2013-28137 Reso RESOLUTION NO. 2013 -28137
A RESOLUTION ACCEPTING THE CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AWARDING $30,000 IN CULTURAL GRANTS KNOWN
AS MIAMI BEACH ARTS GALA GRANTS, FOR FISCAL YEAR 2012/13, AS
IDENTIFIED IN THE ATTACHED EXHIBIT "A "; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS,
AND MAKE THE AWARD OF SAID GRANT MONIES.
WHEREAS, on October 18, 2012, the first "Stepping Out for the Arts" luncheon was held
in Miami as a substitute for the Miami Beach Arts Gala held the previous two years; and
WHEREAS, the stated purpose of said luncheon was to raise funds (to be administered
by the Cultural Arts Council) for an additional City cultural grants program, to be known as the
Miami Beach Arts Gala Grants; and
WHEREAS, the Miami Beach Arts Trust, a private, not - for - profit Florida Corporation
serves as the fiscal agent for the luncheon; and
WHEREAS, Resolution No. 2012 -28065 was passed on November 14, 2012, accepting a
donation from the Miami Beach Arts Trust in the amount of $30,000, resulting from the proceeds of
said luncheon; and further appropriating said funds for the creation of a dedicated cultural grants
program to be administered by the CAC in accordance with the City's established policies and
procedures for the review and award of cultural arts grants; and
WHEREAS, from November 2012 through January 2013, the City's Cultural Affairs staff and
CAC conducted its application and review process for Fiscal Year 2012/13 Miami Beach Arts Gala
Grants; and
WHEREAS, grants panelists, comprised of the CAC members, evaluated 15 preliminary
funding requests and requested 7 finalists to submit funding applications, of which 7 complete
applications subsequently were submitted to, and reviewed by, the staff and CAC, requesting a total
of $43,650; and
WHEREAS, the CAC, at its regular meeting on January 3, 2013, unanimously recommended
6 of the 7 applicants be awarded Miami Beach Arts Gala grants for Fiscal Year 2012/13 as more
specifically identified in Exhibit "A ", attached hereto; and
WHEREAS, the City Manager has reviewed the recommendations and concurs with same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accept the City
Manager's recommendations and hereby approves the award of $30,000 in Miami Beach Arts Gala
grants for Fiscal Year 2012/13, as identified in the attached Exhibit "A" titled, "City Administration
Recommendation "; and further authorize the Mayor and City Clerk to execute said Grant
Agreements, and award said grant monies. /
PASSED and ADOPTED T T day of Z?6t 2013.
dT
TEST •_-� APPROVED AS TO
2••
LANGUAGE
INCORP OR A R ECUTION
CITY CLERK �� , MAYOR
' �/ 2 � __ _ i Attome Date
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution accepting the City Manager's recommendation, and approving the Cultural Arts Council's
funding recommendations, awarding $30,000 in cultural grants known as the Miami Beach Arts Gala
Grants, for fiscal year 2012/13, as identified in the attached Exhibit "A "; and further authorizing the Mayor
and City Clerk to execute said grant agreements, and make the award of said grant monies.
Key Intended Outcome Supported:
Increase community ratings of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Community Satisfaction Survey
reported two out of three residents (67 %) believed the City offered the right amount of cultural
activities, while 27% said there were too few. In 2005, 34% of residents thought there were too few
cultural activities, and in 2009 the figure decreased to 24 %. Residents of North Beach (30 %) and
South Pointe 31% were more likely to say there were too few cultural activities.
Issue:
Shall the City accept the recommendations of the City Manager and the CAC and award $30,000 in
cultural grants to the six organizations listed in Exhibit "A "?
Item Summa /Recommendation:
The 2012 Miami Beach Arts Gala (Gala) was replaced by the Stepping Out for the Arts Luncheon, held
October 18, 2012 with the purpose of raising funds to be administered by the Miami Beach Cultural Arts
Council (CAC) as an additional cultural grants program known as the Miami Beach Arts Gala Grants. The
Miami Beach Arts Trust, a private, not - for - profit Florida Corporation, served as fiscal agent for the Gala.
The Gala raised $30,000 to be used for a dedicated cultural grants program known as the Miami Beach
Arts Gala Grants. Resolution No. 2012 -28065 was passed on November 14, 2012, accepting the donation
and appropriating the funds for the grant program.
Qualified 501(c)(3) organizations with annual budgets less than $350,000 could apply for minimum grant
awards of $5,000 for projects and programs occurring within the current fiscal year. There is no matching
fund requirement. In place of a formal application, interested organizations were invited to submit a 150 -
word summary of the proposed project, along with proof of valid 501(c)(3) status via e -mail. The CAC
recommended awarding grants to six (6) organizations for a total of $30,000.
The Miami Beach Arts Gala Grants are administered by the Cultural Arts Council in a manner consistent
with the City's established policies and procedures.
It is recommended the Mayor and City Commission approve the resolution.
Advisory Board Recommendation:
The Miami Beach Cultural Arts Council approved the grants at its meeting on January 3, 2013.
Financial Information:
Source of Amount Account
� Funds - 1 $30,000 199 - 6888 - 000343
OBPI tal
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
f Max Sklar, Ext 6116
Sign
Department Director jAf lyllanag City anager
9 D MIAMIBEACH AGENDA ITEM 3
1W DATE 2'b
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members of the City Commiss' n
FROM: Kathie G. Brooks, Interim City Manager / ��
DATE: February 6, 2013
SUBJECT: A RESOLUTION ACCEPTING THE CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AWARDING $30,000 IN CULTURAL GRANTS KNOWN
AS MIAMI BEACH ARTS GALA GRANTS, FOR FISCAL YEAR 2012/13, AS
IDENTIFIED IN THE ATTACHED EXHIBIT "A "; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS,
AND MAKE THE AWARD OF SAID GRANT MONIES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Increase community ratings of cultural activities.
FUNDING
Funding is available from the donation to the City of the proceeds of the Stepping Out for the
Arts Luncheon in the amount of $30,000.
BACKGROUND
The 2010 Miami Beach Arts Gala (Gala) was held on October 23, 2010 in the Miami Beach
Convention Center. A private event spearheaded by Commissioner Jerry Libbin, its stated
purpose was to raise funds to be administered by the Miami Beach Cultural Arts Council (CAC)
as an additional cultural grants program to be known as the Miami Beach Arts Gala Grants.
The Miami Beach Arts Trust, a private, not - for - profit Florida Corporation, served as fiscal agent
for the Gala. The Gala raised $65,782. Pursuant to a discussion between the Administration
and the Chairperson of the 2011 Arts Gala, Ray Breslin, it was suggested that $3,282 be held in
escrow as seed funding for the 2011 Gala. Therefore, $62,500 was donated to the City for a
new dedicated cultural grants program to be known as the Miami Beach Arts Gala Grants.
Resolution No. 2010 -27552 was passed on November 17, 2010, accepting the donation and
appropriating the funds for the new grant program.
As outlined by Commissioner Libbin and the Arts Gala Committee, the Miami Beach Arts Gala
Grants will support cultural programs and projects in the City of Miami Beach, with an emphasis
on providing aid to neighborhood arts groups, and on increasing access to the arts for Miami
Beach residents and visitors. Qualified 501(c)(3) organizations with annual budgets less than
Page 2of2
Arts Gala Grant Awards
$350,000 could apply for minimum grant awards of $5,000 for projects and programs occurring
within the current fiscal year. There is no matching fund requirement. In place of a formal
application, interested organizations were invited to submit a 150 -word summary of the
proposed project, along with proof of valid 501(c)(3) status via e-mail. The CAC reviewed all 38
qualifying submissions at its regular meeting on December 7, 2010, and selected 18 finalists to
submit full applications for staff review. Cultural Affairs Program staff received and vetted 13
applications. At its regular meeting on January 6, 2011, the CAC recommended making grants
to ten (10) organizations for a total of $62,500.
The second Miami Beach Arts Gala was held on October 11, 2011, resulting in a donation to the
City of $20,000 for the Arts Gala Grants program. Out of 17 applicants, five were selected for
funding.
On October 18, 2012, the "Stepping Out for the Arts" luncheon was held in place of the Arts
Gala. The Miami Beach Arts Trust collaborated with the Arts and Business Council of Miami to
produce the event, which raised $30,000 to continue the Arts Gala Grants program.
The Cultural Arts Council reviewed 15 proposals at its regular meeting on December 11, 2012,
and selected seven finalists. At its regular meeting on January 3, 2013, the CAC recommended
funding for six organizations as outlined in the attached Exhibit "A ". Two of those organizations,
Next @19 and Miami Piano Circle, have never before received grants from the City.
CONCLUSION
The projects and organizations proposed for funding in FY 12/13 will provide a wide variety of
programming that will benefit our residents, as well as promote our City as a cultural destination.
It is recommended that the Mayor and City Commission adopt the City Administration's
proposed cultural grants, as detailed above and as reflected in Exhibit "A ", titled "City
Administration Recommendation."
KGB /MAS /GF /MH
EXHIBIT "A"
Miami Beach Arts Gala Grants
Fiscal Year 2012/13
Organization City Administration
Recommendation
1. DANCE NOW! MIAMI $3,000
Dances in the Miami Beach Botanical Garden (free)
2. EDGE ZONES
2nd Annual Miami Performance International Festival $7
(free)
3. FUNDarte
"Out in the Tropics" contemporary performing arts $5,000
Series at the Colony Theatre
4. MIAMI PIANO CIRCLE $5,000
"Piano & Popcorn in the Parks" (free)
5. NEXT@ 19TH $3,500
"Accordion Invasion" (free)
6. SOUTH BEACH CHAMBER ENSEMBLE $6,000
"Fantasma" a puppet musical (free)
TOTAL $30,000