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2013-28146 Reso RESOLUTION NO. 2013-28146 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO SUBMIT THE FOLLOWING GRANT APPLICATIONS: 1) FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $280,000 FOR SHORELINE RECONSTRUCTION OF NORMANDY SHORES PARK SEAWALL; 2) FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $160,000 FOR DESIGN OF INDIAN CREEK PARK SEAWALL; 3) FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $40,000 FOR A PARKS BLUEWAYS PLAN; 4) THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, URBAN FORESTRY PROGRAM, IN THE APPROXIMATE AMOUNT OF $10,000 FOR TREE PLANTINGS; AND, 5) STATE OF FLORIDA, DEPARTMENT OF HEALTH, FOR FUNDING IN THE APPROXIMATE AMOUNT OF $40,000 FOR EQUIPMENT RELATED TO PRE- HOSPITAL EMERGENCY SERVICES; APPROPRIATING THE ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THESE APPLICATIONS WHEREAS, the Florida Legislature created s. 374.976, Florida Statutes in recognition of the importance and benefits of inland navigation channels and waterways, as well as in acknowledgement of the problems associated with the construction, continued maintenance and use of these waterways and this law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways; and WHEREAS, FIND requires a $1:$1 match; they will provide 50% of the cost of each project, and the City will be responsible for the matching funds; and WHEREAS, the Administration intends to submit an application for shoreline restoration, specifically the seawall at Normandy Shores Park; and WHEREAS, Normandy Shores Park seawall has been rated as "Critical" condition and the design portion of this project has already commenced; the application to FIND will be for construction funding only, which is approximately $560,000, and the request to FIND will be for approximately $280,000 and matching funds in the amount of $280,000 are in the Seawall Repairs project; and WHEREAS, Indian Creek Park (also known as Brittany Bay Park) seawall has been rated as "Serious" condition; the Administration also intends to request funding for the design of Indian Creek Park seawall, through this funding cycle, and next year request funds for construction; and WHEREAS, it should be noted that FIND will not reimburse for design until the project goes into the construction phase and the cost for design is approximately $320,000; therefore the request to FIND will be for approximately $160,000 and matching funds in the approximate amount of$160,000 will be requested through the FY 13/14 Budget Process; and WHEREAS, the seawalls at Normandy Shores Park and Indian Creek Park were selected because FIND will only provide funding for seawalls on natural, navigable waterways, and these two qualify; and WHEREAS, the City also intends to submit is for the Parks Department Blue Ways Plan which will indicate public access points to the waterways and this type of plan is a new funding initiative for FIND and the City intends to apply for approximately $40,000 to complete the Plan and matching funds in the approximate amount of$40,000 is available in the Parks Department FY 2012/13 Operating Budget; and WHEREAS, as part of the Fiscal Year 2012/2013 Workplan for the Parks and Recreation Department, staff is developing a conceptual Blueways Plan and the FIND funding will allow the plan to be fully developed including community outreach; and WHEREAS, in accordance with FIND guidelines, Attachment 1, Florida Inland Navigation District's Resolution for Assistance 2013 under The Florida Inland Navigation District Waterways Assistance Program, is attached and included with this agenda item for execution; and WHEREAS, as part of the federal government's Urban and Community Forestry Matching Grant Program, funds are available, through the Florida Department of Agriculture for organizations to develop or enhance their urban and community forestry programs and awards can be used for tree planting on public land, tree protection projects, and tree maintenance projects and the program requires $1:$1 matching funds. WHEREAS, the City Administration intends to apply for funding for the Tree Planting in the City, including the Central Bayshore Neighborhood (Bayshore Neighborhood — Bid Pack A project) which includes: 40th street to the north, Flamingo Drive to the east, Alton Road to the west and Dade Boulevard to the south; and WHEREAS, the Administration will request funding in the approximate amount of $10,000 to plant trees and matching funds are available in the amount of $11,000 from 2003 GO Bonds Neighborhood Improvement- Central Bayshore Neighborhood; and WHEREAS, this grant supports the Reforestation Program, which the City Commission authorized in 2007, and includes tree planning as part of CIP projects, and funds for tree maintenance, including salaries and equipment for a tree maintenance crew; and WHEREAS, by accepting this grant, the City also agrees to enter into a Memorandum of Agreement with the Florida Department of Agriculture and Consumer Services and Attachment 2 to this item is an example of a Memorandum of Agreement from the Urban Forestry Program which will need to be executed; and WHEREAS, this project supports the key intended outcome: maintain Miami Beach public areas and rights of way citywide; and WHEREAS, the Administration requests approval to submit an application to the Florida Department of Agriculture and Consumer Services, Urban Forestry Grant Program, in the approximate amount of$10,000 for Tree Planting; and WHEREAS, the State of Florida EMS Matching grant program provides emergency medical service providers with funds to acquire, repair improve or upgrade emergency medical services systems; and WHEREAS, funds must be used for the improvement and expansion of emergency medical services within the list of eligible activities outlined by the State; and WHEREAS, the Administration has requested funding in the approximate amount of $40,000 for EMS equipment which will to allow Emergency Medical Services personnel to be more effective; and WHEREAS, the grant requires a 25% match of the total project cost and the Fire Department will use its FY 2012/13 operating budget to cover the costs of this match; and WHEREAS, this grant supports the key intended outcome: increase community satisfaction with City government. NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City Manager or her designee to support grant applications to: 1) Florida Inland Navigation District for funding in the approximate amount of $280,000 for shoreline reconstruction of Normandy Shores Park seawall; 2) Florida Inland Navigation District for funding in the approximate amount of $160,000 for design of Indian Creek Park seawall; 3) Florida Inland Navigation District for funding in the approximate amount of $40,000 for a Parks Blueways plan; 4) Florida Department of Agriculture and Consumer Services, Urban Forestry Program, in the approximate amount of $10,000 for tree plantings; and, 5) State of Florida, Department of Health, for funding in the approximate amount of $40,000 for equipment related to pre-hospital emergency services; appropriating the above grants, if approved and accepted by the City, and authorizing the execution of all documents related to these applications. PASSED and ADOPTED this 144 day of 2013 ATTEST: �.. MAYO INCORP ORATED' ` ' CITY CLE K jj "....•M '�C;� c%,► 26 KGB/KGB/J M H APPROVED AS TO NDA12013\3-13-13\Grants Reso.doc FORM& LANGUAGE 8 FOR EXECUTION City Attom G, Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution authorizing the City Manager to apply for and accept five (5)grants. Key Intended Outcomes Supported: 1)and 2)Maintain City's infrastructure;3)Increase satisfaction with family recreational activities;4)Maintain Miami Beach public areas and rights of way citywide; and 5) Increase community satisfaction with city government. Supporting Data - 2009 Community Survey: 1) and 2) 21.4% of residents stated that "improving infrastructure" was one of the areas that the City can address to improve public safety; 3) City Parks/recreational facilities achieved the third greatest attendance for City destinations/attractions after restaurants and beaches. 50.4% of respondents reported visiting City Parks/recreational facilities "10 or more times annually";4)The Parks and Recreation Department has completed the fourth year's goal for the reforestation plan with over 400 trees planted, bringing the program total to 4,250 trees installed to date; 2009 Community Survey: The rating of the maintenance of parks increased from 77.9%rating as"Good" or"Excellent"in 2007 to 89.1% in 2009; 5)The Fire Department has experienced more than a 9%increase in number of pre-hospital care calls for service from 14,796 in 2000 to 16,247 in 2011. Item Summa /Recommendation: Approval to apply to: 1) Florida Inland Navigation District(FIND)for funding in the approximate amount of $280,000 for the construction of Normandy Shores Park seawall;2)Florida Inland Navigation District(FIND) for funding in the approximate amount of$160,000 for the design of Indian Creek Park seawall; 3) Florida Inland Navigation District(FIND)for funding in the approximate amount of$40,000 for the Parks Blueways Plan; 4)the Florida Department of Agriculture and Consumer Services, Urban Forestry Grant Program, in the approximate amount of $10,000 for Tree Planting; and, 5) State of Florida EMS in the approximate amount of$40,000 for Pre-hospital equipment. Ado t the Resolution. Advisory Board Recommendation: N/A Financial Information: Source # Grant Name/ Grant Match Amount/City Expense/Source of Project Approx. Funds Amount 1 FIND/Normandy $280,000 $280,000 — Seawall Repairs project Shores Park Seawall (pwcseawall) 351-2150-069358 Construction 2 FIND/Indian Creek $160,000 $160,000 - Matching funds in the approximate Park Seawall Design amount of$160,000 will be requested through the FY 2013/14 Budget Process 3 FIND/Blueways Plan $40,000 $40,000 - Matching funds in the approximate amount of $40,000 are available in Parks Department Operating Budget for FY 2012/13 4 DEP/Urban $10,000 $11,000 — 2003 GO Bonds Neighborhood Forestry/Tree Improvement-Central Bayshore Neighborhood Planting (rwmbaysbpa) 384-2205-069357 5 State of Florida $40,000 $10,000/Fire Department FY 2012/13 Matching EMS/Pre- Operating Funds Hospital Equipment City Clerk's Office Legislative Tracking: Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement Sign-Offs: Department Director Assistant City Manager City Manager ® MIAMIBEACH AGENDA ITEM C 7A '� DATE 3-13"13 ® MIAM BEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti H. Bower and Members of the City Co mission FROM: Kathie G. Brooks, Interim City Manager DATE: March 13, 2013 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO SUBMIT THE FOLLOWING GRANT APPLICATIONS: 1)FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $280,000 FOR SHORELINE RECONSTRUCTION OF NORMANDY SHORES PARK SEAWALL; 2)FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF$160,000 FOR DESIGN OF INDIAN CREEK PARK SEAWALL; 3) FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $40,000 FOR A PARKS BLUEWAYS PLAN; 4) THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, URBAN FORESTRY PROGRAM, IN THE APPROXIMATE AMOUNT OF $10,000 FOR TREE PLANTINGS; AND, 5) STATE OF FLORIDA, DEPARTMENT OF HEALTH, FOR FUNDING IN THE APPROXIMATE AMOUNT OF $40,000 FOR EQUIPMENT RELATED TO PRE-HOSPITAL EMERGENCY SERVICES APPROPRIATING THE ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THESE APPLICATIONS ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS 1. Approval to submit an application to Florida Inland Navigation District(FIND) in the approximate amount of $280,000 for construction of the seawall at Normandy Shores Park The Florida Legislature created s. 374.976, Florida Statutes in recognition of the importance and benefits of inland navigation channels and waterways, as well as in acknowledgement of the problems associated with the construction, continued maintenance and use of these waterways. This law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways. The program that provides funding for these projects is called the Waterways Assistance Program. The Administration intends to submit three applications under this program. FIND requires a $1:$1 match; they will provide 50% of the cost of each project, and the City will be responsible for the matching funds. The first submittal will be for shoreline restoration,of the seawalls at Normandy Shores Park. Commission Memorandum Page 2 Normandy Shores Park seawall has been rated as"Critical"condition and the design portion of this project has already commenced; the application to FIND will be for construction funding only.The construction cost is approximately$560,000, and the request to FIND will be for approximately$280,000. Matching funds in the amount of$280,000 are in the Seawall Repairs project. 2. Approval to submit an application to Florida Inland Navigation District(FIND) in the approximate amount of$160,000 for the design of the Indian Creek Park seawall Indian Creek Park (also known as Brittany Bay Park) seawall has been rated as "Serious" condition; the Administration intends to request funding for Phase 1, design, through this funding cycle,and next year request funds for Phase 2, construction. It should be noted that FIND will not reimburse for design until the project goes into the construction phase. The cost for design is approximately $320,000; therefore the request to FIND will be for approximately $160,000. Matching funds in the approximate amount of $160,000 will be requested through the FY 2013/14 Budget Process. The seawall projects support the key intended outcome: maintain City's infrastructure. The seawalls at Normandy Shores Park and Indian Creek Park were selected because FIND will only provide funding for seawalls on natural, navigable waterways,and these two qualify 3. Approval to submit an application to Florida Inland Navigation District(FIND)in the approximate amount of$40,000 for the Parks Blueways Plan In addition, the City intends to submit an application to Florida Inland Navigation District for the Parks Department Blueways Plan which will indicate public access points to the waterways. As part of the Fiscal Year 2012/2013 Workplan for the Parks and Recreation Department, staff is developing a conceptual Blueways Plan. The FIND funding will allow the plan to be fully developed including community outreach. This type of plan is a new funding initiative for FIND and the City intends to apply for approximately $40,000 to complete the Plan. Matching funds in the approximate amount of$40,000 are available in the Parks Department FY 2012/13 Operating Budget. In accordance with FIND guidelines, Attachment 1, Florida Inland Navigation District's Resolution for Assistance 2013 under The Florida Inland Navigation District Waterways Assistance Program, is attached and included with this agenda item for execution for this project and the seawall projects (above). 4. Approval to submit an application to the Florida Department of Agriculture and Consumer Services, Urban Forestry Grant Program, in the approximate amount of $10,000 for Tree Planting As part of the federal government's Urban and Community Forestry Matching Grant Program, funds are available, through the Florida Department of Agriculture for organizations to develop or enhance their urban and community forestry programs. Awards can be used for tree planting on public land, tree protection projects, and tree maintenance projects. A maximum of$10,000 is available for each tree planting project and the program requires $1:$1 matching funds. Commission Memorandum Page 3 The City Administration intends to apply for funding for Tree planting. The project area for this grant includes: 401h street to the north, Flamingo Drive to the east, Alton Road to the west and Dade Boulevard to the south. The Administration will request funding in the approximate amount of$10,000 to plant trees. Matching funds are available in the amount of $10,150 from 2003 GO Bonds Neighborhood Improvement. This project will fund the planting of trees in the City, including the Central Bayshore Neighborhood (Bayshore Neighborhood — Bid Pack A project). This grant supports the Reforestation Program, which the City Commission authorized in 2007, and includes tree planning as part of CIP projects, and funds for tree maintenance, including salaries and equipment for a tree maintenance crew. By accepting this grant,the City also agrees to enter into a Memorandum of Agreement with the Florida Department of Agriculture and Consumer Services.Attachment 2 to this item is an example from the Urban Forestry Program of a Maintenance Memorandum of Agreement which also needs to be executed This project supports the key intended outcome: maintain Miami Beach public areas and rights of way citywide. 5. Approval to submit an application to the State of Florida, Department of Health for funding in the approximate amount of$40,000 for equipment related to Pre-Hospital Emergency Services The State of Florida EMS Matching grant program provides emergency medical service providers with funds to acquire, repair improve or upgrade emergency medical services systems. Funds must be used for the improvement and expansion of emergency medical services within the list of eligible activities outlined by the State. The Administration has requested funding in the approximate amount of$40,000 for EMS equipment to increase the effectiveness of Fire personnel in emergency situations.The Fire Department will use FY 2013/14 operating budget funds in the approximate amount of $10,000 to cover the costs of the match. This grant supports the key intended outcome: increase community satisfaction with City government. CONCLUSION The Administration requests approval to authorize the City Manager or his designee to submit the following grant applications to: 1) Florida Inland Navigation District for funding in the approximate amount of$280,000 for the construction of Normandy Shores Park seawall; 2) Florida Inland Navigation District for funding in the approximate amount of$160,000 for design of Indian Creek Park seawall; 3) Florida Inland Navigation District for funding in the approximate amount of $40,000 for the Parks Blueways Plan; 4) Florida Department of Agriculture and Consumer Services, Urban Forestry Grant Program, in the approximate amount of$10,000 for Tree Planting; 5)State of Florida, Department of Health forfunding in the approximate amount of $40,000 for equipment related to Pre-Hospital Emergency Services; and appropriating the above funds, if approved and accepted by the City, and authorizing the execution of all necessary documents related to these applications. JMG/KGB/JMH T:\AGENDA\2013\3-13-13\Grants Memo.doc Atta.�n�.eY.rt. 1 ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE 2013 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS,THE is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry of .. .:.__,..,_. _. ,_._,.,_. and the State of Florida: Project Title : Total Estimated Cost$. Brief Description of Project: AND,Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE,be it resolved by the (Name of Agency) that the project described above be authorized, AND, be it further resolved that said (Name of Agency) is make application to the Florida Inland Navigation District in the amount of %of the actual cost of the project in behalf of said, __. ....._............. .. . . _..- (Name of Agency) AND,be it further resolved by the (Name of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. Form No. 90-21 (Effective date 12-17-90,Rev. 10-14-92) Form No.90-21(Effective date 12-17-90,Rev. 10-14-92) (1) 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said._......._ for public use. (Name of-Agency) 4. That it will not discriminate against any person on the basis of race,color or national origin in the use of any property or facility acquired or developed pursuant to this proposal,and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964;P. L. 88-352 (1964)-and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal,state and local laws,rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested,a post-audit of expenses incurred on the project prior to, or in conjunction with,request for the final 10%of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the _ at a legal meeting held on this.....,: day of Attest Signature I.f Title Title i E t t` S i (2) r Form No.90-21 (Effective date 12-17-90,Rev. 10-14-92) i Attachment 2 BID NUMBER: RFP/FFS-12/13-48 OPENING DATE: MARCH 22,2013 @ 2:00 P.M. ATTACHMENT J EXAMPLE URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT This Agreement,made and entered into this the day of 20____,by and between the FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES,State of Florida,hereinafter called the Department and hereinafter called the Contractor. WITNESSETH WHEREAS,the Department desires to increase the general level of knowledge of the principles of urban and community forestry by awarding funds to the Contractor for the establishment of a demonstration tree planting project as outlined in the Urban and Community Forestry grant application Number and Grant Memorandum of Agreement (the Grant Agreement)attached hereto as Exhibit"1"and by reference made a part hereof; WHEREAS,the Contractor agreed in the Grant Agreement to maintain the project as described in the Grant Application; WHEREAS,the Contractor by Resolution desires to enter into this Agreement and authorizes its officers to do so. NOW THEREFORE, herein and in Exhibit"1",the Grant Memorandum of Agreement,the parties covenant and agree as follows: A. The Contractor shall maintain the project in a responsible manner and with due care in accordance with the below listed Project Standards for the property at the following location: Specifically,the Contractor accepts the below listed responsibilities and duties: (1) All planting stock or replacement must be Florida Grade#1 or better. (2) Proper watering and proper fertilization of all trees/plants. (3) Keeping trees/plants as free as practicable from disease and harmful insects; (4) Proper mulching of trees and/or planting beds; (5) Keeping the premises free of weeds; (6) Mowing and/or cutting grasses to the proper length; (7) Proper pruning of all trees which includes;removing dead or disease parts of trees or(ii)pruning such parts thereof which present a hazard; (8) Removing and replacing dead or diseased trees/plants in their entirety,or removing and replacing those that fall below original Project Standards. 68 BID NUMBER: RFP/FFS-12/13-48 OPENING DATE: MARCH 22,2013 @ 2:00 P.M. (9) Following the Planting and Maintenance Guidelines as included herein. The Contractor agrees to repair,or remove and replace at its own expense all or part of the project that falls below Project Standards. In the event any part or parts of the project,including all plants,must be removed and replaced for whatever reason,then they shall be replaced with the same grade,size and specification as provided in the original plans for the project. Furthermore,the Contractor shall keep litter removed from the project area. The above named functions to be performed by the Contractor shall be subject to periodic inspections by the Department. It is the intent of the parties that the Contractor shall be the owner of the planting and other installations included and stipulated in the grant application comprising the project. B. The terms of this Agreement commence on the date of Certification of Acceptance and continue for a period of three(3)years. C. In the event this Agreement is terminated in accordance with the provisions provided in Exhibit 1,then the Contractor shall refund to the Department a pro-rated portion of the grant award based upon the following schedule: (1) If this agreement is terminated within one year of this agreement,75 percent of the grant award; (2) If this agreement is terminated during the second year of this agreement,50 percent of the grant award; (3) If this agreement is terminated during the third year of this agreement,25 percent of the grant award. . D. This Agreement,together with the Urban and Community Forestry Grant Memorandum of Agreement, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings,oral or written,with reference to the subject matter hereof that are not superseded hereby. Signed by parties to this agreement: FLORIDA DEPARTMENT OF AGRICULTURE AND CONTRACTOR CONSUMER SERVICES Signature Signature Title Title Date Date 59