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LTC 314-2012 Reports and Informational Items for the 12/12/12 Commission Meeting MIAMI BEA OFFICE OF THE CITY MANAGER LTC # 314-2012 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, City Manager DATE: December 5, 2012 SUBJECT: REPORTS AND INFORMATIONAL ITEMS FOR THE DECEMBER 12, 2012 COMMISSION MEETING Pursuant to the changes directed by the City Commission for meeting agenda distribution, the following reports will now be provided on a monthly basis via LTC and also posted on the City's website. 1. Parking Status Report - October 2012. 2. Informational Report To The Mayor And City Commission,On Federal, State, Miami- Dade County, U.S. Communities, And All Existing City Contracts For Renewal Or Extensions In The Next 180 Days. 3. Status Report On The Palm & Hibiscus Islands Neighborhood Project. 4. CIP Monthly Construction Project Update. 5. Report Of The Itemized Revenues And Expenditures Of The Miami Beach Redevelopment Agency's City Center District&South Pointe(Pre-Termination Carry Forward Balances) For The Month Of October 2012. 6. Report On Washington Avenue Enhancements. �_ C= � � Z3 N 7. Special Master Process Improvements/ Midway Report. cn KGB/REG/Ic ..o Q rn F:\CLER\$ALL\LILIA\Commission-Meetings\2012\December 12,2012\LTC.doc C'} � m MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, Interim City Manager DATE: December 121 2012 SUBJECT: PARKING STATUS REPORT — OCTOBER 2012 During the month of October the Parking Department received revenue from different sources outlined in the categories listed below. Historically, the Parking Status Report (PSR) has reflected revenues processed through the Parking Department; however, it may not have been recorded in EDEN, the City's Financial Management System, at the time the PSR was produced and/or issued. Effective with the PSR for October 2012 (new fiscal year), revenues reported in the PSR shall be consistent with that which is reported in EDEN. As such, the October 2011 comparative numbers were restated based on the balances in Eden and are not the same as the balances reported in the October 2011 PSR. REVENUE SOURCE OCTOBER 2011 OCTOBER 2012 %INC/(DEC) I. On/Off Metered Spaces $1,806,124.02 $1,894,450.79 4.89% II. Off-Street Facilities a. Garages $1,012,839.50 $1,057,481.25 4.41% 17" Street Garage $3761466.63 $3421482.14 (9.03%) City Hall Garage $35,573.60 $231596.12 (33.67%) 7" Street Garage $142,045.78 $160,398.14 12.92% Pennsylvania Ave Garage $51,335.52 $571857.55 12.70% 12th Street Garage $48,216.71 $471196.06 (2.12%) 13" Street Garage $1051721 .47 $98,366.33 (6.96%) 42nd Street Garage $60,219.43 $51,768.03 (14.03%) 16" Street Garage $193,260.36 $269,443.55 39.42% Sunset Harbor Garage N/A $6,373.33 N/A b. Joint Venture 5" & Alton Garage $511636.88 $30,718.23* (40.51%) *46% of total revenue which represents the City's pro-rata share pursuant to the Development Agreement. III. Enforcement" $361,761.53 $326,602.77 (9.72%) a. M-D Cty Pkg Violations $340,313.28 $3091110.87 (9.17%) b. Towing $211448.25 $17,491 .90 (18.45%) ** These amounts include revenue for the month of October 2012 that had not yet posted in EDEN IV. Permit Sales $388,103.57 $385,857.66 (0.58%) a. Municipal Monthly Permits $7,191 .20 $111515.48 60.13% b. Valet & Space Rental $91,887.60 $2091946.21 128.48% December 12, 2012 City Commission Memorandum Parking Status Report—October 2012 Page 2of2 c. Residential Permits $2311768.20 $82,424.79 (64.44%) d. Hotel Hang Tags (1,600 tags) $7,948.00 $161000.00 (101 .31%) e. In Vehicle Parking Meter (124 iParks) $49,308.57 $65,971 .18 33.79% V. Preferred Lot Sales $157,417.06 $1171,217.76 (25.54%) VI. Miscellaneous $9,468.00 $4,479.72 (52.69%) Meters: meter revenue increased by 4.89%. Garages & Attended Lots: the overall revenue in the garages increased by 4.41%. 5th and Alton Garage: The 5th and Alton Garage is a joint venture project (parking garage) with the "Developer" (Berkowitz Development Group) containing 1,080 parking spaces. The Developer and City own 54% and 46%of the parking spaces, respectively, and profit/loss is also shared in the same manner. The City's revenue portion (46%) for the month of October 2012 is $30,718.23, resulting in a total net loss of$8,703.49. Pursuant to the Development Agreement, the City receives its proportionate share of profit or must subsidize any loss. The City and Developer continue to jointly pursue initiatives to promote the use of the garage. These initiatives include but are not limited to "after hours" flat rate parking; valet parking storage; monthly parking; and strategically placed electronic signage directing users to the facility. Future considerations include promotional rates for "after hours"; valet parking storage; and park and ride options to the entertainment districts. Attached are detailed reports for each category listed above that comprises the total monthly revenue. Enforcement: there was a decrease in citation revenue of 9.17%and an 18.45% decrease in towing revenue resulting in an overall decrease of 9.72%. Permit Sales: the overall revenue decrease in permits sales is a result of a decrease in Residential Permits and Hotel Hang Tag sales off-set by an increase in Municipal Monthly Permit, Valet & Space Rental and IVPM sales. The Valet Space Rental revenue for the month of October 2012 includes a one-time permanent space removal fee of $105,000 for the removal of three (3) parking spaces. Residential permit revenue for the month of October 2011 includes deferred revenue for FY1 1 in the amount of $152,292.23. October 2012 Residential Permit revenue does not in include deferred revenue for FY12. Preferred Lot Sales (Convention Center Lot): there was a decrease in preferred lot revenue of 25.54%. Miscellaneous Revenue: other accounts including advertising revenue, interest, etc. There was a decrease in miscellaneous revenue of 52.69%. KGB/PDW/SF/RA F:\PI \$MAN\RAR\Parking Status Report\FY 2012-2013\2012-10.doc -i PARKING DEPARTMENT REVENUE October-12 arages & Meters Permit Sales &Space Towing &Parking Attended Lots SS&MS Rentals Violations TOTAL Oct-11 $ 1,012,839.50 $ 1,806,124.02 $ 388,103.57 $ 361,761.53 $ 3,568,828.62 Oct-12 $ 1,057,481.25 $ 1,894,450.79 $ 385,857.66 $ 326,602.77 $ 3,664,392.47 Diff $ 44,641.75 $ 88,326.77 $ (2,245.91) $ (35,158.76) $ 95,563.85 % 4.41% 4.89% -0.58% -9.72% 2.68% Revenue 2012 Towing&Parking Violations 9% Garages&Attended Lots •;• 29% Permit Sales &Space Rentals 10% ,�SS&'MSS, .`.','• .5.2%. $4,000,000.00 $3,500,000.00 $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,000,000.00 ,f ?Yr. iL .�...—•.`_ ®0ct-11 aOct-12 $500,000.00 •i Garages Oct-12 & Meters Oct-1 1 Attended (SS& Permit Towing& Lots MS) Sales & Parking TOTAL Space Rentals Violations PARKING DEPARTMENT REVENUE YTD October-12 arages & Towing Parking Attended Lots Meters (SS&MS) Permit Sales Violations T TAL Oct-12 $ 1,057,481.25 $ 1,894,450.79 $ 385,857.66 $ 326,602.77 $ 3,664,392.47 Nov-12 Dec-12 $ Jan-13 $ Feb-13 $ Mar-13 $ Apr-13 $ May-13 $ Jun-13 $ Jul-13 $ Aug-13 $ Sep-13 $ YTD $ 1,057,481.25 $ 1,894,450.79 $ 385,857.66 $ 326,602.77 $ 3,664,392.47 $4,000,000.00 r $3,500,000.00 $3,000,000.00 ©Towing&Parking Violations $2,500,000.00 OPermit Sales $2,000,000.00 OMeters(SS&MS) OGaroges&Attended Lots $1,500,000.00 $1,000,000.00 $500,000.00 `. 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Fk=l Yowur boomft 1;ddW 1,lMOAM 09OWdW 30.2013 For the cwr*M nimis p October 31,20i2 CM8 Flml Ctitpettt#+Itttlt#t rj0'"' YTD sedwwu ToW Revenues Devektptnent 54'l /cups w" Portion Portion reverlu 5th&Allon Garage-#c ft 5 2,672.50 ; 1, 9:15 1 1483,36 $ 1,18 4844OW4"406 55t w14l1Moee rage-Treiirte wtt 23.M3T 12,880.82 1t1XIM fiQmm: O 000.344410 54h&!!Ilion derage•Tw wtt> 28,125,00 14,10740 12;011.60 112A17 464-0000-344567 V*WP**ft(t -Tm=bie 4844 000.38 8 Miscallanwaftwerw 9C�t10 1$: 1 !8,811 4: Total qwsft r+everm 641.7"18.77 8tl ,.&t Operating expenses: 484-04704)=12 Professional Servkms 18,15182 9.801.98 8,948,84 111.x.84 464-0470.00=13 Bank Fees 1,054,89 W9.64 48525' 4" 484.04 14 fElectric ty 25.50.W 13.807 AO 11.7811.11 11.78'1.11 4114 04704000316 Telephone 978.53 528.41 45MI2 45012 7 Water Z"ml 1,59329 1.36724 1.31''1.24 48444704=2118 I r Chess 4,425.79 2,=.93 2.036." 2.03&!!8'. P~and Shipping 86.40 46.66 39.74 39.74 46444704)=4 PtVAh 2,360.00 11161.00' 989.00' 989.00 464-0470-000326 Brad tiAalnlsrawtos 16,988.95 9117404 7,81421 7,814.91 4""7,0400342 + 2. M11 IAKU 1,3E�7,9T 1, 187 4 3rt1-0GC1343' Other OpewWv Expenditures SK13> 323.53 2T5.60 275.60` 484.0470.000349 OVw CcnhftW Smvia+s �,. 9.79824 �� 5'291. 4,W.19. 4X7,111 .,19 Nonoperaling revenue 'f 4844XW-361130 kderecVROpurchmse Agrowtiord 6.77' 3:86 all &11 I Total nonopersting revenue 8.77 348 3.11 Net income/(loss) {18,920.66} (10217.1$) (8.703.A9) (8,703ai9) Change in net assets 0 82#1 lW (IQ 17.161 t&703.49 8 Netaaeb,bogkwft 136746.23 73642.96 62,90327 1 711 86.'13 Net assets,ending 11' , rrirrrww�wrim 13.M `! wurwwnwir4M 44 Nole 1 Source•Berkwo is h4anthly Financial Staternents Nole s: cme-oL 1 i12tM12 Note r Depreciation as of 06!3012012 Prepared tfyr.Finance Departrnent 11t21'it2+012-e, l PARKING DEPARTMENT METER REVENUE % of USAGE Oct-12 Total Meter Revenue 0 Multi-Space (Credit Card) 47% Ipark Revenue 4% ■ Single Space (Coin) 12% ■ Multi-Space (Bill) 30% 0 Multi-Space (Coin) 7% �Z MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City mmission FROM: Kathie G. Brooks, Interim City Manager DATE: December 14, 2012 SUBJECT: INFORMATIONAL REPORT TO THE MAYOR AND CITY COMMISSION, ON FEDERAL, STATE, MIAMI-DADE COUNTY, U.S. COMMUNITIES, AND ALL EXISTING CITY CONTRACTS FOR RENEWAL OR EXTENSIONS IN THE NEXT 180 DAYS. The City Commission adopted Resolution No. 2000-24141,which provided that all existing City contracts for renewal or extensions, which by their terms or pursuant to change orders exceed $10,000, and all extensions or renewals of such contracts,shall be presented as an informational report to the Mayor and City Commission, at least 180 days prior to the contract extension or renewal date. Subsequent thereto, the City Commission adopted Resolution No. 2001-24332, changing the reporting requirement from $10,000 to$25,000. The Administration in addition to reporting on all existing City contracts, will now report information relative to Miami-Dade County, State of Florida, U.S. Communities and Federal GSA contracts that are approved for utilization by the City Manager. Pursuant to information contained in Miami-Dade County, State of Florida, U.S. Communities and Federal General Services Administration (GSA) bid list, the following are contracts that will expire within the next 180 days: DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS For Removal and Blue Water 1. Disposal of Derelict Marine Services, 5/6/2013 None Vessels Inc. For Removal and 2. Disposal of Derelict H2O Tow 5/6/2013 None Vessels For Removal and Biscayne Towing 3. Disposal of Derelict & Salvage, Inc. 5/6/2013 None Vessels KGB:PDW:AD T:\AGENDA\2012\12-12-12\Dec 180 Day Report.doc Page 2 DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS For Removal and Dock and Marine 4. Disposal of Derelict None None Vessels Construction, Inc. 5 Unarmed Security Security Alliance 4/30/2013 None Guard Services Purchase and Installation of Video Gisnet Telecom, 6. 5/8/2012 None Monitoring Equipment Inc. for City Garages MIAMI BEACH CAPITAL IMPROVEMENT PROJECTS OFFICE MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, Interim City Manager DATE: December 12, 2012 SUBJECT: STATUS REPORT ON THE PALM & HIBISCUS ISLANDS NEIGHBORHOOD PROJECT PROJECT LIMITS: The Palm and Hibiscus Islands are located midway between Miami and Miami Beach off the MacArthur Causeway. The islands are surrounded by the waterways and by the Venetian Islands to the north, and the shipping channel to the south. The ROW scope of work encompasses both islands in their entirety. SCOPE OF WORK: Scope includes street resurfacing / pavement markings including multi-purpose lane, repair and/or extension of existing sidewalks as applicable, improved storm water drainage collection and disposal infrastructure including swale restoration and valley gutters, enhanced landscaping, street signage, streetlight upgrades, replacement of existing water main infrastructure, and sanitary sewer lining and repair. Hibiscus Island only will be undergrounding the overhead utilities: Florida Power& Light (FPL), Atlantic Broad Band (ABB) and AT&T (ATT). PROJECT TIMELINE: The following are the projected dates to project completion: Finalize Design Criteria Package October 9, 2012 (actual) Commission Approval to issue Request for Qualifications (RFQ) October 24, 2012 (actual) Issue RFQ for Design-Build (DB)firms December 2012 Qualify 3-4 DB firms for shortlist and presentations January 2013 Commission Meeting - Design-Build firm Contract Award March 2013 Notice to Proceed 1- Design /Permit/GMP April —July 2013 Notice to Proceed 2 - Construction Commences July 2013 Construction Completion July 2014 STATUS OF PROJECT: I. Status of the Neighborhood Improvement Project: Pursuant to the approval of the Design Criteria Package, we expect to advertise the RFQ for solicitation of Design Build firms' qualifications. One way traffic modification voting has been finalized with residents approving the one-way traffic modification unanimously. II. Status of the Hibiscus Island Utilities Undergrounding [Florida Power & Light (FPL), Atlantic Broadband (ABB) and AT&T]: ABB & ATT Utility Undergrounding contracts have been revised and upon review by our Design Criteria Professional consultant will be transmitted to the utility companies as final documents for execution. Utility easement required by FPL has been transmitted to PWD for preparation and execution. Commission item will be presented in December by e ERD for approval of the FPL utility easement. MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, Interim City Manager DATE: December 12, 2012 SUBJECT: CIP Monthly Construction Project Update Attached please find the monthly update for active City of Miami Beach construction projects under the purview of the CIP Office. 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(D cn m L > Q a) Z O L -a L E a) a) aUi o m ) o o m _ a) LL �, M +- a) o m 'o cn U) U U S cn o c 3 U m om co O .c Z U Q 0 ca a) U m 0 � Q a) c C �+ p co - c c m CD c a) > Q C > c o p 0 o U a_ Q >,.4., M U a) ° E m as 0 ° E ED 3 > a a) p C Q O p p. U � U U) U) � E L L L U U U m CD () a) m m m L L L O O O cn z z N N CD F- 7 •� (6 N •� L N N �\ ��// I.L N \ {.L LL O C, o 3 > 0 c L O 0 � aE) to E aq)) a ' a °? U - cm o 0 ai c O > 2 CL c H c Q �. Y o O � L a +, cn O ai U C 3 - CD 0) a) C a� o (D c D O n cn a) c U � E > o t U = o Q > Cl "M o O o aci 0 � U CD cn Y L U LO O 'O m O T 0O Q C � U +. O _ Y O L O c +m. 7 0 a O" Co O yam. N Cl}' c cn -- CO ,- _ O O O U c n .E O O 3 "c0_ O o> v o a.o m cn E U L 3 v) .E EY ai Z -a m CC L G 0 cm +�+ U U) O O L O (n c� U • 00 3 a m m c E ti o M E m a • c a) =v ��- c E ° 'c L a E E o o o o z ° m > o CD - � L U C O a- C o o CL "-' N U •O O1 ►� cs •— � Q •Z c in E EE5 m L o � 3 6 c L c 3 O-o Q Y .c m 7 U O LO c (a m CO -0 Q C L > m CO >, O c O 0 L L +. cn N r ~ O to U C +: (� U) a) n Z U m L = %t (Q Y N (v 0 0).2 c N U ca U O �.- N L O Y 0 m o c 3 U E r- m a c a� > o Q cn c U) m cn Y �� U_ O F- 2 L U O m L O Z N O 7 O) •c REPORT OF THE ITEMIZED REVENUES AND EXPENDITURES OF THE MIAMI BEACH REDEVELOPMENT AGENCY'S CITY CENTER DISTRICT SOUTH POINTE (PRE-TERMINATION CARRY FORWARD BALANCES) FOR THE MONTH OF OCTOBER 2012 Agenda Item LTC Date 12-12-2012 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Chairperson and Members of the Miami Beach Redevelopment Agency FROM: Kathie G. Brooks, Interim Executive Director • DATE: December 12, 2012 SUBJECT: Report of the Itemized Revenues and Expenditures of the Miami Beach Redevelopment Agency's City Center District and the South Pointe (Pre- Termination Carry Forward Balances) for the Period Ended October 31, 2012. On July 15, 1998 the Chairman and Members of the Board of the Miami Beach Redevelopment Agency resolved that an itemized report of the revenues and expenditures of the Miami Beach Redevelopment Agency, with respect to each redevelopment area, would be made available to the Chairman and Members of the Board of the Miami Beach Redevelopment Agency at the end of each month. Further, it was resolved that such report would be made available no later than five days prior to the second regularly scheduled Redevelopment Agency meeting in the month immediately following the month for which such report is prepared and that the report would be placed on the Redevelopment Agency Agenda for the second meeting of each month as a discussion item. Because the distribution date for the second Commission meeting of some months falls prior to our receipt of bank statements for the month, we advised on October 21, 1998, that beginning with the report for the month ending October 31, 1998 all monthly Redevelopment Agency reports would henceforth be included as part of the agenda for the first Commission meeting of each month. As of September 30, 2005, the South Pointe Redevelopment District ceased to be a redevelopment area within the Miami Beach Redevelopment Agency's jurisdiction. At that point, the City of Miami Beach assumed the responsibilities for the South Pointe Area. This report will continue to summarize the capital expenditures incurred for the South Pointe construction projects that have been appropriated as of September 30, 2005 and that are being paid from the remaining RDA South Pointe TIF balance. The attached material includes the following: Section A—South Pointe (Pre-Termination Carry Forward Balances) • Summary of Cash Basis Transactions by Project and by Expenditure Type for the Fiscal Years Ended September 30, 1988 through 2012 and the Period ended October 31, 2012 ® Check and Wire Transfer Register Sorted by Project and Type of Expenditure for the Period Ended October 31, 2012 0 Summary of Capital Projects with Current Year Expenditures Section B— City Center District • Summary of Cash Basis Transactions by Project and by Expenditure Type for the Fiscal Years Ended September 30, 1988 through 2012 and the Period ended October 31, 2012 • Check and Wire Transfer Register Sorted by Project and Type of Expenditure for the Period Ended October 31, 2012 • Summary of Capital Projects with Current Year Expenditures KGB fW:sl:A SOUTH POINTE (PRE-TERMINATION CARRY FORWARD BALANCES) FINANCIAL INFORMATION FOR THE MONTH ENDED OCTOBER 31 , 2012 MIAMI BEACH City of Miami Beach, 1700 Convention.Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Kathie G. Brooks, Interim City Manager FROM: Patricia D. Walker, Chief Financial Officer DATE: December 12, 2012 SUBJECT: South Pointe Financial Information for the Month Ended October 31, 2012 i At the Jul 15 1998 Comm ssion/Redevelo ment Agency meeting a request was made for Y � P 9 Y 9 4 monthly financial information for the South Pointe Redevelopment District. As of September 30, 2005, the South Pointe Redevelopment District ceased to be a redevelopment area within the Miami Beach Redevelopment Agency's jurisdiction. However, this report will continue to summarize the capital expenditures incurred for the South Pointe construction projects that have been appropriated as of September 30, 2005 and that are being paid from the remaining RDA South Pointe TIF balance (pre-termination carry forward balances). The information has been compiled and is attached. Historical Cash Basis Financial Information The summary report included in the attached material reflects that during the period from October 1, 1987 through October 31, 2012 approximately $120,010,000 of revenues were received in the South Pointe Area. The primary sources of these revenues included: Incremental Ad Valorem tax $ 94,048,269 Bond proceeds 6,860,000 Land sale 5,187,944 Interest income 8,199,457 Rental income -3,169,547 Loan from the City of Miami Beach 1,000,000 State grant 350,000 Various sources 1,194,504 $ 120,009,721 The opening cash balance for October 1, 1987 was approximately $1,042,000; therefore, the total amount of funds available for the period was approximately $121,000,000. We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community. On the expenditure side, approximately $111,240,000 has been expended from October 1, 1987 through October 31, 2012. These approximate expenditures were primarily made in the following areas: Cobb/Courts Project $ 16,384,670 Debt Service Payments 14,028,441 Portofino Project 12,330,291 South Pointe Streetscape/Park 37,007,185 Administrative Costs 7,364,186 SSDI Project 6,446,941 Marina Project 5,913,256 Community Policing 21465,482 Washington Avenue 1,541,983 Carner-Mason Settlement and Other Reimbursements 1,044,733 Miami Beach Community Development Corporation Funding 1,500,000 Agreement—530 Meridian Building —Affordable Housing Other Project Costs 5,212,664 $ 111,239,832 The cash balance as of October 31, 2012 is approximately $9,812,000. This balance consisted of the following amounts: Cash Balance $ 402,533 Investments Balance 9,409,086 $ 9,811,619 KGB:PDW:sA We ore committed to providing excellent public service and safely to all who live, work, and play in our vibroni, tropical, historic community. i SUMMARY OF CASH BASIS TRANSACTIONS FOR THE MONTH ENDED OCTOBER 31 , 2012 ® • Pointe Pre-Termination • e • • •ject 'Fiscal Years 1988 - 2013 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVSTMT BALANCE $ 1,041,730 $ 9,836,688 REVENUE - Tax increment-City 55,162,212 - $ 55,162,212 - Tax increment-County 37,562,671 - 37,562,671 - Tax increment(Interest)-County 26,627 - 26,627 - Tax increment-Children's Trust 1,296,759 - 1,296,759 - Bond proceeds 6,860,000 - 6,860,000 Cobb Partners-Closing Parcel 1,2 5,187,944 - 5,187,944 - Marina rental income 3,169,547 - 3,169,547 - Interest income 8,192,835 6,622 8,199,457 - Loan from City 1,000,000 - 1,000,000 - Grants(Fla. Inland Navig.; shoreline restore.) 350,000 - 350,000 - Other Grants 5,000 - 5,000 - St. sales tax(receipt-income for pmt.to St) 209,358 - 209,358 - Daughters of Israel contrib.-reloc. Mikvah 28,000 - 28,000 - Consulting fee refund-Rahn S. Beach 27,026 - 27,026 - Olympus Hldg.-reimb. Portofino advertsg. 24,405 - 24,405 - Mendelson environ. reimb./refund 10,000 - 10,000 - Regosa Engineering refund-Marina 8,500 - 8,500 - Portofino DRI Payment from Greenberg T. 121,531 - 121,531 - Payment received from Greenberg T.for CMB 23,500 - 23,500 - Payment received from Olympus Holdings, Inc. 96,276 - 96,276 - Payment received from Marquesa, Inc. 2,000 - 2,000 - Contribution from Continuum II for S. Pointe Park 200,000 - 200,000 - Cost of asbestos remediation reimb.-Cobb 5,800 - 5,800 - Miscellaneous income 8,267 - 8,267 - Galbut&Galbut contrib.-reloc. Mikvah 3,500 - 3,500 - Murano Two, Ltd-Cash Bond per Agreement 242,000 - 242,000 - Other(void ck; IRS refund; Am. Bonding) 179,341 - 179,341 Total Revenues 120,003,099 6,622 $ 120,009,721 • 0 • Surn'roary • s 0 0 0 Fiscal Years, e • e RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. EXPENDITURES PROJECTS Cobb/Courts (16,384,670) - (16,384,670) Marina (5,913,256) - (5,913,256) Portofino (12,330,291) - (12,330,291) South Pointe Streetscape (36,998,033) (9,152) (37,007,185) SSDI (6,446,941) - (6,446,941) Fifth St. Beautification (300,000) - (300,000) Beach Colony(I'scape/stscape/site imprvmt) (80,912) - (80,912) Marriott (53,061) - (53,061) Washington Ave. (1,541,983) (1,541,983) Washington Ave Surface Lot (280,790.00) - (280,790) Design guidelines (43,708) - (43,708) MBTMA/Mobility (32,225) - (32,225) S. Pointe Zoning (20,819) - (20,819) Alaska Baywalk (218,323) - (218,323) Victory/Community Gardens (174,477) - (174,477) Washington Park (50,590) - (50,590) Water/Sewer Pump Station Upgrade (1,064,020) - (1,064,020) Flamingo S. Bid A R.O.W. (402,639) - (402,639) Flamingo Neigh-Lummus (428,246) - (428,246) Potamkin Project (318,525) - (318,525) Lummus Park (103,916) - (103,916) Wayfinding Projcet (176,481) - (176,481) Jewish Museum of Florida (500,000) - (500,000) MBCDC Loan-530 Meridian Bldg. (1,500,000) - (1,500,000) 6th&Lenox Infrastructure Project (772,450) - (772,450) Beachwalk II Project (109,661) (21,689) (131,350) Miscellaneous (60,132) - (60,132) Total Projects (86,306,149) (30,841) (86,336,990) ADMINISTRATIVE (7,363,336) (850) (7,364,186) DEBT SERVICE/LOAN REPAYMENT (14,028,441) - (14,028,441) I RDA • • ® • • • e • • • • e RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. MISCELLANEOUS Carner Mason settlement (946,163) - (946,163) City of Miami Beach(reimburse water main) (74,067) - (74,067) Miscellaneous (24,503) - (24,503) (1,044,733) - (1,044,733) COMMUNITY POLICING (2,465,482) - (2,465,482) TOTAL EXPENDITURES (111,208,141) (31,691) $ (111,239,832) ENDING CASH/INVSTMT.BALANCE $ 9,836,688 $ 9,811,619 South • e • s -by ExPenditure •- 1 RDA-South Pointe Pre-Termination RDA-South Pointe Balances Carry Forward Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVSTMT BALANCE $ 1,041,730 $ 9,836,688 REVENUE - Tax increment-City 55,162,212 - $ 55,162,212 - Tax increment-County 37,562,671 - 37,562,671 - Tax increment(Interest)-County 26,627 - 26,627 - Tax increment-Children's Trust 1,296,759 - 1,296,759 - Bond proceeds 6,860,000 - 6,860,000 - Cobb Partners-Closing Parcel 1,2 5,187,944 - 5,187,944 - Marina rental income 3,169,547 - 3,169,547 - Interest income 8,192,835 6,622 8,199,457 - Loan from City 1,000,000 1,000,000 - Grants(Fla.Inland Navig.;shoreline restore.) 350,000 - 350,000 - Other Grants 5,000 - 5,000 - St.sales tax(receipt-income for pmt.to St) 209,358 - 209,358 - Daughters of Israel contrib.-reloc.Mikvah 28,000 - 28,000 - Consulting fee refund-Rahn S.Beach 27,026 - 27,026 - Olympus Hldg.-reimb.Portofino advertsg. 24,405 - 24,405 - Mendelson environ.reimb./refund 10,000 - 10,000 - Regosa Engineering refund-Marina 8,500 - 8,500 - Portofino DRI Payment from Greenberg T. 121,531 - 121,531 - Payment received from Greenberg T.for CMB 23,500 - 23,500 - Payment received from Olympus Holdings,Inc. 96,276 - 96,276 - Payment received from Marquesa,Inc. 2,000 - 2,000 - Contribution from Continuum II for S.Pointe Park 200,000 - 200,000 - Cost of asbestos remediation reimb.-Cobb 5,800 - 5,800 - Miscellaneous income 8,267 - 8,267 - Galbut&Galbut contrib.-reloc.Mikvah 3,500 - 3,500 - Murano Two,Ltd-Cash Bond per Agreement 242,000 - 242,000 - Other(void ck;IRS refund;Am.Bonding) 179,341 - 179,341 Total Revenues 120,003,099 6,622 $ 120,009,721 Expenditures Land acquisition (9,444,065) - (9,444,065) Legal fees/costs (9,392,304) - (9,392,304) Professional services (17,797,700) - (17,797,700) Construction (30,674,379) (30,841) (30,705,220) Utilities relocation (1,873,213) - (1,873,213) Environmental (416,044) - (416,044) Submerged land lease (2,017,803) - (2,017,803) Lease agreements (6,863,371) - (6,863,371) Miscellaneous (3,500,194) - (3,500,194) Property Taxes (389,260) - (389,260) Common Area Maintenance (131,140) - (131,140) Administration (7,336,232) (850) (7,337,082) Debt Service/loan repayment (14,028,441) - (14,028,441) Refund of Cash Bond (242,000) - (242,000) Miscellaneous Project Costs (2,103,968) - (2,103,968) Grant (500,000) - (500,000) MBCDC Loan-530 Meridian Bldg. (1,500,000) - (1,500,000) Community Policing (2,465,482) - (2,465,482) (110,675,596) (31,691) $ (110,707,287) ENDING CASH/INVSTMT.BALANCE $ 10,369,233 $ 9,811,619 CHECK 8 WIRE TRANSFER REGISTER SORTED BY PROJECT & TYPE OF EXPENDITURE FOR THE MONTH ENDED OCTOBER 31 , 2012 N N (0 to cM N (D d' I* co w M M N T- 1- Il- 1- 1- r- O Q1 L6 ('M 1, ci O O LO N 00 00 r 00 IX) V O C) r T" (D w M 00 (D w • aj Q1 1- V-7 1 e- N N C'7 M N N N N N !- r T r r O O O O Cl 04 CN 0 _O LO _O 0) 0 r O O 0 O O • M CY) r 00 O M Lr) IT r- O O M O Lf) (O O r- CD N N O M N (n O W N LWL M \ O O F- N N LLJ 2 U 01 ° a W M N U co . a CD W — (� W W ui 10 ® Z +3 cl Y :D W Q c O p Q O •- (n li O a H W • F- G = 0 ? J � 0 'a +, U O C Q m Q m Q O O N m cn Q ) Q c! U) C� tkO C� Z J W, u Q Z D O W • c!) F- _U _ � O a w w G) W U) Q F- z 0 06, U a�i V) d W �, o � W CO � a Z Q _ — O J Y w w � Q a F 3 QwIX y t z o O a� i > > Z) V U cn U m U cn U) Q N N N N N O O O O O N N N N N M r O 0 :!�r 04 O V- O O O O r s- r r 0 0) 2 2 ' M M M Q Q I� f� O O O LO to r r r M M •-- V- T- (D (D (D (D (D O O M c7 M .1 000 ° M `7 000 M to 000 N N 00 00 00 • O O d) O M M M CM (M ATTACHMENT °°A" SUMMARY OF CAPITAL PROJECTS WITH CURRENT YEAREXPENDITURES SUMMARY OF CAPITAL PROJECTS CURRENT YEAR EXPENDITURES South Pointe South Pointe Streetscape Improvements Phase III-V This project includes the installation of new stormwater infrastructure within priority Basin 1 to meet the Master Plan recommended level of service. The project limits are bounded by Ocean Drive to the East and Alton Road to the West, and includes: 1" Street between Alton and Ocean, Commerce Street from Alton to Washington, Ocean Drive, Ocean Court from 5th to South Pointe Drive, Collins Avenue and Collins Court from 5th to South Pointe Drive, South Pointe Drive, Jefferson Avenue between South Pointe Drive and I", and other adjacent alleys, roadways and rights of way. Project Management Department: CIP Office Total Project Cost: $25,603,389 Total CRA participation: $4,927,566 Capital Improvement Plan and FY 08/09 Capital Budget Beachwalk H The Beachwalk II project will establish a southern link between Lummus Park and South Pointe Park. Beachwalk II will be a 0.6 mile path running North-South, west of the dune system and east of Ocean Drive. The project will include an extensive dune enhancement component including use of turtle. friendly lighting, removal of invasives, planting of native plants, dune fill, rope and post, and sand fencing. Additional objectives of the project includes physical improvements to support multimodal transportation, link bicycle and pedestrian destinations, increase pedestrian and bicycle safety, improve trail network connectivity, eliminate barriers that prevent bicycle trips, and develop future bikeway corridors. Project Management Department: Public Works Total Project Cost: $4,736,731 Total CRA participation: $2,800,600 Capital Improvement Plan and FY 09/10 Capital Budget For more information about South Pointe Capital Projects please refer to: http//web.miamibeachfl.gov/excellence/scroll.aspx?id=18274 Page 1 of 1 CITYCENTER REDEVELOPMENT DISTRICT FINANCIAL INFORMATION FOR THE MONTH ENDED OCTOBER 31 , 2012 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov REDEVELOPMENT AGENCY MEMORANUM TO: Kathie G. Brooks, Interim City Manager FROM: Patricia D. Walker, Chief Financial Offic ` A DATE: December 12, 2012 SUBJECT: City Center Redevelopment District Financial Information For the Period Ended October 31, 2012 At the July 15, 1998 Commission/Redevelopment Agency meeting a request was made for monthly financial information for the City Center Redevelopment District. The information has been compiled and is attached. Historical Cash Basis Financial Information The summary report included in the attached material, reflects that during the period from October 1, 1993 through October 31, 2012 approximately $603,144,000 of revenues were received in the City Center District of the Redevelopment Agency ("RDA"). The primary sources of these revenues included approximately: Ad Valorem tax $ 304,687,533 Bond proceeds 108,779,453 Loews Hotel Exercise Option 27,498,975 Resort tax contributions 44,991,749 Draws from the line of credit from the City of Miami Beach 19,190,000 Anchor Garage receipts 30,786,288 Pennsylvania Garage receipts 1,147,634 Royal Palm Land Sale 12,562,278 Interest income 20,246,039 Loews Ground Lease receipts 8,234,784 Anchor Shops receipts 7,800,615 Pennsylvania Shops receipts 315,159 Loan from the City of Miami Beach 3,000,000 Contributions from GMCVB toward debt service payments 2,700,000 Reimbursements from other state and local agencies 1,975,762 Contribution from CMB Parking Department 700,000 RDP Royal Palm Ground Lease receipts 470,222 Contribution from New World Symphony 250,000 Cost of Issuance Proceeds-Series 2005 402,221 From Various Sources 7,405,016 Total Revenues $ 603,143,728 j i I 1 On the expenditure side, approximately $521,175,000 has been expended from October 1, 1993 through October 31, 2012. These approximate expenditures were primarily made in the following areas: Debt Service Payments $ 163,170,508 Convention Center Hotel Project(Loews Hotel) 61,516,007 Lincoln Road/Bass Museum Loan Repayment to CMB 30,467,142 Hotel Garage Project 18,247,976 African-American Hotel Project 12,968,666 Collins Park Cultural Center 17,324,578 Colony Theater 6,554,191 Anchor Garage Operations 20,724,116 Pennsylvania Garage Operations 934,903 Pennsylvania Shop Operations 316,766 Administrative Costs 21,490,769 Beachwalk Project 5,233,711 Miami City Ballet 5,859,594 Community Policing 23,594,544 Secondary Pledge Repayments (Resort Tax) 2,385,000 Washington Avenue Streetscapes 3,198,183 Lincoln Road Project 1,443,063 Water&Wastewater Pump Station 1,228,541 R.O.W. Improvements 2,356,207 New World Symphony Grant-In-Aid 15,000,000 Capital Projects Maintenance 12,382,462 City Center Greenspace Management 333,943 South Beach Area Property Management 2,532,173 Anchor Shops Operations 2,039,220 Cost of Issuance-Series 2005A&B 375,047 Movie Theater Project 182,200 Purchase of the Barclay, the Allen and the London House for MBCDC 14,154,643 Washington Avenue Bridge Restoration Loan ($630,987 — Refunded) 700,000 Other Project Costs 74,460,885 Total Expenditures $ 521,175,038 The cash balance as of October 31, 2012 is approximately $81,969,000. This balance consisted of the following amounts: Cash Balance $ 37,614,471 Investments Balance 37,655,923 Debt Service Reserves 6,698,296 $ 81,968,690 KG13 PDW:sp� SUMMARY OF CASH BASIS TRANSACTIONS � FOR THE MONTH ENDED OCTOBER 31 , 2012 -• - • • A• -h,Cy -Gity Center/Historic Convention ge Summary of Cash Basis Transactions • • Friscal Years, ••- e Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVESTMENT BALANCE $ $ 83,904,949 REVENUE - Tax increment-County 134,949,502 - $ 134,949,502 - Tax increment-City 159,546,442 - 159,546,442 - Tax increment (Interest)-County 19,057 - 19,057 - Tax increment-Children's Trust 10,172,532 - 10,172,532 - Bond proceeds 108,779,453 - 108,779,453 - Rental income 273,899 15,417 289,316 - Anchor Garage receipts 30,462,133 166,863 30,628,996 - Anchor Garage deposit card receipts 30,788 - 30,788 - Anchor Shops rental income 7,662,467 49,907 7,712,374 - Anchor Shops rental deposits 88,241 - 88,241 - Pennsylvania Garage receipts 1,096,240 51,154 1,147,394 - Pennsylvania Garage deposit card receipts 240 - 240 - Pennsylvania Shops rental income 143,777 - 143,777 - Pennsylvania Shops rental deposits 171,382 - 171,382 - Legal settlement 100,000 - 100,000 - Loews Facility Use/Usage Fee 126,504 - 126,504 - Loews Ground Lease Receipts 8,234,784 - 8,234,784 - Loew Hotel-exercise option 27,498,975 - 27,498,975 - RDP Royal Palm Ground Lease Receipts 470,222 - 470,222 - RDP Royal Palm-Sale of Land 12,562,278.00 - 12,562,278 - New World Symphony Contribution 250,000.00 - 250,000 - Interest income 20,176,581 69,458 20,246,039 - Resort tax contributions 44,675,399 316,350 44,991,749 - Cost of Issuance Proceeds-Series 2005 402,221 - 402,221 - Bid deposits-hotels 375,000 - 375,000 - Bid deposits-cinema 100,000 - 100,000 - Loan from City 3,000,000 - 3,000,000 - Line of credit from City 19,190,000 - 19,190,000 - Cultural Campus 1,975,762 - 1,975,762 - St. Moritz Hotel-refund/reimbursement 925,450 - 925,450 - Reimbursements(GMCVB/RE taxes/Grants) 3,864,530 - 3,864,530 - St.sales tax(receipt-income for pmt.to St) 2,371,561 - 2,371,561 - Miami City Ballet environmental clean-up 31,698 - 31,698 = Anchor Garage insurance reimbursement 26,170 - 26,170 - Real Estate taxes refund 299,056 - 299,056 - Refund from Dept. of Mgmt Services 154,913 - 154,913 - Refund-Loews-Water/Sewer Impact Fees 348,319 - 348,319 - Refund-Police Salaries and Wages 799,812 - 799,812 - Miscellaneous/Prior Year Refunds&Voids 1,116,157 3,034 1,119,191 TOTAL REVENUE 602,471,545 672,183 $ 603,143,728 EXPENDITURES PROJECTS African-American Hotel (12,968,666) - (12,968,666) Convention Hotel (61,516,007) - (61,516,007) Hotel Garage-Construction (18,247,976) - (18,247,976) Movie Theater Project (182,200) - - (182,200) Lincoln Road (1,443,063) - (1,443,063) Beachwalk (5,233,711) - (5,233,711) Collins Park Cultural Center (17,324,578) - (17,324,578) Bus Prop.Ctr. (159) - (159) Redevelopment- ` o -ncy,-'City Center/HiSt-Gri.c Convention, e - • Cash Basis TrahsactliQrlsby Project, • 4 0 Total Prior Years FY 2013 Rev./Expend. Chamber of Commerce Relocation Study (2,000) - (2,000) Colony Theater (6,554,191) - (6,554,191) Construction of Library (14,586) - (14,586) East/West Corridor (88) - (88) Electrowave (3,161) - (3,161) Garden Center (93) - (93) Guidelines (12,450) - (12,450) Old City Hall (499) - (499) 17th Street Surface Lot (256,887) - (256,887) 10A Surface Lot-Lennox (382,854) - (382,854) Streetscapes (324,849) - (324,849) 6th Street Streetscape (577) - (577) Botanical Gardens (356,552) - (356,552) Transportation Mobility Study (32,225) - (32,225) Convention Center Storm Water Improve. (1,894,198) - (1,894,198) New World Symphony (21,308,476) - (21,308,476) New World Symphony Park Project (14,440,890) - (14,440,890) Washington Avenue Streetscape (3,198,183) - (3,198,183) Rotunda (101,122) - (101,122) R.O.W. Improvements (2,356,207) - (2,356,207) Flamingo(16 St.Corridor) (4,721) - (4,721) Flamingo Neigh.South-Bid A (10,186) - (10,186) Flamingo Neigh. Lummus-Bid B (456,047) - (456,047) Flamingo Bid C-N/E/W Neigh. (13,877) - (13,877) Beachfront Restrooms (431,147) - (431,147) Water&Wastewater Pump Station (1,228,541) - (1,228,541) Miami City Ballet (5,757,729) (101,865) (5,859,594) Wayfinding Project (330,819) - (330,819) West Ave/Bay Road Neigh. Improve. (687,720) - (687,720) Multi-Purpose Building Adj.City Hall (14,681,273) - (14,681,273) Bass Museum (488,175) - (488,175) Bass Museum Hydraulic (2,750) - (2,750) Bass Museum HVAC Improvement - (2,731) (2,731) Purchase of the Barclay,the Allen and the London House for MBCDC (14,154,643) - (14,154,643) Alleyway Restoration Program (221,632) - (221,632) Lincoln Road Between Lennox and Alton (6,151,710) - (6,151,710) Lincoln Road Between Collins/Washington (800,321) - (800,321) Lincoln Road Fountain (4,484) - (4,484) Little Stage Complex (287,813) - (287,813) Preferred Parking Surface Lot (526,649) - (526,649) Tree Wells Pilot Project (409,571) - (409,571) Washington Ave. Bridge Restoration Loan (700,000) - (700,000) Collins Canal Enhancement Project (516,725) - (516,725) Collins Park Parking Garage (209,083) (96,158) (305,241) CCHV Neighborhood Improvements (8,376,628) (108,919) (8,485,547) Animal Waste Dispensers&Receptacles (25,000) - (25,000) Pedestrian Countdown Signals (54,868) - (54,868) Maze Project-21st Street&Collins (135,000) - (135,000) Directory Signs in City Center ROW (10,612) - (10,612) 24"PVC Sanitary Sewer Improvements (275,587) - (275,587) Bicycle Parking Project (9,013) - (9,013) Total Projects (225,118,772) (309,673) (225,428,445) NEW WORLD SYMPHONY GRANT-IN-AID (15,000,000.00) - (15,000,000) CAPITAL PROJECTS MAINTENANCE (12,382,462.00) - (12,382,462) Redevelopment ' • -ncy-City Center/Historic Convention ge Surrirrilary of Cash Basis Transactions by • Fiscal Years ••• 1 Total Prior Years FY 2013 Rev./Expend. CITY CENTER GREENSPACE MANAGEMENT (288,383) (45,560) (333,943) SOUTH BEACH AREA PROPERTY MANAGEMENT (2,515,073) (17,100) (2,532,173) ADMINISTRATION (19,564,324) (1,926,445) (21,490,769) COST OF ISSUANCE-SERIES 2005A&B (375,047) - (375,047) DEBT SERVIC&LOAN REPAYMENT (165,555,508) - (165,555,508) CITY OF MIAMI BEACH/LOAN REPAYMENT (30,467,142) - (30,467,142) ANCHOR GARAGE OPERATIONS (20,549,033) (175,083) (20,724,116) ANCHOR SHOPS OPERATIONS (2,025,948) (13,272) (2,039,220) PENNSYLVANIA GARAGE OPERATIONS (864,368) (70,535) (934,903) PENNSYLVANIA SHOPS OPERATIONS (316,766) - (316,766) COMMUNITY POLICING (23,543,770) (50,774) (23,594,544) TOTAL EXPENDITURES (518,566,596) (2,608,442) $ (521,175,038) ENDING CASH/INVSTMT.BALANCE $ 83,904,949 $ 81,968,690 -• - o • ' • - • Convention'Village• bns.by •- o •- ••, 1 Total Prior Years FY 2013 Rev./Expend. OPENING CASH/INVESTMENT BALANCE $ $ 83,904,949 REVENUE - Tax increment-County 134,949,502 - $ 134,949,502 - Tax increment-City 159,546,442 - 159,546,442 - Tax increment (Interest)-County 19,057 - 19,057 - Tax increment-Children's Trust 10,172,532 - 10,172,532 - Bond proceeds 108,779,453 - 108,779,453 - Rental income 273,899 15,417 289,316 - Anchor Garage receipts 30,462,133 166,863 30,628,996 - Anchor Garage deposit card receipts 30,788 - 30,788 - Anchor Shops rental income 7,662,467 49,907 7,712,374 - Anchor Shops rental deposits 88,241 - 88,241 - Pennsylvania Garage receipts 1,096,240 51,154 1,147,394 - Pennsylvania Garage deposit card receipts 240 - 240 - Pennsylvania Shops rental income 143,777 - 143,777 - Pennsylvania Shops rental deposits 171,382 - 171,382 - Legal settlement 100,000 - 100,000 - Loews Facility Use/Usage Fee 126,504 - 126,504 - Loews Ground Lease Receipts 8,234,784 - 8,234,784 - Loew Hotel-exercise option 27,498,975 - 27,498,975 - RDP Royal Palm Ground Lease Receipts 470,222 - 470,222 - RDP Royal Palm-Sale of Land 12,562,278 - 12,562,278 - New World Symphony Contribution 250,000 - 250,000 - Interest income 20,176,581 69,458 20,246,039 - Resort tax contributions 44,675,399 316,350 44,991,749 - Cost of Issuance Proceeds-Series 2005 402,221 - 402,221 - Bid deposits-hotels 375,000 - 375,000 - Bid deposits-cinema 100,000 - 100,000 - Loan from City 3,000,000 - 3,000,000 - Line of credit from City 19,190,000 - 19,190,000 - Cultural Campus 1,975,762 - 1,975,762 - St. Moritz Hotel-refund/reimbursement 925,450 - 925,450 - Reimbursements(GMCVB/RE taxes/Grants) 3,864,530 - 3,864,530 - St.sales tax(receipt-income for pmt.to St) 2,371,561 - 2,371,561 - Miami City Ballet environmental clean-up 31,698 - 31,698 - Anchor Garage insurance reimbursement 26,170 - 26,170 - Real estate taxes refund 299,056 - 299,056 - Refund from Dept.of Mgmt Services 154,913 - 154,913 - Refund-Loews-Water/Sewer Impact Fees 348,319 - 348,319 - Refund-Police Salaries and Wages 799,812 - 799,812 - Miscellaneous/Prior Year Refunds&Voids 1,116,157 3,034 1,119,191 TOTAL REVENUE 602,471,545 672,183 $ 603,143,728 EXPENDITURES Administrative fees (31,684) - (31,684) Appraisal fees (125,368) - (125,368) Bid refund (230,000) - (230,000) Board up (60,758) - (60,758) Bond costs (211,440) - (211,440) Building permit fees (173,269) - (173,269) Construction (54,909,513) - (54,909,513) Delivery (2;995) - (2,995) Demolition (203,195) - (203,195) Electric service (1,976) - (1,976) Environmental (354,908) - (354,908) Equipment rental (55,496) - (55,496) Hotel negotiation consultant (849,243) - (849,243) -• - es ' • -ncy -City Center/Hli I storic'Convention o - e f Cash'gasis:Transacti�ons by e- a •- • •• 1 i Total Prior Years FY 2013 Rev./Expend. Hotel selection/study (263,357) - (263,357) Land acquisition (41,240,564) - (41,240,564) Legal fees/costs (2,770,339) - (2,770,339) Lighting (60,805) - (60,805) Lot clearing (34,771) - (34,771) Maintenance (245,288) - (245,288) Miscellaneous (762,046) - (762,046) Owner's representative fee&expenses (1,823,466) - (1,823,466) Postage, printing&mailing (27,855) - (27,855) Professional services (6,872,046) - (6,872,046) Public notice/advertisement (26,472) - (26,472) Purchase of the Barclay,the Allen and the - 0 London House for MBCDC (14,154,643) - (14,154,643) Refund of deposits (185,000) - (185,000) Reimburse closing costs to C.M.B. (3,000,000) - (3,000,000) Reimbursements (78,041) - (78,041) Relocation (131,784) - (131,784) Revitalization (960,522) - (960,522) Security guard service (277,825) - (277,825) Streetscape (401,312) - (401,312) Temporary staffing (69,158) - (69,158) Title insurance (25,271) - (25,271) Traffic parking study (8,600) - (8,600) Training,conferences&meetings (3,268) - (3,268) Travel&related expenses (28,730) - (28,730) Utilities (420,289) - (420,289) Washington Ave. Bridge Restoration Loan (700,000) - (700,000) Water/Sewer(impact fees) (25,240) - (25,240) Total (131,806,537) - (131,806,537) - Miscellaneous Projects (93,312,235) (309,673) (93,621,908) Total Projects (225,118,772) (309,673) (225,428,445) NEW WORLD SYMPHONY GRANT-IN-AID (15,000,000) - (15,000,000) CAPITAL PROJECTS MAINTENANCE (12,382,462) - (12,382,462) CITY CENTER GREENSPACE MANAGEMENT (288,383) (45,560) (333,943) SOUTH BEACH AREA PROPERTY MANAGEMENT (2,515,073) (17,100) (2,532,173) COST OF ISSUANCE-SERIES 2005A&B (375,047) - (375,047) ADMINISTRATION (19,564,324) (1,926,445) (21,490,769) DEBT SERVICE/LOAN REPAYMENT (165,555,508) - (165,555,508) CITY OF MIAMI BEACH/LOAN REPAYMENT (30,467,142) - (30,467,142) ANCHOR GARAGE OPERATIONS (20,549,033) (175,083) (20,724,116) ANCHOR SHOPS OPERATIONS (2,025,948) (13,272) (2,039,220) PENNSYLVANIA GARAGE OPERATIONS (864,368) (70,535) (934,903) PENNSYLVANIA SHOPS OPERATIONS (316,766) - (316,766) COMMUNITY POLICING (23,543,770) (50,774) (23,594,544) Redevelopment ' e -ncyCity Conter/Historic Convention ge Summary of Cash Basis Transactions by e- • •- ••, 1 Total Prior Years FY 2013 Rev./Expend. TOTAL EXPENDITURES (518,566,596) (2,608,442) $ (521,175,038) ENDING CASH/INVSTMT.BALANCE $ 83,904,949 $ 81,968,690 CHECK & WIRE TRANSFER REGISTER SORTED BY PROJECT & TYPE OF EXPENDITURE FOR THE MONTH ENDED OCTOBER 37 , 2012 U) q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 " 0 o 0 � 0 V O O M (D O O w O O O r O N 0 LO O O N M 00 O r O O O O in 0 0 0 0 0 0 0 0 O o CD qT O LO In r 00 Ln r o 1- M o 0 m O O I- CD r 1l- o N o o O Cl) O, . 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Replace 3 rooftop package A/C units. This project was selected based on critical to continued operations and beyond useful life criteria. Project Management Department: CIP office Total Project Cost: $534,358 Total CRA participation: $534,358 Source: Capital Improvement Plan and FY 12/13 Capital Budget Bass Museum HVAC Replacement(PA: rrmbasshvc) This Project includes HVAC Replacement. Replace rooftop Air units due to age. This project was selected based on critical to continued operations and beyond useful life criteria. Project Management Department: CIP office Total Project Cost: $84,456 Total CRA participation: $84,456 Source: Capital Improvement Plan and FY 12/13 Capital Budget Collins Park Parking Garage(PA: pgmculcamp) This project is for a new parking facility including commercial space and a parking garage holding aprox. 360 spaces. Current request only includes fees for the A/E services and testing. Potential land acquisition costs related to the purchase of the lot from Amriv. Project is actively being negotiated. Project Management Department: CIP Office Total Project Cost: $3,282,240 Total CRA participation: $3,282,240 Source: Pg. 287 - Capital Improvement Plan and FY 11/12 Capital Budget Page 1 of 2 1 SUMMARY OF CAPITAL, PROJECTS CURRENT YEAR EXPENDITURES City Center CCHC Neighborhood Improvements—Historic District(PA: rwscityctr) This project includes improvements to the stormwater collection and disposal system upgrades, water distribution center upgrades, roadway resurfacing and streetscape enhancements, landscaping, traffic calming installations, additional pedestrian lighting, and enhanced pedestrian linkages. The project limits are bounded by Washington Avenue to the west, Collins Avenue to the east, Lincoln Road to the South, and Dade Blvd to the north, and includes James, Park and Liberty Avenue, 17th, 18tH, 19th and 201h Streets, and 21' Street west of Park Avenue. The City entered into an agreement with Chen and Associates for the design of the project. Project Management Department: CIP Office Total Project Cost: $18,502,024 Total CRA participation: $18,463,939 Source: Pg. 309 - Capital Improvement Plan and FY 08/09 Capital Budget For more information about Redevelopment Agency-City Center Capital Projects please refer to: e http://web.miamibeachfl.gov/excellence/scroll.aspx?id=18274 Page 2 of 2 MIAMI BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, Interim City Manager DATE: December 12, 2012 SUBJECT REPORT ON WASHINGTON AVENUE ENHANCEMENTS BACKGROUND At their July 30, 2012 meeting, the Neighborhoods and Community Affairs Committee (NCAC)discussed the Washington Avenue Enhancement Plan,which includes initiatives that enhance safety and cleanliness, provide for marketing and promotion, and identify short-term and long-term enhancements. The Committee also discussed the funding enhancements identified in the plan,which are 1)$470,000 for additional police shifts on Washington Avenue, and 2) $114,421 to improve the pressure washing cycle from two weeks to one week. The Committee directed the Administration to continue to develop the plan, and to return to the NCAC with benchmark recommendations to measure the plan's effectiveness.The NCAC further recommended that the FCWPC support the funding enhancements for police and pressure washing identified in the plan. These budget enhancements were reviewed at the FCWPC on July 25 and August 22, and were approved as part of the 2012/2013 budget. Additionally, the Planning Board held a one-hour workshop on Washington Avenue. Planning Department staff presented the Enhancement Plan that was given to the NCAC and FCWPC in July. The discussion that followed focused on land use and zoning issues, particularly on regulation of uses such as tattoo parlors, head shops, bars, nightclubs and stores that sell single cans of beer. One board member suggested incentives to attract residential development to the corridor to place'more "eyes on the street." The board asked staff to come back at a later date with a plan for additional public input, ideas for zoning incentives, priorities and a long range vision. On November 19, 2012, the NCAC requested that the Administration provide the report on Washington Avenue enhancements as part of the December 12, 2012 City Commission Agenda. UPDATE ON WASHINGTON AVENUE INITIATIVES • The Mayor and City Commission approved an increase police coverage which will add two additional walking shifts (2 officers 2 p.m. until midnight and 4 officers 10 p.m. until 8 a.m.) for Washington Avenue. The hiring process for these positions is well underway, and once hired the officers must go through orientation and the Field Training Program. Field Training will take four (4) months and orientation an additional six (6) weeks. • The City ordered and installed replacement fixtures that allow for an increase in lighting intensity for a test program from 9th Street to Espanola Way. This test was City Commission Memorandum December 12, 2012 Page 2 of 3 conducted on November 20, and was positively received. The cost of retrofitting the remaining cobra head lights is$10,000, and Public Works has identified a need for an additional 8 cobra head poles and lights,which would cost$40,500.Additionally,the Washington Avenue Neighborhood Association (WANG) has requested brighter Acorn lights, the cost of which is approximately $165,000. Funding for these still needs to be identified; • Hiring of additional staff for the overnight/weekend shift of the Homeless Outreach Team is almost complete. • The FY 2012/2013 budget includes funding to increase the frequency of sidewalk cleaning from every two weeks to at least once per week by adding an additional crew. This enhancement will begin once the additional pressure washer has been purchased, which is anticipated to be in the second quarter of FY 2012/2013 • The Parks Department will begin installing the bound aggregate tree pits at the end of the high season, and be finished before the end of the fiscal year; • The Administration has been working with WANA and the Cultural Institutions on Washington Avenue to create a monthly Night Out event on Washington Avenue in 2013. At this time, WANA is working with the area businesses to determine which businesses will participate and the manner of participation. The current concept includes a monthly event that promotes a discount program for restaurants, bars and retailers that will be marketed as part of a broader Washington Avenue destination marketing program in partnership with the Greater Miami Convention and Visitors Bureau. • The Mayor and City Commission approved assistance for the Wolfson ian-FIU's master plan process, to facilitate the $10 million investment for their expansion; • As part of their fall semester curriculum,the FIU School of Architecture is working on identifying innovative plans for enhancements to Washington Avenue. • Empty Storefront Window Program: As you may recall, on May 9, 2012 the City Commission adopted Ordinance No. 2012-3767, which amended the Land Development Regulations of the City Code to permit vacant storefronts to be wrapped with attractive signage while not contravening the City's long-standing prohibition on general advertising. The Ordinance permits full storefront window wraps on vacant ground floor commercial spaces, but does not mandate window wraps for vacant storefronts. This is a voluntary program. The City had been developing designs for a pre-printed free of charge non- commercial window graphic program. Staff has finalized design and is obtaining bids for printing. Economic Development, Planning and Zoning, Code Compliance and the Communications Office will all work together to educate the business community on the availability of this free window graphic. • In an effort to enhance lighting, the architecture and create a sense of place along Washington Avenue,the City has begun to draft a grant to ArtPlace for submission in late 2013.ArtPlace grants funds to organizations that develop initiatives involving arts organizations, artists and designers working in partnership with local and national partners to produce a transformative impact on community vibrancy. City Commission Memorandum December 12, 2012 Page 3 of 3 BENCHMARKS Additionally,the NCAC requested a list of potential benchmarks that the City could begin tracking to monitor the progress of the initiatives on Washington Avenue.The following is a list of potential benchmarks: 1. Cleanliness Index 2. Crime Statistics 3. Resort Tax Receipts (Food, Alcohol, Hotel Room sales revenues) 4. Parking Revenue and Turnover 5. Business Types/ Uses/Tenure 6. Vacancies 7. Code Violation Types 8. Building Permits ADDITIONAL ITEMS Additional items have been identified as initiatives for Washington Avenue, and the Administration is seeking guidance on which items the NCAC believes should be the next group of projects. Items that may need funding to be requested in the FY 2013/2014 budget: • Install new matching trash bins and recycling bins,first in the blocks near Lincoln Road, and eventually throughout the entire street as part of the citywide replacement and installation program if the program is funded and implemented • Clean and/or replace all signage in public right-of-way (city and county departments); • Improve and enhance landscaping, plantings; • Install a bicycle corral in front of Crunch Gym; • Identify long term public improvements such as contrasting color paver crosswalks, corner bumpouts, special streetscape nodes, and renovation of outdoor spaces; Items that do not need funding but need development of a timeline for completion: • Develop a process to identify high volume areas for targeted attention for servicing of the trashcans; • Increase code enforcement on graffiti, paint, illegal signs and vacant stores; • Improve parking availability and turnover through rate adjustments; • Work with WANA and the Parking Department to expand parking validation program usage on Washington Avenue. • Differentiate special places and activity zones along the corridor with changes in pavement, landscape, signage, banners, etc. Espanola Way Plaza, Convention Center, Lincoln Road intersection, Post Office, Old City Hall, Wolfsonian-FIU, Pennsylvania Plaza, Jewish Museum. • Identify long term private improvements and business owner actions such as awnings, quality store signage, appropriate window treatment, lighting and enhancing the quality of window displays. • Identify any potential zoning incentives for property owners, as identified during the Planning Board discussion; KGB/MAS/kc T:\AGENDA\2012\12-12-12\Washington Avenue Report.doc MIAMI BEACH OFFICE OF THE CITY MANAGER COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Kathie G. Brooks, Interim anag Jose Smith, City Attor y DATE: December 12, 2012 SUBJECT: Special Master Process Improvements / Midway Report This Commission Memorandum details the steps that have been taken or are being considered to improve the Special Master process since the reappointment of Abraham Laeser, Esq. as Chief Special Master on September 12, 2012. Background On July 18, 2012, the City Commission was presented with item C7C, which recommended appointment of a new Chief Special Master. The item was separated by Mayor Bower and Commissioners Michael Gongora and Deede Weithorn. After discussing the matter, a motion was made by Commissioner Gongora to reconvene the Oversight Committee for the City Attorney's Office in August to discuss this matter further and to obtain recommendations on how to improve the Special Master Program; the motion was seconded by Commissioner Tobin; and approved 7-0. On August 22, 2012, the Oversight Committee for the City Attorney's Office convened relating to the Special Master program. Mayor Matti Herrera Bower, Vice-Mayor Jorge R. Exposito and Commissioners Michael Gongora, Edward L. Tobin and Deede Weithorn were present. Representing the City Attorney's Office were Jose Smith, City Attorney, Aleksandr Boksner, Senior Assistant City Attorney, Rhonda Montoya Hasan, First Assistant City Attorney and Steven H. Rothstein, First Assistant City Attorney. Representing the Special Master program were Abraham Laeser, Chief Special Master and Special Masters Joe Kaplan and Babak Movahedi. Representing the Administration were Kathie G. Brooks, Interim City Manager, Jorge Gomez, Assistant City Manager and Rafael E. Granado, City Clerk. Discussion was had regarding: complaints made against Chief Special Master Laeser and Special Masters Kaplan and Movahedi, disagreements in the interpretation of Chapter 162 of the Florida Statutes, Chapter 30 of the City Code, Statute of Limitations, discovery, ordering inspections, equitable estoppel and due process. Upon concluding discussions, a consensus was reached by the parties to reappoint Chief Special Master Laeser for six months. During these six months, Chief Special Master Laeser and representatives of the City Attorney Attorney's Office and the Administration were asked to meet, as needed, to discuss improvements to the overall management process of the Special Master program. On September 12, 2012, Resolution 2012-27980 was adopted unanimously by the City Commission, reappointing Abraham Laeser, Esq. to serve as Chief Special Master for a term commencing on September 15, 2012 and ending on March 14, 2013. As part of the discussion, Commissioner Weithorn requested a progress report in December 2012 to provide the City Commission with "mid-way point to check on the status." Improvements That Have Been Implemented: Since September 12, 2012, Interim City Manager Kathie G. Brooks, City Attorney Jose Smith, City Clerk Rafael E. Granado and Chief Special Master Abraham Laeser have met to discuss the implementation of improvements to the Special Master process, with the last meeting taking place on November 30, 2012. To date, the following improvements have been implemented: 1. In order to reduce the waiting times for the public, a staggered scheduling system has been put into practice, where hearings are scheduled at 9:00 a.m.; 10:00 a.m.; 11:00 a.m., 2:00 p.m.; 3:00 p.m., 4:00 p.m. and 6:00 p.m. 2. In 2013, there are five months that have five Thursdays. Historically, the City has not schedule hearing on the fifth Thursday. By changing this practice, we anticipate reducing the caseloads, as an additional five hearing dates will be added to calendar. 3. In order to diminish staff errors and develop efficiencies, the City Clerk has instituted regular meeting with his Department and the Building Department Inspectors. Interim City Manager Kathie G. Brooks has instructed the City Clerk to institute similar meetings with the Code and Fire Inspectors. 4. In order to improve the communication between the Special Masters and the public, both the Chief Special Master and the Special Masters will be attending a one-day (7-hour) workshop entitled "Communication to Better Relationships." The objective of the workshop is to: • Understand the process of communication; • Understand the value of listening effectively; • Identify common communication barriers; • Recognize personality types and how to communicate effectively with each type; • Develop effective communication skills in a team environment; • Improve your communications to enhance service delivery; • Difficult Behavior and its different forms; • How to deal with the behavior; • How to remain in control; • How to identify behavior in the way of work performance; • How to focus on the behavior and not the person; and • Understanding difficult behavior. The course will be offered January 24, 2013, February 21, 2013, March 20, 2013 and April 18, 2013. Additionally, Interim City Manager Kathie G. Brooks is requiring that all Building, Code Compliance and Fire Inspectors attend this course. The City Clerk has instructed the Special Master Clerks to attend this course as well. Future Courses of Action: 1. Chief Special Master Laeser has consulted with City Attorney Jose Smith regarding the possibility of amending the Special Master Administrative Guidelines in order to further streamline the Special Master process. After the Guidelines are submitted to and reviewed by the City Attorney's Office, the matter will be requested to be referred to the Finance & Citywide Projects Committee (the Committee that originally examined the current Administrative Guidelines) for further analysis. Additionally, Chief Special Master Laeser's recommendation to increase the term of the Chief Special Master from six months to one year will be requested to be referred to FCWP for consideration. 2. Chief Special Master Laeser has received approval from Interim City Manager Kathie G. Brooks to expand his pool of three Special Masters, and hire additional Special Masters. This will allow the Chief Special Master greater flexibility in scheduling hearings; as well have ready replacements in the event of the departure of any of the current Special Masters. Note that the Chief Special Master has been authorized to increase the ool of Special Masters whom he is able to select from, but he may not P P Y add additional hearings dates, as this impacts the Special Master Budget. An LTC providing background as to the new Special Master will be sent, upon their selection. 3. Pursuant to the request from the Chief Special Master, interim City Manager Kathie G. Brooks has asked the City Clerk to review the compensation rate for the Chief Special Masters and the Special Masters, in order to determine whether the current Special Master compensation system is fair and equitable, as compared to other Special Masters in our area. Pursuant to City of Miami Beach Code Section 30-37(a), the Chief Special Master receives an hourly rate of compensation in accordance with reasonably prevailing rates for chief special masters and retired circuit court judges in the County as determined by the City Manager. Currently, the Chief Special Master receives compensation of $250 per hour with a maximum payment of $1,250 per hearing secession. Pursuant to City of Miami Beach Code Section 30-37(b), the Special Masters receive compensation at the rate of $100.00 per hour with a maximum payment of $500.00 per hearing. Additionally, Interim City Manager Brooks has instructed the City Clerk to review how other Chief Special Masters in our area are compensated for work conducted outside of a hearing; for instance when investigating complaints, reviewing cases prior to the hearing, and review and signing orders. Currently, any work conducted outside of a hearing is not compensable. 4. At the August 22, 2012, Oversight Committee for the City Attorney's Office meeting, it was suggested that the Special Master hearings should be video recorded. The cost to televise the 52 yearly hearings is approximately $10,000.00. Should the Commission recommend approving video recording the hearings, the Administration recommends incorporating it in the FY 2012/13 budget development process. 5. During the FCWP meeting of July 25, 2012, the Committee recommended that should the Charter amendment relating to the City Clerk pass, an item regarding to whom the Chief Special Master should report to ought to be discussed at the Oversight Committee for the City Attorney's Office. The Charter amendment relating to the City Clerk having passed, it is recommended that the Special Master reporting structure be added to the upcoming meeting of the Legal Oversight Committee that will discuss, amongst other things, the duties of the City Clerk. 6. Interim City Manager Kathie G. Brooks is considering creating a Special Master Review Advisory Panel that will meet biannually, or as needed, where members of City departments/divisions that appear before the Special Masters (Building, Code, Fire, Parking etc.) will generate a written evaluation of each Special Master's performance and demeanor during the preceding six months, to assist both the Chief Special Master and the City Manager when making reappointments. Statistics 1. Since September 12, 2012, no Special Master hearing has ended past 7:52 p.m. The hearings have concluded as follows: September 13, 2012 - 7:31 p.m. September 20, 2012 - 6:51 p.m. September 27, 2012 - 7:30 p.m. October 4, 2012 - 7:07 p.m. October 11, 2012 - 7:30 p.m. October 18, 2012 - 4:56 p.m. October 25, 2012 - 7:30 p.m. November 1, 2012 - 7:37 p.m. November 8, 2012 - 7:52 p.m. November 15, 2012 - 6:48 p.m. November 29, 2012 - 5:23 p.m. Please note that the days during which the sessions ended after 6:00 p.m. were all dates with night sessions, which commence at 6:00 p.m. Similarly, the day sessions ended no later than 5:23 p.m. 2. The Office of the City Clerk has received neither formal complaints nor "in-house" complaints against the Chief Special or the Special Masters since the reappointment of Abraham Laeser, Esq. as Chief Special Master on September 12, 2012. 3. Attached as Exhibit 'A" is a list showing the number of new Special Master cases and Special Master cases heard by fiscal year, from FY 2005/2006 to the present. The data indicates a trend were the number of cases heard in the past three fiscal years greatly outnumber the number of new cases, which tends to indicate that numerous cases are being reset for status report. Chief Special Master Laeser has agreed to research this matter further. 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