2013-28152 Reso RESOLUTION NO. 2013-28152
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE JOINT
PARTICIPATION AGREEMENT, EXECUTED ON OCTOBER 17; 2012, WITH
THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, FOR THE
CONSTRUCTION OF DRAINAGE IMPROVEMENTS ON S.R. 907/ALTON
ROAD AT 10th STREET.
WHEREAS, the Florida Department of Transportation (FDOT) is planning to construct
improvements on Alton Road/State Road (S.R.) 907 from 5th Street to Michigan Avenue
(Project); and
WHEREAS, the Project will improve the quality-of-life along the Alton Road corridor by
including construction of watermain and stormwater drainage improvements along Alton Road
and intersecting side streets which will help alleviate flooding along Alton Road and enhance the
City's utility infrastructure system; and
WHEREAS, a Joint Participation Agreement (JPA) with the FDOT is necessary to allow
the City to construct the proposed FDOT drainage elements along 10th Street (at FDOT's cost)
as part of the City's 10th Street Seawall and Street-End project, thus ensuring that the City's 10th
Street improvements are not disturbed by the subsequent Alton Road Project; and
WHEREAS, on October 17, 2012 a JPA was executed with the FDOT for the
construction of drainage improvements of S.R. 907/Alton Road at 10th Street in the total amount
of Sixty Four Thousand One Hundred Eighty Five Dollars ($64,185.00) for the project costs; and
WHEREAS, it is necessary to increase the total Contract amount by One Hundred Thirty
Thousand Five Dollars and Thirty Cents ($130,005.30) to provide additional dollars needed to
fully fund the FDOT's share of project costs; and
WHEREAS, the contract term will be extended from April 1, 2013 to April 1, 2014; and
WHEREAS, the invoicing shall be modified to reflect 120 days after the extended
contract term of April 1, 2014, which will be amended to July 30, 2014; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute an amendment to the Joint Participation
Agreement, exectured on October 17, 2012, with the State of Florida Department of
Transportation, for the construction of drainage improvements on S.R. 907/Alton Road at 10th
Street.
PASSED AND ADOPTED THIS 151-k DAY OF h�41"-\ 2013.
ATTEST:
0 , MAY R APPROVED AS TO
FORM & LANGUAGE
CITY CLERK INCORP ORATED S FOR EXECUTION
T:\AGENDA\2013\March 13\FDOTJPAAmendment FitR�4�0.�
City Attomeylq I Date
AMENDMENT ONE TO JOINT PARTICIPATION AGREEMENT
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND THE CITY OF MIAMI BEACH
This Amendment One to that certain Joint Participation Agreement AQT20, executed on October 17, 2012 (the
"Contract"), incorporated herein by reference, between the City of Miami Beach, a municipal corporation of the State of
Florida ("CITY"), and the State of Florida Department of Transportation, a component agency of the State of Florida
("DEPARTMENT"), for the construction of drainage improvements on S.R. 907 1Alton Road at 10th Street, programmed
under Financial Project Number 249911-4-58-01 ("PROJECT"), is entered into this day of 20_.
RECITALS:
WHEREAS, the Contract was entered into by both parties pursuant to the approval of the DEPARTMENT and of
the CITY Commission by Resolution No. 2012-27994, adopted on September 12, 2012, in the total amount of Sixty Four
Thousand One Hundred Eighty Five Dollars ($64,185.00)for the PROJECT costs; and
WHEREAS, it is necessary to increase the total Contract amount by One Hundred Thirty Thousand Five Dollars
and Thirty Cents ($130,005.30) to provide additional dollars needed to fully fund the DEPARTMENT's share of PROJECT
costs as identified in the attached Exhibit 'Al', `Amended Financial Summary', which is herein incorporated by reference;
and
WHEREAS, Section 2(c) in the General Requirements and Section 8, Expiration of Agreement, shall be amended
to extend the Contract term from April 1, 2013 to April 1, 2014; and
WHEREAS, Section 9, Invoicing, shall be modified to reflect 120 days after the extended Contract term of April 1,
2014, which will be amended to July 30, 2014; and
WHEREAS, the CITY Commission has adopted Resolution No, on , 20_, to
approve the PROJECT increase in the total Contract amount from $64,185.00 to $194,190.30 and extend the contract
term from April 1, 2013 to April 1, 2014.
NOW,THEREFORE,for the considerations hereinafter set forth:
The Contract dated October 17, 2012, is hereby amended as follows:
Financial Provisions shall be increased by an amount not to exceed One Hundred Thirty Thousand Five
Dollars and Thirty Cents ($130,005.30). The contract total shall not exceed One Hundred Ninety Four
Thousand One Hundred Ninety Dollars and Thirty Cents($194,190.30).
Section 2(c)and 8 shall extend the Contract term to April 1, 2014.
Section 9.shall extend the final invoice submittal to July 30, 2014.
Exhibit"A" shall be supplemented by the increased amount of One Hundred Thirty Thousand Five Dollars
and Thirty Cents($130,005.30), as detailed in the attached Exhibit'A1'.
-----------REMAINDER OF PAGE LEFT BLANK INTENTIONALLY-" --------
1
All other terms and conditions of the Contract are in effect and remain unchanged.
CITY OF MIAMI BEACH: STATE OF FLORIDA, DEPARTMENT OF
TRANSPORTATION:
Y. By:
Mayor
District Secretary
ATTEST: ATTEST:
(SEAL) (SEAL)
By: -- 22-113 By:
City Clerk Executive Secretary
LEGAL REVIEW( LEGAL REVIEW:
By: -L'`�e By.
City Attorney District Chief Counsel
INCORp
�y 2 6 E`.
2
EXHIBIT'A1'
AMENDED FINANCIAL SUMMARY
10th Street Intersection
ITEM N0.
DESCRIPTION UNIT I. QUANTITY UNIT PRICE AMOUNT
Drainage @ Alton Road and 10th Street
Backflow Preventers for Existing 6.5'X 3' Box Culvert Outfall
1 BONDS AND INSURANCE LS 17.2%' $33,700.00 $5,796.40
2 GENERAL CONDITIONS LS 17.2%' $271,000.00 $46,612.00
3 SURVEY AND LAYOUT SITE CONTROL LS 17.2°/a' $14,000.00 $2,408.00
4 INDEMNIFICATION LS 17.2°/x' $25.00 $4.30
5 MAINTENANCE OF TRAFFIC LS 17.2%' $5,800.00 $997.60
REMOVE AND DISPOSE UNSUITABLE
6 MATERIAL CY 392 $28.00 $10,976.00
7 MANATEE GRATE 8'X3' LF 8 $345.00 $2,760.00
8 4'x6' CONCRETE CULVERT LF 139 $540 $75,060.00
9 DOUBLE ALUMINUM ACCESS DOOR EA 1 $2,540.00 $2,540.00
10 2" TYPE S-3 ASPHALT PAVEMENT SY 134 $20.00 $2,680-00
TEMPORARY SHEETING AND SHORING AND
11 DEWATERING LS 1 $42,500 $42,500.00
12 LIMEROCK BOULDER REVETMENT TN 16 $116.00 $1,856.00
DESCRIPTION COST
Subtotal $194,190.30
�— TOTAL PROJECT COST $194,190.30
'Department's responsibility of the pay item.
3
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute An Amendment To The Joint Participation Agreement,
Executed On October 17, 2012, With The Florida Department Of Transportation, For The Construction Of
Drainage Improvements As Part Of The State Road 907/Alton Road Project At 10th Street.
Key Intended Outcomes Supported:
Ensure well maintained infrastructure
Supporting Data- N/A
Issue:
Shall the Mayor and City Commission Approve the Resolution?
Item Summa /Recommendation:
The Florida Department of Transportation (FDOT) is planning construction improvements on Alton
Road/State Road (SR) 907. Project construction is scheduled to begin in April 2013 and be completed in
July 2015. The Project will include significant drainage improvements a stormwater pump station at 10th
Street. As a separate project, in March 2012 the City will be constructing a new seawall and street-end
improvements at 10th Street west of Alton Road. In an effort to ensure coordination between the FDOT
project and City project and minimize the construction impacts to residents along 10th Street,a JPA between
FDOT and the City was approved by the City Commission on September 12,2012 and executed on October
17 2012. The JPA with FDOT allows the City to incorporate the proposed FDOT drainage elements along
10 i Street(at FDOT's cost)as part of the City's 10th Street project, thus ensuring that the City's 10th Street
improvements are not disturbed by the subsequent Alton Road project.
The JPA executed on October 17, 2012, provided that FDOT fund $64,185 to cover the portion of
construction along 10th Street pertaining to the Alton Road project.On November 27,2012 the City issued an
Invitation to bid for the Project. The bid was open until December 28, 2012. Following the bidding process
the prices obtained were higher than those estimated in the JPA. The Amendment to the JPA will increase
the total amount funded by FDOT from $64,185 to$194,190.30 and extend the contract term from April 1,
2013 to April 1, 2014. --'
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION
Advisory Board Recommendation:N/A
Financial Information:
Source of funds # Amount Account Approved
Financial Impact Summary: Funding for this project is recommended in the Fiscal Year 2012/13
Capital Improvement Program Budget
City Clerk's Office Legislative Tracking:
Elizabeth S. Wheaton, Environmental Resources Manager, Ext.6121
Sign-Offs.
Departme t Director Assistaigl3city Manager Ci anager
FHB JGG KGB
TAGENDAT013WIarch 13TDOT JPA AMendment-10th Street SUMM.doc
MIAMIBEACH AGENDA ITEM C 7(-
DATE 943-1
® MIAMBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: March 13, 2013 7
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AMENDMENT TO THE JOINT PARTICIPATION
AGREEMENT, EXECUTED ON OCTOBER 17, 2012, WITH THE STATE OF
FLORIDA DEPARTMENT OF TRANSPORTATION, FOR THE CONSTRUCTION
OF DRAINAGE IMPROVEMENTS ON S.R.907/ALTON ROAD AT 10th STREET.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
Funding for this project is recommended in the Fiscal Year 2012/13 Capital Improvement Program
Budget.
BACKGROUND
The Florida Department of Transportation (FDOT) is planning construction improvements on Alton
Road/State Road (SR) 907. Project construction is scheduled to begin in April 2013 and be
completed in July 2015. The Project will include significant drainage improvements a stormwater
pump station at 10th Street. Asa separate pro ect, in March 2012 the City will be constructing a new
seawall and street-end improvements at 10t Street west of Alton Road. In an effort to ensure
coordination between the FDOT project and City project and minimize the construction impacts to
residents along 10th Street, a JPA between FDOT and the City was approved by the City
Commission on September 12, 2012 and executed on October 17, 2012. The JPA with FDOT
allows the City to incorporate the proposed FDOT drainage elements along 10th Street (at FDOT's
cost) as part of the City's 10th Street project, thus ensuring that the City's 10th Street improvements
are not disturbed by the subsequent Alton Road project.
Commission Memorandum— FDOT JPA Amendment— 10 Street
March 13, 2012
Page 2 of 2
ANALYSIS
The JPA executed on October 17, 2012, provided that FDOT fund $64,185 to cover the portion of
construction along 10th Street pertaining to the Alton Road project. On November 27, 2012 the City
issued an Invitation to bid for the Project. After the bids were opened, the prices for the work were
higher than those provided in the JPA. To make up the price difference,the Amendment to the JPA
will increase the total amount funded by FDOT from $64,185 to $194,190.30 and extend the
contract term from April 1, 2013 to April 1, 2014.
CONCLUSION
The Administration strongly believes that the proposed stormwater drainage improvements to be
constructed as part of the FDOT Alton Road Project are critical to the sustainability and quality-of-life
of the City. The Amendment to the JPA will increase the total amount funded by FDOT and extend
the contract term with FDOT from April 1, 2013 to April 1, 2014. As such, the Administration
recommends approving the Resolution authorizing the Amendment with FDOT.
Attachment: Joint Participation Agreement Amendment
JGG/FHB/JJF/RWS/ESW
T:\AGENDA\2013\March 13TDOT JPA Amendment- 10th Street MEMO.doc
EXHIBIT`A1'
AMENDED FINANCIAL SUMMARY
10th Street Intersection
(ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT l
Drainage @ Alton Road and 10th Street
Backflow Preventers for Existing 6.5' X 3' Box Culvert Outfall
1 BONDS AND INSURANCE LS 17.2%* $33,700.00 $5,796.40
2 GENERAL CONDITIONS LS 17.2%* $271,000.00 $46,612.00
3 SURVEY AND LAYOUT SITE CONTROL LS 17.2%* $14,000.00 $2,408.00
4 INDEMNIFICATION LS 17.2%* $25.00 $4.30
5 MAINTENANCE OF TRAFFIC LS 17.2%* $5,800.00 $997.60
REMOVE AND DISPOSE UNSUITABLE
6 MATERIAL CY 392 $28.00 $10,976.00
7 MANATEE GRATE 8'X3' LF 8 $345.00 $2,760.00
8 4'x6' CONCRETE CULVERT LF 139 $540 $75,060.00
9 DOUBLE ALUMINUM ACCESS DOOR EA 1 $2,540.00 $2,540.00
10 2" TYPE S-3 ASPHALT PAVEMENT SY 134 $20.00 $2,680.00
TEMPORARY SHEETING AND SHORING AND
11 DEWATERING LS 1 $42,500 $42,500.00
12 LIMEROCK BOULDER REVETMENT TN 16 $116.00 $1,856.00
DESCRIPTION COST j
Subtotal $194,190.30
TOTAL PROJECT COST $194,190.30
*Department's responsibility of the pay item.
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