2012-28057 Reso RESOLUTION NO. 2012-28057
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN AN
AMOUNT NOT TO EXCEED $350,000, FOR THE ACQUISITION OF
HANDHELD AND MOBILE LICENSE PLATE RECOGNITION (LPR)
PARKING ENFORCEMENT SYSTEMS WITH THE FIRM OF
PARKTRAK, PURSUANT TO REQUEST FOR PROPOSALS NO. 55-
11/12; AND FURTHER WAIVING, BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS AS TO THE PORTION OF
THE AGREEMENT PERTAINING TO THE PURCHASE OF THE
MOBILE LPR PARKING ENFORCEMENT SYSTEM, FINDING SUCH
WAIVER TO BE IN THE BEST INTEREST OF THE CITY.
WHEREAS, on September 12, 2012, the Mayor and City Commission awarded Request
for Proposals (RFP) No. 55-11/12 for the acquisition of a mobile and/or handheld License Plate
Recognition (LPR) parking enforcement system to ParkTrak, as the sole responsive proposer to
the RFP; and
WHEREAS, ParkTrak submitted a proposal for a handheld LPR parking enforcement
system, but did not submit a proposal for a mobile LPR parking enforcement system; therefore,
the City Commission directed the Administration to pursue the purchase of a mobile LPR
parking enforcement system, by either "piggybacking" on to another public contract, or through
such other method as it might deem in the best interest of the City; and
WHEREAS, the Administration was unable to procure the mobile LPR parking
enforcement system by "piggybacking" on to another contract; as a result, the Administration
entered into negotiations with ParkTrak; and
WHEREAS, ParkTrak has indicated that it is able to provide the mobile LPR parking
enforcement system, by entering into a subcontract with Dana Safety Supply, a mobile LPR
provider; and
WHEREAS, the Administration would therefore recommend that the City Commission
approve the proposed Agreement with ParkTrak for both the mobile and handheld LPR parking
enforcement system; and
WHEREAS, notwithstanding the above, and in the interest of transparency, since the
portion of the Agreement having to do with the procurement of the mobile LPR system was not
included in ParkTrak's original proposal, the Administration requests that the City Commission
waive, by 5/7ths vote, the competitive bidding requirement for that portion of the Agreement with
Parktrak pertaining to same.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby
approve and authorize the City Manager to execute an Agreement, in an amount not to exceed
$350,000, for the acquisition of handheld and mobile License Plate Recognition (LPR) parking
enforcement systems with the firm of Parktrak, pursuant to RFP No. 55-11/12; and further
waiving, by 5/7ths vote, the formal competitive bidding requirements as to the portion of the
Agreement pertaining to the purchase of the mobile LPR parking enforcement system, finding
such waiver to be in the best interest of the City.
PASSED AND ADOPTED this "/� day of 2012.
ATTEST:
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to execute an Agreement, in the not to exceed amount of
$350,000, for the acquisition of handheld and mobile License Plate Recognition (LPR) Parking
Enforcement Systems with the firm of ParkTrak, pursuant to Request For Proposals No. 55-11/12; and
further waiving, by 5/7ths vote, the formal competitive bidding requirements as to the portion of the
Agreement pertaining to the purchase of the Mobile LPR Parking Enforcement System.
Key Intended Outcome Supported:
Improve Parking Availability; Improve process through information.technology.
Issue:
Shall the City Commission adopt the Resolution?
Item Summa /Recommendation:
On September 12, 2012, the Mayor and City Commission awarded Request for Proposal (RFP) No.
55-11/12 to ParkTrak. ParkTrak submitted a proposal for a Handheld LPR parking enforcement
system but did not submit a proposal for a Mobile LPR system. The City Commission directed the
Administration to pursue the purchase of a mobile LPR parking enforcement system, either via
"piggybacking" on to another public contract, or such other method as it might deem in the best
interest of the City. The Administration was unable to procure the LPR parking enforcement system by
"piggybacking" on another contract. As a result, the Administration entered into negotiations with
ParkTrak. ParkTrak has indicated that they are able to provide the LPR parking enforcement system
by entering into a subcontract with Dana Safety Supply, a mobile LPR provider. In the interest of full
transparency, the Administration would therefore recommend that the City Commission approve the
proposed Agreement with ParkTrak for both the mobile and handheld LPR parking enforcement
system and the Administration requests that the City Commission waive, by 5/7ths vote, the
competitive bidding requirement of this portion of the Agreement.
The Clerk of Courts LPR system and related Inter-local Agreement is a separate and distinctly
different LPR parking enforcement system than the Mobile/Handheld Parking Enforcement System
awarded to ParkTrak, The following is a brief description of the intent, purpose, and advantages of
each LPR system. The ParkTrak Mobile/Handheld Parking Enforcement LPR system will interface
with other parking payment systems and provide real time information through a web browser to
identify valid/invalid parking (business/residential) permits; paid/unpaid parking status (at pay
stations); and in the future interface with pay by phone technology for paid/unpaid status. The Clerk of
Courts LPR (Inter-local Agreement) system is strictly intended to detect and apprehend scofflaws.
Please note that an item seeking approval to execute an Inter-local Agreement between the City and
the Clerk of Courts for the use of a License Plate Recognition (LPR) System to detect and apprehend
scofflaws is also on the Consent Agenda.
Administration Recommendation: Adopt the Resolution
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: $350,000.00 Parking Operations Fund
480-2739-000674
2
OBPI ;,Total'. $3501000.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances, Parking Director
Sign-Offs:
®apartment`®ir tor, Assistant y M Hager city.Ma er
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T:\AGENDA\2012\11-14-12\Bid Waiver LPR Parking Enforcement-SUM2.docx
AGENDA ITEM
MIAMIBEACH
DATE
MIAMIBEA-CH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
la
DATE: November 14, 2012
SUBJECT: A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN THE AMOUNT NOT TO EXCEED AMOUNT OF $350,0001 FOR
THE ACQUISITION OF HANDHELD AND MOBILE LICENSE PLATE
RECOGNITION (LPR) PARKING ENFORCEMENT SYSTEMS WITH THE FIRM OF
PARKTRAK, PURSUANT TO REQUEST FOR PROPOSALS NO. 55-11/12; AND
FURTHER WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS AS TO THE PORTION OF THE AGREEMENT PERTAINING TO
THE PURCHASE OF THE MOBILE LPR PARKING ENFORCEMENT SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Improve Parking Availability; Improve process through information technology.
FUNDING
The amount budgeted for these services for Fiscal Year 2012/2013 is $350,000. Funding in the
amount required will be provided from the following account:
$350,000 Parking Operations Fund 480-2739-000674
BACKGROUND
On September 12, 2012, the Mayor and City Commission awarded Request for Proposal (RFP)
No. 55-11/12 for the acquisition of a mobile and/or handheld License Plate Recognition (LPR)
parking enforcement system to ParkTrak, as the sole responsive proposer to the RFP.
ParkTrak submitted a proposal for a Handheld LPR parking enforcement system but did not
submit a proposal for a Mobile LPR parking enforcement system; therefore, the City
Commission directed the Administration to pursue the purchase of a mobile LPR parking
enforcement system, either via "piggybacking" on to another public contract, or such other
method as it might deem in the best interest of the City.
The Administration was unable to procure the LPR parking enforcement system by
"piggybacking" on another contract; as a result, the Administration entered into negotiations with
ParkTrak. ParkTrak has indicated that they are able to provide the LPR parking enforcement
City Commission Meeting
November 14, 2012
Parking LPR RFP
Page 2
system by entering into a subcontract with Dana Safety Supply, a mobile LPR provider. In the
interest of full transparency, the Administration would therefore recommend that the City
Commission approve the proposed Agreement with ParkTrak for both the mobile and handheld
LPR parking enforcement system; however, since the portion of the Agreement having to do
with the procurement of the mobile system was not included in ParkTrak's original proposal, the
Administration requests that the City Commission waive, by 5/7ths vote, the competitive bidding
requirement of this portion of the Agreement.
PARKTRAK
ParkTrak has been delivering parking solutions since 1994 as a division of a parking
enforcement collections parent company; ParkTrak became independent in 2001 with the sole
purpose of providing handheld parking solutions. ParkTrak is headquartered in Spokane,
Washington.
ParkTrak develops, markets, implements and supports handheld solutions for a broad segment
of parking, security and revenue control applications. The company's parking specific
application software and handheld devices provide enforcement, revenue control, tracking, and
office management solutions to municipal, institutional and private parking operations across
North America. The company also offers a full range of services including integration, training,
and support.
ParkTrak proposes a parking ticket management system with the option of imaging technology
to increase ticket accuracy, decrease ticket appeals, and enhance permit management through
embedded License Plate Recognition (LPR), appending photographic notes; wireless printing,
and interfaces for electronic pay-by-space and pay-and-display machines. Their solution will
integrate with the City of Miami Beach's existing parking management and cash receipting
system and currently integrates with multiple public sector systems, comparable to the SunGard
Public Sector System.
ParkTrak proposed a solution for the Handheld LPR system. However, they have entered into
an agreement with Dana Safety Supply to provide a solution for the Mobile LPR as well.
Dana Safety Supply (DSS)
DSS is a major distributor of law enforcement equipment, police duty gear, firearms, and a seller
and installer of emergency vehicle equipment and related accessories. DSS operates six (6)
locations in the Southeast U.S. with operations in Columbia, SC; Greensboro, NC; Miami, FL;
Tampa, FL; Jacksonville, FL; and Sugar Hill, GA.
DSS was founded in 2005. In January 2009, DSS was acquired by the Scott-McRae Group, a
94-year-old privately held company, with a long history of successful governmental sales
operations.
ParkTrak's agreement with DSS will include the hosting of data to meet the RFPs minimum
requirements. Additionally, ParkTrak has an integrated solution with Genetec at Concord
Parking in Vancouver, BC, Canada. Dana is Genetec's Florida supplier.
DSS will be providing three (3) Mobile LPR systems to be installed in vehicles designated by the
City for this purpose. The cost of the system is consistent with the proposal originally received
City Commission Meeting
November 14, 2012
Parking LPR RFP
Page 3
by DSS during the RFP process, with the exception of the cost to integrate the system with
ParkTrak.
ParkTrak's quote is also consistent with the proposal with the exception of the integration cost
with DSS.
ParkTrak Mobile/Handheld Parking Enforcement LPR System and Clerk of Courts
LPR/Inter-local Agreement
The Clerk of Courts LPR system and related Inter-local Agreement is a separate and distinctly
different LPR parking enforcement system than the Mobile/Handheld Parking Enforcement
System awarded to ParkTrak, on September 12, 2012, by the Mayor and Commission as a
result of RFP No. 55-11/12 (Acquisition of a Mobile and/or Handheld License Plate Recognition
(LPR) Parking Enforcement System). The following is a brief description of the intent, purpose,
and advantages of each LPR system.
• ParkTrak Mobile/Handheld Parking Enforcement LPR System
The ParkTrak Mobile/Handheld Parking Enforcement LPR system will interface with other
parking payment systems and provide real time information through a web browser to
identify valid/invalid parking (business/residential) permits; paid/unpaid parking status (at
pay stations); and in the future interface with pay by phone technology for paid/unpaid
status. The "ParkTrak" system is the enforcement component needed to be able to
transition to a "paperless" parking permit system for residential and business permits; "pay
by plate" at the new parking pay stations; and expanded payment options in the future
through "pay by phone" technology.
• Clerk of Courts LPR/Inter-local Agreement
The Clerk of Courts LPR (Inter-local Agreement) system is strictly intended to detect and
apprehend scofflaws, as described above. The City does not incur any expense for this
system, other than to provide a vehicle and personnel to operate the system.
Please note that an item seeking approval to execute an Inter-local Agreement between the City
and the Clerk of Courts, Miami-Dade County, Florida, permitting the Miami Beach Parking
Department use of a License Plate Recognition (LPR) System in order to detect and apprehend
Miami-Dade County Scofflaws and vehicles is also on the Consent Agenda.
CONCLUSION
The Administration recommends that the City Commission adopt the attached Resolution
authorizing the City Manager to execute an Agreement, in, the not to exceed amount of
$350,000, for the acquisition of handheld and mobile License Plate Recognition (LPR) Parking
Enforcement Systems with the firm of ParkTrak, pursuant to Request For Proposals No. 55-
11/12; and further waiving, by 5/7ths vote, the formal competitive bidding requirements as to the
portion of the Agreement pertaining to the purchase of the mobile LPR Parking Enforcement
System.
KGB/PDW/SF/ME/CD/RA
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