD. SHALL BE
5. 8" X 8' (MIN)
COP.PERWELD (OR .EQUIV.) -
17"x30" QUAZITE PULL BOX
N.T_S.
F:wrkSALL;GAJBWGSTMDa4eS?CASE_Ssl�7AR_o`TAIt.,"-.�.sc v7oda Atun�J:G1�SveN Ugh
4 ` �` i Re ' . ,� I STREET LIGHT DETAILS NQ. 5L2
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PUBLIC WORKS DEPARTMENT: 17"X 30".QUAZITE PULL BO.X s►eu;OF
roo cavo+non anxrt a Es F=»
/-BOLT PATTERN & ANCHOR
BOLTS BY 'MANUFACTL7RER
- -- ---
9"-.0..BOLT.CIRCLE. - --- - -- - -- - --- -- - -
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FOR ALUMINUM POLE OR
CAST IN PLACE IN SPECIAL
CIRCUMSTANCE TO BE DETERMINE
Al THE TIME' OF INSTALLATION.
CONCRETE POLE BASE DETAIL
N.T.S.
F?>tnrkSALLSCAP�tiGSfA1.roAR05•�+@_SiAk7ARU Q:TAILS+PU1�:vorss MmaBtChB=6ec;Ugh;
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1700 COMPS rau CENIV;on:�MAW B9=K�I�
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2_ AWG STRANDED
THW. CU.. -WIRES
END OF CONDUIT SHALL BE SEALED
Wf ELECTRICAL PUTTY
IN PULLB:OX CONDUIT. �.
SHALL BE 4" BELOW COVER APPROVED GROUND
ALL SPLICES SHALL BE. % f LUG LOCATED
MADE IN PULLBOX 1 OPPOSITE OPENING:
r
W/HOMAC UNDERGROUND
SPLICING KIT OR EQUAL—1 I.
I 120VI. S AM —7--,#6 :AWG -STRANDED
-INUNE FUSES
COPPER BARE GROUND
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TO GROUND ROD
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PVC CONDUIT TO—' ,
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.. D_
._._------.. ._..---5./8'°-s�-x$'—MIN,IMU�v4--LANG----____._---------•�'-=1—:--#fi—A�11G�TRANk��Q.�______...__—_--_ _—_—,----. _.._ _------
COPPER -CLAD ROD BARE COPPER GROUND-
® EACH :POLE WERE CONNECTING ALL
GROUND TOGETHER
:POLE MOUNTING DETAIL
-N.T:S.
F:WXft SALE.CAD�DWGSTI4VDARCS.�S-STA4DAR6-DUNLSP=Ee We.lft Mmwwo&SuoalLSM
APpmt-7. f VISED i17U:
Jk I f, . °_s. - 3� ± 1 STREET LIGHT DETAILS NO. 1 TL
PtJBLiG.W-.DRKS DEPARTMENT. ttUn ces POLE MOUNTING DETAIL &mlErd DF e
rw CavEwmtJ,COMM M%T.IFAN eu-IR rummuy
i
Z,
LIGHTS TO BE 150 WATT H.P:S.
I AT 1.20 VOLT AC TYPE -MS3 G.E.
M2AR1.5S1M1GMS32O 150WATT H.P.'S.
'
WITHOUT.PHOTO ELECTRIC
RECEPTACLE OR EQUAL
TAPERED BRACKET ARM .2" SLIPFITTER :COMPATIBLE .
WITH. POLE DESIGN, WITH STRENGTH ADEQUATE ..FOR
I 1 SQ. FT. OF PROJECTED AREA AT END OF_PIPE
FOR 120 MPH VAND
�2 #B AWG STRANDED THW. CU. WIRES
f {SEE. WIRING DIAGRAM FOR -WIRE SIZES)
APCO ALUMINUM POLE
23-587 OR EQUAL
a
N
OPENING, IN BASE ai. x9.rx13"HIGH,
LOCATED OPPOSITE APPROACHING
TRAFFIC WITH COVER FASTENED
i - WITH STAINLESS .STEEL. SCREWS j
-APPROVED GROUND LUG
LOCATED OPPOSITE OPENING
_ -POLE BASES
1:2 X15.5"x2Q",.HIGH.
i :AWG. STRANDED. CU. BARE GROUND :WIRE
SAFUSE ; f :(SEE WIRING DIAGRAM FOR WARE SIZE)
./-APPROVED GROUND CLAMP FOR
PULL BQx— t� CONNECTING 'POLE GROUND :BARE
BOND WIRE AN-D GROUND ROD
-;=I- .f-1t+11G: STRANDED-CIt: BARE GROUND�BOND__ __...._._
WIRE. CONNECTING ALL GROUND .RODS TOGETHER
' (SEE WIRE DIAGRAM FOR WIRE SIZE)
- -APPROVED GROUND -ROD 5/8 .0 .X .S' LONG
COPPER CLAD ROD AT EACH POLE
! -CONCRETE POLE BASE
APPROVED GROUND CLAMP I f
FOR CONNECTING POLE '
GROUND BARE BOND i
WIRE AND GROUND ROD
LIGHT FIXTURE DETAIL
N.T.S.
F.`Aaa'(C ShLL'.CHD�WG15TAh`DAROSSG6d_STANOARD D�AI•..51Fab5cV larfs6'k'av�SveelLigh
s j.
APPROVe= ��15A TITLE
�� 1 f�-, STREET LIGHT a�-rAI LS No. STL5
PUBLIC WGRKS DEPARTMENT :w LIGHT FIXTURE DETAIL
,aatvv�ma+c�:gLxcar wun�t=�h
CONCRETE -BASE;
-- -- Al FrOLE-.-STAN e
z �.
e4 a x �• .5' CURB Sc GUTTER
L -DE:WALk-
St
Ls CHEQULE 40
PULLBQC °a 2°'PUC CONDUITS.
a FIELD "LOCATE To MAINTAIN
MIN. CLEARANCE WITH
PLAN VI EW C--C OTHER 1-TILITIES
N.T.S.
1.5".0 BOLT :CIRCLES —�
o,
PRO►JE-CTI:QN. AS.PER POLE-7 7 M
-.MANUFACTURER SPECS � e��P►�ICI�tIR. BELT=48 LONG. "WITH
.. ' TOP 6"-HOT DIPPED GALV.
BOLT DIA.. AS REQ. PER POLE
DIMENSIONS AND SHOE. 'BASE TYPE
C
I
ip
I
i 1
'I
� T
1
O
CONCRETE POLE BASE DETAIL
N.T.S..
i-mW4AL H:AD,6M 9ZT.VMAR05..M6_VANDARD_OVAtLSUltdc Waft A'nmi3Rt:ti3 Slrcst i)gK
i r, rc wa r "PROY6'J R"Asm TTTLE
5; ' ,L, ; '�' STREET LIGHT DETAILS NO. 1 STL6
PUBE.ICVORKSDEPARTMEW: :aMTrfco3 CONCRETE POLE BASE DETAIL aZE'r_OF8
itm wrr+rra,ca.-ret t>�cnnr aeaai�»
SOLUTIONS
=y -HQLOPHANE "ACORN" UNIQUE
�.
GRANVILLE FIXTURE W/ 175.W METAL.. _- -- ---
HALIDE LAMP �#GMA-175 MH-48 FB 3N
I
-FfBERGLASS POLE
(MAINSTREET WINDSOR SERIES
POLE CATALOG_ #FF1803)
.F
0
2.-#6 AWG STRANDED
�THWN COPPER WIRE.
IN'- -LINE FOSS "ACCESS{BtE. TH�L�-_ �! �. -
FiANDHOE {FUSE HOT WIRE ONLY)' _ E� rE (SEE DETAIL) '
`
CONCRETE P€7LE.:BASE
.2" ..PVC CONDUIT TO FIXTURE:: .(SEE DETAIL)
,
a `
PULL :BOX=-.
I
(SEE DETAIL). f.
�r.^d,:�.��._.1.=-t>>':::s:^�'' -;--'; � -eT•r' •*s'Se:•t. :JC^^"'�.�`��"••c_in,�
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fm It
-�G r-!(�-,!�i 111. I '-�,_� � I I I •I ( � •i.� I I I i � I I-
5/8"x8' (MIN) LONG COPPER CLAD R01)
(TYPICi4t AT EACH FIXTURE
AND AT ALL BOXES.)-
;
ACORN LIGHT FIXTURE DETAIL
N.T.S.
F:,A=SA.._.,^.AB-0ViG'GT JvroARDS'Eirz-S,ANDA..RD D=-T LLSUh tf=Mods marw2p.a'9 S-ein LJght
Arr.OVER Rmsm TfTLF-
*,; a .� t '; 12zr�= STREET LIGHT DETAILS NO.. I STL7
'PUBLIC WORKS DEPARTMENT �en7rdros ACORN LIGHT FIXTURE DETAIL S�MZrT of 6
aw axF,uw,W=P Ets,2s
LOCKABLE DISCONNECT SWITCH- CONTACTOR:
W .PHOTOCELL r
UNISTRUTS--, NCSTRUTS
............a*,-,
Z" GALV..-\ --2" GALV.
SUPPORT PIPE f SUPPORT PIPE
FINISH GRADE
PULL. ROX-�,
FPL PULL .60k-\- (SEE DETAIL)
N.
1
-0 $—�3' X 2' X 1'
L i �.
_ SCHEDULE �i•0 .PVC CONDUIT � CONCRETE BASE
TO LOCKABLE DISCONNECT SWITCH \ ,
-- SCHEDULE 40 PVC CONDUIT\
�SCHED:ULE_ 40 PVC CONDUIT =SCHEDULE •4.0 PVC CONDUIT- TO LIGHTING. FIXTURES
--T -RRL--P-0LE O-
P-UL-L--
GR.OUND ROD AND CLAMP-`
-_—_._ _.___...--------.---_____._____..------..---------..----______._ �___-----_-- -•------ ---�-SEE-:P�1:t•--BOX--DET�1(L)_.._..._
NOTE:
DISCONNECT -CONTACTOR 'TO BE IN
SQUARE D., NEMA TYPE 3R STAINLESS
STEEL ENCLOSURE .OR EQUAL
SERVICE P01.NT .CONNECTION DETA{L
N.T.S.
F:kwik5.l_i.�D�WGa',TAN]Ni0.S�f15_STIkDAEia_QeTALS'a�c Yeah k'�tna['.Cf'3 StrselL'gL
A;xRDVED - R�7lISEC 1111.E
`' atn ,Z�oo� STREET LIGHT DETAILS NO.' jTL$
PUBLIC "OR f° PART SERVICE POINT CONNECTION DETAIL
.P��BLIC WORdCS D�E�AitTNiEPIT 10!tTltCO3 sHEEYA�e
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—INSCRIBED -LETTERS
.CITY OF MIAMI BEACH--,,, � APPROX. .3 HIGH. & 1/4" DEEP
PULL BOX COVER MARKED WITH ARROWS SHOWING. _...
J ® DIRECTION OF'RUN —
`=LOCKING DEVICE
LOCKING DEVICE)
mm
�s
IJ
x1:3"X247 QU-AZITE PULL :BOX
3" KNOCKOUT
.(4 PLACES)
P U=;LL BOX DETA IL
8"X8"x6"PVC BOX
�!. LLED WITH P.EA ROCK
MINIMUM
, b
f J
��GROUNQ ROD. AND CLAMP-
SCHEDULE 40 � .GROUND RQD SHALL :BE DRIVEN
" IN CORNER OF CURB BOX
11� PVC CONDUIT NO MORE THAN 3" FROM
MORE
.40 1%° PVC CONDUIT — EITHER INSIDE WALL
,.(ONLY WHEN ADJACENT FIX.7U.RE) GROUND ROD SHALL BE
5/8" X8" (MIN)
COPPERWELD (.PR. .EQUIV.
13"x24" QUAZI.TE PULL BOX
F+.,W ALL1CA0-DWOLSTArMARDSCWd_STMoARc 4E TAILspLwcvloftwnwdtcAo5true!uak
APPRI-FD fLL'LED TTTLc
a - - ON STREET LIGHT DETAILS NG.1 STU
PUBLIC WORKS DEPARTMENT 13".k.24"24 QUAZITE PULLBOX
':1700 C6f.Fl,�li LHIfEA OR:YE,f.7A0 dl.Ll:P..9D1
,: fNSCRIBED LETTERS
r APPROX. 3"- :HIGH. & 1./4" .DEEP
CITY OF' -MIAMI BEACH
MARKED WITH ARROWS SHOWING
PULL BOX.COVER7 DIRECTION OF RUN
cf
O.CKING DEVICE
LOCKING. DEVICE
—1'7X30.-QU AZ1TE 'PULL BOX.
. r
\3" :KNOCKOUT
(4 PLACES)
PULL. B-02X DETAIL
2"X12e'W.PVC BOX.
LLED WITH PEA �RO.CK
` T' MINIMUM
... "
—GROUND ROD AND 'CLAMP
SCHEDULE 4 GROUND ROD SHALL -BE DRIV EN
2"PVC CONDUIT -IN CORNER :OF 'CURB BOX-
SCHEDULE 40 2"PVC CONDUIT NO MORE. 'THAN, 3" -FROM
(ONLY WHEN ADJACENT FIXTURE) _ EITHER INSIDE WALL
GROUND 'ROD..SHALL HE.
.5/8." X 8' (MIN)
-COP.PERWELD (OR .EQUIV.)
17"x30". QU AZI TE PULL BOX,
N.T_S.
F-.15 d ZAWZAD•DNG%STAMOARi)W.CW_STAWAREL".AMRA. cWodo Mm�0 91me!L'gk
3i APPROVED TI� STREET LIGHT DETAILS NO, 1 STLZ
Irs
r ' IV X 30"QUAZITE PULL BOX s�rioF '
PUBLIC WORKS DEPARTMENT' mrTaaro
v 0-_mveman moot--p.-F-xw as-c—_n_=
i
OLT PATTERN & ANCHOR
; OLTS BY "MANUFACTURER .
--- 9."_.o...BOLT_.CIRCLE
#5 REINF. BAR. (TYP_)
� �. I I • I:I . d
#3 TIES (TYP.)
tir a I a
._I.
. � .I I•-:f. .. I.G..- � ..� �..
VC -CQNDUJIT
CAST -IN. PLACE)
.l
1 I I � I I. 'rl •
1. i . I j j .I � \ :I 1•
7" PRE CAST CONCRETE BASE
FOR ALUMINUM- POLE .OR
CAST f:N PLACE I.N. SPECIAL
CIRCUMSTANCE TO BE DETERMINE
A f; THE T(ME OF.INSTALLATION.
CONCRETE POLE BASE DETAIL
N_T.-S.
F,.c snuxnoar resrne�azostcr®_STANVARE UMAILS�tVQ4z. ndT-&0 sk2c:U9M
aPProt-51)
.f'� t��'� STREET LIGHT DETAILS'NO. I STL3
:Pt1BL{C V±lORKS DEPARTMENT TatTaom CONCRETE POLE BASE DETAIL ,,oF d
Voc cm4mmm Ica rr�7 onw_&r✓Jc arAm Fim)_'s
2=#6 AWG STRANDED
W. CU. WARES
END OF CONDUIT SHALL BE SEALED
W/ ELECTRICAL PUTTY. .
IN PULLBOX CONDUIT.
SHALL BE 4" BELOW COVER- APPROVED GROUND
ALL SPLICES SHALL BE. - _ LUG LOCATED.
MADE IN f?ULLBOX OPPOSITE OPENING
�. .
W/H.OMAC UNDERGROUND
SPLICING. KI.T OR EQUAL
12011, 5 AMP -#6',AWG .STRANDED
INLINE FUSES
PULL BOX COPPER BARE .GROUND.
/
WIRE_ CONNECTING :BASE
I TO GROUND ROD
I'M
:i t
II rl �
PVC CONDUIT TO-
SE:RVI:CE P01NT
P11C .GONDU.IT TO AWG .STRANDED TH:W .CU.
�, p'
ADJACENT FIXTURE WIRES IN 2 HIGH IMP.AQT.
� 71- 0VEU�R0Q R�3 :' t'ti PIPE CASE-�f I=PLACE
--
ox:$-MINIMUM-•LONG-- 6-A1�(G-STR.AtJ.DED
COPPER -CLAD R.OD. BARE- COPPER -GROUND
® EACI� :POLE WIRE CONNECTING ALL
GTzbUND TOGETHER.
'.POLE .MOUNTING DETAIL
flr+chlSALL1CA0•YtCJ`9TANQARJS.:�B_971�J0A�OETP1l5��EC VMt?�Momra'.Ch�Slael Lij.Y
.APPROVED, cL-visco TtTle
STREET LIGHT DETAILS NO. I STL4
PUHLIC.WDRKS DEPARTMENT. POLE MOUNTING DETAIL Sera a�.e
TM9 canti'..r.r�cgrn 3i:Z.�'VeEJ�Lr�ev
f
LIGHTS TO BE 150 WATT H.P.
AT 120 VOLT AC TYPE .MS3 G.E.
M2AR1.5S1M1GMS320 150WATT H.P:S.
WITHOUT.PHOTO ELECTRIC
RECEPTACLE OR EQUAL
TAPERED BRACKET ARM .2" SLIPFITTER COMPATIBLE
WITH' POLE -DESIGN',. WITH STRENGTH ADEQUATE FOR
1 SQ.. FT. :OF PROJECTED AREA AT . -QF.PIPE
FOR' 120 -MPH 1NlND
2 #6 AWG -STRANDED THW.. CU. WIRES
(SEE. -WIRING DIAGRAM FOR WIRE SIZES)
APCO ALUMINUM POLE.
l 23-.587 OR 'EQUAL
N'
G PENING IN, BASE 8J"xQ x13"HIGH,
. LOCATED OPPOSITE APPROACHING
TRAFFIC WITH.;COVER FASTENED
WITH STAINLESS .STEEL SCREWS
f�4PPROVED GROUND LUG
i' LOCATED QPPOSITTE OPENING
-ROLE B ASE
t 12`xf5.5"x20" .HIGH. i :AWG. STRANDED: CU. BARE GROUND WIRE
- 1MRING DIAGRAM FOR WIRE SIZE)
$A ::FUSE .(SEE
it APPROVED GROUND CLAMP FOR
PULL BQX t 'CONNECTING ROLE GROUND :BARE
�` - BOND WIRE'.AND GROUND ROD
-- -- ----�i - 1- .6 AING-STRANDED--MU 7BARE-GROUND- BOND
'WIRE. CONNECTING ALL GROUND :RODS TOGETHER
.(SEE WRE DIAGRAM FOR WIRE SIZE)
�. ..;- APPR0-VED GROUND ROD 5870 .X :S' L-ON'G
4 / COPPER CLAD ROD AT''EACH .:POLE
l
-CONCRETE CONCRETE POLE BASE .
APPROVED -GROUND CLAMP`
FOR. CONNECTING POLE
GROUND BARE .BOND
WIRE AND GROUND ROD
LIGHT FIXTURE DETAIL
N.T.S:
F.%cL"AL'tCAD-OWGLSTMQMOS�C13_STJWDARO OFINLSZP oEiL-YY_ft)-snr.'�ASSUedltpk
APPROVED REMSO nnE: T�
STREET LfG-HT DETAILS NO. '
PUBLIC WORKS DEPARTMENT iWnrzxi LIGHT-FIXTURE DETAIL sf_erLJOFE
I
CON CRETE i3ASE,` ' ' d-w
-----'- '-'- --•' --- :V�/-:POLE&.-�gTAN �. .._. •< _ ��:. _.
U
Z
o •a. "• /Z�O11
.5. CURB & GUTTER
-.1 "
W C
°° SCHEDULE 40
i ,;• FULLBO� 2:PVC CONDUITS:
• FIELD 'LOCATE TO.MAINTAIN
2' MIN. CLEARANCE WITH
PLAN VIEW C-•C OTHER UTILITIES
-N.T..S.
1:5°o BOLT ;CIRCLE �T
J
r
PROJECTION: AS PER POLE--
:MANUFACTURER :SPECS
_ ifANCFIQR. 80LT-48" LONG, WITH
,. TOP 6" H.O'T. pIP:PED GAL\!.
BOLT DIA_ AS: REQ. PER POLE
Q DIMENSIONS AND SHOE BASE TYPE
0 o A -
A-
-- __EC-TiDN•-A=A - - — — - -
'co .
•I:
T
-CONCRETE -POLE BASE DETAIL
N:T.S.,
p:SwrY.SfLLCAO.OWGSTAh�i1A0S1CNB_5T!'OAKD_OE7�1LStpFtaCfVaftl•'vatJ SStreeluo
"
A. , KH ': � oy� , " STREET LIGHT DETAILS-NO.� �� -ST L6
CONCRETE
PUBLIC:WORKSMEPART•MENT: murnai: P:OLEBAS.E'ptTAIL ;i-_6Ta0Fe
i-m ccv,�+�a ca.�o�kiu baa ruin
HOLOPHANE "ACORN" UNIQUE •SOLUTIONS
GRANVILLE FIXTURE W/ 175W METAL . _. —. ..
HALIDE LAMP #G1A1A-175 MH=-48 F8 3N
/.-FIBERGLASS POLE
(MAIN.STREET WINDSOR ;SERIES
POLE -CATALOG. #FF1803)
z
0
F
• o
c�
2 _U6 AWG STRANDED
.q' E. WIRE
(N'-LINE FUSE. ACCESSIBLE. THRU. _; THWN COPPER R ;CD
-HANDHOLE (FUSE 'HOT WIRE ONLY) (SEE DETAIL)
-CONCRETE ROLE.:BASE
f:Y.• . .2" -PVC CONDUCT TO FIXTURE a o.: f r .(SEE DETAIL)
_ PULL :BOX: 1.
- (SEE DETAIL). /J
% cr�+r?:t'�r;��•_,
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