2012-28080 Reso RESOLUTION NO. 2012-28080
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING THE AUTHORIZATION GRANTED BY THE
CITY MANAGER, PURSUANT TO RESOLUTION NO. 2008-26738, TO THE MIAMI
BEACH SENIOR HIGH SCHOOL PARENT TEACHER ASSOCIATION (MBSH-PTA),
A NOT-FOR-PROFIT ENTITY, TO UTILIZE THE PUBLIC SWALE AREA LOCATED
AT DADE BOULEVARD, ADJACENT TO THE SCHOOL, TO PROVIDE
ADDITIONAL PARKING FROM FEBRUARY 15-18, 20139 FOR THE MIAMI
INTERNATIONAL BOAT SHOW, THROUGH A FUNDRAISING EVENT; SUCH
AMENDMENT PROVIDING AN INCREASE IN THE PARKING FEE CHARGED BY
THE MBSH-PTA FROM $20.00, TO $30.00 PER VEHICLE.
WHEREAS, pursuant to Resolution No. 2008-26738 (also referred to herein as the
Resolution), the City Commission granted the MBSH-PTA permission to utilize the Dade
Boulevard swale, adjacent to the school for parking, for a fundraising event, and to provide
additional parking for the Miami International Boat Show; and
WHEREAS, Resolution No. 2008-26738, attached as Exhibit "A" hereto, also delegated
authority to the City Manager to administratively allow said use in the future, consistent with the
terms and conditions set forth in the Resolution; and
WHEREAS, the MBSH-PTA has requested permission to increase the parking user
fee from $20.00, to $30.00, per vehicle, at the Dade Boulevard (City) swale adjacent to the
school for parking of vehicles of persons who will be attending the 2013 Miami International
Boat Show, held at the Miami Beach Convention Center from February 15-18, 2013; and
WHEREAS, the MBHS-PTA cites the following reasons supporting their request:
• MBSH campus parking is substantially reduced by virtue of the renovated football field.
• Use of the swale is critical to meeting parking demand, particularly to service vendors.
• Last year, MBHS-PTA applied a holiday weekend rate to campus parking in anticipation
of revenue lost in part to the exempt field and the beleaguered U.S. economy, two
conditions they will also face in 2013. The swale-campus pricing disparity ($20 and $30
rate) for preferred spaces confused vendors and volunteers, and slowed operations; and
WHEREAS, NMMA (National Marine Manufacturers Association) Boat Show event
promoters have reviewed the MBSH-PTA request to increase the user fee from $20.00 to
$30.00, per vehicle, and have no objection to the request and have provided written
approval to this effect; and
WHEREAS, the Administration recommends approval of MBSH-PTA's request, provided
that MBSH-PTA continue to comply with all of the other conditions, as set forth in Resolution
No. 2008-26738
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby amend the authorization granted by the City Manager, pursuant to
Resolution No. 2008-26738, to the Miami Beach Senior High School Parent Teacher
Association (MBSH-PTA), a not for profit entity, to utilize the public swale area located at Dade
Boulevard, adjacent to the school, to provide additional parking from February 15-18, 2013, for
the Miami International Boat Show, through a fundraising event; such amendment approving an
increase in the parking fee charged by the MBSH-PTA from $20.00, to $30.00 per vehicle.
PASSED and ADOPTED this 12th day of December, 2012.
ATTEST: �1 B
MA OR
:INCORP ORATED.
CIT,YCLERK ......
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KGB:PDW:SF
T:\AGEN DA\2012\December122012\MBSH-PTABoatShow2013.res.doc
APPROVED AS TO
FORM &LANGUAGE
&FOR EXEC TION
C or Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution amending the permit terms issued to the Miami Beach Senior School Parent Teacher
Association (MBSH-PTA), a not for profit entity, to utilize the public swale area located at Dade
Boulevard, adjacent to the school,to provide additional parking from February 15-18,2013,for the
Miami International Boat Show,through a fundraising event; approving an increase in the parking
user fee from $20.00 to $30.00, per vehicle.
Key Intended Outcome Supported:
Increase community satisfaction with City Services.
Supporting Data(Surveys,Environmental Scan,etc.): 74%of residents and 72%of businesses rate the
availability of parking across the City as too little or much too little. Availability of parking was one of the
changes residents identified to make Miami Beach a better to live, work or play.
Issue:
Shall the Mayor and City Commission approve an increase in the parking user fee from$20.00 to$30.00, per
vehicle?
Item Summa /Recommendation:
The Miami International Boat Show, like certain other Special/Major Events, increases the demand for
parking in the City. The use of this swale area for parking for this event alleviates the increased parking
demand and creates less of an inconvenience for those citizens who live in the area. The MBSH-PTSA has
requested permission(see attached—Exhibit 1)to increase the parking user fee from$20.00 to$30.00, per
vehicle at the Dade Boulevard(City)swale adjacent to the school for parking of vehicles of persons who will
be attending the 2013 Miami International Boat Show, held at the Miami Beach Convention Center from
February 15-18, 2013. The MBHS-PTA already charges$30.00 per vehicle at the high school parking lot
and is seeking approval to increase the parking user fee at the Dade Boulevard(City)swale from$20.00 to
$30.00, per vehicle. The MBHS-PTSA cites the following reasons supporting their request: (1) MBSH
campus parking is substantially reduced by virtue of the renovated football field; (2) Use of the swale is all
the more critical to meeting parking demand, particularly that of vendors. To better fill this need, with your
approval, MBHS-PTSA seeks to designate swale parking as"VENDOR PARKING.";and(3)Last year,swale
parking remained $20 per space. MBHS-PTSA applied a holiday weekend rate to campus parking in
anticipation of revenue lost in part to the exempt field and the beleaguered U.S.economy,two conditions we
also face in 2013. The swale-campus pricing disparity for preferred spaces confused vendors and
volunteers,and slowed operations.Therefore, MBHS-PTSA requests the flexibility to apply up to a$30 daily
flat rate for swale parking. If approved, this flexibility would allow the PTSA to operate a fair and efficient
fund-raiser effort while still doing our best to achieve optimal results in proud service to our "A" school
students, faculty, and staff. It is important to note that the NMMA (National Marine Manufacturers
Association) Boat Show event promoters have reviewed the MBSH-PTSA request to increase the user fee
from$20.00 to$30.00, per vehicle, and have no objection to the request and have provided written approval
to this effect see attached—Exhibit 2). Administration Recommendation: Adopt the Resolution.
Advisory Board Recommendation:
E ehe Transportation and Parking Committee(TPC)endorsed the requested increase of the flat rate parking
e from $20.00 to$30.00, at their regularly scheduled meeting, held on Monday, December 3, 2012.
Financial Information:
Source of Amount Account
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances, extension 6483
Sign-Offs:
Deb rtment Director Assistant City Manager City ger
SF PDW KGB
T:WGEN DA\20121Dec122012\MBSH-PTABoatShow2013..sum.doc
T EM
MIAMIBEACH AGENDA I 7
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MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamlbeachfl.gov
COMMISSION MEMORANDUM
i
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: December 12, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,AMENDING THE PERMIT TERMS ISSUED TO THE
MIAMI BEACH SENIOR HIGH SCHOOL PARENT TEACHER ASSOCIATION
(MBSH-PTA),A NOT-FOR-PROFIT ENTITY,TO UTILIZE THE PUBLIC SWALE
AREA LOCATED AT DADE BOULEVARD, ADJACENT TO THE SCHOOL, TO
PROVIDE ADDITIONAL PARKING FROM FEBRUARY 15-18, 2013, FOR THE
MIAMI INTERNATIONAL BOAT SHOW, THROUGH A FUNDRAISING EVENT;
FURTHER PROVIDING FOR AN INCREASE IN THE PARKING USER FEE
FROM $20.00 TO $30.00 PER VEHICLE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
As part of a fundraising effort, the Miami Beach Senior High School Parent Teachers
Association (MBSH-PTSA) operates the Miami Beach Senior High School parking lot and
the Dade Boulevard (City) swale adjacent to the school for parking of vehicles of persons
who will be attending the Miami International Boat Show, held at the Miami Beach
Convention Center during Presidents Day Weekend each February.
The Miami International Boat Show, like certain other Special/Major Events, increases the
demand for parking in the City. The use of this swale area for parking for this event
alleviates the increased parking demand and creates less of an inconvenience for those
citizens who live in the area. As you know, this is an annual request from MBSH-PTSA to
the City Manager, pursuant to the action approved by the Mayor and Commission via
Resolution No. 2008-26738, which delegated the authority to the City Manager to
administratively allow this use in the future under the same terms and conditions,
The MBSH-PTSA has requested permission (see attached - Exhibit 1) to increase the
parking user fee from $20.00 to $30.00 per vehicle at the Dade Boulevard (City) swale
adjacent to the school for parking of vehicles of persons who will be attending the 2013
Miami International Boat Show, held at the Miami Beach Convention Center from February
15-18, 2013. The MBHS-PTA already charges$30.00 per vehicle at the high school parking
lot and is seeking approval to increase the parking user fee at the Dade Boulevard (City)
swale from $20.00 to $30.00 per vehicle. The MBHS-PTSA cites the following reasons
supporting their request:
• MBSH campus parking is substantially reduced by virtue of the renovated football
field.
• Use of the swale is all the more critical to meeting parking demand, particularly that
of vendors. To better fill this need, with your approval, MBHS-PTSA seeks to
designate swale parking as "VENDOR PARKING."
• Last year, swale parking remained $20 per space. MBHS-PTSA applied a holiday
weekend rate to campus parking in anticipation of revenue lost in part to the exempt
field and the beleaguered U.S. economy, two conditions we also face in 2013. The
swale-campus pricing disparity for preferred spaces confused vendors and
volunteers, and slowed operations.Therefore, MBHS-PTSA requests the flexibility to
apply up to a $30 daily flat rate for swale parking. If approved, this flexibility would
allow the PTSA to operate a fair and efficient fund-raiser effort while still doing our
best to achieve optimal results in proud service to our"A" school students, faculty,
and staff.
It is important to note that the NMMA (National Marine Manufacturers Association) Boat
Show event promoters have reviewed the MBSH-PTSA request to increase the user fee
from $20.00 to$30.00, per vehicle, and have no objection to the request and have provided
written approval to this effect (see attached - Exhibit 2).
For informational purposes and consistent with previous years,the MBHS-PTSA will agree
to the following conditions:
1. That all profits generated by this fundraising event go exclusively to the MBSH-PTSA
for the benefit of Miami Beach Senior High School;
2. That the subject permission is granted without establishing a precedent so as to
satisfy the unique situation created by a severe parking shortage in the City during
the Boat Show;
3. That MBSH-PTSA, at its sole cost and expense, restore the property to the same
condition as before its use;
4. That MBSH-PTSA provides the City with proof of insurance, as determined and
accepted by the City's Risk Manager, prior to commencing its proposed fundraiser;
5. That MBSH-PTSA hire an off-duty police officer to direct traffic for the ingress and
egress on Dade Boulevard;
6. That MBSH-PTSA obtain a General Liability Certificate of Insurance naming the City
of Miami Beach as an additional named insured;
7. That MBSH-PTSA must properly install and maintain a secure perimeter for all
landscaping; specifically,the flower beds, irrigation timers,and irrigation heads must
be"flagged". The preferred method of restriction would be wooden or metal stakes
with rope or caution tape, to be provided by MBSH-PTSA. The City will only install
the wooden or metal stakes at the locations indicated by MBSH-PTSA; MBSH-PTSA
will be responsible for installing the rope or caution tape. Alternative methods may
be proposed by MBSH-PTSA; however, it must be approved by the City Manager or
his designee;
8. That MBSH-PTSA will charge a fixed flat fee of up to$30.00$20.00 for the preferred
parking spaces for the duration of the Boat Show, primarily targeted for exhibitor use.
9. The MBSH-PTSA must assure that vehicles are parked properly within the confines
of the swale area. Vehicles (or any portion thereof) obstructing pedestrian access
may be cited and/or impounded; and
10. The MBSH-PTSA is not permitted to park vehicles on the swale along Prairie
Avenue.
It is recommended that the Mayor and City Commission adopt this Resolution and permit the
MBSH-PTA to use the specific properties delineated above at the maximum rate of$30 per
vehicle, which would ease the parking challenges caused by the Boat Show and allow the
MBSH-PTSA to offset any losses to their fundraising efforts for the school due to reduced
capacity.
KGB/PDWSF
T:AGENDA\2012\December12\\MBSH-PTABoatShow2013.mem.doc
EXHIBIT 1
Frances, Saul
From: Shannon Burns [shanbrns @gmail.com]
Sent: Monday, November 19, 2012 12:16 PM
To: Frances, Saul
Cc: Brooks, Kathie; Hernandez, Leonor; beachhighptsapres @gmail.com; shanbrns @gmail.com
Subject: Miami Beach Senior High School PTSA Annual Request to Use Dade Blvd Swale
MIAMI BEACH SENIOR HIGH SCHOOL PTSA
Miami Beach Senior High School
2231 Prairie Avenue
Miami Beach, FL 33139
November 19, 2012
Saul Frances, Director
City of Miami Beach Parking Department
1755 Meridian Avenue
Suite 100
Miami Beach, FL 33139
Re: Miami Beach Senior High School PTSA Annual Request to Use Dade Blvd Swale
Dear Mr. Frances,
On behalf of the Miami Beach Senior High School Parent Teacher Student Association(PTSA), I would like to
thank you, the Parking Department, Police Department, City Commission, Mayor Bower, Leonor
Hernandez, and everyone involved with the City who once again helped make our annual parking fund-raiser a
great success. Your generous support, and that of Miami International Boat Show 2012 organizers, participants,
and attendees, enabled our PTSA to fund many critical resources for our school and community, such as after-
school tutoring, Turn-it-In anti-plagiarism software, SAT and FCAT preparation, media center subscription
renewals, sports uniforms, and numerous classroom materials and programs. We share our pride in this fine
outcome with all of you.
By this letter, the PTSA respectfully requests your permission to again use the Dade Boulevard swale for fund-
raiser self-parking, during Miami International Boat Show 2013. With campus parking substantially reduced by
virtue of the renovated football field,use of the swale is all the more critical to meeting parking demand,
particularly that of vendors. To better fill this need, with your approval the PTSA seeks to designate 2013 swale
parking as "VENDOR PARKING."
Last year, swale parking remained $20 per space. The PTSA applied a holiday weekend rate to campus parking
in anticipation of revenue lost in part to the exempt field and the beleaguered U.S. economy, two conditions we
also face in 2013. The swale-campus pricing disparity for preferred spaces confused vendors and volunteers,
and slowed operations. The PTSA therefore requests the flexibility to apply up to a $30 daily flat rate for swale
parking if approved. This flexibility would allow the PTSA to operate a more fair and efficient fund-raiser while
still doing our best to achieve optimal results in proud service to our "A" school students, faculty, and staff.
We are grateful for this tradition of cooperation with your team, and hope for your continued support. Thank
you, and please do not hesitate to contact me if you require further information.
i
Best Regards,
Shannon Burns, Chair
Boat Show Committee
Miami Beach Senior High School PTSA
360.606.4946
2
EXHIBIT 2
Frances, Saul
Melissa Gaffney m affne nmma.or
From. y[ g y@ g]
Sent: Wednesday, November 21, 2012 10:23 AM
To: Frances, Saul
Cc: Cathy Rick-Joule
Subject: RE: Miami Beach Senior High School PTSA Annual Request to Use Dade Blvd Swale
Yes, we absolutely support this.
Thank you! And Happy Thanksgiving0
Melissa Gaffney
Assistant Show Manager
National Marine Manufacturers Association
Progressive Insurance Miami International Boat Show&Strictly Sail
www.miamiboatshow.com
954.441.3230
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From: Frances, Saul [mailto:SaulFrances @miamibeachfl.gov]
Sent: Tuesday, November 20, 2012 7:04 PM _
To: Melissa Gaffney
Subject: Re: Miami Beach Senior High School PTSA Annual Request to Use Dade Blvd Swale
Thanks for the input. The PTA is requesting to go $30 across the board. The valet rate is$20 but its really not the highest
service level as the ramp is at the Fillmore.The HS and City swale really are the preferred (most convenient) parking. I
had encouraged the PTA to honor the exhibitors, despite the reduced turnover and they concurred. As we know,this
solves what has been an issue for us both in the past. For the PTA, the increase would offset the turnover loss as well as
the benefit outlined in her email.
I will need to get City Commission (CC) approval for the increase at the city swale as we have a letter agreement with
them..The CC has historically been very supportive of the PTA and their fund raising efforts.
Please let me know if I can convey that NMMA is supportive of the request?
Thank you!!
Saul Frances, Director
City of Miami Beach
Parking Department
1755 Meridian Avenue,
1