2013-28116 Resolution RESOLUTION NO. 2013-28116
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2012/13.
WHEREAS, the Miami Beach Capital Budget for FY 2013/13 was approved and
appropriated via Resolution No. 2012-28017 on September 27, 2012; and
WHEREAS, it is recommended the FY 2012/13 Capital Budget be amended to add
appropriations totaling $1,158,325 to three projects highlighted in "Attachment C — Projects";
and
WHEREAS, the proposed amendment to the FY 2012/13 Capital Budget are included in
"Attachment A— Source of Funds" and "Attachment B— Program".
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the First
Amendment to the Capital Budget for Fiscal Year 2012/13 as shown in Attachment A (Source of
Funds), Attachment B (Programs) and Attachment C (Projects).
PASSED AND ADOPTED this 16th day of January 2013.
ti Herrera 66wer, Mayor
Attest:
Rafael Granado, City Clerk INCORP ORATED
APPROVED AS TO FORM AND
LANGUAGE AND FOR EXEC TI
City rney Date
APPROVED AS TO
FORM &LANGUAGE
&FORE CUTION
i A ney e
f
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Adopting The
First Amendment To The Capital Budget For Fiscal Year 2012/13.
Key Intended Outcome Supported:
Supporting Data Surveys, Environmental Scan,etc.):
N/A
Item Summa /Recommendation:
A First Amendment to the Capital Budget for Fiscal year 2012/13 is required to account for bids received
above the budgeted amounts for the following projects:
1. Water main utility work along Alton Road, from 5th Street to Michigan Avenue - On December 6,
2012, the Florida Department of Transportation (FDOT) notified the City that the lowest
responsive bid received for the water main utility work along Alton Road exceeded the City's initial
deposit of$2,680,670.52, by a net amount of$436,720.13. Currently, $114,954.48 of contingency
is budgeted for this project in the City's Capital Plan; Therefore, a net amount of$321,765.65 is
required to fully fund the City's obligation under the terms of the MOA. In accordance with the
terms of the MOA for this work, if any portion of the additional contingency amount funded by the
City for the water main improvements is not used as part of the FDOT project, FDOT will return
any unused funds to the City at the end of project construction.
2. Construction of new irrigation system along Alton Road, from 5th Street to Michigan Avenue - On
December 19, 2012, FDOT notified the City that the lowest responsive bid received for the
construction of a new irrigation system along Alton Road exceeded the City's initial deposit of
$125,000 by a net amount of $31,101.68. In accordance with the terms of the Locally Funded
Agreement (LFA) and Memorandum of Agreement (MOA)with FDOT, the City is required to fund
any overages of the lowest bid amount or reject the bids. Currently, $140,000 is budgeted for this
project in the City's Capital Plan; therefore, a net amount of $16,101.68 is required to fully fund
the City's obligation under the terms of the MOA and LFA.
3. 10 Street End Improvement Project—Currently, this project is funded by$472,820 Florida Inland
Navigation District(FIND) grant funds and $542,491 from Pay As You Go. A total of$121,140 of
Pay As You Go has been allocated for previous expenditures, additional engineering services and
construction management. The City has entered into a JPA with FDOT to receive an additional
$64,185. Thus, there is $958,406 available for construction. The Ebsary bid amount of
$1,234,500 plus a 10% project contingency of$123,450 totals $1,357,900 for construction. Given
that the project's stormwater improvements amount to $756,272 of the net bid amount,
Stormwater Reserves will be utilized to fund this portion of the project. Thus, the 10 Street
contract award funding will be funded by $472,820 FIND grant, $64,185 FDOT JPA, and
$756,272 Stormwater Reserves.
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND CITY COMMISSION ADOPT THE
RESOLUTION ADOPTING THE FIRST AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR
2012/13.
Financial Information:
Source of Amount Account
Funds: 1 $756,272.00 Stormwater Fund 427-8000-389100 Fund Balance
2 $321,765.65 Water&Sewer Fund 425 425-8000-389100 Fund Balance
3 $16,101.68 South Beach Quality of Life Resort Tax 1%Fund 305
4 $64,185.00 FDOT
OBPI Total $1,158,324.33
City Clerk's Office Legislative Tracking:
Sign-Offs:
De artm !rector ant City Manager C" Manager
FHB JGG KGB
T:1AGE DA�2013\January 16TDOT Alton Road Water ahWgation Budget Amendment.docx
AGENDA ITEM C 7 L
MIAMIBEACH DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: January 16, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE CAPITAL
BUDGET FOR FISCAL YEAR 2012/13.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding source for the water main improvements will be Water and Sewer Enterprise Fund
(Fund 425) in the amount of $321,765.65. Funding source for the construction of the irrigation
system will be South Beach Quality of Life Resort Tax Fund (Fund 305) in the amount of
$16,101.68. Funding source for the Biscayne Bay 10 Street End Improvement Project will be
Stormwater Fund (Fund 427) in the amount of$756,272.00.
BACKGROUND
The Florida Department of Transportation (FDOT) is planning to construct roadway and
drainage improvements on Alton Road from 5th Street to Michigan Avenue (Project)
commencing in April 2013. In addition, the City the Biscayne Bay 10 Street End Improvement
Project will include seawall replacement and drainage improvements at the street end.
On May 9, 2012, the City Commission adopted Resolution No. 2012-27899 approving a Locally
Funded Agreement (LFA) and Memorandum of Agreement (MOA) with FDOT in the amount of
$125,000, funded by the City, for the purpose of constructing an irrigation system on Alton Road
from 5th Street to Michigan Avenue, as part of the FDOT Project.
On September 12, 2012, the City Commission adopted Resolution No. 2012-27994 approving a
Utility Work by Highway Contractor Memorandum of Agreement (MOA) with FDOT, in the
amount of $2,680,670.52 funded by the City, for the purpose of constructing a new water main
system on Alton Road from 5th Street to Michigan Avenue, as part of the FDOT Project.
The Biscayne Bay 10 Street End Improvement Project was developed to address shoreline
erosion and improve stormwater drainage. The failing seawall will be replaced with a sheet pile
seawall structure that meets the new Stormwater Management Master Plan design criteria.
Commission Memorandum — Resolution Adopting the First Amendment to the Capital Budget for FY 13
January 16, 2013
Page 2 of 3
In April 2013, the FDOT is reconstructing Alton Road drainage system. As part of FDOTs plans,
a stormwater forcemain will be constructed to discharge into Biscayne Bay by way of the 10
Street. In order to minimize the duration of construction in this area and disturbance to the
adjacent properties, the City will include a portion of the stormwater force main into the street
end project through the Joint Participation Agreement (JPA) with FDOT.
On November 27, 2012, an Invitation to Bid (ITB) No. 07-12/13 was issued for construction of
the 10 Street End Improvement Project with an opening date of December 28, 2012. Four bids
were received, however through the Procurement Division's review of each bid for
responsiveness, David Mancini & Sons, Inc. (DMSI) was deemed nonresponsive. As a result,
the following table provides the proposed total base bid prices of the three (3) responsive bids:
Company Total Base Bid
FHP Tectonics Corp. $ 1,225,002.38
Ebsary Foundation Co. $ 1,234,500.00
Lanzo Construction Co. Florida $ 1,355,594.00
The Administrative Review Panel convened on January 4, 2013, to interview the responsive
bidders and evaluate each bid. Ebsary Foundation Co. (Ebsary) received all five first-place
votes for contract award and is being recommended award under a separate Commission
agenda item.
ANALYSIS
On December 6, 2012, FDOT notified the City that it had received bids for the water main utility
work along Alton Road and that the lowest bid amount received had exceeded the City's initial
deposit of $2,680,670.52 by a net amount of $436,720.13. Per the terms of the Utility Work by
Highway Contractor MOA between FDOT and the City, the City is required to fund any overage
of the lowest bid amount or reject the bids. The FDOT and City performed a due diligence
analysis of the bids and found the bids were appropriate. Therefore, an additional deposit is
due to FDOT based on the following computation: $2,783,384.51 (lowest bid amount) x 1.12
(adders) _ $3,117,390.65, less deposit by the City of $2,680,670.52, equals balance due to
FDOT of $436,720.13. Currently, $114,954.48 of contingency is budgeted for this project in the
City's Capital Plan. Therefore, a net amount of $321,765.65 is required to fully fund the City's
obligation under the terms of the MOA. In accordance with the terms of the MOA for this work,
if any portion of the additional contingency amount funded by the City for the water main
improvements is not used as part of the FDOT project, FDOT will return any unused funds to
the City at the end of project construction. The amended project capital budget sheet is shown
in Attachment A.
On December 19, 2012, FDOT notified the City that it had received the bids for the construction
of a new irrigation system along Alton Road and that the lowest bid amount of $156,101.68 for
this work exceeded the City's initial deposit of $125,000 by a net amount of $31,101.68. FDOT
performed a due diligence analysis of the bids and found the bids were appropriate. In
accordance with the terms of the LFA and MOA with FDOT, the City is required to fund any
overage of the lowest bid amount or reject the bids. Therefore, an additional deposit to FDOT in
the amount of$31,101.68 is required by the City in order to fully fund the City's portion of project
costs. Currently, $140,000 is budgeted for this project in the City's Capital Plan. Therefore, a
net amount of $16,101.68 is required to fully fund the City's obligation under the terms of the
MOA and LFA. The amended project capital budget sheet is shown in Attachment B.
Commission Memorandum —Resolution Adopting the First Amendment to the Capital Budget for FY 13
January 16, 2013
Page 3 of 3
Currently, the 10 Street End Improvement Project is funded by $472,820 Florida Inland
Navigation District (FIND) grant funds and $542,491 from Pay As You Go. A total of $121,140
of Pay As You Go has been allocated for previous expenditures, additional engineering services
and construction management. The City has entered into a JPA with FDOT to receive additional
$64,185. Thus, there is $958,406 available for construction. The Ebsary bid amount of
$1,234,500 plus a 10% project contingency of $123,450 totals $1,357,900 for construction.
Given that the project's stormwater improvements amount to $756,272 of the net bid amount,
Stormwater Reserves will be utilized to fund this portion of the project. Thus, the 10 Street
contract award funding will be funded by $472,820 FIND grant, $64,185 FDOT and JPA,
$756,272 Stormwater Reserves. The amended project capital budget sheet is shown in
Attachment C.
The water main improvements and the construction of the irrigation system must be fully funded
by the City and constructed as part of the FDOT Reconstruction of Alton Road from 5th Street to
Michigan Avenue. The construction of the seawall and stormwater drainage improvements at
10 Street must be fully funded to complete the necessary improvements at this street end.
Attachments: A: Alton Road Utilities from 5th to Michigan Capital Budget Sheet
B: Alton Road Irrigation from 5th to Michigan Capital Budget Sheet
C: 10 Street End Improvement Project Capital Budget Sheet
J GG/FHB/JJ F/RWS/J RG/E SW
T:\AGENDA\2013\January 16TDOT Alton Road Water and Irrigation Budget Amendment MEMO(1).doc
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ATTACHMENT A
FY 2012/13 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 1/16/2013
Adopted Amended
Funding Source 9/27/2012 1/16/2013 Revised
Renewal & Replacement Fund $2,447,592 $2,447,592
Concurency Mitigation Fund 28,068 28,068
Local Option Gas Tax 371,190 371,190
W&S GBL Series 2010 Bonds 625,721 625,721
Water&Sewer Bonds 2000S 542,735 542,735
Information &Communications Technology 369,940 369,940
South Pointe Capital 7,750,153 7,750,153
Pay-As-You-Go 2,625,823 2,625,823
RDA-Anchor Garage Fund 539,660 539,660
MDC CDT Interlocal-CDT/Resort Tax Eligible 3,984,647 3,984,647
Equipment Loan/Lease 3,914,300 3,914,300
Half Cent Transit Surtax-County 1,094,900 1,094,900
Stormwater Enterprise Fund 5,553,835 756,272 6,310,107
Stormwater LOC Reso. No 2009-27076 4,315,776 4,315,776
Stormwater Bnd Fund 431 380,906 380,906
Sanitation Enterprise Fund 90,398 90,398
Stormwater Bonds 2000S 423,963 423,963
SB Quality of Life Resort Tax Fund-1% 975,790 16,102 991,892
MB Quality of Life Resort Tax Fund- 1% 135,767 135,767
NB Quality of Life Resort Tax Fund- 1% (854,195) (854,195)
Water&Sewer Enterprise Funds 7,072,889 321,766 7,394,655
Convention Center 1,935,000 1,935,000
Parking Operations Fund 2,453,180 2,453,180
Fund 467 Penn Garage 89,000 89,000
Fleet Management Fund 82,804 82,804
Gulf Breeze 2006 547,442 547,442
City Center RDA Capital Fund 14,943,000 14,943,000
Capital Reserve 268,925 268,925
Building Tech Capital Project 208,600 208,600
Fire Info. &Comm Technology Fund 17,700 17,700
Miami-Dade County Bond 3,217,000 3,217,000
Parking Impact Fees 450,000 450,000
7th Street Garage 236,500 236,500
Florida Department of Transportation (FDO1 0 64,185 64,185
Total Appropration as of 1/16/2013 $66,839,009 $1,158,325 $67,997,334
ATTACHMENT B
1=Y 2012/13 CAPITAL BUDGET
PROGRAMS
Amended 1/16/2013
Adopted Amended
Program Area 9/27/2012 1/16/2013 Revised
Bridges $513,068 $513,068
Environmental 21348,625 16,102 2,364,727
Parking Lots 1,688,600 1,688,600
Seawalls 1,882,662 820,457 2,703,119
Convention Center 1,935,000 1,935,000
Equipment 71136,940 7,136,940
General Public Buildings 1,061,158 1,061,158
Golf Courses 796,168 796,168
Parking Garages 10,897,031 10,897,031
Parks 4,536,949 4,536,949
Renewal and Replacement 4,668,721 4,668,721
Street/Sidewalk/Streetscape Improvements 22,391,357 321,766 22,713,123
Utilities 3,784,737 3,784,737
Trans it/Transportation 3,197,993 3,197,993
Total Appropration as of 1/16/2013 $66,839,009 $1,158,325 $67,9979334
i
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended January 16, 2013
Current Revised
Capital Project Name Capital Amended Capital
Budget 1/16/2013 Budget
Water Main Utility Work Along Alton Rd. $3,061,875 $321,766 $3,383,641
Irrigation System-Alton Road(from 5th St.to Michigan Ave.) 140,000 16,102 156,102
10th Street End Improvement Project 1,557,643 820,457 2,378,100
Total $4,759,518 $1,158,325 $5,917,843