2013-28151 Reso RESOLUTION NO. 2013-28151
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA APPROVING, PURSUANT TO SECTION 2-367 (d) OF THE MIAMI
BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF BEACH ACCESS
ACCESSIBILITY "MOBI-MATS" FROM DESCHAMPS MAT SYSTEMS, INC. (D.B.A. DMS),
THE EXCLUSIVE DISTRIBUTOR OF THE ACCESS MATS, IN THE ANNUAL ESTIMATED
AMOUNT OF$86,731.68, FOR A PERIOD OF (3)THREE YEARS.
WHEREAS, each year the City participates in Miami-Dade County's Parking fines
Reimbursement Program; and
WHEREAS, the Program is based on Section 316.008, Florida Statutes, and Section 30-
447 of the Code of Miami-Dade County, which authorizes the charging of fines for misuse of
specially marked parking spaces for people with disabilities; and
WHEREAS, on June 25, 2008, the City of Miami Beach entered into a new Interlocal
Agreement with Miami-Dade County for the distribution of these funds; and
WHEREAS, a portion of the proceeds from the Parking Fines Reimbursement Program
is provided to the City by Miami-Dade County for projects that benefit people with disabilities, in
accordance with the Interlocal Agreement; and
WHEREAS, the City of Miami Beach Disability Access Committee ("the Committee")
recommends the purchase and location of Mobi-Mats as the need arises; and
WHEREAS, the Mobi-Mats will make beach area accessible and meet ADA and
Disabled Discrimination Act ("DDA") requirements; and
WHEREAS, "Mobi-Mats" by Deschamps Mats Systems, Inc. (DMS) is a durable,
outdoor, light-weight access matting system, and the only other products on the market that
resemble Mobi-Mat are the roll-up walkways that are made of heavy plastic lath; and
WHEREAS, Mobi-Mats are only available for purchase from DMS; and
WHEREAS, pursuant to Section 2-367(d) of the Miami Beach Code, the City
Commission, may enter into contracts for goods and/or services where only one source for the
products or service is evident; and
WHEREAS, the Procurement Director has determined that Deschamps Mats Systems,
Inc. (DMS) is the sole source of supply of the Mobi-Mats; and
WHEREAS, additionally, the Administration has complied with the requirements for sole
source purchases, pursuant to Section 2-367(d) of the Miami Beach City Code; and
WHEREAS, in its due diligence, on February 11, 2013, the Procurement Division issued
an "Intent to Award Pursuant to Sole Source Exemption" notifying interested parties that the City
intended to make a non-competitive award for the acquisition of the Mobi-Mats. No responses
were received.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve, pursuant to Section 2-367 (d) of
the Miami Beach City Code, the sole source purchase of beach access accessibility "Mobi-
mats" from Deschamps Mat Systems, Inc. (d.b.a. DMS), the exclusive distributor of the access
mats, in the annual estimated amount of$86,7331..68, for a period of(3)three years.
PASSED AND ADOPTED this day of Mlfrtk , 2013.
ATTEST:
CITY dLERK n, B� OR
T:\AGENDA\2013\March 13\Mobi-Mat S e�RES oc
ORP RAT'ED:
'C - -APPROVED AS TO
��CH•26tH & F IVI & LANGUAGE
OR EXECUTION
City Ak e Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida Approving,Pursuant To Section 2-367
(d)Of The Miami Beach City Code,The Sole Source Purchase Of Beach Access Accessibility"Mobi-Mats"From Deschamps
Mat Systems, Inc. (d.b.a. DMS), The Exclusive Distributor Of The Access Mats, In The Annual Estimated Amount Of
$86,731.68, For A Period Of 3 Three Years.
Key Intended Outcome Supported:
Ensure safety and appearance of building structures and sites
Supporting Data(Surveys, Environmental Scan, etc.): Not available
Issue:
Shall the City Commission adopt the Resolution?
Item Summa /Recommendation:
Each year the City participates in Miami-Dade County's Parking Fines Reimbursement Program.The Program is based on
Section 316.008, Florida Statutes,and Section 30-447 of the Code of Miami-Dade County,which authorizes the charging of
fines for misuse of specially marked parking spaces for people with disabilities.A portion of the proceeds from the Parking
Fines Reimbursement Program is provided to the City by Miami-Dade County for projects that benefit people with disabilities,
in accordance with the Interlocal Agreement entered into by the City and the County on June 25,2008.
The City of Miami Beach Disability Access Committee("the Committee")meets monthly to discuss ADA compliance issues
throughout the City. The Committee recommended in 2008 the purchase of Mobi-Mats by Deschamps Mats Systems, Inc.
(DMS)with the proceeds from the Miami-Dade County's Parking Fines Reimbursement Program,including locations that the
mats would best serve the public.Mobi-Mat is a durable,outdoor,lightweight access matting system.Mobi-Mat is designed to
easily remove its anchoring system, roll up and store during turtle nesting season, hurricanes and occasional uses such as
special events.
The Mobi-Mats will make beach area accessible and meet ADA and Disabled Discrimination Act("DDA")requirements.The
Mobi-Mat's durable material made of 100%polyester filament withstands the environmental elements,extensive pedestrian
traffic,and will assist in protecting sensitive dunes.Wear and tear on the Mobi-Mats requires annual replacement of many of
the mats.
Mobi-Mats are only available for purchase from DMS (see attached sole source letter). However, in its due diligence, on
February 11, 2013, the Procurement Division issued an "Intent to Award Pursuant to Sole Source Exemption" notifying
interested parties that the City intended to make a non-competitive award for the acquisition of the Mobi-Mats.No responses
were received. Miami-Dade County also recently compared the Mobi-mat to other products, and proceeded with the sole
source purchase of the Mobi-Mat.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $76,650.74 2013 ADA Compliance Grant Fund Acct No. 170-6958-000342
2 $ 9,477.87 2011 ADA Compliance Grant Fund Acct No. 170-6954-000342
3 $ 603.07 2010 ADA Compliance Grant Fund Acct No. 170-6961-000350
OBPI Total $86,731.68
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Director Ext#6641
Sign-0 s:
Depqrtment Director Assistant City a r Cit Mana r
AD V FB JGG PDW KGB 109K
T:\AGEND0013\March 13\Sole Source Mobi-Mats SUMMARY.doc
MAGENQA ITEM C7�BATE
MIAMMEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: March 13, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA APPROVING, PURSUANT TO SECTION 2-367 (d) OF THE MIAMI BEACH CITY
CODE,THE SOLE SOURCE PURCHASE OF BEACH ACCESS ACCESSIBILITY"MOBI-MATS"
FROM DESCHAMPS MAT SYSTEMS,INC.(D.B.A. DMS),THE EXCLUSIVE DISTRIBUTOR OF
THE ACCESS MATS, IN THE ANNUAL ESTIMATED AMOUNT OF$86,731.68, FOR A PERIOD
OF (3)THREE YEARS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure safety and appearance of building structures and sites.
FUNDING
Funding in the amount of$86,731.68 will be provided from the following accounts:
$76,650.74—2013 ADA Compliance Grant Fund Account No. 170-6958-000342
$ 9,477.87—2011 ADA Compliance Grant Fund Account No. 170-6954-000342
$ 603.07—2010 ADA Compliance Grant Fund Account No. 170-6961-000350
$86,731.68
Should additional funding be required for the purchase of more Mobi-Mats, it would be subject to the
review and approval of the Office of Budget and Performance Improvement(OBPI).
BACKGROUND
Each year the City participates in Miami-Dade County's Parking fines Reimbursement Program. The
Program is based on Section 316.008, Florida Statutes, and Section 30-447 of the Code of Miami-
Dade County,which authorizes the charging of fines for misuse of specially marked parking spaces
for people with disabilities. On June 25, 2008, the City of Miami Beach entered into a new Interlocal
Agreement with Miami-Dade County for the distribution of these funds. A portion of the proceeds
from the Parking Fines Reimbursement Program is provided to the City by Miami-Dade County for
projects that benefit people with disabilities, in accordance with the Interlocal Agreement.
The City of Miami Beach Disability Access Committee("the Committee")meets monthly to discuss
ADA compliance issues throughout the City.The Committee recommended in 2008 the purchase of
the Mobi-Mats, and locations the mats would best serve the public. It was determined they should be
initially installed on the beach at street ends,with disabled parking,on 4th, 5`h, 10`h, 14'',21St and 35`h
streets.
Sole Source Purchase of Mobi-Mats
Commission Memorandum
March 13, 2013 f
Page 2
The Committee recommends the purchase and location of additional Mobi-Mats as the need arises.
The Mobi-Mats will make beach area accessible and meet ADA and Disabled Discrimination Act
("DDA")requirements.The Mobi-Mat's durable material made of 100%polyester filament withstands
the environmental elements, extensive pedestrian traffic, and will assist in protecting sensitive
dunes. Wear and tear on the Mobi-Mats requires annual replacement of many of the mats.
ANALYSIS
"Mobi-Mat" by Deschamps Mats Systems, Inc. (DMS) is a durable, outdoor, light-weight access
matting system. The only other products on the market that resemble Mobi-Mat are the roll-up
walkways that are made of heavy plastic lath. Mobi-Mat is designed to easily remove its anchoring
system, roll up and store during turtle nesting season, hurricanes and occasional uses such as
special events.
Mobi-Mats are only available for purchase from DMS(see attached sole source letter). However, in
its due diligence, on February 11, 2013, the Procurement Division issued an "Intent to Award
Pursuant to Sole Source Exemption" notifying interested parties that the City intended to make a
non-competitive award for the acquisition of the Mobi-Mats. No responses were received.
Additionally, Miami-Dade County also recently compared the Mobi-mat to other products, Port-0-
Path and Event-Deck, and proceeded with the sole source purchase of the Mobi-Mat because it
requires less labor for the installation and removal, can be used for short and long term installations,
it is easily portable, and it can be removed upon need, to different locations hosting special events,
or due to hurricane/weather threats.
Other municipalities that have purchased the Mobi-Mats include Hollywood Beach, St. Petersburg,
Ft. Myers Beach, Lee County and Sarasota County.
The price of the Mobi-Mats(model KIT Mobi Mat®RecPath Mobi-Type AFX)is$1,814 for a 33 feet
long by 60 inches wide mat and $2,738 for a 50 feet long by 60 inches wide mat. See attached price
list and quote for the quantities required.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the sole source
purchase of beach access accessibility "Mobi-mats" from Deschamps Mat Systems, Inc. (d.b.a.
DMS), the exclusive distributor of the access mats, in the annual estimated amount of$86,731.68,
for a period of(3)three years.
T:\AGENDA\2013\March 13\Mobi-mats Sole Source MEMO.doc
D M IS
DESCHAMPS MAT SYSTEMS OmbicMair
February 11th, 2013
Mobi-Mat Sole Source Certification
To Whom It May Concern:
We want to confirm and certify that the accessibility beach access mats, sold on
the US market under the brand name "Mobi-Mat" are exclusively distributed by
Deschamps Mats Systems Inc. (dba DMS), which is the wholly owned US
subsidiary of the French manufacturer, Deschamps SA, located in the town of La
Couronne,France.
DMS is headquartered in New Jersey, at 218 Little Falls Road, unit 7, Cedar
Grove, NJ 070o9 and is acting as the exclusive importer distributor of the Mobi-
Mats for the entire United States.
Mobi-Mats can solely be purchased from Deschamps Mat Systems (DMS) and
cannot be obtained through any other source. We are represented in Florida by
our sole Agent, Mr. Jeff Olson, located in Sarasota, Fl. olson8o6(@comcast.net
(Jeff.Olson(External).
All purchases are made directly to Deschamps Mat Systems (DMS) at our US
Headquarters in New Jersey.
Should you have any additional questions or clarification is needed,please do not
hesitate to contact our office at: 973 928 3040 or email to our customer service-
assistant@mobi-mats-dms.com.
You can also reach me at: thierry.darcheomobi-mat-dms.com
Thank you for your attention to this matter.
Sincerel ,
Thierry Darc ---�
Dire or of Operations
DMS
Mb6dV
Deschamps Macs Systems,Inc Toll Free:800 957 6287(MATS) infoeamobi-mat-dms com Cage Code 3N2Z7
218 little Falls Road,Unit 7 Tel:973 928 3040 www.mobi-mat.com G5A Schedule:GS-07F-0316L _
Cedar Grove,N!07009 Fax:973 928 3041 ISO 9001 Certified
2013 PRICE LIST ,r, ® M S
AG/SR/TD ®C l i mat
VVV 111 tt"B...J/Y DESCHAMPS DESCHAMPS MAT SYSTEMS
r Finishings&Accessories Price
Weight
when
rolled up Safety U-shaped E Connection
lb Edges Staples o System Kit
f7
176267 33' 56 ✓ ✓ ✓ ✓ $ 2,199.0
176268 50' 85 ✓ ✓ ✓ ✓ $ 3,299.0
A2X Brown 0.34
176320 33' 87 ✓ ✓ ✓ ✓ $ 2,699.0
� 78"
176321 50' 123 ✓ ✓ ✓ ✓ S 3,999.0
176270 33' 61 ✓ ✓ ✓ ✓ $ 2,629.0
60"
176271 50' 92 ✓ ✓ ✓ ✓ $ 3,949.0
` A2XDL Blue 0.37
176323 33' 98 ✓ ✓ ✓ ✓ $ 3,199.0
78"
176324 50' 140 ✓ ✓ ✓ ✓ $ 4,799.0
176272 33' 61 ✓ ✓ ✓ ✓ S 2,629.0
A2XDL Brown 0.37 60"
176273 50' 92 ✓ ✓ ✓ ✓ $ 3,949.0
_._ _._ _._._ _._ ..33.. 61. _-_✓-— _- _._ _. . ._._✓._. .$--- .--
191799 ✓ / 1
60"
191800 50' 73 ✓ ✓ ✓ ✓ $ 2,738.0
AFX Blue 0.27
191807 33' 64 ✓ ✓ ✓ ✓ $ 2,357.00
78"
191808 50' 93 ✓ ✓ ✓ ✓ $ 3,562.00
0
191796 33' 51 ✓ ✓ ✓ ✓ S 1,814.0
60"
191797 50' 73 ✓ ✓ ✓ ✓ $ 2,738.0
AFX Brown 0.27
191803 33' 64 ✓ ✓ ✓ v" $ 2,357.00
78"
191804 50' 93 ✓ ✓ ✓ ✓ $ 3,562.00
r Finishings&Accessories Price
Weight
when 'a o
rolled up w a= Grounding E an d m m o
lb N m Stakes c c N d Kit
A N V N
N
176264 33' 125 ✓ ✓ ✓ ✓ ✓ $ 5,199.0
• A2X Brown 0.36 120"
176265 5o' I 190 ✓ ✓ ✓ ✓ ✓ $ 7,349,0
Mobi-Mat®RecPath&Vehicle Mobility Mat
Mobi-Mat'RecPath and VMM Type A2X are recommended for pedestrians,light&medium weight vehicles incl.wheelchairs,strollers,bicycles,ATVs, golf cans and autos.
Mobi-Mat'RecPath Type A2X DL is recommended for both barefoot pedestrians and wheelchair users-especially designed for beach applications.
Mobi-Mat®RecPath Type AFX is recommended for any type of ground surface and application.
Chair Dimensions Seat Dimensions
Weight
Kit PIN Fabric Color Weight Capacity Price/Kit
Lenght Width Height Width Depth
• 176275 Blue 661bs 60" 42" 50" 18" 17" 19" 3001bs $ 1,999.00
Mobi-Chair
Mobi-Chair is an amphibious beach wheelchair that allows its user to transition seamlessly from the boardwalk-to the beach-and into the water.
Pricing doesn't include shipping costs.
A Kit contains everything you need to install our products.
Deschamps Mats Systems,Inc.-218 Little Falls Road-Suite 7-Cedar Grove,NJ 07009-USA I Ph:1-973 928 3040 I www.mobi-mat.com
Deschamps Mat Systems, Inc. „=
218 Little Falls Rd Unit 7 MQ I m a t
Cedar Grove, NJ 07009 SY DESCHAMPS
USA
DMS Cage Code 3N2 Z7
GSA Schedule #GS-07F-0316L
DMS TIN 06-1633055
Quote # 13-01-1468-TD CUSTOMER
City of Miami Beach
Date 17-Jan-13 Property Management Office
Attn: Larry Gardner
Delivery Time After Reception of Order See Page 02 1245 Michigan Avenue
Sales Conditions Miami Beach, FL 33139
Tel.: 305-673-7632 (Ext 2980)
Your local agent Jeff Olson Cell: 786-376-8200
e-mail: olson806@comcast.net E-mail: larrygardner@miamibeachfl.gov
INCOTERM Valid until Currency
FOB Miami Beach,FL 33139- 28-Feb-13 USD
REF. Description Qty Unit price Price in
in USD USD
191799 KIT Mobi-Mat®RecPath -Type AFX 15 $ 1,814.00 $ 27,210.00
Color: Blue
Dimensions: 33'long X 60 inches wide
Delivered with bichromated steel staples pack
Delivered with aluminum"beach sign"
191800 KIT Mobi-Mat®RecPath -Type AFX 21 $ 2,738.00 $ 57,498.00
Color: Blue
Dimensions:50'long X 60 inches wide
Delivered with bichromated steel staples pack
Delivered with aluminum"beach sign"
Ground Delivery 1 $ 2,023.68 $ 2,023.68
ACCEPTED FOR ORDER Amount Due
Fax to DMS Inc, Fax: 1-973 928 3041
Place&date: Total amount due $ 86,731.68
Name: INCOTERM:
Stamp&Signature: FOB Miami Beach,FL 33139-
Made by
POC Jeff Olson
Phone#: (941)726-0171