LTC 288-2012 Lake Pancoast ROW Improvements i
MIAMI BEACH
OFFICE OF THE CITY MANAGER ^,
NO. LTC #!288 -20 112 LETTER TO COMMIS§04
i
TO: Mayor Matti Herrera Bower and Members of the City Commission 72 e° 1
FROM: Kathie Brooks, Interim City Manager
DATE: November 6, 2012 W-
SUBJECT: Lake Pancoast Right of Way Improvements Project — Parking Concerns
The purpose of this Letter to Commission (LTC) is to address concerns by some residents
regarding the loss of parking as a result of the Lake Pancoast Infrastructure Improvement
Project that is currently under construction. The issues brought forth by residents are neither
new to the neighborhood nor solely construction related; they include parking issues related
to the zoning as well as parking impacts derived from popular areas /facilities nearby. The
following provides a detailed account of these issues as well as their current status.
One of the key elements of this project, since the planning phase, was to define the parking
spaces within the neighborhood. Planning for this neighborhood kicked -off in July 2001. It
included three (3) Community Design Workshops — when parking was identified as one of
the most critical issues for the neighborhood. In the past, the neighborhood was subject to
limited enforcement, as there was no clear definition on parking in the area. The new
neighborhood improvements would bring the streets up to code, essentially providing for
parking in accordance with Miami -Dade County guidelines. The results of these planning
meetings were reflected in the Lake Pancoast Basis of Design Report (BODR). The BODR
states that, "to improve the condition, defined parking spaces will be added along all of the
roads." It also stated that "...a net reduction of 15 legal parking spaces would result.:." as a
condition of the newly proposed design.
During the design, bid and award phases, the project was brought before the community on
five (5) different occasions at various Design Review and Presentation to Committee
meetings, including Design Review Board and Historical Preservation Board (2005, 2008,
and 2011). At all of these meetings, the residents were informed that parking would be
reduced as a result of bringing the roadway to compliance, pursuant to Miami -Dade County
regulations. Concerns regarding parking were once again voiced in October 2008 and, at
that time, the Office of Capital Improvement Projects (CIP) wrote a Letter to Commission
addressing the loss of parking (Exhibit A).
In 2011, the project commenced its construction phase and CIP hosted its Community Pre-
Construction Meeting. ,At this meeting,'staff introduced the project team, scope of work, `
schedule, and phasing. Graphics were shown depicting what residents could expect to see
when various operations were executed. Last, it was explained that the parking changes
would proceed and that the neighborhood would be brought to "compliance.
Work in the neighborhood commenced in March 2012. However, when the contractor began
building the various streetscape improvements, particularly sidewalk, curb, gutter and
roadway work, the previously approved impacts to parking became visible to the residents.
This perception became further exacerbated by the fact that the neighborhood has areas
where parking is allowed during the day for non - residents, given the neighborhood's
i Letter to Commission
+ November 6, 2012
{ i Lake'Pancoast Right of Way Improvements
proximity to schools; the Cultural Campus and its respective establishments.
On September 19, 2012, Parking and CIP Staff attended a meeting hosted by the Lake
Pancoast neighbors to discuss their specific concerns. In general, residents were opposed'
to the loss of ,spaces; bump outs installed throughout the neighborhood; and formalized
parking throughout the area. City representatives explained the process for establishing
legal. parking and zones throughout the neighborhoods and the importance of creating a
balance for on- street parking witithin all neighborhoods and surrounding businesses, City
facilities and Schools. Staff also elaborated on the requirements for reconstructing roadways
and sidewalks to current standards, hence the need for adding bump outs, as opposed to .
hashed markings, and legalizing parking in the neighborhood. Additionally, staff explained
the.history of this project and the public involvement that occurred to reach the final roadway
plan, as well as expressed the necessity for the City to achieve a holistic balance between
roadway improvements and aesthetic treatments. Residents were provided with two (2)
handouts that included a copy of the original letter to commission regarding Lake Pancoast
parking issues and an explanation of the established parking once construction is completed
(Exhibit B).
With regards to parking loss due to Parking Enforcement, residents requested that the Zone
11 Parking Area be solely dedicated to 24 -hour residential parking. The City stated that in
order to do this, residents would have to petition to begin a public - process that involves data
collection, hosting public meetings and generating a consensus between the entire
neighborhood.
With regards to parking loss due to streetscape improvements, City representatives stated
that the bump outs were mandated by the Historic Preservation Board (HPB). After meeting
with residents, the CIP Department reached out to the Planning Department regarding the
possibility of modifying the project plans and eliminating the recently constructed bump outs.
The Planning Department informed CIP that this modification could not be approved at staff
level, since the original plan was already approved by HPB — in 2005 and as recently as
November 2011. Any request to modify the plans would have to be in the form of an
application to the HPB. However, during the process of construction, City Staff has identified
parking opportunities within the neighborhood in order to offset some of the loss by addin
20 parking spaces: 12 spaces originally not counted as part of the neighborhood on 25
street and an additional 8 spaces on both 24 and 25 streets.
KGB /gV /MP
Exhibit A
MIAMI BEACH
f
OFFICE OF THE_ Gig MAN AGER LETTER TO COMMISSION
NO. LTC # 283 -2008
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
r l
- DATE: October 28, 2068 �J
SUBJECT: Lake Pancoast Neighborhood GIP Project Parking issues
l
The purpose of this LTC is to advise you of the background and current status of the Lake
Pancoast neighborhood Right -of -Way Project (ROW) and provide information as to the effects
to be expected to parking in the neighborhood once the project is constructed.
Parking has always been an issue in the Lake Pancoast neighborhood, just as it is in many of
the other neighborhoods in which we are doing ROW projects. The Basis of Design Report
(BODR) which the City Commission previously approved for this project states that for the entire
Lake Pancoast neighborhood (BP -8C), we had intended to provide "parking spaces for
approximately 120 cars." The 100% design drawings which we have reviewed with Miami -Dade
County and they have approved provide a total of 117 parking spaces for the Lake Pancoast
neighborhood. We believe the intent of the approved BODR has been met.
Although it is difficult to quantify the number of vehicles that park informally /illegally under the
existing conditions, this issue has been discussed with residents and stakeholders throughout
the project's planning and design phases, including additional neighborhood and Collins Park.
Homeowners Association (HOA) meetings, and Historic Preservation Board (HPB) hearings. We
believe that all involved throughout the process have been aware of the issues caused by.the
current informal parking conditions and the challenges thatwould occur once the ROW project
improvements are constructed. Beginning in the planning phase it was recognized that fewer
vehicles in total would be able to park in the neighborhood once the improvements were
constructed and the parking was brought into code compliance and formalized_ CIP staff
has reviewed the parking situation in the Lake Pancoast neighborhood and prepared the
following analysis based on some recent resident requests and comments;
1. The City would not prevail if it challenges the County and proposes installing angle parking
on Flamingo Drive from 24th Street to 25th Street. This design was actually proposed in an
earlier stage of the plans and not pursued. Due to the'width of the ROW in this area, the only
way we could construct angle parking would be to not provide a sidewalk. This would create a
situation where pedestrians would be forced to walk in the street resulting in a design safety
issue the County will not permit. The CIP Office discussed this issue with the City's Planning
Department and they were in agreement.
2. Proposing to remove some of the landscaped islands on 24th Street and Liberty Avenue to
gain an additional 3 or 4 parking spaces would require making another presentation to the HPB.
These islands were added to the project at the request of the HPB and we would have to go
before the Board at a public hearing to request the modification. Given the small number of
parking spaces that would be gained and since this was a significant issue to the HPB when we
previously presented the project, the City does not believe the change would be well received.
i .
The Administration could certainly take this issue to a hearing and reclaim the spaces if the City
-commission should desire.
3. The City could consider providing on- street parking on Flamingo Place between 25 h Street
and 26� Street. However, this area is all single = family homes and the Planning
Department states that at one time there was on- street parking on this block and that at the
residents' request the parking was removed and the swale areas reclaimed by the
residents_ The City would anticipate there would be strong resident opposition from this
area over any proposal to reintroduce on- street parking.
The project is currently at 100% design and is scheduled to begin the permitting phase. Any
significant revisions at this time would likely require additional services. from the project
consultant resulting in additional delay and cost to the project.
As is typical with ROW projects, staff works with the consultant and the regulatory agencies,
when possible, to accommodate resident requests for minor modifications to the proposed
design. However, given the level of community interest in parking related issues we are in the
process of scheduling a community meeting in early November to review the completed design
and regulatory issues, discuss parking plan options and address any concerns. If as a result of
the meeting there, is consensus for a significant deviation from the approved BODR, then this
request and its associated cost impact would be submitted to the City Commission for review
and consideration.
With regard to recent discussion concerning the numberof Parking Department Zone 11 permits
that have been issued, the Parking Department reports that as of September 29, 2008, 252
Residential Permits and 93 Visitor Hang Tags have been issued, for a total of 345. The total
number of permits issued as a function of total parking spaces available is not inconsistent with
other Zone Parking districts throughout the City.
If you have any questions or need additional information, please feel free to let me know.
•
JMG J J HKIVI
F•'CAP , $aIIXeith'1TC - lake Pancoast Parking - 10- 28 -W -doc
f
{e ,
BAYSHORE BP 8C - LAKE PANCOAST - STATUS
r
Date
Planning Phase Milestones
Kickoff meeting with Engineer_ (Notice to Proceed with Design) July 31, 2001
Site Reconnaissance Visit August 15, 2001
Visioning Session October 10, 2001
Community Design Workshop #1 December 4; 2001
Community Design Workshop #2 February 12, 2001
Community Design Workshop #3 June 11, 2002
Draft'Basis of Design Report (BODR) Submitted to City Staff September 3, 2002
City Review of BODR completed October 14, 2002
Revisions to BODR Submitted by design team for review January 28, 2003
BODR Presentation to G.O. Bond Oversight Committee April 7, 2003
BODR _Presentation to City Commission (ACCEPTED) April 9, 2003
Design Phase Milestones:
Receipt of Design Documents at 30% Stage September 21, 2004
Receipt of 30% Design Completion comments from PWD February 8, 2005
Receipt of Design Documents at 60% Stage November 3, 2005
A'. Community Design Review Meeting (CDRM) January 5, 2006
Receipt of 60% Design completion Comments from PWD January 2006
Presentation to HPB January 10, 2006
Additional Comments after re- review of 60% Documents by PWD January 11, 2007
Receipt of Pre 90% Design Documents April 17, 2007
Receipt of 90% Design Completion Comments from PWD July 25, 2007
DRB /HPB Approval February 12, 2008
Receipt of 100% Design Documents February 27, 2008
Receipt of 100% Plans with final Roadway Design March 1, 2008
ROW Permit from PWD Approved March 5, 2012
Fla. Department of Health Permit Issued October 19, 2009
Miami-Dade County PERM Water Main Permit Issued October 19, 2009
SFWMD No- Notice Permit July 7, 2010
Miami-Dade County DERM Class 11 Permit September 14, 2010
i
'I
t.
BAYSHORE BP 8C - LAKE PANCOAST - STATUS
Event Date
Bid / Award Phase Milestones for Construction
Advertised October 31, 2009
Pre -Bid Meeting January 15, 2010
Pre -Bid Meeting October 25, 2010
Bid Receipt November 10, 2010
Technical Review Panel November 19, 2010
4 Presentation to CIP Oversight Committee January'l7, 2011
`P Award by City'Commission January 19, 2011'
Construction Contract Fully Executed April 8, 2011
1 Bid / Award Phase Milestones for RPR Services
Advertised March 25, 2011
Pre -Bid Meeting April 1, 2011
Technical Review Panel April 26, 201 1
t Technical Review panel April 29, 201 1
Presentation to CIP Oversight Committee July 1 1, 2011
.I
RFQ Recommendation to Commission May 1 1, 201 1
a
Award by City Commission July 13, 201 1
i
# Construction Phase Milestones
. City Staff presented plans at Collins Park Neighborhood Association' July 19, 2011
i meeting }Not a City Meeting)
i -
} Notice to Proceed }First) August 19, 2011
} Community Pre - Construction Meeting September 21, 201 1
1 4 Presentation to HPB for permit extension October 1], 2011
HPB Permit Extension granted October 19, 2011
t
Pre- Construction Conference October 26, 201 1
f Notice to Proceed (Second) October 31, 2011
4 Construction Commencement March 26, 2012
Current Construction Estimate (%) 60%
} Substantial Completion (Projected) March, 2013
f
i
I
i.
•-� = °� �,�.��, � � a , �' ,: ". 4 �� :,' Exhibit B
V V gy q-n
53+$� } '»i9�3 �,' >'s`� { �5 � � � t v.,45•x � •�
•F:,:r*.Y t z•� \ 'C
.
T
t�
:
.'.. '`t'i ..,,.�,? ::F ?�: FM ,� ..w ��.'�`. `'.a iy„t %c.. „t°. �' '�'' -xY "
; L
a� I
ki
s „> r
±x
- .;Fys. c'�,' k • c.'�'�`, is ]J'" ,. -x' �" #' {r.7 ` ",";, ' . y .� „_,,
a' « o " " �.'•._ e , ( "r+ :.,� �, . ti.:,.:. .�. L : i � .� �� S` .:8' ,"_ nE`..,,.`.. c r.
Q
-. »... . -.. .. _��� 1. ., .., .+. ...... .. „_ -t ,.. . »...... .>. ..,,._ .,.,. .;,. - . ":t�. gg x. i' .°x ^. :4,. NI :' ». f..,i J .: ;P',= . ^
-
,... „tr. ' ^. !r.. . .:'•`s' »:- :t.': +. -„.., .. :V :l u .::`":' 7 _ ;tw..-h. ,z. - $,. - .- .sa,�.�Sw
The Lake Pancoast Right of Way Improvement Project begun in March 2012
now proceeds into the final phase of construction — building the above
ground features. This includes installing curb, gutter, landscaping, new
asphalt, striping and signage. The new striping and signage installed in the
neighborhood will reflect a new parking configuration.
As the project went through its planning and design stages, the City and its
design consultants produced a new parking configuration for the
neighborhood. When the City upgrades roadways, we are required to meet
the standards set by the American Association of State Highway and
Transportation Officials (AASHTO) and the Federal Highway Administration.
Both are organizations that set standard practices and specifications for the
functional design of roadways throughout the United States. Miami -Dade
i County is ultimately the regulatory agency that ensures compliance of these
codes.
Some of the areas used for parking in Lake Pancoast in the past were not
legal spaces, which made the neighborhood appear to have more spaces for
parking than are allowed — or safe — for drivers, pedestrians and public safety
access. The new parking layout in Lake Pancoast now provides safe and
legal parking for the neighborhood. The bump -outs shown in the plans are
areas that have to be restricted due to sight visibility issues at intersections.
' Their size varies by the design speed of the neighborhood. The areas
E impacted by sight visibility restrictions use bump -outs or striping to make the
driver aware that they cannot park in that zone.
1
The City has worked together with the homeowner association, regulatory
agencies and the planning and design project teams since 2002 to address
the various needs of the neighborhood while maintaining its historical
elements. All parties involved approved the final design based on the needs
E of the neighborhood while at the same time ensuring conformity to the
standards set by regulatory agencies to maintain safe and upgraded streets.
For any additional information regarding the Lake Pancoast Right of Way
Improvements, please contact Monica Diaz by phone at 305 - 984 -2715 or via
email at monica iscprgroup.com
PlannedProgress
City of Miami Beach • 1700 Convention Center Drive, Miami Beach, FL 33139
www.miamibeachfi.gov
`7
RIP' - i"R"Xil -
-4 V'�
z.
a._
q Z .�''., om
n
o MO r� ' ��.,c. �§ ',•r; "�3.,< , - .r' a��. ^a, � ": �'vt;" - x?c. �s.`..
,
t
El Proyecto de Mejoras a la Via Publi.ca en Lake Pancoast comenz6 en marzo de
2012 y est6 entrando en la fases final de construcci6n - la instalaci6n de las mejoras
programadas sobre tierra. Estas mejoras incluyen la instalaci6n de bordillos, cunetas,
areas verdes, asfalto nuevo, letreros y franjas sobre la carretera. Las franjas nuevas y
la senalizaci& utilizada reflejar6 la nueva configuracion de estacionamiento en el
vecindario.
En las fases iniciales de la planificaci6n y el diseho, una configuraci6n de
estacionamiento nueva fue producida. A la vez Clue la Ciudad reconstruye las
carreteras, es un requisito cumplir con las normas establecidas por la Asociaci6n
Americana de Carreteras Estatales y Oficiales del Transporte (AASHTO) y la
Administraci6n Federal de Carreteras (FHWA). Estas organizaciones establecen
est6ndars pr6cticos y especificaciones para el diseho funcional de las carreteras en
los Estados U!nidos. Miami-Dade es el organismo regulador que de estos c6digos que
enforza su cumplimiento.
Algunos de 1los espacios usados como estacionamiento en Lake Pancoast en el
pasado no eran espacios legales. Debido a esto, el vecindario parecia tener m6s
estacionamiento de lo permitido- o seguro - para los conductores, peatones y la
seguridad. La nueva configuraclon de estacionamiento en Lake Pancoast dispone de
espacios para estacionar seguros y legates para el vecindario. Los "bump-outs" Clue
se muestran en los planes son areas que tienen que ser restringidas por su
proximidad a las intersecciones y vias de acceso, ya que no se puede obstruir la
visivilidad de conductores cuando se aproximan a una intersecci6n. El tamaho de los
"bump outs" varfa segOn la velocidad de la carretera disehada para el vecindario. Con
los bump-outs o franjas rayadas, los conductores tiene una restricci6n fisica o visible
en las areas donde no es permitido estacionar.
La Ciudad ha trabajado conjuntamente con la asociaci6n de propietarios, los
organismos regu y los equipos de proyectos de planificaci6n y diseho desde
el ano 2002 para hacer frente a las diversas necesidades de Lake Pancoast,
manteniendo los elementos hist6ricos del vecindario. Todos los participantes
involucrados aprobaron el diseho final en base a las necesidades del barrio que, al
mismo tiempo, cumplen con las normas de los organismos reguladores para
mantener calles seguras y actualizadas.
Si desea informaci6n adicional relacionada con el Derecho Lake Pancoast
Mejoras manera, por favor p6ngase en contacto con Monica Diaz por tel6fono al
305-984-2715 o por correo electr6nico a monica(cDiscjprqrouj?.com
Pl annedPr me .W
-A
City of Miami Beach 1700 Convention Center Drive, Miami Beach, FL 33139
www.miarnibeaphfi. ov