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LTC 061-2013 Board and Committee Biannual Reports BE �H MIAMI C. . " OFFICE OF THE CITY MANAGER NO. LTC # 061 -2013 JETTER TO COMMISSION TO: Mayor Matti. Herrera Bower and Members of the City Commission FROM: - Kathie G. Brooks, Interim "City Manager DATE: February 20, 2013 „ SUBJECT: Board and Committee Biannual Reports Attached for your review, are the Board -and Committee.Biannual Reports submitted to the City Clerk's Office. Pursuant to City Code Section 2- 22(13), "The Chairperson or his /her designee shall biannually submit a completed written report form, supplied by the City Administration,. to the City Commission and City Manager. Additionally, the Chairperson or his /her designee shall annually present an oral report to the commission and the City Manager." r KGB \REG: mem C: Rafael E. Granado, City Clerk File y � 1� _ CTI F:\CLER \$ALL \MARIA -M \B & C \LTC B &C Bi- annual Report December2012.doc j i BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee (AHAC) CHAIRPERSON: Jeremy Glazer (Vice- Chairperson) CITY LIAISON: Richard Bowman NUMBER OF MEETINGS HELD SINCE July 2012: 5 ACTIVITIES: The primary activity is the review of the City's established policies and procedures, ordinances, and plans, relating to affordable housing. The Committee then recommends specific actions or initiatives to encourage and facilitate the development of affordable housing while protecting the ability of property to still appreciate in value. This is a triennial review as required by State statute. Page 2of 3 ACCOMPLISHMENTS: The Committee completed its review. A formal recommendation report was drafted and approved at its November 14, 2012 meeting, which was also held as a duly advertised Public Hearing, in an effort to solicit public input. The report was submitted to the City Commission at its meeting on December 12, 2012. Page 3 of 3 FUTURE ACTIVITIES: The committee will follow up on its recommendations to determine what, if any, action is taken to incorporate its proposed incentives into the City's affordable housing development efforts. - BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 r r BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON: Megan Riley CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE July 2012: 5 ACTIVITY: Brian Tolle — Tempest, AiPP Project, Collins Park, working with Legal Dept. regarding outstanding conditions before City accepts project. Final approval by City pending. Tobias Rehberger — obstinate lighthouse, AiPP Project, South Pointe Park. Final approval of project by City pending. Charles O. Perry — Untitled, Scott Rakow Youth Center, was examined and it needs cleaning. Additionally, there is paint bubbling and a small area with rust. Reviewed and are suggesting changes to the Administration for their consideration on AiPP Ordinance, Guidelines, Master Plan, Temporary Art Projects Guidelines Donation of sculpture by Levine Family Installation of two art shows on the Fourth Floor Gallery Space. Worked on Call to Artists for South Pointe Park Pier Website updated Capitman Family Donation "Barbara Capitman Memorial' Collection Maintenance Survey Cataloging City of Miami Beach 2 dimensional artwork Advising if a Call to Artists should be done for the Lincoln Road Bollards. Call to Artists South Pointe Park Pier FUTURE ACTIVITIES: Flamingo Park - Discussion Call to Artists Pier South Pointe Park = Awarding project to an artist Soundsca a Park — Discussion'if Call to Artists should be done. Botanical Garden — Discussion if Call to Artists should be done. Lummus Park Serpentine Walkway — Discussion if Call to Artists should be done. Approval Process Changes to AiPP Ordinance Approval Process Amending AiPP Guidelines Approval Process AiPP Five Year Master Plan 2012 — 2016 Approval Process AiPP Guidelines Temporary Art Projects Conservation treatment Connie Lloveras "Circle" Conservation treatment Judy Pfaff "ac qua vitae" Collaboration MB Culture Website Website Updates Installation Kevin Arrow "Beatles Mandala" Bandshell Park Brian Tolle, "Tempest"; Pending letter from Legal Department regarding outstanding conditions. Tobias Rehber, er, "obstinate lighthouse", final approval Capitman Family Donation, Final Approval ArtPlace Grant ACCOMPLISHMENTS: Levine Family Donation Website updated -Working with Feinberg-Fisher Elementary art students Art Basel Fair City of Miami Beach booth Collection Maintenance Surve Cataloging City of Miami Beach 2 dimensional artwork Assisting satellite fairs during Art Basel Miami Beach I BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF1 BOARD OR COMMITTEE NAME: Beautification Committed CHAIRPERSON: Dr. Daniel Nixon CITY LIAISON: Millie McFadden, Parks & Recreation- Parks Sur)erintendeni NUMBER OF MEETINGS HELD SINCE June 2012 5 D aies: 6/7/12, 9/6/12, 10/4/12,11/l/12,12/6/12 ACTIVITY: The Beautification Committee monitors the overall aesthetic: of the City of Miami Beach, its business, residences, public spaces and patron establishments. They shall make recommendations to elected officials such as.the Mayor and Commission, as well I as advising and directly coordinating tasks and issue resolutions with top Administration Staff such as a Department Directors, Assistant City Managers�and the City manager. Through these processes and venues,. the Beautification Committee seeks to promote a clean, beautiful environment within which to live, and play. FUTURE ACTIVITIES: • Resolution in support of CMB Tree Ordinance. Implementation of the Harding. Gateway Beautification project. Nominations of Beautification awards sites. - ACCOMPLISHMENTS; • Developed- plan for Harding Gateway Beautification Project. .. : Learned about proposed Art in Public Places Mosier Plan. '(Spaaker Dennis'Leyva) • Learned about proposed CMB - Tree Ordinance and voted to support it. (Speakers Mark Williams and Sheryl Gold with GTAG) BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - July through December 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jul 9 16 12 1 3 Aug 3 11 6 1 1 2 1 Sep 7 17 12 5 Oct 5 10 6 1 3 Nov 2 6 3 1 1 1 Dec 7 8 5 3 Totals: 68 44 2 3 17 2 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAN \$zba \BI - ANNUAL CITY CLERK'S REPORTS \JULY - DECEMBER 2012 BI- ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - July through December 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION_ CONTINUED WITHDRAWN Jul 9 Aug 3 Sep 7 2 2 Oct 5 2 1 1 Nov 2 Dec 7 2 1 1 Totals: 6 4 1 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\B I-AN N UAL CITY CLERK'S REPORTS \JULY - DECEMBER 2012 BI- ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - July through December 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE .ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jul 9 16 12 1 3 Aug 3 11 6 1 1 2 1 Sep 7, 17 12 5 Oct 5 10 6 1 3 Nov 2 6 3 1 1 1 Dec 7 8 5 3 Totals: 68 44 2 3 17 2 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\B I-ANN UAL CITY CLERK'S REPORTS \JULY - DECEMBER 2012 BI- ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - July through December 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6- MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jul 9 Aug 3 Sep 7 2 2 Oct 5 2 1 1 Nov 2 Dec 7 2 1 1 Totals`. 6 4 1 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAN \$zba \BI - ANNUAL CITY CLERK'S REPORTS \JULY - DECEMBER 2012 BI- ANNUAL CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Budget Advisory Committee CHAIRPERSON: Marc Gidney CITY LIAISON: Victoria Kroger NUMBER OF MEETINGS HELD SINCE July- December 2012: ACTIVITIES: 7/3/2012 Meeting Agenda: • Presentation of FY2012/13 Current Service Level Budget: • Building • Parkin 7/17/2012 Meeting Agenda: • Status Update on FY 2012/13 General Fund Operating Budget • July 1 Preliminary Property Tax Values Status of General Fund "Gap" • Pension Reform Update 7/31/2012 Meeting Agenda • Pension Reform Update 10/16/2012 Meeting Agenda • Discussion of the City's Medical Plan and Fundin 11/13/2012 Meeting Agenda • Status of Fleet FY12/13 Operating Budget- Fleet Dept. to Present • Medical Plan follow up from 11/8/12 BAC Subcommittee Meetin 11/27/2012 Meeting Agenda • City's - Medical Plan: - • General Plan Overview and Structure • Methodologies utilized to create plan savings • Review of Preliminary Request for Proposals (RFP) for Health Benefits prepared by Gallagher Benefits (City's third party administrator) 12/11/12 Meeting Agenda • Status of Fire Department: • Review of the FY 2012/13 Fire Department Budget • Discussion on the Fire Department Reorganization • City's Medical Plan (continued) • Discussion regarding Draft RFP for Medical Benefit Plans f � Page 2of 3 ACCOMPLISHMENTS: • Pension Briefing to the Mayor • Pension Workshop with the Commission • Budget Update and Follow -up Items: • Building • Parking • Fleet • Status Update on FY 2012/13 General Fund Operating Budget • July 1 Preliminary Property Tax Values • Status of General Fund "Gap" • Pension Reform Update • Initiated review of City's Medical Plan and Funding: • General Plan Overview and Structure • Methodologies utilized to create plan savings • Review of Preliminary Request for Proposals (RFP) for Health Benefits prepared by Gallagher Benefits (City's third party administrator Page 3 of 3 FUTURE ACTIVIES: • Budget Update and Follow -up Items: • Property Management- updated analysis of renewal and replacement needs • Human Resources /Risk Management- Health Insurance Status • GMCVB Contract • Communications- documentation on restrictions re: advertising on website /public channel • Information Technology • Maximization of WiFi Utilization • Analysis of Department Needs • Status of Fire Department: • Review of the FY 2012/13 Fire Department Budget • Discussion on the Fire Department Reorganization • Continue Discussion on City's Medical Benefit Plan and provide commission with final recommendations • City Bond Review and Outlook BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: C.I.P. OVERSIGHT - COMMITTEE CHAIRPERSON: SAUL GROSS, MAYORAL DESIGNEE CITY LIAISON: FERNANDO VAZQUEZ, DIRECTOR, OFFICE OF CAPITAL IMPROVEMENT PROJECTS NUMBER OF MEETINGS HELD SINCE June 2012: 3 (July /September /October) ACTIVITY: • Monthly meetings are, held and televised on MBTV, as well as simulcast on the . internet. Recorded meetings are rebroadcast as part of the MBTV broadcast schedule. • Committee reviews procurement methods, delivery methods and construction progress for Capital .Improvement Project Program. • Committee reviews items related to CIP projects that are included in City Commission consent agenda, proceeding with discussion at- length and making,. recommendation to Commission for adoption, rejection or further discussion. • Committee makes recommendations to Commission on activities of CIP program. . ACCOMPLISHMENTS: • Recommended to City Commission to approve the amendments to the BODR for the Bays hore' Right of Way Improvement project, to include HOA- requested items and additional stormwater upgrades, complete milling and resurfacing of the roadway, rather than asphalt overlay, and to execute amendment #23 to the professional services agreement with CH2MHill for additional design services. ($200,401) • Recommended to the City Commission to execute amendment 1 to the construction contract with Transflorida Development Corporation for the South Pointe III -IV -V ROW project to include the construction of an additional water line and LED lighting rather than metal halide, and to approve all amendments to the BODR. ($1,923,952) • Recommended to City Commission to execute the Maximum Price (OMP) amendment 1 to the pre- construction services agreement with the Weitz Company for construction management at risk" services for the South Pointe Park Pier - project. ($4,809,017) • Recommended to City Commission to approve and execute amendment 1 to the construction contract with DMSI for the Sunset Islands I &II project for the construction of temporary and permanent street lighting. ($425,111) BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Committee for Quality Education CHAIRPERSON: Heidi Howard Tandy CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE JULY 2012: 4 meetings ACTIVITY: OCTOBER 23, 2012: MOTION to request the Mayor and Commission support the amendment to expand the motion regarding foreign language offerings from the September 24, 2012 meeting to include foreign language levels 3 and 4 for high school credit to ensure high school bearing credit courses in foreign languages are offered at Nautilus Middle, Fienberg- Fisher K -8 and Ruth K. Broad SEPTEMBER 24, 2012: MOTION to request the Mayor and Commission strongly support the implementation of foreign language classes for high school credit at Nautilus Middle School and Fienberg- Fisher K -8 Center comparable to every other IB MYP school in Miami -Dade County Public Schools. The intent of this request is to allow children at both schools the opportunity to obtain high school credit in a foreign language class while in middle school, with the option of taking an Advanced Placement class by the 8th grade year. Implementation would be as follows: • 2012 -13 school year — foreign language high school credit level 1 • 2013 -14 school year — foreign language high school credit level 1 and level 2 • 2014 -15 school year — foreign language advanced placement class high school and college credit MOTION to request the Mayor and Commission continue to support and fund the school agenda books for the children of the Miami Beach schools, including Treasure Island. MOTION to request the Mayor and Commission support the research and recommendations presented by the Safety sub - committee to extend the school safety zone at Nautilus Middle School to include 41st Street from Meridian Avenue to Alton Road from 8:30 a.m. — 9:10 a.m. and 3:50 p.m. — 4:15 p.m. within the 2012 -13 school year. Additional suggestions to consider include: • Install a prepare to stop sign at Meridian in anticipation of the requested crosswalk at N. Jefferson Avenue • Perhaps change N. Jefferson Avenue to one -way southbound • Use flasher (red & yellow) on bridge heading west BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee on the Homeless CHAIRPERSON: Lisa Ware CITY LIASION: Katherine Martinez NUMBER OF MEETINGS HELD SINCE July 2012: 5 ACTIVITIES: Conducted business outreach along with outreach staff to businesses along Alton Road and Espanola Way, in order to inform them of services available to the homeless and what. businesses should do if they have homeless concerns. Monitored the progress of services provided by the Homeless Services Division - Presentations were made by several homeless service providers to the committee in order to learn of services available in the community. Discussed homeless issues affecting the community and provided homeless outreach staff with suggestions and recommendations Reviewed and discussed the proposed City of Miami Beach Homeless Bill of Rights, included holding a joint meeting on November13, 2012 with the Miami Beach Human Rights Committee. Page 2of 3 ACCOMPLISHME Three service providers presented to the committee. Joint meeting with the Human Rights Committee on November 13, 2012 regarding the proposed City of Miami Beach Homeless Bill of Rights Page 3 of 3 FUTURE ACTIVIES: Continue to join homeless outreach staff on business outreach. Communicate with Commission, when necessary, regarding homeless issues and efforts made by the committee and the Homeless Services Division. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Community Development Advisory Committee (CDAC) CHAIRPERSON: Jim Weingarten CITY LIAISON: Brian Gillis, Community . Development Coordinator NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 4 ACTIVITY: March 21, 2012 — Meeting to discuss FY 12/13 public service funding May 17, 2012 — Presentations by CDBG Applicants May 23, 2012 — Proposal deliberations May 31, 2012 — Final meeting to discuss funding recommendations t . 5 Page 2of 3 FUTURE ACTIVITIES Next meeting will be in 2013. Page 3 of 3 ACCOMPLISHMENTS: Some members participated in CD Week bus tour Finalized FY 2012/13 CDBG funding recommendations. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 ' COMMUNITY RELATIONS BOARD /REPORT December 31, 2012 BOARD OR COMMITTEE NAME: MIAMI BEACH COMMUNITY RELATIONS BOARD , CHAIRPERSON: Brad Steven Fleet CITY LIAISON: Ms. Lynn Bernstein NUMBER OF MEETINGS HELD SINCE JANUARY 2012: Eleven (11) The community relations board shall serve to empower the citizens of the ` city to. foster harmony and community among the city's residents as well as address issues of discrimination against its citizens on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. ACTIVITY & ACCOMPLISHMENTS: • CRB reaching out with concerted efforts with group relationships in order to further foster Community Harmony. Efforts made to reach out to and/ or work closely on events such as the following: work with Greater Miami Jewish federation on day of good deeds (Mitzvah Day), ECOMB, met with Director of Miami CRB.to discuss possible collaboration, CMB goodwill Ambassador Program, Spanish Heritage, Black Heritage, and CMB neighborhood Resource Officers from the Police Department. • Continuing development and linkage of "the S.M.I.L.E. PASS IT ON PROGRAM, which is an acronym for Service, Manners, Ideals, Leadership, and Excellence, since a smile has the _power to connect people with one another and is contagious. Poised to work extensively with Miami Beach Chamber of Commerce, as a major partner and catalyst for the SMILE program. City of , Miami Beach Police Department also_ poised to participate actively in program to bolster community relations. Officers will be educated and business cards with the smile program design will Iikely be Incorporated into design and utilized by department. Program initially presented at the City Commission meeting of November 17, 2010. Numerous actions and steps taken since presentation. Involvement of school Students and' presentations at schools have commenced, to foster community Involvement. The mission statement of the program is to build awareness of the importance of civility and its positive effects on the community and the tourism industry, AND to encourage kindness courtesy, and,conside ration to one another throughout the city. The program may serve as a prototype for potential roll -out to other cities. . " • Peace Pole Project.' Installation at Botanical Gardens pending. New Executive Director', Brown, met with CRB. Opening party /ceremony to be planned as well: To date, more than 200,000 Peace Poles,have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project .and find an area for contemplation and meeting to engender a feeling of community, peace, and harmony. The Peace Pole will be permanently placed in the City of Miami Beach Botanical Garden. `The Peace Pale, designed by Winsome Bolt from the Sunflower Society, is at the Gardens awaiting installation "go ahead ". Diagram attached. • Pre and post briefings of Memorial Day 2012 by Police Department and Max Sclar. • Board to participate with Goodwill Ambassadors on a host of future city events., FUTURE ACTIVITIES • Continue to work on and expand S.M.I.L.E project both in subcommittee and CRB Board meetings including creating additional partnerships with other outside organizations and particularly with local Schools for their involvement. Continue to hear complaints /grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. • Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects. • Continue to follow up with all comments made and received both on our newly revised comment card and on -line. • Explore possible -ins with the "No Place for Hate Campaign" and Explore possible .tie -ins with Miami -Dade County CRB project called 1 Am My Brothers Keeper" in which clergy is mobilized when there is a desecration of a House of Worship: Explore the possibility of MB Community Relations Board to host a meeting of all of the Community Relations Boards from the different_ . Municipalities so that everyone can come together and exchange ideas. 2 e' i BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Convention Center Advisory Board CHAIRPERSON: Stuart Blumberg CITY LIAISON: Lenny Timor NUMBER OF MEETINGS HELD SINCE July 2012: 5 ACTIVITIES: Brian Fleming resigned from the Director Finance position and his last day was September 7 2012 .. Ric_ h Feeley was introduced to the board as the new Director of Events of the MBCC on the September 4 meeting Jason Loeb was replaced with Mr. Alan Lips, who was appointed by Commissioner Exposito as a board member on the November 6 Meeting Kay Hollander was announced to retire and her last day would be December 28 2012 Ms. Stephanie Ruiz joined the Advisory Board as a ex- Officio for the Chamber of Commerce at the November 6 Meeting Cortney Hersom was introduced as the new Director of Finance at the MBCC on the December 4_ h Meeting. Page 2of 3 ACCOMPLISHMENTS: A motion was made on October 2,2012 by Roger Abramson to reaffirm the board's previous action of disallowing the RFQ and pursuing a separate RFP for the Convention Center Enhancement and Headquarters Hotel A motion was made in the November 6 meeting by Frank Krusszewski which stated that our Board is urging the City Commission to act immediately after the results of the November 20 Meeting at the December 12 Commission Meeting. Motion Made by Alan Lips on the December 4 meeting to select one company before the summer break from the Centers RFQ. I FUTURE A BOARDS AND COMMITTEE BI -ANUAL REPORT FORM BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JASON HAGOPIAN CITY LIAISON: _ MICHAEL BELUSH, AICP DATE OF REPORT: Jul 2012 through Dec 2012 NUMBER-OF, MEETINGS HELD DURING THIS REPORTING PERIOD:. 6 MEETING AGENDA PRELIMINARY DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WORKSHOPS Jul 3 16 9 1 5 Aug 7 9 7 3 . Sep 4 9 6 3 Oct 2 12 3 1 8 Nov 6 17 11 1 7 Dec 4 10 4 1 3 1 Totals 73 40 2 2 29 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. Some items also may have been partially approved with portions of applications continued to a future date. F:\PLAM$DRBIGENERAL\BI 'MONTH- 2012.1)RB DOC BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Melissa Broad CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JULY 2012: 6 ACTIVITY: Reviewed for certification the work of more than 40 street artist vendors. Page 2of 3 i i d FUTURE ACTIVITIES Continue monthly certification sessions for street artist vendor applicants. Page 3 of 3 ACCOMPLISHMENTS: i See "Activities" above BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: LGBT Business Enhancement Committee CHAIRPERSON: Ivan Cano CITY LIAISON: Diana Fontani �TO y NUMBER OF MEETINGS HELD SINCE.Dacoatbe4-2012: 10 ACTIVITIES: For four years now, Miami Beach Gay Business Enhancement Committee has been very focused on'not only supporting the current LGBT businesses of Miami Beach, but also bringing in new LGBT businesses as well as regional, national, and international tourism Page 2of 3 ACCOMPLISHMENTS: The Miami Beach Gay Business Enhancement Committee focused on a number of key issues this year such as : domestic partnerships, increase Miami Beach LGBT presence on all social media platforms, promoting Miami Beach as an LGBT friendly City, marketing and promoting the 2012 Miami Beach Gay Pride," 12 Street & Ocean Drive Rainbow Cross Walk, Implementation of the "Doing Business in Miami Beach" Symposium 2013. The committee also consists of the following subcommittees: Real Estate / Land Use, Community Marketing, and Business Development. Passed a resolution for mayor and commissioners approval to consider extending bars hours during Winter Party Festival in order to keep them from taking the business to Miami. Passed a resolution for mayor and - commissioners approval to change the city employees policy on Domestic Partnership Taxation Held a press conference with the chief of police on the Hazzi reinstatement and assured the community that things were being handled fairy and promote confidence with our city's police department. L Page 3 of 3 FUTURE ACTIVIES: Implementation of the "Doing Business in Miami Beach" Symposium 2013 Assisting in Promoting the 2013 Gay Pride Parade Assisting in Promoting World Out Games 2017 Bid for Miami Beach. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM = PAGE 1 OF 3 BOARD OR COMMITTEE NAME - .. Health Advisory Committee CHAIRPERSON: Steven Sonenreich CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS. HELD July- December 2012 -2 ACTIVITY: Ongoing discussions and presentations by participating members of the medical community and`committee regarding the needs, services available to' the community and the effects of the current economic issues. Since the first of the year, the Committee has agreed to meet quarterly at a, minimum. Meetings were held in. October and December: . J fi , Page 2of 3, FUTURE ACTIVITIES 'Continue with meetings to determine the best way to provide services public. The Committee has placed emphasis on the needs of the medical community being part of the City's upcoming legislative agenda. 'Page 3 of 3 ACCOMPLISHMENTS: The Committee had not met for many years. It appears that many of the current members are determined to develop this committee and provide a benefit to the community. 1 k , BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HEALTH FACILITIES AUTHORITY CHAIRPERSON: Arthur Unger CITY LIAISON: Patricia Walker NUMBER OF MEETINGS HELD SINCE : 1 ACTIVITIES: Meeting held July 12, 2012 Page 2of I ACCOMPLISHMENTS:. Page 3 of 3 y . .. t � FUTURE ACTIVIES: BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM'- PAGE.1 OF 2 BOARD OR COMMITTEE -NAME: Hispanic Affairs Committee CHAIRPERSON: Ana Cecilia Velasco CITY LIAISON: Nannette Rodriguez NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 12 ACTIVITY: The Hispanic Affairs Committee continued the on -going efforts to promote goodwill and broadened communication between city government and Miami Beach residents. The HAC has been inviting other Hispanic community groups to attend.committee meetings in an effort to collaborate with others with common goals. The committee also continued its on -going tradition of honoring outstanding citi2en efforts that have served to help the community at large in various categories including: educator, business person, public safety provider, social service provider, artist, community activist, any Miami Beach Hispanic resident. Awards were held during Hispanic Heritage Month Celebration at North Shore Park& Youth Center hosted by the Parks Department: During the Miami Beach Food Truck & Music Festival, the committee sponsored a Latin Dance Contest that drew lots of participation. Page 2of 2 FUTURE ACTIVITIES The HAC will continue its work with city administrators to bring opportunities to promote goodwill and celebrate the diverse Hispanic culture existing in the City of Miami Beach. ACCOMPLISHMENTS: , Honored Hispanics that have.made positive contributions to the Miami. Beach community. Celebrated Hispanic heritage with Latin Dance Contest at Miami Beach Food Truck & Music Fest in November. " BOARDS AND COMMITTEE BI -ANUAL REPORT FORM BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: WILLIAM CARY DATE OF REPORT: JULY 2007 through DEC 2007 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Agenda Approved Denied Continued Discussion Workshops Date Items Jul 10 13 8 5 1 Aug 14 . 15 4 9 2 Sept 1.1 12 9 2 1 Oct 9 7 3 2 2 Nov 20 14 10 1 2 1 Dec 1.1 6 2 4 Total 67 36 1 26 7 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. 4 FAEAN .$HPB\k M ,AL REPORTSVULY -DEC 2012.DOC ' i j BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR. COMMITTEE NAME: LOAN REVIEW CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JULY 2012: None ACTIVITY: Page 2 of 3 FUTURE ACTIVITIES 1 Page 3 of 3 ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2... January 31, 2013 BOARD OR COMMITTEE NAME: Commission for - Women CHAIRPERSON: Gert Arfa CITY LIAISON:. Wanda Ortiz NUMBER OF MEETINGS HELD SINCE July 2012: 6 ACTIVITIES: ' Our members are diversified as to their interests,. including active real estate and hotel management, brokerage, development, and related fields, are culturally "oriented, active in the field of arts, literature, and knowledgeable in land use and community relations. Cotillion Manners Class established 'at Scott Rakow Activities Center. Ms Caroline Zachar, Cotillion Teacher has established a pilot program in' behalf of our commission.. The Center, because'of the success that has been demonstrated will be hiring her for this program. However, Ms Zachar will be offering the program on a complimentary basis to our if we vote to accept her offer. Page 2of 2 ACCOMPLISHMENTS: • , Assembled listing of past honorees of Women Worth Knowing. • Cotillion Manners Class, as described above. • Established dual chairs for our meetings to assure continuity and follow up. • Reviewed calendar of meeting dates so as to avoid conflict with religious holidays. ' • Discussed protocol requiring clearance of legislative issues or other, issues that require Mayoral awareness. • Canvassed the committee to determine their interests in future projects. • Invited selected group of young men and /or women to meet our members at a . future scheduled meeting and to be introduced to the function and dimension of City Hall and the Mayor and City Commissioners and city leaders. • Pay Equity awareness. • Suggested Health Forum topics. •' Exchange of ideas with Miami Commission for Women for the purpose of identifying the challenges and characteristics of women leaders in Florida. • Advised that chair of commission or designee may serve as non - voting member of the ,Community Relations Board. FU TURE A CTIVIES: • Domestic Violence Awareness • Leadership for Girls as well as for Young Men who show an interest in leadership and economic awareness. • Pay Equity Exploration' . • Women Worth Knowing (annual event) Scheduled for March, 2013 • .Women's Health Forum in conjunction with Mt. Sinai Hospital, Miami Beach, ' (annual event).Scheduled for May, 2013 BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Miami Beach Human Rights Committee CHAIRPERSON: Elizabeth Schwartz, Esq. CITY LIAISON: Rafael E. Granado NUMBER OF MEETINGS HELD SINCE July 2012: FIVE (5) ACTIVITIES: Continued its mission of informing persons of the rights assured and.remedies provided under. the Human.Rights Ordinance. The Miami Beach Human Rights Committee has determined that oftentimes many residents and visitors to Miami Beach are unaware of their rights under the City's Human Rights Ordinance. Therefore, the Miami Beach Human Rights Committee has set as its principle mission during its first two years inexistence to publicize these rights. Recommended to the City Commission two legislative items that would further the purpose of eliminating and preventing discrimination. See Accomplishments below. Discussed and reviewed the Homeless.Bill of Rights adopted by the State of Rhode Island. Held a joint meeting with the Committee on.the Homeless. Attended meetings of the Miami -Dade County Commission on Human Rights and the Miami -Dade County Board of County Commissioners to obtain their approval to place, free of charge, public service announcements relating to the Miami Beach Human Rights Ordinances on County buses traveling,through Miami Beach. See Accomplishments below. ACCOMPLISHMENTS: The Miami Beach Human Rights Committee requested from Miami- Dade.County to allow it to place, free of charge, public service announcements relating to the Miami Beach Human Rights Ordinances on County buses traveling through Miami Beach. After one' year of work by the Miami Beach Human Rights Committee, on November 8, 2012, the Miami -Dade County Board of County Commission unanimously approved a Resolution directing the CountyMayor and the Miami -Dade Commission on Human Rights to develop a joint public service announcement, at no cost to the County, with the Miami Beach Human Rights Committee regarding the County's and the City of Miami Beach's. Discrimination Ordinances and the rights of residents of and visitors to Miami -Dade County; and requiring a report from the County Mayor regarding the financial and contractual feasibility, of developing; producing and posting similar public service announcements inside all Metrobus and Metrorail vehicles. y , , Page.2 of 2 The Miami Beach Human Rights Committee adopted a resolution urging the Mayor and City .Commission to amend the City's Human Rights Ordinance to require the- posting of notices in every. place of employment and public accommodation that falls subject to the Human Rights Ordinance,: indicating the applicable substantive provisions of the Human Rights Ordinance, the place where complaints,may be -filed and such other information as the.City of, Miami Beach deems pertinent. Said proposal is currently being considered.by the Land Use and Development Committee. The Miami Beach Human Rights Committee adopted a resolution urging the Mayor and, City commission to pass resolution calling -upon the United States Food and Drug Administration (FDA) .: to repeal their longstanding Prohibition, on men who have sex with .men from donating blood. On January 16,, 2013, the Miami Beach City Commission unanimously adopted a resolution urging the FDA to- repeal their longstanding prohibition on men who have sex with men from donating blood. FUTURE ACTIVITIES: . Continue to attend other City board /committee meetings, in order to notify these fellow committee and board members of the existence and mission of the MBHRC. 'Hosting workshops to inform citizens on the Committee's existence and its mission. Such workshops will provide the Committee with feedback as to what is important to the community. Set goals for 2013: Continue publicizing of the Miami Beach Humane Rights Ordinance -to residents of and visitors to Miami Beach: Create a depository of stories of discrimination. Publish a,brochure. The brochure informs individuals who believe that they have been the victim of a _ discriminatory practice that they may file a complaint with the City within.180 days after the alleged discrimination occurred. The brochure was designed in. English, Spanish and Creole. Discuss the possibility of joint ventures with other City - Boards and Committees.. F: \HUMA \$ADM \HUMASPEC \MB Human Rights Committee \BI - ANNUAL REPORTS ACHIEVENTS\2012 \Bi- Annual Report December- 2012.doc BOARDS AND,COMMITTEE.BI- ANNUAL REPORT FORM - PAGE,1 OF 2 BOARD'OR COMMITTEE NAME: Miami Beach Human Rights Committee CHAIRPERSON: Elizabeth Schwartz, Esq. CITY LIAISON: Rafael E. Granado ° NUMBER OF MEETINGS HELD SINCE July 2012: FIVE (5) ACTIVITIES: Continued its mission of, informing persons of the rights assured and remedies provided under the Human Rights Ordinance. The Miami Beach Human Rights Committee has determined that oftentimes many-residents' and visitors to Miami Beach are unaware of r their rights, under the City's Human Rights Ordinance. Therefore, the Miami Beach Human Rights Committee has set as its principle mission during its first two years in existence to publicize these rights. Recommended to the City Commission two legislative items that would- further the purpose of. eliminating and preventing discrimination. See Accomplishments below. Discussed and reviewed the Homeless Bill of Rights ad opted :by'the State of Rhode Island. Held a joint - meeting with the Committee on the Homeless. Attended meetings of the Miami -Dade County Commission on Human Rights and the Miami -Dade County Board of County Commissioners to obtain their_ approval to place, free 'of charge, public service announcements relating to the Miami Beach Human Rights Ordinances on County buses traveling through Miami Beach. See Accomplishments below. ACCOMPLISHMENTS: The Miami Beach Human,Rights Committee requested from Miami -Dade County to allow it to place, free of charge, public service announcements relating to the Miami Beach Human Rights Ordinances on County buses traveling through Miami Beach. After one year of work by the Miami Beach ` Human Rights Committee, on No 8r , 2012, the Miami-:Dade. County. Board of County Commission unanimously approved a Resolution directing the County Mayor and the Miami -Dade Commission on Human Rights to develop a joint public service announcement, at no cost .to the County, with the Miami Beach Human Rights Committee regarding the County's and the City .of Miami Beach's Discrimination Ordinances and the rights of residents of and visitors to Miami -Dade , s 3 County; and requiring a report from the County Mayor regarding the financial -and contractual feasibility of developing, producing and posting similar public service announcements inside all Metrobus and Metrorail vehicles. Page 2 of 2' The Miami Beach Human Rights Committee adopted a resolution urging the Mayor and City Commission to amend-the City's Human Rights Ordinance to the posting of notices in every place. of employment and public accommodation that falls subject to the Human Rights Ordinance, indicating the 'applicable substantive provisions of the Human Rights Ordinance, the place where complaints may be filed and. such other information as the City of Miami Beach deems pertinent. Said proposal is currently being considered by the.Land. Use and Development Committee. The Miami Beach Human- Rights Committee adopted.a resolution urging the Mayor and City commission to pass a resolution calling upon the United States Food and Drug Administration (FDA) to repeal their longstanding prohibition on men who have sex with men from donating blood. On January 16,2013, the Miami Beach City Commission. unanimously adopted.a resolution urging the FDA to repeal their longstanding prohibition on men who have sex with men from donating blood. FUTURE ACTIVITIES: Continue to attend other City board /committee meetings, in order to notifythese fellow committ ee and board members of the existence and mission of the MBHRC.. Hosting workshops to`•.inform citizens on the Committee's existence and its' mission.. Such workshops will provide the Committee with feedback as to what is important to the community. ' Set goals for 2013.. Continue publicizing of the Miami Beach Human Rights Ordinance to residents of and visitors to . Miami Beach. Create a depository of stories of discrimination. Publish a brochure. The brochure informs individuals who believe that they have been the victim of a discriminatory practice that they may file a complaintwith the City within_ 180 days" after the alleged discrimination occurred. The brochure was designed in English, Spanish and Creole. The brochure is anticipated to be printed shortly.. Discuss the possibility of joint ventures with the GLBT and other Committees. F:\HUMA \$ADM \HUMASPEC \MB Human Rights Committee \BI - ANNUAL REPORTS ACHIEVENTS\2012 \Bi- Annual Report December - 2012.doc , BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Nina Duval CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JULY 2012: 5 ACTIVITY: Reviewed and revised online grant applications for FY 13/14 grants cycle. Recommended 43 grant applications for a funding total of $650,000 for FY 12/13. Continued monthly updates of mbculture.com website and accompanying advertising campaign. Managed Community Benefit Fund Rental Fee Waiver program for the Fillmore Miami Beach. Managed new SoundScape Wall Use Grant program. Continued to work with WESTAF to develop and implement on -line grants application rocess. Renewed and monitored contracts with Arts for Learning /Miami and the Bass Museum of Art to continue in- school and after - school arts programs for Miami Beach students. Continued to promote Miami Beach cultural events through monthly press releases and weekly e- blasts. Monitored performance of contracted grantees and processed new contracts, final reports and payments. Monitored operations and use of Colony and Byron Carlyle Theaters. Managed the Miami Beach Arts Gala Grants program and considered 15 applications for a total of $30,000; 7 finalists have been selected. Instituted new text -alert program for cultural activities. Page 2of 3 FUTURE ACTIVITIES Proceed with FY 13/14 grant application and panel review process. Recommend recipients of. Miami Beach Arts Gala Grants for a total of $30,000. Convene joint panel with the Miami Beach Visitors and Convention Authority to award joint CAC/VCA Cultural Tourism Grants. Review current grant criteria and implement improvements where necessary. Create a new five -year plan for the CAC. 4 r- i Page 3 of 3 ACCOMPLISHMENTS: In- school and after - school arts education programs contracted by the CAC served more than 2,500 Miami Beach students last year, giving them the competitive edge to achieve higher SAT scores, higher GPAs, lower drop -out rates and higher levels of community involvement that are the proven results of arts education. Nonprofit recipients of cultural arts grants administered by the CAC provide year- round cultural programming for Miami Beach residents and visitors, including music concerts, contemporary dance performances, theater, opera, spoken word, film screenings, art exhibitions, architectural tours, lectures and classes. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE I OF 3 BOARD OR COMMITTEE NAME: Miami Beach Sister Cities Committee CHAIRPERSON: George Neary CITY LIAISON: Diana Fontani Martinez NUMBER OF MEETINGS HELD SINCE DECEMBER: 9 ACTIVITY: The Miami Beach Sister Cities International Program, administered by the Office of the Mayor, engages the people of Miami Beach and its sister cities abroad in partnerships and exchanges that promote trade, economic development, cultural awareness and educational opportunities. George Neary is the Chairperson. Our current Sister Cities consist of Nahariya, Israel; Brampton, Ontario; Fortaleza, Brazil; Almonte, Spain; Pescara, Italy; Ica, Peru; Fujisawa, Japan; Cozumel, Mexico; Basel Switzerland; Santa Marta, Columbia and Basel, Switzerland. We also have a friendship city relationship with Rio de Janeiro, Brazil. Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. On April 24 at 7 p.m., Mayor Matti Herrera Bower hosted the Second Annual Sister Cities International Artist Showcase, at the Art Deco Welcome Center located on 1001 Ocean Drive. The showcase ran from April 24 through May 17. Miami Beach International Sister Cities was founded in 1959, just three years after the foundation of its parent organization, Sister Cities International. This year the show's centerpiece was from a Mexican telenovela soap star and artist Pablo Azar with his piece entitled, "Amor liuminado." Mayor Aurelio Joaquin Gonzalez of Cozumel, Mexico and his wife Maria Luisa Prieto de Joaquin attended r � the event. We featured artists from the different countries in which we have Sister City relationships with. Artists included in the Showcase consist of Cecilia Lueza and Sebastiao Rodrigues of Brazil; Andres Dominguez' of Canada; Hernando Alzate, Maritza Bernal, Patricia Gomez, Ivan Hertado- Lorenzo, Alicia Maria Vallejo of Colombia, Ruth Bloch from Israel; Daniele Ballerini and Mila Tapperi Hajjar of Italy; Valeria Yamamoto of Japan; Pablo Azar, Rodrigo Lara and Ana Maria Sarlat of Mexico; Jimmy Agostinho, George Goodridge, Santos E. Mendez and George Rodez of Miami Beach; Elarf Lopez and Tadeo of Peru; Alberto Gulias, Adrian Morales , Julio Nieto, Jordi Rollan of Spain; and Cristina Keller and Thomas Sarbach of Switzerland. This portion of the showcase was currated by well known local artist George Rodez. Other participating sponsors were the Miami Design Preservation League and Bice Restaurant. Music was provided by the Miami Beach Senior High Jazz Band. George Neary, Jessica Londono and Nuccio Nobel attended the Sister Cities International Annual Conference that was held in Jacksonville, FL in July 2012. After attending this conference, SCI members thought it was a good idea to organize the first annual South Florida SCI Regional Summit. The purpose of the summit was to unify all Sister cities committees in South Florida and have a meet and greet and share stories, ideas and generally be a more efficient committee as a whole in South Florida. The event was held on November 27 at the Botanical Gardens and the turnout was good. We will be planning another one in 2013. During_ Art Basel 2012, the Miami Beach Sister City Committee Organized an Event entitled "Miami Beach and Basel: The Art of Partnership." The event was held at the Bass Museum. Page 2of 3 FUTURE ACTIVITIES Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. Planning the 3` Annual Sister Cites International Artist Showcase set for 2013 Planning the 2 Annual South Florida Regional Summit set for 2013 Planning an event with the Italian government to celebrate "2013 Year of Italian Culture" i i BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM -PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Parks and Recreational Facilities Board CHAIRPERSON: Jonathan Groff MEMBERS: Lizette Lopez (Resigned), Meryl Wolfson, Rebecca Boyce (Resigned); Amy Rabin, Harriet Halpryn, Leslie Graff, Jonathan Groff and Jeffrey Forster (Resigned) CITY LIAISON: Kevin Smith /Julio Magrisso NUMBER OF MEETINGS HELD: 5; July 2012 — December 2012 (No Meeting in August) ACTIVITY: The. Parks and Recreational Facilities Board shall serve *in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful implementation of a comprehensive community- based Parks and Recreation service delivery system. The Board monitored the progress and activities of: youth programming, including After School and summer programs; dog parks, and several construction improvements at various Park and Recreation Facilities which include but are not limited to South Pointe Park, Muss Park and Flamingo Park. FUTURE ACTIVITIES The Parks and Recreational Facilities Advisory Board anticipates the following issues will be undertaken over.the. next six months, including but not limited to: continued monitoring, review, input and guidance of on -going recreation programs and services offered; continued monitoring off leash dog parks (including proposed areas such as Pinetree Park and the Par 3 Golf Course), the renovations of the Par 3 Golf course that include Tennis Courts, Splash Pad and Tot Lot and much more, improvements to the Flamingo Park swimming facility; working to accomplish enclosure of the Muss Park Pavilion and proposed street realignment; plus the Flamingo Park Tennis Center, Football Field and Track improvements. ACCOMPLISHMENTS AND RECOMMENDATIONS: The Board considered and made recommendations related to the Parks and Recreation Division programs, activities and facilities; either to the Parks Department staff, through written recommendations forwarded to the appropriate City Departments and /or, by presentation of issues directly to the City Commission and other committees. This includes, but is not limited to reiterated previous recommendation against continuation of the South Pointe Fenceless Dog Park to the Neighborhoods /Community Affairs Committee. Reiterated the previous recommendation to create a separate Tennis Advisory Committee instead of inclusion within the Parks and Recreational Facilities Board. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Personnel Board CHAIRPERSON: David Alschuler CITY LIAISON: Carla M. Gomez NUMBER OF MEETINGS HELD SINCE July 2012 — December 2012 5 ACTIVITY: Classified Performance Evaluations — Reviewed past due performance evaluation reports for Classified Employees. • Updated the Board on the Fiscal Year 2012/2013 Budget. • Heard appeals, reviewed administrative interpretations of the Personnel Rules and directed administrative action consistent with its findings. • Discussed and reviewed possible changes to the City's Personnel Rules via the Subcommittee created in the December 2011 meeting. • Reviewed nomination forms and citywide memorandum for the Special City Awards. . FUTURE ACTIVITIES: • Continue monitoring Performance Evaluation Reports and past due evaluations. • Hear appeals, conduct investigations, review administrative interpretations of the Personnel Rules and direct administrative action consistent with its findings. • Approve new job specifications and amend job description as needed. • Discuss and review Special City Awards nominations and select recipients to be awarded at the Employee Recognition Ceremony in March 2013. • Continue to discuss and review changes to the City's Personnel Rules. ACCOMPLISHMENTS: • With the Board's and Human Resources' assistance, City departments continue to decrease their past due evaluations, achieving an overall improvement from previous years. BOARDS AND COMMITTEE BI- ANNUAL REPORT BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: RANDY WEISBURD CITY LIAISON: KATIA HIRSH - SENIOR PLANNER DATE OF REPORT: July 2012 through December 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWI July 24 18 6 1 2 9 0 0 Aug 28 12 5 7 0 0 Sept 24 9 1 8 0 0 Oct 30 12 6 6 0 0 Nov 28 9 6 3 0 0 Dec 18 8 4 4 0 0 Totals 68 27 2 2 37 0 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAN \$PLB \Bl - ANNUAL REPORTS \BIANNUAL July - December 2012.docx BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police - Citizens Relations Committee CHAIRPERSON: Jared Plitt CITY LIAISON: Chief Raymond Martinez N UMBER O F MEETING HELD S INCE Ju 2o t 2�4 (August meeting was cancelled for vacation and September meeting was cancelled for the Rosh Hashanah holiday) ACTIVITY: Minutes of June 19, 2012 Members present: Jared Plitt Steven Oppenheimer Dina Dissen Jonathan Parker Mitchell Korus Faye Goldin Sid Goldin Claire Warren Jared Dokovna Nelson Gonzalez Glenda Krongold Hope Fuller Walter Lucero ` . Presentation by Lt. Eddie. Yero and Officer Ray Diaz: Traffic enforcement efforts from the Patrol Division were discussed. These included operating radar for speed violations, the use of smart trailers, and enforcement efforts targeting school zones and areas with high pedestrian traffic. The question was raised whether speeding tickets are given to generate revenue for the Police Department. The payment of traffic fines goes into the City's general fund and not specifically the Police Department. Through the end of May 2012, there have been 22,785 moving citations issued. Ride Along /Observer Program: Requests to participate in the Observer program are received from individuals desiring to learn more about police activities through observation. Riding as an Observer often provides individuals with more knowledge concerning the nature of police work and the community being served; especially to those who have had minimal exposure to policing. Active participation by individuals in'the Observer Program is of educational value to participants and to the Police Department. Applicants will be approved for participation if their background is deemed satisfactory, a Civilian Observer Release, Waiver and Covenant Not to Sue is signed, their objectives are compatible with those of the Department, and they appear to be physically and mentally capable of coping with potentially hazardous law enforcement situations. i Minutes of July 17, 2012 Members present: Claire Warren Steven Oppenheimer Gianluca Fontani Beverly Aberbach Jonathan Parker Jared Dokovna Faye Goldin Sid Goldin Mike Greico Nelson Gonzalez Hope Fuller Sgt. Alex Bello Walter Lucerno Mitchell P. Korus Chief Martinez Major Bambis Captain Clements Lt. Hernandez The following summary was provided by Lt. Hernandez: • We also discussed the preliminary stats for the UCR period from Jan 1 — June 30, 2012 which are still being finalized. They were not provided copies, just open discussion. • Several attendees asked questions about crime in their specific districts /areas and asked for future presentations to take this type of approach into account as they like seeing overall Citywide crime, but want to have specific knowledge of their areas • Some attendees asked about certain procedures which were explained to their satisfaction • Some attendees asked questions about how we are combating crime in their areas, explanations dealing with CST, uniform presence, neighborhood checks, NRO mailings, and other tactics were provided to their satisfaction. • Some attendees asked about how busy the July 4 th (2012) week and 2 weekends were, answers were provided to their satisfaction • Some attendees asked about Code Compliance enforcing some rules with high hedges which block views of residential homes (particularly in the Middle District) which allow criminals to hide. One attendee cited a specific incident in the area of 34 St & Royal Palm Avenue. • The attendees thanked the MBPD personnel for the presentation and advised to keep up the good work. Minutes of October 16, 2012 Members present: Claire Warren Steven Oppenheimer Jared Plitt Hope Fuller Michael Grieco Dina Dissen Nelson Gonzalez Jonathan Parker Glenda Krongold Walter Lucerno Mitchell Korus Discussion of Crime Fighting Strategies: The MBPD is adapting to fight crime. Major changes started in November 2011, with the beginning of the Sector Plan which involved reconfiguring the deployment of Patrol personnel into 3 major Areas 1,2,3 formerly known as the South, Middle and North Districts. These geographic Areas are now under.the command of a captain, is responsible for all law enforcement and public safety efforts in their respective Areas. The Areas are then further divided into 8 specific eight smaller and more manageable patrol Sectors. The premise behind this deployment is to direct police officers to proactively patrol their Sectors exclusively, unless directed to an emergency or priority call for service. During March of 2012, the MBPD was reorganized with the Patrol and Criminal Investigations Division combined to form the Operations Division. This reorganization placed a greater priority on decentralizing and deploying the majority of sworn officers on the street to conduct directed patrol in an effort to impact street type crimes and traffic enforcement. Motorcycle Officers are now assigned to specific Areas, police officers are walking beats in key business areas at peak times. Each Area also has a crime suppression team to target specific trends within the area. Emphasis is also being put on involving the community in finding crime fighting solutions for specific problems. In addition, new crime fighting tools such as the Automatic License Plate Readers (ALPR) have been purchased and deployed. These license plate readers are affixed to marked police vehicles, which are a part of a two camera system, integrated with a computer processor and mobile computer designed to instantaneously provide electronic alert messages. The alert messages correspond to various crimes to include stolen tags, stolen vehicles, orwhere vehicles and or persons have been linked to a crime. Once the concerned vehicles are identified and located immediate enforcement actions can be taken. The ALPRs have been utilized during Memorial Day Weekend and other high profile events with great success. Minutes of November 20, 2012 Members present: Faye Goldin Sid Godin Jared Plitt Walter Greico Gianluca Fontani Hope Fuller Mitchell P. Korus Nelson Gonzalez Dina Dissen Discussion of Internal Affairs Procedures and introduction of Captain Shimminger: • Disposition Panel of.Command Level members • . Process /Intake of complaints • Weaver Law (180),and overall mandatory timelines • Officers Bill of Rights (Chapter 112) • Current personnel case load • How complaints are classified (IA/SFI, etc), with examples of past "closed cases ". Minutes of. December 18, 2012 Members present: Jared Plitt Claire Warren Steven Oppenheimer Beverly Aberbach Dina Dissen Sgt. Alex Bello Gianluca Fontani Mitchell Paul Korus Walter Lucerno Hope Fuller Faye Goldin Sid Goldin Glenda Krongold Discussion of Social Media and the Public Information Office: MBPD's Facebook Page • Use of Twitter • Building solid relationships with the media • Publicizing positive police related events and apprehending criminals FU TURE ACTIVITIES POLICE /CITIZENS RELATIONS COMMITTEE 2013 CALENDAR January 15, 2013 May 21, 2013 September 17, 2013 February 19, 2013 June 18, 2013 October 15, 2013 March 19, 2013 July 16, 2013 November 19, 2013 April 16, 2013 August 20, 2013 December 17, 2013 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS The Police /Citizen's Relations Committee provides the means for a better uriderstanding of the policies and procedures of the Miami Beach Police Department. • The Police /Citizen's Relations Committee affords the Miami Beach Police Department the.opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI-ANNUAL - REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: Marcella Paz -Cohen CITY LIAISON:. Cliff Leonard NUMBER OF MEETINGS HELD SINCEJANUARY 2012: 6' ACTIVITY: r Review of hazard notifications, steps to correct and identification of potential hazards. Page 2of 3 FUTURE ACTIVITIES Continue identification and reporting of hazards. Use of email for ongoing concerns adopted by committee. Page 3 of 3 ACCOMPLISHMENTS: Identification and notice of numerous hazards resulting in repairs and possible reduction to public injury. y-, BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 December 2012 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Jerry Libbin CITY LIAISON: Fred Beckmann, Director of Public Works NUMBER OF MEETINGS HELD SINCE January 2012: 9 ACTIVITY To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as to minimize negative impacts and maximize benefits to the environment. ACCOMPLISHMENTS Oversaw the development and passage of the City's Recycling Ordinance mandating recycling for businesses and multi - family residences of nine (9) or more units. Supported the implementation of the City's beach ashtray program Updated the City's website to improve the visibility of sustainable initiatives. Supported April as Water Conservation Month.. Supported the America Recycles Week events on November 11, November 13 and 14 at various locations Citywide. The America Recycles Week events allowed the City to educate the public about the City's Recycling Ordinance and distribute educational materials that will make it easier for the community to recycle. Participated in the new recycling campaign by pledging to recycle in a Public Service Announcement (PSA) that will air on MBTV, the Soundscape Cinema Series, and other-media outlets. Recommended that the Administration develop guidelines to require all special events in the City to offer recycling. FUTURE ACTIVITIES Establish baseline values - and specific, measurable goals for the Sustainability Plan, in I rder to enhance improve the sustainability of the City. Continue to promote the development of a recycling education and outreach'campaign to inform commercial family residences and the business community of the City's new Recycling Ordinance. I Evaluate opportunities for reducing the environmental impact of the City's Convention Center, including means through which each convention can offset the impact of their event. Support the Greenspace/Tree Advocacy Group (GTAG) in issues that overlap with the Sustainability Plan goals and /or modify the Sustainability Plan to include GTAG initiatives that are relevant to the Committee and supported by its members. Continue to engage in issues that are relevant to the Sustainability Plan's program ,areas and support enhancing the environmental sustainability of the City. F: \WORK \$ALL \(]) EMPLOYEE FOLDERS\BETSY WHEATON \SUSTAINABILITY COMMITTEE \BI - ANNUAL REPORTS \Bi - Annual Report December 2012.doc BOARD AND COMMITTEE BI- ANNUAL REPORT FORM JULY THROUGH DECEMBER 2012 BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: MARK WEITHORN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JULY 2012: FIE 5 * *AUGUST - RECESS ** ACTIVITY: July 2, 2012: • Port of Miami Tunnel Project • Towing Policy Update • 71 ST Bike Lane • Collins Ave 5 ST to Lincoln Road Project • Public Works Items: Update on Bicycle Meeting Dade Blvd Bike Path Progress Update on Boardwalk Demolition /Greenway • Miami -Dade Transit Route Changes • Pedestrian Safety on Collins Ave Between 23rd & 26 ST Se ptember 10, 2012: • Port of Miami Tunnel Project • , Digital Payment Technologies Paystation Transition • Electric Vehicle Charging Stations Update • Towing Issues • _ 16'h ST Improvement Project • North - Middle Beach Transit Circulator • Status Report Items: 1. Parking Status Reports — May, June & July 2012 October 15, 2012: • Port of Miami Tunnel Project • . Update on Digital Payment Technologies Paystations • Public Works Items: Update on.County's Force Main Project Street. Repairs (Private Projects) Update on Traffic Safety Issues at Miami Beach Senior High & Nautilus Middle School November 5, 2012: • Port.of Miami Tunnel Project 411 Michigan Ave Project • Parking Budget Presentation • Status Report Items: 1. Parking Status Report — August 2012 1 i I I December 3, 2012: • Port of Miami Tunnel Project • MBSH -PTSA Boat Show /Dade Blvd Swale Parking • Collins Park Garage Traffic Study • Venetian Island Project • FDOT Work Programs /Miami Beach Projects • Biscayne Point Update • Approval of 2013 Meeting Schedule • Status Report Items: 1. Parking Status Report — September 2012 j i ACCOMPLISHMENTS: July 2, 2012: Collins Ave 5 +h ST to Lincoln Road Project: • Motions Passed: ➢ The Transportation and Parking Committee moved to accept recommendation made by the City on behalf of the Collins Avenue Improvement Association, to enhance Collins Avenue by placing bulb -outs throughout the mid - street area of the project to accommodate for lighting and pay on I foot parking stations ➢ Due to loss of parking for this project which will reduce revenues to the City, committee asked that the City conduct analysis to show how much revenue has been and will be lost with all the street improvement projects Miami Dade Transit Route Changes: Letter to Commission # 175-201 i with the below concern: ➢ The Transportation and Parking Committee expressed their concern regarding the forty (40) minute wait time for the Mid Beach Circulator and asked if there were available funds in the City's operating budget to help subsidize this bus route September 10, 2012: North- Middle Beach Transit Circulator Study: Letter to Commission (LTC) forwarded (LTC# pending): ➢ The Transportation and Parking Committee moved that any future studies having to do with transportation, come before the committee ➢ The committee rejected survey done for the North - Middle Beach Transit Circulator Study and further encouraged the City to use any funds available to strengthen the current bus service with Miami Dade Transit ➢ If proposal was to go forward, the Transportation and Parking Committee asked that service be i tied into current bus system, eliminating stops, shortening headways, City should not be in the business of operating a bus system December 3, 2012• MBSH -PTSA Boat Show /Dade Blvd Swale Parking: • Motion Passed: ➢ The Transportation and Parking Committee supported rate increase from $20 to $30 Biscayne Point Upate: ➢ Sub- Committee to be formed /meet 2 - i I I �< l FUTURE ACTIVITIES: • Sight Seeing & Tour Bus Operators Guidelines/Regulations • Garage Revenue Control System Enhancements Vehicle Charging Stations Update • Mobile Parking Apps Bike Stations Update • Car Sharing Update • Expansion of Pay-on-Foot Stations • Collins Park Garage • North Beach Garage • Sunset Harbor Garage Update Pay by Cell • Mass Transit Connectivity (Public Works) • North - Middle Beach Transit Circulator (Public Works • Atlantic Greenway Network Master Plan Update Public Works • Transportation Improvement and Implementation Plan (update of the 1999 Municipal Mobility Plan /Public Works 3 j BOARDS AND. COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 7 BOARD OR COMMITTEE NAME: Miami Beach ' Visitor and Convention Authority CHAIRPERSON: Jeff Lehman CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE July 2012: 3 ACTIVITIES: August 31, 2012: _The June 1 2012 meeting minutes were approved. Motion by Ms. Hertz to approve the June 18, 2012 minutes. Seconded by Mr. Adkins. Motion passes unanimously. The 2012/2013 MBVCA budget was approved. Motion by Ms. Hertz to approve the 2012/2013 budget. Seconded by Mr. Adkins. Motion passes unanimously. The MBVCA Crisis Plan was presented to the Board by staff An update on the Mobile API Project was provided by Lansight Consulting A PR update was provided by representatives of PR firm, Hill & Knowlton An update on the Visual Memoirs Project was provided by staff An update on the MBVCA's new office space was provided by staff October 3,2012:. The August 31, 2012 meeting minutes were approved. Motion by Mr. Adkins to approve'the August 31, -2012 meeting minutes. Seconded by Ms. Hertz. Motion passes unanimously. A PR update was provided by representatives of PR firm, Hill &' Knowlton A list of upcoming and denied applicants was presented to the Board for their review. A grant in the amount of $30,000 was awarded to UNIDAD Miami Beach for The Customer and You Certificate Program in Service. Motion by Ms. Hertz to grant $30,000 to The Customer and You: Certificate Program in Service. Seconded by Ms. Benua. Motion passes unanimously. A grant in the amount of $45,000 was awarded to Florida Media Market Latino LLC for the Media Conference "Bridge to the World 2013" — Florida Media Market Latino LLC. Motion by Mr. Adkins to grant $45,000 to the Media Conference Bridge to the World 2013 ". Seconded by Ms. Steinberg. Mr. Menin abstained. Motion passes. A grant in the amount of $40;000 was awarded to the Hialeah School of Self Defense for the Pan American Internationals. Motion by Ms. Hertz to grant $40,000 to the Pan American Internationals. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of $45,000 was awarded to Art Fairs Unlimited, LLC' for UNTITLED. Art Fair. Motion by Mr. Perry to grant $45,000 to the UNTITLED. Art Fair. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $32,000 was awarded to Community AIDS Resource, Inc. d/b /a Care Resource for the 28th Annual of White Party Week - Muscle Beach — Community -AIDS Resource, Inc. d/b /a Care Resource. Motion by Ms. Hertz to grant $32,000 to the 28th Annual of White Party Week- Muscle Beach. Seconded by Mr. Perry. Ms. Benua abstained. Motion passes. A grant in the amount of $32,000 was awarded to the Greater Miami Convention 7 Visitors Bureau F/A for NASCAR for the NASCAR Championship Drive._Motion by Mr. Adkins to grant $32,000 to the NASCAR Championship Drive. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $40,000 was awarded to NATPE<National Association of Television Program Executives for the NATPE Market & Conference 2013. Motion by Ms. Hertz to grant $40,000 to the NATPE Market & Conference 2013. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of $68,000 was awarded to the Orange Bowl Committee for the 2012/2013 Discover Orange Bowl Game, Discover BCS National Championship Game, and Ancillary Events. Motion by Mr. Perry to grant $68,000 to the 2012/2013 Discover Orange Bowl Game, Discover BCS National Championship Game, and Ancillary Events. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of $68,000 was awarded to US Road Sports & Entertainment of Florida LLC for the ING Miami Marathon and. Half Marathon and Tropical 5K —. Motion by Ms. Hertz to grant $68,000 to the ING Miami Marathon and Half Marathon and Tropical 5K. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of $30,000 was awarded to the MDGLCC Foundation, Inc. for the LGBT Visitor Center. Motion by Ms. Hertz to grant $30,000 to the LGBT Visitor Center. Seconded by Ms. Benua. Mr. Perry and Mr. Adkins abstained. Motion passes. . I A grant in the amount of $30,000 was awarded to the Miami Beach Chamber of Commerce for the Miami Beach Guest Program. Motion by Ms. Benua to grant $30,000 to the Miami Beach Guest Program. Seconded by Ms. Hertz. Mr. Perry and Mr. Adkins abstained. Motion passes. A grant in the amount of $30,000 was awarded to the Miami Beach Watersports, Center for the Miami Beach Watersports Center. by Ms. Hertz to grant $30,000 to the Miami Beach Watersports Center. Seconded by Mr. Menin. Mr. Perry and Mr. Adkins abstained. Motion passes. A grant in the amount of $25,000 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. Motion by Ms. Benua to grant $25,000 to the Tourist Hospitality Center. Seconded by Ms. Hertz. Mr. Perry and Mr. Adkins abstained. ` Motion passes. November 27, 2012: The October 3, 2012 meeting minutes were approved. Motion by Mr. Adkins. Seconded by Ms. Hertz. Motion passes unanimously. A PR' update was provided by representatives of PR firm, Hill & Knowlton The MBVCA mission statement was revised to include the word "promote ". Motion by Mr. Adkins to change the mission statement to include the word "promote" and read as follows: "To proactively recruit, develop, promote, and financially support and partner with events, festivals, programs and activities that are innovative, high quality and representative of our City, which gafnet or noteworthy media awareness, which enhance and augment the reputation of Miami Beach and the experience for tourists, year- round, or which significantly impact our local hospitality and culinary business Seconded by Ms. Benua. Motion passes unanimously. An update on the Mobile API Project was provided by staff. A grant in the amount of $40,000 wa's awarded to the The Art Director's Club for The 92nd Annual Awards + Festival of Art and Craft in Advertising and Design. Motion by Ms. Steinberg. Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount-of $40,000 was awarded to US Road Sports of Florida LLC .(A subsidiary of.US Road Sports and Entertainment, LP) for the Allstate Life Insurance 13.1 Marathon Miami Beach. Motion by Ms. Hertz to grant $40,000 for the Allstate Life Insurance . 13.1 Marathon Miami Beach. Seconded by Ms. Benua. Mr. Lehman abstained. Motion passes. A grant in the amount of $40,000 was awarded to the Aqua Foundation for Women for Aqua Girl. Motion by Ms. Benua to grant $40,000 for Aqua Girl. Seconded by Mr. Adkins. • Motion passes unanimously. A grant in the amount of $28,000 was awarded to The Miami Foundation F/A for Miami Beach Gay Pride, Inc. for Miami Beach Gay Pride. Motion by Ms. Steinberg to grant $28,000 for Miami Beach Gay Pride. Seconded by Ms. Hertz. Motion passes unanimously. A grant'in the amount of $32,000 was awarded to The Polo Life LLC for the Miami Beach Polo World Cup IX. Motion by Ms. Hertz to grant $32,000 for the Miami Beach Polo World Cup. IX. Seconded by Mr. Adkins. Motion passes unanimously., A grant in the amount of $40,000 was awarded to Life Time Fitness for the Nautica South Beach.Triathlon. Motion by Ms. Hertz to grant $40,000 for the Nautica'South Beach Triathlon. Seconded by-Mr. Adkins. Ms. Benua and Mr. Menin abstained. Motion passes. A grant in the amount of $40,000 was awarded to the National Marine Manufacturers . Association for the Progressive Insurance Miami International Boat Show & Strictly Sail. Motion by Mr. Adkins to grant $40,000 for the Progressive Insurance Miami International .Boart Show & Strictly.Sail. Seconded by Ms. Hertz. Ms. Benua abstained. Motion passes. A grant in the amount of $4.0,000 was awarded to DVK, Inc, for Sustainatopia 2013. Motion by Ms. Hertz to grant $40,000' for Sustainatopia 2013. Seconded by Mr. Perry., Mr. Lehman abstained. Motion passes. A grant in the amount of $40,000 was awarded to Winter Music Conference for Winter Music Conference, 28th Annual. Motion by Mr. Adkins to grant $40,000 for Winter Music Conference, 28th Annual. Seconded by Ms. Hertz. Motion.passes unanimously. A grant in the amount of $40,000 was awarded to the National Gay and Lesbian Task Force for Winter Party Festival. Motion by Ms. Hertz to grant $40,000 for Winter Party Festival. Seconded by Mr. Adkins. Motion passes unanimously. A grant in the amount of $62,000 was awarded to Live Nation Worldwide, Inc. for the 8th Annual South Beach Comedy Festival. Motion by Ms. Steinberg to grant $62,000 for the 8th Annual South Beach Comedy Festival. Seconded by Mr. Perry. Motion passes unanimously. A grant.in the amount of $68,000 was awarded to Florida International University for the 2013 Food Network South Beach Wine & Food Festival. Motion by Mr. Perry to grant $68,000 for the 2013 Food Network South Beach Wine & Food Festival. Seconded by Ms. Hertz. Mr. Lehman, Ms. Benua, and Mr. Menin abstained. Motion passes.• A grant in the amount of $65,000 was awarded to the Council of International Fashion Designers, Inc. for Miami Fashion Week. Motion by Ms.. Steinberg to grant $65,000 for Miami Fashion Week. Seconded by Mr. Adkins. Mr. Perry and Ms. Benua abstained. Motion passes. A grant in the amount of $85,000 was awarded to Miami Beach Dade College Foundation for the Miami International Film Festival. Motion by Ms. Benua to grant $85,000 to the Miami • i International Film Festival. Seconded by Ms. Hertz. Mr. Lehman abstained. Motion passes. ACCOMPLISHMENTS: August 31, 2012: The June 18, 2012 meeting minutes were unanimously approved. The 2012/2013 MBVCA budget was unanimously approved. October 3, 2012: The August 31, 2012 meeting minutes were approved. A grant in the amount of $30,000 was awarded to UNIDAD Miami Beach for The Customer and You — Certificate Program in Service. A grant in the amount of $45,000 was awarded to Florida Media Market Latino LLC for the Media Conference "Bridge to the World 2013 ". A grant in the. amount of $40,000 was awarded to the Hialeah School of Self Defense for the .Pan American Internationals. - A* grant in the amount of $45,000 was awarded to Art Fairs Unlimited, LLC for UNTITLED. Art Fair. A grant in the amount of $32,000 was awarded to Community AIDS Resource, Inc. d /b /a Care Resource for the 28th Annual of White Party Week - Muscle Beach — Community AIDS Resource, Inc. d /b /a Care Resource. A grant in the amount of $32,000 was awarded to the Greater Miami Convention 7 Visitors, Bureau F/A for NASCAR.for the NASCAR Championship Drive. A grant in the amount of $40,000 was awarded to NATPE - National Association'of Television Program Executives for the NATPE Market & Conference 2013. A grant in the amount of $68,000 was awarded to the,Orange Bowl Committee for the 2012/2013 Discover Orange Bowl Game, Discover BCS National Championship Game, and Ancillary Events. . A grant in the amount of $68,000 was awarded'to US Road Sports & Entertainment of Florida LLC for.the ING Miami Marathon and Half Marathon and Tropical 5K. i A grant in the amount of $30,000 was awarded to the MDGLCC Foundation, Inc. for the LGBYVisitor Center. A grant in the amount of $30,000 was awarded to the Miami Beach Chamber of Commerce for the Miami Beach Guest Program. A grant in the amount of $30,000 was awarded to the Miami Beach Watersports Center for the Miami Beach Watersports Center. A grant in the amount of $25,000 was awarded to the Miami Beach Latin Chamber of Commerce for the Tourist Hospitality Center. November 27, 2012: The October 3, 2012 meeting minutes were approved. The MBVCA mission statement was revised. A grant, in the amount of $40,000 was awarded to US Road Sports of Florida LLC (A subsidiary of US Road Sports and Entertainment, LP) for the,Allstate Life Insurance 13.1 Marathon Miami Beach. A grant in the amount of $40,000 was awarded to the Aqua Foundation for Women for Aqua Girl. A grant in the amount of $28,000 was awarded to The Miami Foundation F/A for Miami Beach Gay Pride, Inc. for Miami Beach Gay Pride. A grant in the amount of $32,000 was awarded to The Polo Life LLC for the Miami Beach Polo World Cup IX: A grant in the amount of $40,000 was awarded to Life Time Fitness for the Nautica South Beach Triathlon: A grant in the amount of $40,000 was awarded to the National Marine Manufacturers Association for the Progressive Insurance Miami International Boat Show & Strictly Sail. A grant in the amount of $40,000 was awarded to DVK, Inc.'for Sustainatopia 2013. A grant in the amount of $40,000 was awarded to Winter Music Conference for Winter Music Conference, 28th Annual: A grant in the amount of -$40,000 was awarded to the National Gay and Lesbian Task Force for Winter Party Festival. I I A grant in the amount of $62,000 was awarded to Live Nation Worldwide, Inc. for the 8th Annual South Beach Comedy Festival. A grant in the amount of $68,000 was awarded to Florida International University for the 2013 Food Network South Beach Wine & Food Festival. A grant in the amount of $65,000 was awarded to the Council of International Fashion Designers, Inc. for Miami Fashion Week. A grant in the amount of was awarded to Miami Beach Dade College Foundation for the Miami International Film Festival. FUTURE ACTIVIES: The next MBVCA Board meeting is scheduled to take place Tuesday, January 15, 2013 at 10:30 am at the Miami Beach Botanical Garden - Butterfly Room, 2000 Convention Center Drive, Miami Beach, Florida 33139. i i i f BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 December 2012 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Paul "Cork" Friedman CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 11 ACTIVITY: Preserve and protect the waterfront natural resource of the City of Miami Beach while promoting he responsible public utilization and sustainable use of the resource through recommendations to he Miami Beach City Commission. FUTURE ACTIVITIES: Continue to promote cleanliness and safety on the beach through education and outreach and coordination with various departments on enforcement and maintenance issues. Establish critical accountability reporting of all Government Cut blasting and dredging activities potentially affecting - the quality of beach waters and all associated local marine life. Monitor South Point Pier development plans and critical path to ensure that the interests of Miami Beach visitors and residents alike are strongly represented. Monitor beach concessionaire and food operations for compliance of all rules and regulations. Report and support efforts in establishing litter maintenance and elimination on Miami Beach and Monument Island. Provide detailed reporting of unsafe and unsanitary conditions of public bathrooms until a solution of safety and cleanliness can be established. Closely monitor boardwalk-vendors to assist code enforcement in removal of illegal vendors. Assist in educating Miami Beach residents, visitors, businesses and City Commission as to all pertinent leading to the safe nesting and hatching of sea turtles on Miami Beach, and move toward enforcing the regulations on violators. Continue to ensure that all special events on the beach have a minimal impact on the natural resources, control vehicle abuse during events, and ensure_ that the public has adequate access to he public resource during large beach front events. Continue to work to remove the concessionaire trailers that are illegally parked in the area west of the hardpack and east of the dunes. Work.at limiting.the nuinber.of motorized vehicles on the beach, and to monitor authorized I v endors use of unauthorized vehicles. "Track trending "Full Moon Parties" and work with code compliance and law enforcement to m inimize noise, litter and incidents during these events. Investigate the feasibility of "Beach Lockers" for patrons to secure their personal valuables and averting theft while on the beach. I i Page 2 of 2 Assist in establishing nighttime beach closures during times of large crowds such as Memorial Day weekend and Spring Break. Govern and monitor use of Segways and other personal motorized transporters on Miami Beach's . sidewalks, beachwalks and bay walks. Assist in alerting residents and business owners on Miami Beach about the future threat of sea intrusion to the island due to global wanning effects. Continue to support dune management efforts for the physical integrity of the dunes and for the safety of residents and visitors, including the removal of invasive vegetation, the planting of native species, and education. ACCOMPLISHMENTS: Contributed to the City receiving the American Shore and Beach Preservation Association Best Restored Beach Award. Participated in and sponsored National Beach Cleanup Day. Organized and participated in several other beach clean up efforts along Miami Beach. Provided observer reports relating to issues affecting the City's beaches and beachfront areas, Miami Beach's residents, and - thereby helped to increase enforcement of beach regulations. Identified specific areas of extreme rowdiness and littering on the beach, and reported these areas of repetitive abuse to code enforcement and law enforcement. Continued efforts. reporting violations and supporting Code Enforcement to take action against illegal vendors on the Beachwalk and boardwalk. Established a consistent monthly report delivery of waterfront related violations by Miami Beach Police Department. Deepened information exchange and communication with Beach Patrol, Code Enforcement, Miami- Dade County Beach Operations, and Miami Beach Police Department. Identified major college and local spring break dates and F -Cat test dates that are closely related t o excessive activity on the City's beaches. Provided Code Enforcement and Police Department locations of "full moon parties ", which often involve underage drinking, rowdiness and intense littering on the beach. Supported efforts-of dune management for the physical integrity of the dunes and for the safety. . of residents and visitors. Proposed motion to City Commission strongly opposing legislation that would commercialize he Baywalk by authorizing the development of coffee shops, sundry stores, bakery shops, and convenience stores offering beer and wine sales in buildings adjacent to the Baywalk in the RM2 r oning District: ®vim BOARD AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Stephanie Rosen CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January: 6 July - December, 2012 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related lto the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • Discussion of parking alternatives for the Scott Rakow Youth Center • Discussion of fencing in playfield for the safety of the children. Motion made on September 13, 2012 .• Discussion of dedicating the Ice Skating Rink to Barbara Medina. Motion rnade April 26, 2012. • Review of Par 3 plans FUTURE ACTIVITIES: Future youth and adult programs i • Continue the monitoring and evaluation of the on -going recreation programs and services offered at the Scott Rakow Youth Center. I The following committees have not reported: Disability Access Committee Golf Advisory Committee Marine Authority { Production Industry Council i j i