2013-28150 Reso RESOLUTION NO. 2013-28150
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT ITS
JANUARY 28, 2013 MEETING TO INSTALL A FENCE AROUND THE
PERIMETER OF THE SCOTT RAKOW YOUTH CENTER PLAYFIELD.
WHEREAS, at the December 12, 2012, City Commission meeting, Commissioner
Weithorn requested that a discussion concerning the placement of a fence along the perimeter
of the Scott Rakow playfield be referred to the Neighborhood/Community Affairs Committee
(NCAC); and
WHEREAS, on December 19, 2010, the City's grand re-opening ceremony of the Scott
Rakow Youth Center took place with the long-awaited ribbon cutting of the spectacular newly
renovated Youth Center; and
WHEREAS, it was previously noted that two (2) key recreational elements missing in the
original design was a playground and an outdoor playfield; and
WHEREAS, throughout the planning, design and construction phases of the Youth
Center, there were discussions with various interested parties regarding the inclusion of a
playground and playfield and the need for the playfield to be fenced-in for the safety and
security of the children, however, there was concern from the neighborhood regarding the
fence, therefore the final design did include a playfield, but did not include a fence around the
perimeter to secure it; and
WHEREAS, since opening the playfield, the Rakow Youth Center staff has diligently
attempted to supervise the small playfield area by requesting patrons, throughout the day, with
either unleashed dogs on the Par 3 or golfers to leave the playfield; and
WHEREAS, the inability to control access has resulted in dogs off-leash running up to
children on the playfield in an aggressive or intimidating manner or to grab the ball the children
may be playing with, children stepping in dog feces (which poses health and cleanliness
issues), and additional maintenance required to clean up the feces before the children can use
the field; and
WHEREAS, the need for a fence to be installed around the perimeter of the Scott Rakow
Youth Center playfield was discussed by the members of the NCAC at the Committee's January
28, 2013 meeting; and
WHEREAS, at the January 28, 2013 meeting, the Committee was provided an agenda
item prepared by the Administration that included the motions passed by Scott Rakow Youth
Center Advisory Board and the Parks and Recreation Department's Advisory Board supporting
the installation of a fence for the safety and security of the youth using the Rakow playfield and
the preliminary estimate of the cost to fabricate and install a fence around the perimeter of the
playfield; and
WHEREAS, following a brief presentation by the Administration the
Neighborhood/Community Affairs Committee members held a discussion that focused on the
need for a fence to. ensure the safety of the youth participating in the Rakow Youth Center
programs, the need to coordinate the timing of the fence installation with the Capital
Improvement Projects Office to ensure it does not impede the project or get damaged during the
construction planned construction of the Par 3 Golf Course program, and the identification of the
funding needed to construct and install the fence, perhaps from unexpended contingency funds
or other funds to be identified by the Administration; and
WHEREAS, prior to the conclusion of the discussion, the NCAC members unanimously
approved a motion recommending that a fence should be installed around the perimeter of the
Scott Rakow Youth Center playfield for the safety and security of the children using the field;
and
WHEREAS, the Administration recommends that the City Commission accept the
recommendation of the NCAC at its January 28, 2013 meeting to install a fence around the
perimeter of the Scott Rakow Youth Center playfield for the safety and security of the children
using the field.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Neighborhood/Community Affairs
Committee approved at its January 28, 2013 meeting to install a fence around the perimeter of
the Scott Rakow Youth Center playfield.
PASSED and ADOPTED this 134 day of March, 2013.
ATTEST:
TI HERR RA BOER
B ' W
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T:WGENDA\2013\March 13\ so.:- enpafion - Rakow Fence.doc
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution accepting the recommendation of the Neighborhood/Community Affairs Committee at the
January 28, 2013 meeting to install a fence around the perimeter of the Rakow Youth Center playfield.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs
Supporting Data(Surveys,Environmental Scan,etc.): Miami Beach Customer Survey indicates
85% of residents rated the City's Recreation programs as either excellent or good.
Item Summa /Recommendation:
At the December 12, 2012, City Commission meeting, Commissioner Weithorn requested that a
discussion concerning the placement of a fence along the perimeter of the Scott Rakow playfield be
referred to the Neighborhoods Community Affairs Committee(NCAC). The discussion was subsequently
held at the NCAC meeting held on January 28, 2013.
Following a presentation by the Administration the Neighborhood/Community Affairs Committee members
discussed the need for a fence to ensure the safety of the youth participating in the Rakow Youth Center
programs while on the playfield (projected to be approximately 4' H x 160' L x 60'W. at very preliminary
cost estimate and subject to modification for this fence, based on the Commission approved Invitation To
Bid No. 40-11/12, for Fencing Services to be $16,500); the need to coordinate the timing of the fence
installation with the Capital Improvement Projects Office to ensure it does not impede the project or get
damaged during the planned construction of the Par 3 Golf Course; and the need to identify funding
design, fabricate and install the fence, perhaps from unexpended contingency funds or other funds to be
identified by the Administration. Prior to concluding the discussion the NCAC made the motion a fence
should be installed around the perimeter of the Scott Rakow Youth Center playfield for the safety and
security of the children using the field.
The Administration recommends the resolution be approved.
Advisory Board Recommendation:
MOTION: The Scott Rakow Youth Center Advisory Board unanimously requests that the City install a
fence around the Scott Rakow Youth Center playfield for the safety of the children that attend the Youth
Center. Motion Date November 17 2011/Passed Unanimously
MOTION: The Parks and Recreational Facilities Advisory Board supports the Recommendation of the
SRYC Advisory Board requesting the play area be fenced in light of safety and all issues. Motion Date:
February 1, 2012/ Passed Unanimously
Financial Information:
Source of Amount Account
nds
$20,000 011-0950-000349
2
OBPI Total $20,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Kevin Smith, Parks and Recreation Director
Sign-Offs
Department Director Assi t nt City nager CAy Manager
KS KGB
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® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: March 13, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE NEIGHBORHOOD/COMMUNITY AFFAIRS COMMITTEE AT THE
JANUARY 28, 2013 COMMITTEE MEETING TO INSTALL A FENCE
AROUND THE PERIMETER OF THE SCOTT RAKOW YOUTH CENTER
PLAYFIELD
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs
FUNDING
Funding is available in the FY 12/13 Parks and Recreation Department Budget account 011-
0950-000349 (Other Contractual Services) - $20,000. These funds are budgeted each year for
playground equipment repairs and maintenance. Parks and Recreation Department has
reviewed their pending list of projects for the current fiscal year and is able to defer some of
maintenance until the next fiscal year.
INTRODUCTION
At the December 12, 2012, City Commission meeting, Commissioner Weithorn requested that a
discussion concerning the placement of a fence along the perimeter of the Scott Rakow
playfield be referred to the Neighborhoods Community Affairs Committee (NCAC). The
discussion was subsequently held at the NCAC meeting held on January 28, 2013.
BACKGROUND
On December 19, 2010, the City's grand re-opening ceremony of the Scott Rakow Youth Center
took place with the long awaited ribbon cutting of the spectacular newly renovated Youth
Center.
It was previously noted that two (2) key recreational elements missing in the original design was
a playground and an outdoor playfield. Throughout the planning, design and construction
phases of the Youth Center, there were the discussions with various interested parties
regarding the inclusion of a playground and playfield and the need for the playfield to be fenced
in for the safety and security of the children. At the time of the design there was concern from
Commission Memorandum
March 13, 2013
NCAC recommendation to install a fence on the perimeter of the Scott Rakow Youth Center playfield
Page 2 of 3
the neighborhood regarding the fence, therefore the final design did include a playfield but did
not include a fence around the perimeter to secure it.
Since opening the field, the Scott Rakow Youth Center staff has diligently attempted to
supervise the small play-field area by requesting patrons, throughout the day, with either
unleashed dogs on the Par 3, or golfers to leave the play-field. Staff has reported that there is
confusion by residents and users when dog owners walk the area, or allow their dogs run loose
in and around the play-field. Since there is no separation or designation, it is assumed by users
that land is part of the Par 3 Golf Course and open for use.
This inability to control access has resulted in dogs off leash running up to children on the
playfield in an aggressive or intimidating manner or to grab the ball the children may be playing
with, children stepping in dog feces (which poses health and cleanliness issues), and additional
maintenance required to clean up the feces before the children can use the field.
The safety, security and health issues facing the children playing on the unfenced designated
field at the Rakow Center due to the dogs off-leash or dog owners walking their dogs on leash
but failing to clean-up after their animal is similar to those faced by patrons of South Pointe Park
as a result of the dogs running off-leash.
ANALYSIS
The need for a fence to be installed around the perimeter of the Scott Rakow Youth Center
playfield was discussed by the members of the NCAC at the committee's January 28, 2013
meeting. At the meeting the Committee was provided an agenda item prepared by the
Administration that included the following motions passed by the Parks and Recreation
Department's Advisory Boards and the preliminary estimate of the cost to fabricate and install a
fence around the premier of the playfield.
Parks and Recreation Department's Advisory Boards Actions
Pursuant to the issues mentioned above, the Scott Rakow Youth Center Advisory Board, at its
November 17, 2011 meeting approved a motion, which was subsequently forwarded to the
Commission via an LTC, dated February 3, 2012, and which was subsequently reviewed by the
Parks and Recreational Facilities Advisory Board who approved their own motion, and a second
LTC was then presented to Commission on the same subject.
The two motions were as follows:
MOTION: The Scott Rakow Youth Center Advisory Board unanimously requests that the
City install a fence around the Scott Rakow Youth Center playfield for the safety of the
children that attend the Youth Center.
Members Present -Jeff Gordon, Paul Stein, Jeff Graff, Dana Turken, Stephanie Rosen and
Esther Egozi Choukroun
Motion Date November 17 2011
Motion Made By Jeff Gordon
Motion Seconded By Dana Turken
Motion Passed Unanimously
MOTION: The Parks and Recreational Facilities Advisory Board supports the
Commission Memorandum
March 13, 2013
NCAC recommendation to install a fence on the perimeter of the Scott Rakow Youth Center playfield
Page 3 of 3
Recommendation of the SRYC Advisory Board requesting the play area be fenced
in light of safety and all issues.
Members Present- Amy Rabin, Meryl Wolfson, Harriet Halpryn, Rebecca Boyce, Leslie Graff
and Jonathan Groff
Motion Date: February 1, 2012
Motion Made By Jonathan Groff
Motion Seconded By Meryl Wolfson
Motion Passed Unanimously
Preliminary Fence Cost
It is currently estimated that an aluminum ornamental picket fence around the perimeter of the
Scott Rakow Youth Center playfield would be approximately 4' H x 160' L x 60' W. A very
preliminary cost estimate for this fence, based on the Commission approved Invitation To Bid
No. 40-11/12, for Fencing Services For Various City Departments for the design, fabrication and
installation is $16,500. Again, this is a preliminary estimate and maybe subject to modification.
Committee Discussion
Following a brief presentation by the Administration the Neighborhood/Community Affairs
Committee members held a discussion that focused on the need for a fence to ensure the
safety of the youth participating in the Rakow Youth Center programs, the need to coordinate
the timing of the fence installation with the Capital Improvement Projects Office to ensure it does
not impede the project or get damaged during the construction planned construction of the Par 3
Golf Course program, and the identification of the funding needed to construct and install the
fence, perhaps from unexpended contingency funds or other funds to be identified by the
Administration. Prior to the conclusion of the discussion the NCAC members unanimously
approved a motion recommending that a fence should be installed around the perimeter of the
Scott Rakow Youth Center playfield for the safety and security of the children using the field.
CONCLUSION
The Administration recommends the motion of the NCAC at the January 28, 2013 meeting to
install a fence around the perimeter of the Scott Rakow Youth Center playfield for the safety and
security of the children using the field be approved.
KGB/MAS/KS
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