2013-28147 Reso RESOLUTION NO. 2013-28147
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE TO
AUTOMATICALLY WITHDRAW ITEMS REFERRED TO CITY COMMISSION
COMMITTEES IF NOT HEARD WITHIN SIX (6) MONTHS FROM THEIR
REFERRAL DATE AND RECOMMENDING INCLUSION OF A REPORT IN
CITY COMMISSION AGENDAS TRANSMITTING A LIST OF WITHDRAWN
ITEMS.
WHEREAS, the Neighborhood/Community Affairs Committee discussed City
Commission Committee referrals at its February 19, 2013 meeting; and
WHEREAS, the Committee requested all items referred to various City Commission
Committees should be heard as soon as possible regardless of whether the referring City
Commissioner is present for the discussion; and
WHEREAS, the Committee also requested elected officials should be noticed of when
their items will be discussed at committee and agreed that one courtesy deferral should be
accommodated if the Commissioner is out of town or unable to attend; and
WHEREAS, the Committee unanimously passed a motion recommending that items
referred to City Commission Committees be automatically withdrawn if not heard within six (6)
months from their referral date and a report be included in the City Commission agenda
transmitting a list of withdrawn items.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the Neighborhood/Community Affairs Committee automatically withdrawing
items referred to City Commission Committees if not heard within six (6) months from their
referral date and recommending inclusion of a report in the City Commission agenda
transmitting a list of withdrawn items.
PASSED and ADOPTED this day ofQtL� 2013.
ATTEST:
ATTI H RRERA BOWER
�--� MAYOR
RAFAEX GRANADO
CITY CLERK INCORP ORATED..-:
T:WGENDA�2013WIarch 13Wcceptin recom tion 1Nitr�ruv Committee Referrals RESO.doc
IA
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution accepting the recommendation of the Neighborhood and.Community Affairs Committee
automatically withdrawing items referred to City Commission Committees if not heard within six(6)months
from its referral date and recommending inclusion of a report in the City Commission agenda transmitting
a list of withdrawn items.
Key Intended Outcome Supported:
Increase Community Satisfaction with City Government.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
The subject was referred to the Neighborhood / Community Affairs Committee at the request of
Commissioner Libbin at the February 6, 2013 City Commission meeting in an effort to eliminate
unnecessary time and effort spent on items which are not ready to be discussed. Commissioner Libbin
requested a discussion regarding items referred to Commission Committees if not heard within six (6)
months of its referral dates the items should either be referred again to the Committee or removed
altogether.
The item was heard at the February 19, 2013 Neighborhood / Community Affairs Committee. The
Committee discussed the subject and ultimately unanimously passed a motion that all items referred to
various City Commission Committees should be heard as soon as possible regardless of whether the
referring City Commissioner is present for the discussion. The Committee also requested that elected
officials should be noticed of when their items will be discussed at committee and agreed that one courtesy
deferral should be accommodated if the commissioner is out of town or unable to attend. However,after
six(6)months the item should be withdrawn and report of withdrawn items should be included in the City
Commission agenda.
The Administration recommends the resolution be approved.
Advisory Board Recommendation:
The item was discussed at the February 19, 2013 Neighborhood and Community Affairs Committee
NCAC meeting.
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Assistant City qnag r City Manager
MA KGB
TAAGENDA\2013\March 13\Accepting NCAC recommendation-With n CeJittee Referrals Summ.doc
MINOTBEACH AGENDA ITEM C-713
DATE 3-13-13,
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: March 13, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOOD AND COMMUNITY AFFAIRS COMMITTEE AUTOMATICALLY
WITHDRAWING ITEMS REFERRED TO CITY COMMISSION COMMITTEES IF NOT
HEARD WITHIN SIX (6) MONTHS FROM ITS REFERRAL DATE AND
RECOMMENDING INCLUSION OF A REPORT IN CITY COMMISSION AGENDA
TRANSMITTING A LIST OF WITHDRAWN ITEMS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase Community Satisfaction with City Government.
BACKGROUND
The subject was referred to the Neighborhood / Community Affairs Committee at the request of
Commissioner Libbin at the February 6, 2013 City Commission meeting in an effort to eliminate
unnecessary time and effort spent on items which are not ready to be discussed. Commissioner
Libbin requested a discussion regarding items referred to Commission Committees if not heard
within six (6) months of its referral dates the items should either be referred again to the Committee
or removed altogether.
The item was heard at the February 19, 2013 Neighborhood / Community Affairs Committee.
The Committee discussed the subject and ultimately unanimously passed a motion that all items
referred to various City Commission Committees should be heard as soon as possible
regardless of whether the referring City Commissioner is present for the discussion. The
Committee also requested that elected officials should be noticed of when their items will be
discussed at committee and agreed that one courtesy deferral should be accommodated if the
commissioner is out of town or unable to attend. However, after six (6) months the item should
be withdrawn and report of withdrawn items should be included in the City Commission agenda.
CONCLUSION
The Administration recommends adopting the resolution approving the recommendation of the
NCAC automatically withdrawing items referred to City Commission Committees if not heard
within six (6) months from its referral date and recommending inclusion of a report in the City
Commission agenda transmitting a list of withdrawn items.
KGB/MAS
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