2013-28162 Reso RESOLUTION NO. 2013-28162
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 2 TO THE CONSTRUCTION CONTRACT
BETWEEN THE CITY AND LANZO CONSTRUCTION CO., FLORIDA, FOR THE
CONSTRUCTION OF THE CITY OF MIAMI BEACH RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 8
CENTRAL BAYSHORE (PACKAGE A) AND LAKE PANCOAST (PACKAGE C),
DATED APRIL 8,2011; SAID AMENDMENT IN THE NOT-TO-EXCEED AMOUNT
OF $3,385,441, FOR THE CONSTRUCTION OF THE ADDITIONAL SCOPE OF
WORK APPROVED UNDER RESOLUTION NO.2012-27972,WHICH INCLUDES
THE HOMEOWNER ASSOCIATION(HOA)REQUESTED ROADWAY WIDTH AND
LANDSCAPE ITEMS, PROVIDING ADDITIONAL STORMWATER UPGRADES TO
THE AREA KNOWN AS ZONE 4 IN THE BASIS OF DESIGN REPORT (BODR),
AND PROVIDING MILLING AND RE-SURFACING OF THE ROADWAY(IN LIEU
OF ASPHALT OVERLAY) FOR THE REMAINING AREAS WITHIN PACKAGE A;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE FY2012/13 CAPITAL
BUDGET,IN THE AMOUNT OF$3,385,441 FOR CONSTRUCTION,AND$338,545
FOR CONTINGENCY, FOR A GRAND TOTAL OF $3,723,986.
WHEREAS, on January 19, 2011, the City Commission adopted Resolution No.
2011-27587, approving and authorizing the execution of a construction contract, (the
Agreement) with Lanzo Construction Co., Florida (Contractor), pursuant to Invitation to Bid
No.18-09/10,for the Right-of-way Infrastructure Improvement Program—Neighborhood No.
8— Central Bayshore (Package A)and Lake Pancoast(Package C) (the Project); and
WHEREAS, the original Project scope of work included a new water main to
upgrade the existing 6-inch water main, drainage installation, road paving and restoration,
concrete sidewalk repairs, minor valley gutter installation, and landscape; and
WHEREAS, field investigations during construction have identified the existing
pavement to be in worse condition, as a result of pavement deterioration and distress, than
anticipated; and
WHEREAS,the City desires to include the requested changes as part of the current
Project construction work; and
WHEREAS, on July 9, 2012, the Finance and Citywide Projects Committee
(FCWPC)approved the additional capital budget requests to include warranted infrastructure
needs for stormwater roadway milling and resurfacing, and valley gutter improvements;and
WHEREAS, on September 27, 2012, the City Commission approved the additional
funding to the Capital Budget 2013 for the additional stormwater upgrades, and complete
milling and resurfacing of the roadway, as well as the additional roadway width and
landscaping items requested by the Homeowners' Association; and
WHEREAS,on December 12,2012,the City Commission approved Amendment No.
1 to the Agreement, in the amount of $306,194, which provides complete milling and
resurfacing of the roadway (in lieu of asphalt overlay) for certain areas within Package A,
north of 34th Street to 41St Street, between Alton Road and Meridian Avenue; and Package
C, 25 th Street, 26 th Street and Flamingo Drive, north of 25 th Street; and
WHEREAS,Amendment No. 2 to the Agreement encompasses the construction of
all the remaining upgrades and revisions, following an amendment to the Project Basis of
Design Report (BODR) at the City Commission of July 18, 2012 (approval via Resolution
2012-27972); and
WHEREAS, the scope of services also additional roadway and landscape items
requested by the Homeowners'Association, includes additional drainage improvements,as
well as additional warranted milling and resurfacing for the remaining areas in Central
Bayshore; and
WHEREAS,the additional scope of work will add one hundred eighty(168)calendar
days to the overall Project,
WHEREAS, extending the completion date for the Project, from October 2013, to
March 2013.
NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission of the City
of Miami Beach, Florida, authorizing the Mayor and City Clerk to execute Amendment No. 2
to the construction contract between the City and Lanzo Construction Co., Florida, for the
construction of the City of Miami Beach Right of Way Infrastructure Improvement Program,
Neighborhood No. 8 Central Bayshore(Package A)and Lake Pancoast(Package C),dated
April 8, 2011; said Amendment in the not-to-exceed amount of $3,385,441, for the
construction of the additional scope of work approved under Resolution No. 2012-27972,
which includes the Homeowner Association(HOA)requested roadway width and landscape
items, providing additional stormwater upgrades to the area known as zone 4 in the basis of
design report (BODR), and providing milling and re-surfacing of the roadway (in lieu of
asphalt overlay) for the remaining areas within package a; with previously appropriated
funding in the fy2012/13 Capital budget, in the amount of$3,385,441 for construction, and
$338,545 for contingency, for a grand total of$3,723,986.
PASSED AND ADOPTED this day of A&C-4 , 2013.
ATTEST:
RAFA GRANADO,tITY C HERR EfOWEIR, MAYOR
INCORP ORA1 ED:
TAAGENDA120131March 131Central Baysh -Arrkendment o\Bays.hQ( mendment No.2-RESO.doc
! ( -,<
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
City Attomc\W Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Mayor And City Clerk To Execute Amendment No. 2 To The Construction Contract
Between The City Of Miami Beach, Florida,And Lanzo Construction Co., Florida, For The Construction Of The City Of
Miami Beach Right Of Way Infrastructure Improvement Program, Neighborhood No. 8 Central Bayshore And Lake
Pancoast; Dated April 8, 2011 (The Contract), To Provide Homeowner Association Requested Roadway Width And
Landscape Items, Provide Additional Stormwater Upgrades, And Provide Complete Milling And Resurfacing Of The
Roadway In Lieu Of Asphalt Overlay For The Remaining Areas Within Package A.
Key Intended Outcome Supported:
Ensure Value and Timely Delivery of Quality Capital Projects, Improve Storm Drainage Citywide, and Maintain City's
Infrastructure.
Supporting Data(Surveys, Environmental Scan,etc.):
The 2012 Customer Satisfaction Survey indicated that over 81% of residents rated recently completed capital
improvement projects as "excellent" or "good". Recently completed capital improvement projects (81%), storm
drainage(37%),and condition of roads(44%).
Issue:
Shall the City Commission adopt the resolution?
Item Summa /Recommendation:
On January 19, 2011, the City adopted a Resolution, approving and authorizing the execution of a contract, pursuant,
for the right-of-way infrastructure improvement program — Neighborhood No. 8 — Central Bayshore and Lake
Pancoast.
On July 9, 2012, the Administration presented the aforementioned revisions to the Finance and Citywide Projects
Committee (FCWPC) regarding additional capital budget requests to include warranted infrastructure needs for
stormwater, roadway milling and resurfacing, and valley gutter improvements. On September 27, 2012 the City
Commission approved the additional funding to the Capital Budget 2013 for the construction of the implementation of
the 11 points requested by the HOA, additional stormwater upgrades and complete milling and resurfacing of the
roadway. The total budget approved was $4,936,607. On December 12, 2012 the City Commission approved
Amendment No. 1 in the amount of$306,194 which provides complete milling and resurfacing of the roadway in lieu
of asphalt overlay for certain areas within Package A and Package C.
Amendment No.2 to the Central Bayshore Neighborhood encompasses the construction of all the remaining upgrades
and revisions following an amendment to the BODR at the City Commission at the July 18, 2012 meeting via
Resolution 2012-27972. The scope of services include additional HOA Requests, additional warranted drainage
improvements, as well as additional warranted milling and resurfacing. The engineer of record(EOR), CI-12M Hill,was
further authorized in the amount of $207,841 to proceed with the design modification which would include all
amendments to the BODR pursuant to Resolution 2012-27972.
On February 13, 2013,CI-12M Hill finalized their 100% plans for the project, including profiles for the drainage between
34 Street and 28`h Street. By February 15, 2013 Lanzo submitted their final price to CIP and Atkins for final review in
the amount of$5,638,161. Atkins's review of Lanzo's cost proposal was submitted to the City on February 19, 2013
and on February 21, 2013 the final negotiation meeting between the City(including Public Works), Lanzo, CH2M Hill
and Atkins took place and an agreement was reached by all parties in the amount of$3,385,441.
The additional Scope of Work will add one hundred eighty (168) calendar days to the overall project. The completion
date for this project will be extended from October 2013 to March 2014.
The Administration recommends that the Mayor and City Commission approve the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $2,287,013 429-2205-069357
/GBRI 2 $170,216 429-2205-000356
3 $257,997 424-2205-069357
4 $1,872 302-2205-069357
5 $523,598 1 431-2205-069357
6 $483,290 1 431-2205-000356
Total $3,723,986
City Clerk's Office Legislative Tracking:
Darlene Fernand 04,ext. 6401
Sian-Offs:
De art nt irector I Asst City r Acting City er
FV 01
I JGG KGB
F:\T Driv GENDA\2013\March 13\Central Bayshore - 1AAendment 1 anzo\Bayshore A - Amend t No. 2
MIAMIBEACH SUMM. ocx
AGENDA � 6 ITEM DATE —I 3-1
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: March 13, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 2 TO THE CONSTRUCTION CONTRACT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA, AND LANZO CONSTRUCTION CO.,
FLORIDA, FOR THE CONSTRUCTION OF THE CITY OF MIAMI BEACH RIGHT OF
WAY INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 8
CENTRAL BAYSHORE (PACKAGE A) AND LAKE PANCOAST (PACKAGE C);
DATED APRIL 8, 2011 (THE CONTRACT), IN THE NOT-TO-EXCEED AMOUNT OF
$3,385,441 FOR THE CONSTRUCTION OF THE ADDITIONAL SCOPE OF WORK
APPROVED UNDER RESOLUTION NO. 2012-27972, WHICH INCLUDES THE
HOMEOWNER ASSOCIATION (HOA) REQUESTED ROADWAY WIDTH AND
LANDSCAPE ITEMS, PROVIDE ADDITIONAL STORMWATER UPGRADES TO
THE AREA KNOWN AS ZONE 4 IN THE BASIS OF DESIGN REPORT (BODR),
AND PROVIDE MILLING AND RESURFACING OF THE ROADWAY IN LIEU OF
ASPHALT OVERLAY FOR THE REMAINING AREAS WITHIN PACKAGE A; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE FY2012/13 CAPITAL BUDGET,
IN THE AMOUNT OF $3,385,441 FOR CONSTRUCTION, AND $338,545 FOR
CONTINGENCY, FOR A GRAND TOTAL OF $3,723,986.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure value and the timely delivery of quality capital projects.
Improve storm drainage citywide.
Maintain City's infrastructure.
FUNDING
$ 2,457,229 Fund 429 —Storm Water LOC
$ 1,006,888 Fund 431 —Storm Water Bond 2011 Series
$ 257,997 Fund 424—Water& Sewer bonds 2000 Series
$ 1,872 Fund 302 — Pay As You Go
$ 3,723,986
Central Bayshore A-Amendment No. 2—Commission Memorandum
March 13,2013
Page 2 of 7
INTRODUCTION
Amendment No. 2 to the Central Bayshore Neighborhood encompasses the construction of all
the remaining upgrades and revisions following an amendment to the BODR at the City
Commission at the July 18,, 2012 meeting via Resolution 2012-27972. The scope of services
include additional HOA Requests, additional warranted drainage improvements, as well as
additional warranted milling and resurfacing (See Exhibit A, Resolution 2012-27972). Additional
funding for this second phase in the amount of $4,936,607, was requested and amended as
part of the FY 2012/2013 Capital Budget Process (see Exhibit B — Memo to the FCWCP date
July 9`h, 2012). The engineer of record (EOR), CH2M Hill, was further authorized to proceed
with the design modification which would include all amendments to the BODR pursuant to
Resolution 2012-27972. On February 13, 2013, CH2MHill finalized the design, following an
extensive collaboration process between the HOA, the Public Works Department, the Parks
Department and the Capital Improvements Projects Office.
Negotiations with Lanzo Construction Co. of Florida (Lanzo) begun in January 2013 and
progressed in parallel with the current construction activities and established contractual
timelines. This was done in an effort to provide a seamless transition into this next phase, while
at the same considering all possible concerns and additional requests from residents and
requirements from the Public Works Department as possible alternatives into the following
phase. Requests were evaluated on their technical and regulatory merit as well as their impacts
to the current established project timelines. Once all additional requests were properly
evaluated, the Contractor submitted a cost proposal for the second phase of the project in the
amount of$5,638,161 (See Exhibit C).
The City, on the other hand, with its respective consultants conducted an exhaustive due
diligence process which extensively and thoroughly reviewed all proposed costs and savings
and was subsequently able to derive a much lower estimate for the next phase which proposed
a $2,252,720 in savings to the project. The mutually agreed number between the City and the
Contractor to proceed to this next phase of construction, including all amendments to the BODR
as well as all merited inclusions resulted in a total proposed amount of $3,385,441. The final
negotiated schedule of values is attached as Exhibit D, and the final negotiated credit schedule
of values to the project is attached as Exhibit E. The summary of the final negotiation is
tabulated below:
SUMMARY
BID SUMMARY
DESCRIPTIONS FINAL
LANZO SAVINGS
NEGOTIATED
TOTAL CONSTRUCTION COST $ 5,638,161 $ 5,335,560 $ 302,601
LESS NEGOTIATED CREDITS $ - $ (1,950,119) $ 1,950,119
TOTAL CONSTRUCTION REQUIRED FUNDING $ 5,638,161 $ 3,385,441 j $ =2,252,720
BACKGROUND
The Bayshore Neighborhood No. 8 Right-of-Way Improvements Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of Miami
Beach to improve the quality of life of its residents. The program included citywide water and
stormwater improvements; as well as a variety of streetscape enhancement projects. This
Commission Memorandum addresses two (2) of the Bayshore sub-neighborhoods; Central
Bayshore Neighborhood No. 8A (Package 8A) and Lake Pancoast Neighborhood (Package 8C).
Other neighborhoods such as Biscayne Point, Sunset Islands 1 & 2 and Venetian Islands
Central Bayshore A-Amendment No.2—Commission Memorandum
March 13,2013
Page 3 of 7
received additional improvements, originally not included as part of the bid documents,
particularly for water and stormwater improvements and for milling and resurfacing. These
needs originally surfaced following requests made by the owner agencies and residents once
the project broke ground, thus generating a challenge to the management of overall timelines
and the construction control budget.
On January 19, 2011, the City of Miami Beach (City) adopted Resolution No. 2011-27587,
approving and authorizing the Mayor and City Clerk to execute a contract with Lanzo
Construction Company of Florida (LCC), pursuant to Invitation to Bid 18-09/10, for the Right-of-
Way Infrastructure Improvement Program — Neighborhood No. 8 — Central Bayshore (Package
A) and Lake Pancoast (Package C). The original project scope of work included new water
mains to upgrade the existing 6-inch water mains, drainage installation, road paving and
restoration, concrete sidewalk repairs, minor valley gutter installation and landscape.
The first Notice to Proceed (NTP-1) was issued to LCC on August 19, 2011. The Pre-
Construction conference took place on October 26, 2011 and the second Notice to Proceed
(NTP-2)was issued on October 31, 2011. Construction mobilization took place on November 7,
2011. The project has a 24 month schedule and is currently at 50% completion.
2012 BODR Design Changes for HOA Additional Requests:
In early 2010, following completion of design and permitting services for the Central Bayshore
project area, the neighborhood association (HOA) requested that the City consider modifying
the width of some streets in the project area as well as enhancing the landscaping presented as
part of the original design.
On August 25, 2011,members of the Bayshore HOA met with CIP to request that eleven (11)
items be considered for incorporation into the project. CIP approached the Public Works
Department (PWD) in several instances to discuss possible options on behalf of the residents.
Subsequent meetings and correspondence took place between CIP, PWD, Planning and the
Parks Department, and a compromise was reached for the majority of the items. The final,
agreed to modifications Points were presented to the residents during the publicly advertised
Community Meeting of August 31, 2011.
The requested changes required are amendments to the previous BODR, upon which the
project design was developed, or were modifications to the BODR. Some of the requested
changes also required modifications to the City's current Atlantic Greenway Network (AGN -
Bicycle Route Master Plan).
On July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27972,
approving the amendment to the BODR for the Bayshore Right of Way improvement project to
include the implementation of the items agreed to by the City for the HOA requests, provide
additional storm water upgrades to the area known as Zone 4 in the BODR, as well as complete
milling and resurfacing of the roadway in lieu of overlay, refer to Exhibit D. A summary of the
eleven requested HOA points and Commission Action / BODR Revision is referred to in the
Memorandum which is attached as Exhibit F.
Stormwater Improvements:
Following a major storm event that occurred on October 30, 2011, which flooded a substantial
area of the Central Bayshore neighborhood, the PWD and CIP were approached by concerned
residents. The residents requested for the City to investigate if an upgrade to the existing storm
water facilities would provide additional relief from potential flooding conditions within the
timeline of the current construction contract. The City requested CH2M Hill to do an analysis of
the area and recommend possible solutions to upgrade the storm water facilities within the area.
Central Bayshore A-Amendment No.2—Commission Memorandum
March 13,2013
Page 4 of 7
The results of the analysis, as well as input from the City's Public Works Department and their
respective stormwater master plan consultant, CDM Smith, resulted in a revised design which
includes the addition of valley gutters, catch basins, the addition of a new pump station near the
Par 3 golf course.
Milling & Resurfacing of Roadways:
On December 12, 2012 the City Commission approved Amendment No. 1, which provides
complete milling and resurfacing of the roadway in lieu of asphalt overlay for certain areas
within Package A, North of 34th Street to 41s' Street between Alton Road and Meridian Avenue;
and Package C, 25th Street, 26th Street and Flamingo Drive North of 25th Street. The additional
milling and resurfacing in these areas were requested to allow an early delivery of the portion of
Central Bayshore while the design of the HOA revisions and the additional stormwater
improvements were completed. Amendment No. 2 covers the milling and resurfacing for the
remaining areas in Central Bayshore A pursuant to the recommendations issued by the
Engineer of Record (CH2MHill) as well as the Resident Project Representative (Atkins). This
includes all roads in between 28th Street to 40th Street between Dade Boulevard, Pine Tree
Drive and Chase Avenue. The milling and resurfacing evaluation memorandum performed by
Atkins (RPR) and Pavement Condition and Recommendations prepared by CH2M Hill (EOR)
are attached as Exhibits G-1 and G-2.
Project Additional Funding /Amendment to BODR:
On July 9, 2012, the Administration presented the aforementioned revisions to the Finance and
Citywide Projects Committee (FCWPC) regarding additional capital budget requests to include
warranted infrastructure needs for stormwater, roadway milling, resurfacing, and valley gutter
improvements.
On September 27, 2012 the City Commission approved the additional funding to the 2013
Capital Budget for the construction of the implementation of the 11 points requested by the
HOA, additional stormwater upgrades and complete milling and resurfacing of the roadway.
The total budget approved was $4,936,607.
HOA Request— Prairie Avenue/ Royal Palm Avenue
Discussions at the July 9, 2012 FCWPC and at the July 18, 2012 Commission meeting did not
result in the incorporation of the HOA request to remove the bike lanes on Prairie Avenue and
change Royal Palm to a bike boulevard. Nonetheless, in October 2012 members of the Central
Bayshore HOA continued to request that City staff consider the removal of bicycle lanes on
Prairie Avenue and the implementation of a "Bicycle Boulevard" on Royal Palm Avenue. A
meeting took place on December 13, 2013 between staff and members of the Central Bayshore
HOA to discuss the possibility of re-introducing the narrowing of Prairie Avenue by removal of
the bicycle lanes.
Following a thorough review of these requests, staff concluded that additional costs would need
to be incurred for potential street grade modifications and allowances for potential added
drainage at intersections, primarily as a result of the warranted expansion of Royal Palm
Avenue to accommodate for an additional eight (8) foot Bicycle Boulevard. The scope of work
for the removal of the bicycle lanes and reduction in the width of Prairie Avenue would include
removal of 8 feet of asphalt and replacing it with sod, re-grade all the swales, driveway
reconstruction, and lifted grates.
The scope of work for the addition of the bicycle boulevard on Royal Palm Avenue would
include widening Royal Palm by 8 feet by removing driveways, swale areas, tree removal and
replacing with roadway, stabilizing the sub grade, adding lime rock, re-grading the swale, adding
Central Bayshore A-Amendment No.2—Commission Memorandum
March 13,2013
Page 5 of 7
2 inches of asphalt, mill and resurface, adjust inlets, modify the drainage system, and add
striping and signage.
The total cost for the work for the removal of the bike lanes on Prairie and the addition of the
bike boulevard, including professional fees, permitting and contingency would be approximately
$1 million.
In addition, City staff also reached out to Miami Dade County Public Works (MDCPW), Traffic
Division, to request their position for these proposed revisions as any modifications of the
existing bicycle lanes along Prairie Avenue, as well as introduction of a bicycle boulevard, would
require MDCPW approval.
MDCPW indicated that approval for the removal of bicycle lanes would not be considered. Their
position is that the displacement of an established bicycle facility along a collector road would
be in violation of the Federal Highway Administration Bicycle Policy which states "under 23 USC
Section 109(n), the U.S. Secretary of Transportation shall not approve any project under this
title that will result in the severance or destruction of an existing major route for non-motorized
transportation traffic and light motorcycles, unless-such project provides a reasonable alternate
route or such a route exist". Moreover, the Florida Statute 335.065 states that "bicycle and
pedestrian ways shall be given full consideration in the planning and development of
transportation facilities, including the incorporation of such ways into state, regional and local
transportation plan and programs". The City of Miami Beach currently has a local bicycle
transportation plan identified as the City of Miami Beach Atlantic Greenway Network under
which Prairie Avenue is an established facility. It is important to note that in the past, the HOA
expressed concerns about Prairie Avenue being a collector road and questioned such
designation. The Federal Roadway Functional Classification map shows Prairie as a collector
road and the HOA has been made aware of such; nevertheless, there remains a concern that
Prairie Avenue is the busiest collector in Bayshore, and that this should be the reason for
removing the current bike lanes.
The design and construction of an in-road bicycle boulevard, on Royal Palm, could create traffic
flow modifications, which under the Miami-Dade Criteria would warrant a traffic flow analysis.
Further, Miami Dade County has stated that bicycle boulevards are not part of their currently
adopted bicycle facility standards as well as not part of the currently adopted Manual of Uniform
Traffic Control Devices (MUTCD). Such non standard facilities would warrant an individual traffic
flow analysis for which the County would have to further evaluate on its feasibility and technical
functionality as well as require a traffic flow modification application which would warrant two
thirds approval by residents and/or majority approval by the Miami Beach City Commission.
Given the current advanced stage of construction, City staff anticipates that the pursuit of these
alternatives at this time, as well as any implementation of these two proposals, could not be
recommended as part of the current construction project without significantly affecting the
progress and cost of this project.
ANALYSIS
On February 21, 2013 the City finalized negotiations with Lanzo Construction Co. of Florida
(LCC) which resulted in the agreement for the construction of the aforementioned additional
scope to the Central Bayshore neighborhood: The final negotiation was the culmination of a 7
month effort between the HOA Residents and several City owner departments including Public
Works, Parks & Recreation, and Capital Improvement Projects (CIP) to enhance and rectify
insufficiencies in the original project scope which did not include much needed improvements to
Central Bayshore A-Amendment No.2—Commission Memorandum
March 13, 2013
Page 6 of 7
the neighborhood. The process began in 2012, and the steps taken to reach the successful
conclusion are indicated below.
On July 9, 2012, the City Commission approved Amendment No. 23 to CH2M Hill for design of
the additional scope of work at the Central Bayshore neighborhood. By August 1, 2013, the
engineer began the design process and several Design workshops and meetings took place
between Public Works, the EOR, the Parks Department and CIP to coordinate the definitions of
the required scope of work.
On January 2013, the Engineer of Record and contractor began discussions and reviews of
necessary unit price increases from the prices established in the original bid of 2009.
On February 13, 2013, CH2M Hill finalized their 100% plans for the project, including profiles for
the drainage between 34 Street and 281h Street. By February 15, 2013 Lanzo submitted their
final price to CIP and Atkins for final review. Atkins's review of Lanzo's cost proposal was
submitted to the City on February 19, 2013 and on February 21, 2013 the final negotiation
meeting between the City (including Public Works), Lanzo, CH2M Hill and Atkins took place and
an agreement was reached by all parties. Atkins's summary of the final negotiated is attached
as Exhibit H.
PROJECT SCHEDULE
The additional Scope of Work will add one hundred eighty (168) calendar days to the overall
project. The completion date for this project will be extended from October 2013 to March 2014.
SUMMARY
Negotiation of the value of changes in the work, whether in the quantity or character of the work,
is normally an arduous task in any contract, and specially while in the midst of construction.
The task becomes exceptionally challenging when the value of the added scope of work
translates into a significant modification to the plans. In order to properly place a value to the
added scope that is equitable to all stakeholders, it is necessary that certain elements be in
place. These elements include the establishment of a functional team made up of the contract
administrator, the engineer of record (EOR), the resident project representative (RPR), the
contractor, the owner departments, and the community; precise scope definition and quantities;
quality control measures; adequate due diligence by the FOR and third party consultants; and, a
clear understanding of the timelines and potential risks, to name a few.
The elements necessary to make this negotiation a success for all parties were clearly in place
during this particular process. The contractor feels that the final value is equitable and provides
for fair and equitable compensation for the added work, whereas the City was able to achieve a
satisfactory adjustment value that not only was agreeable by both the FOR and the RPR, but
keeps the contract moving forward, and avoids stalling of the project, all in the best interest of
the residents of the City.
This process has evolved over time and has taken into consideration lessons learned in other
high profile projects that also experienced the addition of substantial scope during the
construction phase. Some of these projects include South Pointe phases III, IV and V, Biscayne
Point, and Sunset Islands I & II neighborhood improvements.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City
of Miami Beach, Florida, authorizes the Mayor and City Clerk to execute Amendment No. 2 to
the construction contract between the City of Miami Beach, Florida, and Lanzo Construction
Central Bayshore A-Amendment No.2—Commission Memorandum
March 13,2013
Page 7 of 7
Co., Florida, for the construction of the City of Miami Beach Right of Way Infrastructure
Improvement Program, Neighborhood No. 8 Central Bayshore (Package A) and Lake Pancoast
(Package C); Dated April 8, 2011 (The Contract), in the not-to-exceed amount of$3,385,441 for
the construction of the additional scope of work approved under Resolution No. 2012-27972,
which includes the Homeowner Association (HOA) requested roadway width and landscape
items (11 points), provide additional stormwater upgrades to the area known as Zone 4 in the
basis of design report (BODR), and provide complete milling and resurfacing of the roadway in
lieu of asphalt overlay for the remaining areas within Package A; with previously appropriated
funding in the FY2012/13 Capital budget, in the amount of $3,385,441 for construction, and
$338,545, for contingency, for a grand total of$3,723,986.
Attachments:
Exhibit A: Commission Resolution 2012-27972
Exhibit B: FCWPC ROW Memorandum of July 9, 2012
Exhibit C: Lanzo Construction Original Estimate
Exhibit D: Final Negotiated Schedule of Values
Exhibit E: Final Negotiated Credits Schedule of Values
Exhibit F: Summary of Commission Action / BODR Revision
Exhibit G-1 Atkins Report— Milling & Resurfacing 5-31-12
Exhibit G-2 CH2M Hill Report Pavement Conditions & Recommendations 10-29-12
Exhibit H: Atkins Final Negotiation Summary
KGB/JGG/FV
T:IAGENDA120131March 131Central Bayshore-Amendment LanzolBayhsore A-Amendment No.2-MEN10.docx
Exhibit A
RESOLUTION NO! 2012-27972 j
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,.AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 23 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA, AND CH2M HILL FOR THE PROFESSIONAL LANDSCAPE,
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RIGHT-OF-
WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM FOR
NEIGHBORHOOD NO. 8 BAYSHORE AND SUNSET ISLANDS, DATED '
MAY 16, 2001 (THE AGREEMENT), IN THE NEGOTIATED NOT-TO-
EXCEED AMOUNTS OF$200,401,FOR ADDITIONAL DESIGN SERVICES
i FOR PROPOSED CHANGES TO THE BASIS OF DESIGN REPORT FOR
NEIGHBORHOOD NO. 8 BAYSHORE/SUNSET ISLANDS (BODR), AS
REQUESTED BY THE CENTRAL BAYSHORE HOMEOWNER
ASSOCIATION, AS WELL AS FOR ADDITIONAL STORMWATER
UPGRADES TO THE AREA KNOWN AS ZONE 4, FOR THE BAYSHORE
NEIGHBORHOOD NO. 8A PACKAGE; ALSO PROVIDING FOR $7,440,
FOR REIMBURSABLES, FOR A GRAND NOT-TO-EXCEED TOTAL
AMOUNT OF $207,841, WITH PREVIOUSLY APPROPRIATED
STORMWATER BOND FUNDING.
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WHEREAS,on May 16, 2001,the Mayor and City Commission adopted Resolution
No. 2001-24387, approving and authorizing the Mayor and City Clerk to execute a
professional services agreement with CH2M Hill for the Right-of-Way Infrastructure
Improvements Program Neighborhood No. 8.Bayshore and Sunset Island.project (the
Project), pursuant to Request,for Qualifications No. 134-99/00; and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape, landscape, and utility improvements within the Bayshore and Sunset Island
neighborhoods; and
WHEREAS,the planning effort for the Bayshore and Sunset Island neighborhoods
has been completed and detail design activities are undeMay; and j
WHEREAS,the Agreement was executed in the not-to-exceed amount of$133,174;
and i
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25432,.approving additional design services as Amendment No. 1 to
the Agreement, for planning, design, permitting, bidding / award,' and construction
administrative services for the Bayshore and Sunset Island neighborhoods in the not-to-
exceed amount of$1,913,302; and resulting in a revised contract fee of$2,046,476;and
WHEREAS, on February 24, 2005, Amendment No. 2 to the Agreement was
administratively executed,to re-package Sunset Islands 1 and 2 from Bid Package 8D to Bid
Package 8B at no additional cost, resulting in no change to contract; and
WHEREAS, on November 8, 2005, Amendment No. 3 to the Agreement was
administratively executed to include the completion of a topographic survey along Pine Tree
Drive, from West 28`" to West 40'" Streets, along the east side of the road, in the not-to-
i
exceed amount of$12,850; resulting in a revised contract fee of$2,059,326; and
WHEREAS, on February 17, 2006, Amendment No. 4 to the Agreement was
administratively executed to include the evaluation, permitting and preparation of
construction cost alternatives for the installation of curb/valley gutters to Sunset Islands 1
and 2; in the not-to-exceed amount of $2,500; resulting in a revised contract fee of
$2,061,826; and
WHEREAS, on February 16, 2006, Amendment No. 5 to the Agreement was
executed to include the installation of four (4) drainage test wells to provide additional
information for the preparation of a Letter of Reasonable Assurance to be submitted to the
j Florida Department of Environmental Protection (FDEP), as required in the permit
application for the Project, in the not-to-exceed amount of$55,863; resulting in a revised
icontract fee of$2,117,689; and
WHEREAS, on September 6, 2006, the Mayor and City Commission adopted
I Resolution No.2006-26283,approving Amendment No.6 to the Agreement for the design of
j T3.2"classified water main replacements required by the City's Public Works Department,
J in the not-to-exceed amount of$372,230; resulting in a revised contract fee of$2,489,919;
and
WHEREAS, on September 6, 2006, the Mayor and City Commission adopted
I Resolution No.2006-26283,approving Amendment No.7 to the Agreement for the design of
bike lanes/routes required by the City's Public Works Department, in the not to exceed
amount of$58,128; resulting in a revised contract fee of $2,548,047; and
WHEREAS, on September 9, 2006, Amendment No. 8 to the Agreement was
administratively executed to include the design of alternative parking in the Lake Pancoast
area, in the not-to-exceed amount of $24,900; resulting in a revised contract fee of
$2,572,947; and
WHEREAS, on September 9, 2006, Amendment No. 9 to the Agreement was
administratively executed to include the design of road edge treatment to Sunset Islands 1
and 2, in the not-to-exceed amount of $3,200; resulting in a revised contract fee of
$2,576,147; and
WHEREAS, on September 9, 2006, Amendment No. 10 to the Agreement was
administratively executed to include the design of resident requested modifications in the
Lake Pancoast area; in the not-to-exceed amount of$8,680; resulting in a revised contract
fee of$2,584,827; and
WHEREAS, on August 6, 2007, Amendment No. 11 to the Agreement was
administratively executed for an additional thirty seven(37)soil borings in Sunset Island No.
1 to verify underground utility services and potential conflicts,in the not to exceed amount of
$10,400; resulting in a revised contract fee of$2,595,227; and
WHEREAS,on April 11, 2007,the Mayor and City Commission adopted Resolution
No. 2007-26504, approving Amendment No. 12 to the Agreement for additional services
regarding verification of additional underground utilities to avoid conflicts in 103 boring sites
along North Bay Road between Sunset Drive and Alton Road,in the not to exceed amount of
$27,500;and 334 boring sites for Bid Package 8A-Central Bayshore,in the not to exceed
amount of$94,675;and to perform a traffic study at the intersection of West 28'"Street and
Prairie Avenue,in the not to exceed amount of$20,780;all resulting in a revised contract fee
of$2,738,182; and I
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WHEREAS, on December 7, 2007, Amendment No. 15 to the Agreement was
administratively executed for additional services to prepare a re-application package for the
Historic Preservation Board for the Lake Pancoast Bid Package,in the not to exceed amount
of$2,145; resulting in a revised contract fee of$2,777,886; and
WHEREAS, on December 7, 2007, Amendment No. 16 to the Agreement was
administratively executed for additional services for design services, preparation of
materials,and attendance at a meeting with residents discussing options for the intersection
of 28th Street and Prairie Avenue, in the not to exceed amount of $2,947; resulting in a
revised contract fee of$2,780,833; and
WHEREAS, on December 20, 2007, Amendment No. 13 to the Agreement was
administratively executed for additional services to expand the traffic study of alternative
design concepts for the 28th Street and Prairie Avenue intersection (previously authorized
under Amendment No. 12), in the not to exceed amount of$22,156; resulting in a revised
contract fee of$2,760,338; and
WHEREAS, on December 20, 2007, Amendment No. 14 to the Agreement was
administratively executed for additional services to implement miscellaneous design
revisions to bike lanes, traffic tables, crosswalks, the 28`h Street and Prairie Avenue
intersection,and water mains, in the not to exceed amount of$15,403;resulting in a revised
contract fee of$2,775,741; and
WHEREAS, on January 6, 2009, Amendment No. 17 to the Agreement was
administratively executed for additional services for design services, preparation of
materials,and attendance at various Board and civic meetings discussing options on Sunset
Islands No. I and II, in the not to exceed amount of$15,344; resulting in a revised contract
fee of$2,796,177; and
WHEREAS, on January 6, 2009, Amendment No. 18 to the Agreement was
administratively executed for additional services for design services necessary for the
preparation of a technical memorandum evaluating the use of exfiltration trenches in lieu of a
stormwater pump-station in Lake Pancoast, in the not to exceed amount of $15,196;
resulting in a revised contract fee of$2,811,373; and
WHEREAS, on October 14, 2009, the Mayor and City Commission adopted
Resolution No.2009-27223,approving Amendment No. 19 to the Agreement which provided
for additional design scope on Sunset Islands No. 3 and 4; in the not-to-exceed amount of
$108,000; and
WHEREAS,on April 13, 2011,the Mayor and City Commission adopted Resolution
2011-27643, approving Amendment No. 20 to the Agreement to reallocate funds from
construction administration to bidding and award services for the Neighborhood No. 8
Bayshore and Sunset Island, in the amount of $340,069.99, and decreasing the total
construction administration budget from$371,441 to$31,371.01; resulting in no change to
the overall contract fee, and
WHEREAS;on April 13,2011,the Mayor and City Commission adopted Resolution
2011-27644, approving Amendment No. 21 to the Agreement which provided additional
services for design documents and permitting services to procure the DERM Tree Removal
Permits for the Bayshore Neighborhood No. 8 and Sunset Island Projects,to participate in
value engineering, for design modifications and associated re-permitting services to
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incorporate the level of service review comments, for a total.not-to-exceed amount of
$198,717.97; resulting in a revised contract fee of$3,118,090.97; and
WHEREAS, on July 13, 2011, the Mayor and City commission adopted Resolution
2011-27683,approving Amendment No. 22 to the agreement which provided for additional
Construction Administration services,for a period of twenty-six(26)months for the Bayshore
Neighborhoods No. 8A, and-8C, Packages in the amount of $640,586, and $59,414, for
reimbursables, for a grand total not-to-exceed amount of$700,000, resulting in.a revised
contract sum of$3,818,090.97; and
WHEREAS,the following Amendment No.23, approves additional design services
for proposed changes to the Basis of Design Report for Neighborhood No. 8
Bayshore/Sunset Islands (BODR), as requested by the Central Bayshore Homeowner
Association, as well as additional stormwater upgrades to the area known as Zone 4 for the
1 Neighborhood No.8A Packages,in the amount of$200,401,and$7,440,for Reimbursables,
for a grand total not-to-exceed amount of$207,841; resulting in a revised contract sum of
I $4,025,932.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
I COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 23 to the professional services agreement between the City of Miami Beach, Florida,
and CH2M Hill for the Professional Landscape Architectural and Engineering Services for
the Right-of-Way Infrastructure Improvements Program for Neighborhood No. 8 Bayshore
and Sunset Islands,dated May 16, 2001, (the Agreement), in the negotiated not-to-exceed
j amounts of 200,401, for additional Design services for.proposed changes to the Basis of
Design Report for Neighborhood No.8 Bayshore/Sunset Islands(BODR),as requested by
the Central Bayshore Homeowner Association,as well as for additional stormwater upgrades
to the area known as Zone 4, for the Bayshore Neighborhood No..8A package; also
providing for$7,440,for Reimbursables,for a grand not-to-exceed total amount of$207,841,
with previously appropriated stormwater bond funding.
PASSED AND ADOPTED this 1844 day of Tom, 2012.
M1 13
ATTEST: �Q. ........
-.1NCORP ORATE
RAFAEL GRANADO, CITY CL f� TI R O ER,MAY
T:\AGENDA\2012\6-6-12\Bayshores\Bayshore-CH2MHi11 Amendment No.23-RESO.docx
APPROVED AS TO
FORM&LANGUAGE
&FnA CUTION
tt 1040
Gym
I
Exhibit B
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeochfl.gov
COMMITTEE MEMORANDUM
TO: Finance and Citywide Projects Committee
FROM Kathie G. Brooks, Interim City Manager
DATE: July 9, 2012
SUBJECT: DISCUSSION ON AMENDING THE BASIS OF DESIGN REPORT FOR
CENTRAL BAYSHORE NEIGHBORHOOD NO. 8A AND LAKE PANCOAST
NEIGHBORHOOD NO. 8C TO INCLUDE HOA REQUESTS, ADDITIONAL
STORMWATER IMPROVEMENTS, AND ADDITIONAL MILLING AND
RESURFACING.
The purpose of this informational memorandum is to provide general background for a
discussion on amending the current Basis of Design Review Report (BODR) and associated
! funding impacts for the Central Bayshore neighborhood in order to incorporate the
implementation of several Homeowner Association (HOA) requests; provide additional
stormwater upgrades; and to provide milling and resurfacing of the roadway in lieu of asphalt
overlay.
BACKGROUND— ENGINEERING
On May 16, 2001, the City of Miami Beach (City) adopted Resolution No. 2001-24387,
approving and authorizing the execution of an agreement with CH2M Hill, Inc. (CH2M Hill) for '
professional services for the Right-of-Way (ROW) Infrastructure Improvements Program for
Neighborhood No. 8 — Bayshore and Sunset Islands project pursuant to Request for i
Qualifications (RFQ) No. 134-99/00. The agreement was for planning, design, and construction
administration services for the collective Bayshore Neighborhoods which was originally one (1) i
project and was subsequently separated into five (5) individual projects via amendments to the
original agreement. These five projects included Central Bayshore Neighborhood 8A (Package
8A), Lower North Bay Road Neighborhood 8B (Package 813), Lake Pancoast Neighborhood 8C
(Package 8C), and the Sunset Islands (Packages 8D and 8E).
BACKGROUND - BODR ,
On April 9, 2003, the City Commission approved the Basis of Design Report(BODR), completed
and submitted by CH2M Hill for the Neighborhood No. 8 Bayshore/ Sunset Islands Project. This
BODR was the culmination of a comprehensive planning effort that included input from and
reviews by residents, various City Departments, and the Design Review Board (DRB). The first
workshops occurred in 2001. A complete chronological summary of the history of the planning
and design effort is attached as Exhibit A.
FCWPC Meeting - July 9, 2012
Page 2 of 9
ANALYSIS
The Bayshore Neighborhood No. 8 Right-of-Way Improvements Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of Miami
Beach to improve the quality of life of its residents. The program included citywide water,
i wastewater and stormwater improvements; as well as a variety of streetscape enhancement
projects. This Finance Committee Memorandum addresses two (2) of the Bayshore sub-
neighborhoods; Central Bayshore Neighborhood No. 8 (Bid Package A) and the Lake Pancoast
Neighborhood No. 8 (Bid Package C). Other neighborhoods such as Biscayne Point, Sunset
Islands 1 & 2 & Venetian Islands have received additional unplanned improvements particularly
for water and stormwater improvements and milling and resurfacing based on technical needs.
After the planning and design phases, Invitation to Bid (ITB) No. 18-09/10 was issued for
Packages 8A/8C on December 31, 2009. Bids were received by the Technical Review Panel
(TRP), as part of the City's standard Best Value Procurement process for the recommendation
f to award the construction contract. Pursuant to the Technical Review Panel's and City
Manager's recommendation, the Mayor and City Commission adopted Resolution No. 2010-
f 27587 on December 8, 2010 authorizing the award of Packages 8A and 8C to Lanzo
Construction Co. of Florida (LCC) in the amount of$18,414,814.55 including contingency.
The first Notice to Proceed (NTP-1) was issued to LCC on August 19, 2011. The Pre-
Construction conference took place on October 26, 2011 and the second Notice to Proceed
(NTP-2) was issued on October 31, 2011. Construction mobilization took place on November 7,
2011. The project has a 24 month schedule and is currently at 25% completion (refer to Exhibit
E, LTC291-2011, dated 11-14-11).
HOA REQUESTS / REVISIONS— 11 POINTS
In early 2010, following completion of design and permitting services for the Central Bayshore
project area, the neighborhood association (HOA) requested that the City consider changing the
width of some streets in the project area as well as some aspects of the completed design.
Several meetings highlighting this request took place as follows:
• February 5, 2010 — LTC advising commission of the design activity that has taken place
for the project.
• February 16, 2010-The Neighborhoods and Community Affairs Committee Meeting.
• March 8, 2010 - Capital Improvement Projects Oversight Committee Meeting. Report is j
sent via Commission Memorandum on May 12, 2010.
• April, 2010- The Bayshore HOA forwarded a letter to the CIP Department highlighting
eleven (11) key issues/concerns (Refer to Exhibit B attached). A presentation board
graphically depicting the 11 items was also submitted to the City by the HOA for
consideration. These eleven issues/concerns were referenced and discussed at other
publicly-noticed meetings, including:
• May 25, 2010 -The Neighborhoods and Community Affairs Committee Meeting.
• June 28, 2010 — LTC advising Commission of the current project activity. Package
includes the CIPOC, March 8, 2010 Meeting Minutes, April 12, 2010 HOA list of "11
Points", and May 25, 2010 Neighborhoods Committee Memorandum.
• September 22, 2010 - The Mayor's Blue Ribbon Bikeways Advisory Committee
Meeting.
On August 25, 2011, and prior to commencement of construction, members of the Bayshore
9 P E
HOA met with CIP to, again, request that the eleven (11) items be considered for incorporation
into the project design. CIP approached the Public Works Department (PWD) in several
R
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FCWPC Meeting - July 9, 2012
Page 3 of 9
instances to discuss possible options on behalf of the residents. Subsequent meetings and
correspondence took place between CIP, PWD, Planning and the Parks Department, and a
! compromise was reached for the majority of the items. The final, agreed to, eleven (11) Points
were presented to the residents during the publicly advertised Community Pre-Construction
Meeting of August 31, 2011.
i
The requested changes were either not part of the BODR, upon which the project design was
developed, or were modifications to the BODR. Some of the requested changes require
modifications to the City's current Atlantic Greenway Network (AGN - Bike Route Master Plan),
which will need to be updated should these recommendations be approved by the City
Commission. Some of the currently designed roadways were increased in width to
accommodate bike lanes. It is important to underline that the Commission, in the past, has
requested to not impact the landscaping by increasing the pavement width to accommodate for
bike lanes. The plans will require this revision should the Commission decide to accept the
modification to the BODR and the AGN.- The plans will require a revision by the Engineer of
Record to the currently permitted plans. Permits obtained to date are also based on the current
design and will also need to be updated.
The approved HOA requested items are listed below. For a complete summary and location
plan of the eleven (11) points refer to Exhibits C-1, C-2, and C-3:
1. Narrow Sheridan Avenue from 301h Street to 40th Street from +/-32 feet to 24 feet and
provide for a bike route (sharrow) and bus bays. The plans currently call for the street to
remain the same width at +/- 32 feet. There will be a credit for asphalt paving from the
current budget and an increase for additional swales which should balance out.
2. Narrow North Meridian Avenue from Dade Boulevard to 28th Street and eliminate the
proposed bike lanes and replace with a bike path within the right-of-way adjacent to the
golf course. Reduce the road width to 22 feet. Twenty two feet is the minimum width
allowed on collector streets. The plans currently indicate an increased road width of 28
feet from existing 23 feet. There will be a credit for five feet of new roadway and
elimination of the Bike Lanes from the current budget and an increase for additional
swales.
3. Remove Prairie Avenue from 28th Street to Dade Bouleva`d from the Central Bayshore
scope of work since this project was already completed by Public Works in 2011. This is
a full credit to the project.
4. The HOA has also requested the removal of the Bike Lanes along'Prairie Avenue from
28th to 40th Streets and a reduction in the roadway from 28 feet to 20 feet. PWD strongly
recommended against this since the bike lanes already exist and are part of the adopted
AGN and Prairie Avenue is a collector street No change is recommended to be made to
the plans and there would be no change to the current budget.
4a. Alternative Request — In addition to the removal of the Bike Lanes on Prairie Avenue,
the residents have subsequently requested that Priarie Avenue be reduced to a
minimum allowable roadway width for local roads and that an alternate bike facility be
placed on Royal Palm Avenue. The residents have requested a Bike Boulevard,
however unless Royal Palm is widened, which has not been the desire of the
community, the only feasible bicycle facility which could incorporated in this roadway
would be sharrows. In addition, added costs would be have to be incurred for the
reduction of Prairie Avenue. This alternative would require a change to the current
FCWPC Meeting - July 9, 2012
Page 4of9
plans and the currently adopted AGN, as well as generate an increase in the currently
projected construction cost estimate being presented herein. The added cost is due to
a reduction of the roadway width from 28 feet to 22 feet which is not currently budgeted.
5. Maintain 28th Street from Sheridan to Prairie Avenues at 24 feet in width with the
addition of sharrows in lieu of bike lanes. The plans currently indicate roadway widening
to 28 feet with bike lanes. Redefine the current 10 foot wide multi-use sidewalk from the
f south side of 28th Street to maintain pedestrian connectivity with Sheridan Avenue.
Establish connectivity to Prairie and North Meridian Road for safety. There will be a
credit for four feet of new roadway and the concrete sidewalk from the current budget
and an increase for additional swales which should balance out.
6. Narrow 34th Street from Chase Avenue to Pine Tree Drive to 22 feet in width with
sharrows. The plans currently indicate a road width of 28 feet with bike lanes. There will
I be a credit for the asphalt and road widening since the existing roadway width is
approximately 23 feet.
7. Fairgreen Drive to remain within its existing width of 16 feet. This can be accomplished
by removing the scope of work from the ROW project and resurfacing the street as a
separate maintenance project. The plans currently indicate a road widening to 20 feet.
There would be a credit for the asphalt and road widening if the roadway remains at the
current width.
8. The current plans increase 313' Street from Sheridan Avenue to Pine Tree Drive from an
existing width of 15 feet to 20 feet in order to remain continuous with the remaining
street width. The HOA is willing to accept this as a compromise, therefore no change in
the current plans is expected and no additional cost is anticipated.
9. Eliminate all proposed mid-block stamped asphalt decorative treatments and replace
with concrete paver treatments. It is anticipated that the County will not approve mid
block pedestrian crossings due to traffic safety concerns. Moreover, the BODR would
need to be modified to eliminate the previously requested "traffic tables" and instead
allow the Public Works department to conduct a traffic calming analysis along this
corridor to determine if traffic calming is indeed warranted and what type of traffic
calming facility would need to be incorporated to mitigate traffic concerns. Under this
scenario the City would be in a better position to a) determine the type of traffic calming
facility and b) allocate the adequate proper funding source for implementation
10. Eliminate all proposed stamped asphalt decorative crosswalks at intersections and
replace with concrete paver treatments. With the exception of 40th Street, current plans
call for stamped asphalt. No changes to the current design plans will be made since a
different type of treatment outside of the adopted stamped asphalt could result in other
neighborhoods generating similar requests throughout the City and funding requests to '
be evaluated in concert with all neighborhoods. Additional funds would be required for
this change which is not currently programmed.
11. Eliminate the proposed Royal Palm species on the south side of 40th Street as they are
sporadically spaced and replace with Mahogany species. Add more canopy trees I
wherever possible as per the recently completed plan submitted by the HOA. (Refer to
Exhibit C-3). Current permitted plans include up-lighting and shrubs which could be g
removed from the scope. Landscape plans will need to be modified to reflect these
changes at minimal or no cost.
)
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FCWPC Meeting -July 9, 2012
Page 5 of 9
Pursuant to the aforementioned requests by the HOA, the City is bringing forth these changes
as part of the current project construction work. The engineer of record would need to revise the
existing plans and submit applications for revised permits to the applicable governmental
agencies. The HOA requested items are not expected to require a significant increase in
construction cost, based upon preliminary estimates. A detailed estimate of probable cost will
be submitted by the consultant once revised construction documents are completed.
ADDITIONAL STORMWATER UPGRADES
The Bayshore neighborhood is bounded by the environmentally sensitive Biscayne Bay Aquatic
Preserve, which is also an Outstanding Florida Water (OFW) and intracoastal waterway. The
area has relatively low-lying and flat topography that experiences high intensity rainfall,
significant tidal influence, limited soil storage for infiltration, and very limited swale storage
capacity due to a high distribution of impervious area.
The Central Bayshore Neighborhood's current stormwater management system consists
primarily of outfalls served by swales, inlets, storm drains, and culverts. The existing design is
based upon the recommendations of the City's 1997 Stormwater Master Plan and the
subsequent Bayshore neighborhood BODR.
The City's stormwater master plan consultant, CDM Smith, undertook an extensive stormwater
analysis of the Bayshore Neighborhood. The current analysis makes use of modeling from the
Draft Stormwater Master Plan, which is more sophisticated than the previous 1997 Stormwater
Master Plan.
The stormwater master plan determined that Pump Station No. 2 located between Pine Tree Dr.
and Flamingo Dr., can be replaced with a system based on gravity wells and upsized outfalls.
Pump Station No. 2 could then be relocated in a more needed location to the area of 28'h St.
and Fairgreen Drive and be used to provide additional stormwater infrastructure within Zone 4
and the North Meridian collection system indicated in Exhibit D-2.
After a major storm event that occurred on October 30, 2011, which flooded a substantial area
of the Central Bayshore neighborhood, the PWD and CIP were approached by concerned
residents. The residents requested for the City to expedite revisions to the design of the
stormwater facilities to provide additional relief from potential flooding conditions within the
timeline of the current construction contract. (refer to Exhibit D-1).
The Central Bayshore neighborhood's current stormwater management system consists
primarily of outfalls served by swales, inlets, storm drains, and culverts which currently do not
meet the 5 year level of service. The Engineer of Record is proposing changes outlined below.
For a complete summary of the changes and location plan of the area refer to Exhibits D-1 and
D-2:
1. Provide design for a stormwater collection system to serve the southwest portion of the
Central Bayshore area with boundaries roughly defined by W. 28'" Street to the south,
Prairie Avenue to the west, Sheridan Avenue to the east and W. 34'" Street to the north.
The estimated construction cost for this item is $1,142,134 and is detailed in Exhibit F-1
attached.
2. Provide a design for the replacement of the existing collection system on North Meridian
Avenue, between W. 28'h Street and Dade Boulevard and tie into the recently
constructed 36-inch diameter outfall on Dade Boulevard. The estimated construction
cost for this item is $341,400 and is detailed in Exhibit F-1 attached.
FCWP Meeting ng -
July 9, 2012
Page 6 of 9
3. In conjunction with the roadway revisions, valley gutters shall also be provided as
appropriate to direct flow to the collection system throughout the project area, as the
limited capacity of the swales within the right of way does not allow for adequate
conveyance and storage. The estimated construction cost for this item is $1,250,665
and is detailed in Exhibit F-2 attached.
4. To reduce costs and allow for the addition of Item 1 above, relocate the pump station
and pressure injection wells in the basin currently known as Pump Station No. 2
between Pine Tree and Flamingo Drives in the northeast portion of the Central Bayshore
area. The collection and disposal system along Flamingo Drive will be redesigned to
incorporate gravity disposal wells and an upgrade to the existing outfall. The estimated
construction cost for this item is $197,712 and is detailed in Exhibit F-3 attached.
5. In associated with construction of stormwater improvements, roadway restoration
finishing is estimated to cost $493,395.
i For the Lake Pancoast Neighborhood, stormwater funding in the amount of$235,800 is being
requested for the potential installation of additional valley gutters, swale reclamation and
#� storage. Included in all funding requests are hard costs, contingency, soft costs and CIP Fees.
ADDITIONAL WATER AND SEWER FUNDING
For the Central Bayshore Neighborhood, water & sewer funding in the amount of $296,037 is
needed for construction more appropriately allocating the proper distribution of above ground
funding between water, stormwater and above ground efforts.
For the Lake Pancoast Neighborhood, water & sewer funding in the amount of $21,480 is
needed for construction more appropriately allocating the proper distribution of above ground
funding between water, stormwater and above ground efforts.
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MILLING AND RESURFACING OF ROADWAYS
The existing project plans call for a pavement overlay on all the neighborhood streets. Field
investigations during construction have identified the existing pavement to be in worse condition
than what may have been originally anticipated, as a result of pavement deterioration and
distress through the years.. The Engineer of Record (EOR) has stated that the condition of the
roadway is not sustainable for the long term. Both the resident project representative (RPR)
and the FOR have recommended milling and resurfacing where required to provide a more
durable pavement.
The original BODR recommended that all roads within the Central Bayshore neighborhood be
resurfaced with a one (1) inch overlay of asphalt and that milling of the roadway be limited to
areas where there is excessive scarring or where the grade (slope) of the road needs to be
modified to support stormwater drainage. Milling is a process that grinds the existing asphalt
surface to change the slope of the surface and to assist bonding between the existing and new
asphalt courses. Only 20% of the existing road surface was projected to require milling prior to
resurfacing to address scarring and grading issues. The estimated construction cost for the
milling and resurfacing of the roadways within the Central Bayshore project is $986,789 and is
detailed in Exhibit F-4 attached. However, the amount of above ground funding net of the
portions funded by stormwater and water and sewer is $197,357. A credit for the deletion of
Prairie Avenue in the amount of$93,211 is also included.
FCWPC Meeting -July 9, 2012
Page 7 of 9
In addition, the estimated construction cost for the milling and resurfacing of the roadways within
the Lake Pancoast project is $71,500 as also detailed in Exhibit F-4 attached. However, the
amount of above ground funding net of the portions funded by stormwater and water and sewer
is $14,000.
The City desires to include the requested changes as part of the current project construction
work. The FOR would revise the existing plans and submit applications for revised permits to
the applicable governmental agencies. The additional cost required for stormwater and
pavement upgrades is being requested as part of the capital budget process pursuant to a
budget level estimate of probable cost submitted by the EOR, CH2M Hill.
Q
SCOPE OF SERVICES - ENGINEERING
If the City Commission desires to move forward with the HOA requested revisions and
additional storm water improvements, it will be necessary for the City to contract additional
engineering services to CH2M Hill to provide design services to revise the construction
documents, as well as permitting services to update all necessary permits affected by the
proposed design changes. In an effort to execute the additional work in a seamless and
expeditious manner, it is anticipated that all project design changes will be incorporated into
I Lanzo's construction contract by change order, using the current unit pricing provided for in the
contract.
I
Many of the changes are simply modifications to existing contract items with incorporation into
i the contract being a straightforward process. However, some of the items will involve new
construction not included in the original contract schedule when this project was issued to bid. It
merits underlining that the current budgetary figure being presented will need to be fine tuned
and negotiated with the contractor at the time the FOR has finalized the design and has
prepared a detailed opinion of cost.
Pursuant to a recommendation by the Finance Committee, the fee being requested by CH2M
Hill to implement the design and develop a detailed opinion of cost for this project will be j
presented at the July 181h commission meeting and is estimated at $207,841.00, including
reimbursable expenses. The funding to exercise this amendment is already included in the
current budget for this project; therefore no additional funding is required.
ADDITIONAL FUNDING
The current budget level construction cost estimate is attached herein in Exhibits F-1 thru F-4.
In order to proceed with construction of the items requested, the following additional funding is
being requested in the 2013 capital budget:
Bayshore A (Central Bayshore) Funding:
Additional Above Ground Funding Request: $ 246,006
The additional scope includes hard cost, contingency, soft cost and CIP fees for
additional milling and resurfacing. Additional funding request is as follows:
Construction Cost $197,357
Contingency $ 19,846
Consulting/Engineering/Field Services $ 15,000
CIP Fees 1$ 3_803
Total $246,006
FCWPC Meeting -July 9, 2012
Page 8 of 9
Additional Water & Sewer Funding Request: $ 346,807
The additional scope includes hard cost, contingency and CIP fees to offset the
additional cost for milling and resurfacing (pavement restoration) required by the
installation of water mains, appurtenances and fire hydrants. Additional funding request
is as follows:
Construction Cost $296,037
Contingency $ 29,604
CIP Fees (new scope and adjust to 6.5%) 2$ 1,166
Total $346,807
Additional Stormwater Funding Request: $3,954,069
The additional scope includes hard cost, contingency and CIP fees for the installation
of 24" valley gutters; relocating pump station #4 and replacing with gravity wells;
additional Stormwater collection (phase II); and Meridian Ave. Stormwater collection,
and the portion of milling and resurfacing (pavement restoration) required for the
installation of drainage structures. Additional funding request is as follows:
j Construction Cost $3,425,306
E Contingency $ 342,531
CIP Fees $ 186,232
! Total $3,954,069
Bayshore C (Lake Pancoast) Funding:
Additional Above Ground Funding Request: $ 14,000
The additional scope includes hard cost (construction) for additional milling and
resurfacing (pavement restoration).
Additional Water & Sewer Funding Request: $ 28,216 i
The additional scope includes hard cost, contingency and CIP fees to offset the
additional cost for milling and resurfacing (pavement restoration) required by the
installation of water mains, appurtenances and fire hydrants. Additional funding request
is as follows:
Construction Cost $21,480
Contingency $ 2,148 i
CIP Fees (new scope and adjust to 6.5%) 4,588
Total $28,216
Additional Stormwater Funding Request: $347,509
The additional scope includes hard cost, contingency and CIP fees for the installation
of 24" valley gutters, and the portion of milling and resurfacing (pavement restoration)
required for the installation of drainage structures. Additional funding request is as
follows:
Construction Cost $235,800
Contingency $ 23,580
CIP Fees (new scope and adjust to 6.5%) 63,129
Total $347,509
I �
FCWPC Meeting -July 9, 2012
Page 9 of 9
CONCLUSION:
The above information is provided to facilitate the discussion of whether or not to proceed with
the revision to the plans for the requested improvements which are outside of the current BODR
for the Central Bayshore neighborhood.
Attachments:
Exhibit A: Chronological History and Process Summary
Exhibit B: HOA Original Request
Exhibit C-1: HOA Compromise - Summary
Exhibit C-2: HOA Compromise -Map
Exhibit C-3: HOA Requested Landscaping
Exhibit D-1: Additional Stormwater Upgrades- Summary
Exhibit D-2: Additional Stormwater Upgrades- Map
Exhibit E: LTC 291-2011 dated 11-14-11
Exhibits F-1 thru F-4: Budget Level Cost Estimates
KGB/JMG/FB/FV
F -,r1 r1' 11 01:.! ...-f .Ll�:'�'!i i':_'!jai'= t'.�, r r3 .,e:.•ii`i;:::.N .-3nar;' c._,g�f:. b'�R;r (�f.� 2
i
Exhibit C
ITS 18-09/10 UNIT PRICE BID BREAKDOWN-PHASE II STORMWATER COLLECTION-LANZO SCHEDULE OF VALUES
PROJECT: ITS 18-09/10-RIGHT-OF-WAY IMPROVEMENTS-NEIGHBORHOOD NO.8 CENTRAL BAYSHORE(PACKAGE A)AND LAKE PANCOAST(PACKAGE C)
COMPANY NAME: Lanza Construction Co.,Florida
Change Order(additional quantities)Summary
Package A
lA-General Conditions(Package A) $464,200.011
Gravity Wells SS19,16a.00
LA-Material Eswlatlon(Package A) $112,3311,92
3A-Stormwater(Package A) $1,94926&00
( 4A-Pavement and Streetscepe(Package A) $2,593,186.10
Totall S5,63BA6L02
I� CENTRAL RAYSHORE(PACKAGE A.Phase 11)
f Div. ITEM NO. DESCRIPTION Extended Costs ATKINS COMMENTS
( I iQUZTrTYI UNIT I UNIT PRICE I TOTAL
LA-General Conditions(PHASE 11)
l 1.01.8 Bonds and Insurance 1 I LS I S 138,500.00 $138500.00
1.02.8 Mobilization/Demobilization 1 LS I S 138,500.00 $138,.500.00
1.03.a Survey Layout and As-builts 1 LS 5 38,900.00 S38,90D.00
1 1.04.a Maintenance of Traffic 1 LS 5 22,700.00 522,700.00
1.05.a Engineer's Field Office 1 LS 5 24,100.00 $24,100.00
i 1.06.a Pubik Information/Liaison Services 1 LS 5 85,500.00 585$00.00
1.07.a Trench safety act 1 LS S 16,000.00 516,000.00
1
1A-General Conditions(Package A)Subtotal:1 $464,200.00
lA-Material Escalation(PHASE 11)
A2000 PVC Pipe Material 1 IS 5 43,163.42 $43,163.42
Fuel Escalation 1 LS S 49,896.00 $49,896.00
Umerock,Roadbase 1 LS 1$ 13,273.75 SL3,273.75
Washes Rock,Subbase 1 LS 1 5 6,005.75 $6,005.75
1A-General Conditions(Package A)Subtotal: $112,33 8.92
3A-Stormwater(Package A-Phase 11:34th to 28th)-
101.a Type C inlet w/slot and Inlet flume 4 EA S 3,500.00 $14,000.00
3.01.b Type D inlet,4'dia.w/storm manhole too EA 5 2,200.00 $0.00
3.0l.c Type D inlet,4'dia../valley gutter top 14 EA 5 2,200.00 530,8110.00
3.01.e Type E Inlet w/concrete apron EA S 2,900.00 $0.00
3.01.f Type D Inlet,5'dia.w/valley gutter top 36 EA 5 2,900.00 $104,400.00
3.01.g NO DUMPING stencils 107 EA S 12.00 SL284.00
3.01.h Type D inlet.4'dia.w/curb&gutter top 3 EA 5 2,200.00 $6,600.00
3.01.1 Type D inlet,S'dia.w/curb&gutter top - 1 EA S 2,900.00 52,900.00
3.01.j Type D inlet,4'dia.w/type"D"frame&grate EA S 2.000.00 $0.00
3.01.1, Type D inlet,4'dia.w/type"D"frame&grate,w/concrete apron 3 EA S 2,300.00 $6,900.110
3.01.1 Type D inlet,S'dia.w/type"D"frame&grate,w/concrete apron EA S 2,900.00 $0.00
3.0l.m Type D inlet.6'dia.w/type"D"frame&grate,w/concrete apron 5 EA S 3,200.00 $16,000.00
3.01.n Type D inlet,7'dia.w/type"D"frame&grate,w/concrete apron 2 EA S 4,600.00 $9200.00
3.01.0 Type C inlet w/concrete apron EA 5 2.200.00 $0.80
3.0l.p IType D inlet,5'dia.w/storm manhole top 16 EA IS 2,800.00 $44,800.00
3.01.q Type D inlet,6'dia.w/storm manhole top 13 EA 5 3.200.00 $41,600.00
3.Ol.r Type D inlet,7'dia.w/storm manhole too 1 FA 5 3,700.00 $3,700.00
3.Ol.s Type D Inlet,8'dia.w/storm manhole top EA 5 5,300.00 50.00
3.Gl.t Offset drainage inlet with valley gutter and storm manhole top 8 EA 5 4,200.00 $33,6110.00
Type D inlet,30 die.w/storm manhole rop 1 EA S 8,500.00 $8500.00
3.02.e 18"dia.drainage pipe 2,110 LF 5 54.00 $113,940.00
3.02.b 24"dia.drainage pipe 400 LF S 58.00 $23,200.80
3.02.c 15"dia.drainage pipe 390 LF $ 45.DO $17,550.00
3.02.d 30"dia.drainage pipe 2,020 LF 5 65.00 $131,300.00
3.02. 36"dia.drainage pipe 2,750 LF S 79.00 $217,250.00
3.02.f 48"dia.drainage pipe 25 LF S 130.00 $3,250.00
42"dia.drainage pipe 1,050 LF S 120.00 5126,000.00
14"X30"elliptical drainage pipe 45 LF S 100.00 $4,500.00
3.03.a Connect new drainage pipe to existing drainage structure EA S 900.00 $0.00
3.14.a Remove existing storm drainage manhole or catch basin EA 5 425.00 50.00
3.14.b Remove existing storm sewer pipe LF S 15.00 $0.00
3.14.c Seal hole in existing drainage structure EA S 400.00 $0.00
3.19.a CCTV Inspection of existing gravity sewer LF S 4.00 $0.00 IJ
allowance Conflict delays(28th St:5-crew days each) 4 EA S 65,000.00 5260,000.00
3A-Stormwater(Package A-Phase 11:34th to 29th)Subto tat $1221,274.00
3A-Stormwater(Package A•Phase II:Meridian) '
3.01.a ITYPe C inlet w/slot and inlet flume I EA I S 3500.00 50.00
3.Ol.b Type D inlet 4'dia.w/storm manhole top EA S 2,200.00 50.00
3.Ol.c Type D inlet,4'dia.w/valley,gutter top 17 EA 5 2,200.00 S37AW-OD
3.Ol.e Type E inlet w/concrete apron EA S 2,900.00 50.00
3.Ol.f Type D inlet.5'dia.w/valley gutter top 6 EA 5 2.900.00 517,400.00
3.01 NO DUMPING stencils 23 EA S 12W $276.00
3.01.h Type 0 inlet,4'dia.w/curb&gutter top FA 5 2,200.00 $0.00
3.Ol.i Type D inlet.5'dia.w/curb&gutter top EA 5 2,900.00 $0.00
3.01.! Type D inlet.4'dia.w/type"D"frame&grate 1 EA S 2,000.00 $2.00000
3.01A Type D inlet,4'dia.w/type"D'frame&grate,w/concrete apron EA $ 2,300.00 50.00
3.01.1 Type D inlet,S'dia.w/rype"D'frame&grate,w/concrete apron FA S 2,900.00 $0.00 !
3.01.m IType D inlet 6'dia.w/type"0"frame&grate,w/concrete apron EA 5 3.200.00 $0.00
3.01.n IType D inlet 7'dia.w/type"D"frame&grate,w/concrete apron EA 5 4.600.00 $0.00
Exhibit C
Extended Costs,
DN. ITEM NO. DESCRIPTION - ATKINSCOMMENTS'
QUANTITY UNIT UNITPRICE TOTAL
3.O1.o Type C inlet w/concrete apron EA S 2.200.00 50410
3.O1.p Type 0 inlet,5'dia.w/storm manhole top 4 EA S 2,800.00 511,200.00
3.01.q Type D Inlet V dia.w/storm manhole top EA $ 3,200.00 $0.00
3.01., Type D inlet,7'dia.w/stwm manhole top EA S 3,700.00 $0.00
3,01.s Type D inlet,B'dia.w/storm manhole top EA S 5,300.00 $0.00
3.01.1 jOffset drainage inlet with valley gutter and storm manhole top EA S 4,200.00 $0.00
3.01.0 Inlet Top Adjustment for Flumes EA 5 1,076.00 $0.00
3.02.a 18"dia.drainage pipe 1,300 LF 5 54.00 570,200.00
3.02.b 24"dia.drainage pipe 690 LF 5 58.00 $40,020.00
3.02.c 15"dia.drainage pipe 180 LF 5 45.00 $8,100.00
3.02.d 30"dia.drainage pipe 250 LF S 65.00 516,250.00
3.02.e 36"dz.drainage pipe 1,690 LF S 79.00 5133,510.00
j 3.02.f 48"dia.drainage pipe LF 5 130.00 50.00
1 14"X23"elliptical drainage pipe 60 LF S 80.00 $4,800.00
3.03.a Connect new drainage pipe to existing drainage structure 1 EA S 900.00 $9D0.00
3.14.a Remove existing storm drainage manhole or catch basin 8 EA S 425.00 $3,400.00
3.14.b Remove existing storm sewer pipe 2,200 LF S 15.00 533,000.00
3.14.c Seal hoie in existing drainage structure 4 EA S 400.00 $1,600.00
3.19.a CCTV inspection of existing gravity sewer LF S 4.00 $0.00
j Conflict delays(Dade Boulevard-5 crew days) 1 EA 5 65,000.00 $65,000.00
( Allowance Pipe in close proximity to existing utilities(less than 5'from parallel utilities)(East 1 LS S 67,408.00 $67,408.00
I Allowance Deep pipe(Less than 4'Invert Elevation)(South Side 28th St.) 1 LS 5 215,530.00 $215,530.00
3A-Stormwater(Package A-Phase 11-Merldian)Subtotal $727,994.00
4A-Pavement and Streetscape(Package A-Phase II:40th to-28th) - - _ -
i 4.01.a Roadway Pavement removal-full depth SY 5 4.00 $0.00
4.06.a 24"Concrete valley gutter 36,800 LF $ 17.34 $638,112.00
� 4.06.6 Type"F"concrete curb and gutter LF 5 17.00 $0.00
i 4.06.c Type"D"concrete curb(B") LF $ 12.00 $0.00
4.06A Concrete flume./grate 58 EA S 395.00 $22,910.00
4.07.a Stabilized subgrade.12"thick 9,600 SY S 2.00 $19,200.00
4.08.a Limerock base course,8"thick 9,600 SY S 8.50 $81,600.00
4.I1.d Driveway restoration/transition-asphalt 600 SF 5 4.50 $2,700.00
i
I 4.11.e Driveway restoration/transition-concrete 650 SF S 9.75 $6.337.50
� 4.11.f Driveway restoration/transition-remove&stack/store existing brick pavers 500 SF 5 6.00 $3,000.00
4.16.b Asphalt concrete,type S-III,1"thick SY 5 5.00 50.00
4.16.c Temporary asphalt concrete,type 5-III,1"thick SY S 15.30 $0.00
4.16.d Asphalt concrete,type S-III,leveling course TN I S 95.00 $0.00
4,16.e lAsphalt Resurfacing-2" 70,000 1 SY S 1150 5805,000.00
Regrade Existing Limerock Base 70,000 SY 5 6.00 5420,000.00
4.17.a Asphalt milling,variable depth,up to 2" 70.000 SY S 2.00 $140,000.00 -
Pavement and Streetscape(Package A-Phase II:40th to 28th)Subtotal $2,138,859.50
4A-Pavement and Streetscape(Package A,Phaso II:Meridian) _
4.O1.a Roadway pavement removal.full depth SY $ 4.00 50.00
4.06.a 24"concrete valley gutter 6,240 LF 5 17.34 $108,201.60
4.06.b Type"F"concrete curb and gutter LF S 17.00 $0.00
4.06.c Type"D"concrete curb(8") LF S 12.00 $0.00
4.06.d Concrete flume w/grate EA S 395.00 50.00
4.07.a Stabilized subgrade,12"thick 4,650 SY S 2.00 $9,300.00
4.08.8 Limerock base course,8"thick 4,650 SY 5 8.50 $39,525.00
4.16.b Asphalt concrete,type S-III,1"thick SY 5 5.00 $0.00
416.c Temporary asphalt concrete,type S-III,1"thick SY S 15.30 $0.00
4.16.d Asphalt concrete,type 5-111,leveling course TN S 95.00 $0.00
4.16.e Asphalt Resurfacing-2" 13,000 SY S 11.50 $249,500.00
Regrade Existing Limerock Base 8,350 SY 5 6.00 $50,100.00
4.17.a Asphalt milling,variable depth,up to 2" 8,350 SY S 2.00 $16,700.00
Bikepath(6"Milling Base&2"Asphalt 8'Wide) 2.700 SY S 30.00 $81,000.00
Pavement and Streetscape(Package A-Phase 11:Meridian)Subtotal $454,326.60
Total(Package A-Phase ll) $5,118,993.02 �f
I
I
k
i
i
i
' 1
Exhibit D
ITB 18-09/10 UNIT PRICE BID BREAKDOWN-PHASE 11 STORMWATER COLLECTION-FINAL NEGOTIATED SCHEDULE OF VALUES
PROIER: ITB 18-09/1.0-RIGHT-OF-WAY IMPROVEMENTS-NEIGHBORHOOD NO.8 CENTRAL BAYSHORE(PACKAGE A)AND LAKE PANCOAST(PACKAGE C)
COMPANY NAME: I lanto Constnactlon Co.,Florida
Change Order(additional quantities)Summary
t Package A
iy 1A-General Conditions(Package A) 5375,000.00
R Gravity Wells $392,074.62
6 IA-Material Escalation(Package A) $112,338.92
3A-Stormwater(Package A) 51,881,860.00
4A-Pavement and Streetscape(Package A) $2,574,286.10
Total $5,335559.64
CENTRAL SAYSHORE(PACKAGE A-Phase 11)
ON. ITEM NO. - DESCRIPTION �� ATKINS COMMENTS Costs
quAwml UNIT I UNITPRIQ TOTAL
IA-GeneraLCondiHons(PHASE 11)
i 1.O1.a Bonds and Insurance 1 LS $ 120,003.73 5120,003.73
1.02.a Mobilization/Demobilization 1 LS S 120,003.73 5120,003.73
1.03.a Survey Layout and As-builts 1 LS 5 36,342.53 $36,34253
1.04.a Maintenance of Traffic 1 LS S 10,250.00 $10,250.00
1.05.a Engineer's Field Office 1 LS 5 11,400.00 $11,400.00
1.06.a Public Information/Liaison Services I LS S 66,000.00 566,000.00
j1.07.a Trench safety act 1 LS IS 11,000.00 511,000.00
IA-General Conditions(Package A)Subtotal: $375,000.00
IA-Material Escalation(PHASE 11)
A2000 PVC Pipe Material 1 LS 5 43,163.42 543,163.42
Fuel Escalation 1 LS 5 49,896.00 549,896.00
Umerock,Roadbase 1 LS S 13,273.75 533273.75
I Washes Rock,Subbase 1 LS 5 6,005.75 $6,005.75
IA-General Conditions(Package A)Subtotal: 5112,33&92
3A-Storm water(Package A-Phase ll:34th to 28th)
3.O1.a Type C inlet w/slat and inlet flume 4 EA S 3.500.00 $14,000.00
3.O1.b Type D inlet 4'die../storm manhole top EA S 2,2110.00 50.00
3.O1.c Type D inlet,4'dia.w/valley gutter top 14 EA S 2200.00 $30,800.00
3.01.e Type E inlet w/concrete apron EA S 2,900.00 $0.00
3.01.1' Type D inlet 5'dia.w/valley gutter top 36 EA S 2900.00 S104AN-00
3.01.3 NO DUMPING stencils 107 EA S 12.00 $1284.00
3.O1.h Type D inlet 4'dia.w/curb&gutter top 3 EA S 2,200.00 56.600.00
3.O1.i IType D inlet 5'dia.w/curb&gutter top I EA S 2900.00 $2,900.00
3.O1.j Type D inlet,4'dia.w/type"D"frame&grate EA 5 2,000.00 50.00
3.01.4 Type D inlet 4'dia.w/type"D"frame&grate,w/concrete apron 3 EA 5 2,300.00 56,900.00
3.01.1 Type D inlet S'dia.w/type"D"frame&grate,w/concrete apron EA $ 2,900.00 $0.00
3.O1.m Type D inlet,V dia.w/type"D"frame&grate,w/concrete apron 5 EA S 3,200.00 S16AD0.00
3.O1.n Type D inlet 7'dia.w/type"D"frame&grate,w/convete apron 2 EA S 4,600.00 $9200.00
3.O1.o Type C inlet./concrete apron EA 5 2200.00 $0.00
3.O1.p Type D inlet,5'die.w/storm manhole top 16 EA S 2,800.00 $44,800.00
3.O1.q Type D inlet 6'dia.w/storm manhole top 13 EA $ 3,200.00 $41,600.00
3.O1.r Type D inlet,7'dia.w/storm manhole top 1 EA S 3,700.00 $3,700.00
3.O1.s Type D Inlet 8'dia.w/storm manhole top EA 5 5,300.00 $0.00
3.01.t Offset drainage inlet with valley gutter and storm manhole top 8 EA S 4,200.00 $33,600.00
Type D inlet,10'dia.w/storm manhole top 1 EA 5 3,500.00 58,500.00
3.02.a 18'da.drainage pipe 2.110 LF 5 54,00 $113,940.00
i
3.02.b 24"dia.drainage pipe 400 LF 5 58.00 523,200.00
3.02.c 15"dia.drainage pipe 390 LF S 45.00 $17,550.00
3.02.d 30"da.drainage pipe 2,020 LF 5 65.00 5131,300.00 )
3.02.e 36"dia.drainage pipe 2,750 LF S 79.00 $217,250.00
3.02.f 48"dia.drainage pipe 25 LF 5 130.00 53,250.00
42"dia.drainage pipe 1,050 LF 5 120.00 5126,000.00
14"X30"elliptical drainage pipe 45 LF 5 100.00 $4500.00
3.03.a Connect new drainage pipe to existing drainage structure EA S 900.00 $0.00
3.14.a Remove existing storm drainage manhole or catch basin EA 5 425.00 $0.00
3.14.b Remove existing storm sewer pipe LF S 15.00 $0.00
3.14.c Seal hole in existing drainage structure EA S 400.00 $0.00
3.19.a CCTV inspection of exist LF I 5O.00
allowance Cori ict delays(28th St.-St 65
St.-5-crew days each) 4 EA 5 ,000.00 $260,000.00
3A-Stormwater(Package A-Please 11:34th to 28th)Subtotal $1221,274.00 `
3A=Stormwater(Package A-Phase li:Meridian) - 1
3.O1.a Type C inlet w/slot and inlet flume EA S 3,500.00 $0.00
3.O1.b Type D inlet 4'da,w/storm manhole top EA S 2200.00 $0.00
3.O1.c Type D inlet,4'dia.w/valley gutter top 17 EA S 2,200.00 537,400.00
3.Ol.e Type E inlet w/concrete apron EA S 2,900.00 50.00
3.01.f Type D inlet,S'dia.w/valley gutter cop 6 EA S 2,900.00 $17,400.00 k
3.01.8 NO DUMPING stencils 23 EA $ L2.00 5276.00 t
3.O1.h Type D inlet 4'dia.w/curb&gutter top FA S 2.200.00 $0.00
3.01.i Type D inlet,S'dia.w/curb&gutter top EA S 2,900.00 $0.00 '
3.01j Type D inlet 4'dia.w/rype"D"frame&grate 1 EA 5 2,000.00 $2,000.00
3.01.k Type D inlet 4'dia.w/type"D"frame&grate,w/concrete apron FA S 2300.00 $0.00
3.01.1 Type D Inlet,5'dia.w/type"D"frame&grate,w/concrete apron EA 5 2,900.00 $0.00 I
3.O1.m Type D inlet,6'dia.w/type"0"frame&grate,w/concrete apron EA 5 3,200.00 $0.00
3.01_n Type D inlet,7'dia_w/type"D"frame&grate,w/concrete apron EA S 4,600.00 $0.00
Exhibit D
Extended Colts
DIV. REM N0. DESCRIPTION ATNINS COMMENTS
QU UN UNIT PRICE TOTAL
3.01.0 Type C Inlet w/concrete apron EA 5 2,200.00 $0.00
3.O1.p Type D inlet 5'dia.w/storm manhole top 4 EA 5 2.8CO.00 $11,200.00
3.01.4 Type D inlet,6'dia.w/storm manhole top EA $ 3.200.00 $0.00
3.O1.r Type D Inlet,7'dia.w/storm manhole top EA 5 3,700.00 $0.00
i 3.O1.s Type D inlet,B'dia.w/storm manhole top EA S 5,300.00 $0.00
3.01.t I Offset drainage inlet with valley gutter and storm manhole top EA S 4,200.00 $0.00
3.01.0 11rdet Top Adjustment for Flumes EA S 1,076.00 $0.00
3.02.a 18"dia.drainage pipe 1,300 LF $ 54.00 570,200.00
3.02.b 24"dia.drainage pipe 690 LF 5 $8.00 $40102040
3.02.c 15"dia.drainage pipe 180 LF $ 45.00 58,100.00
3.02.d 30"dia.drainage pipe 250 LF S 65.00 516250.00
3.02.e 36"dia.drainage pipe 1,690 LF 5 79.00 5133.510.00
3.02.E 48"dia.drainage pipe LF $ 130.00 $0.00
14"%23'elliptical drainage pipe 60 LF S 80.00 54,800.00
3.03.a Connect new drainage pipe to existing drainage structure 1 EA 5 900.00 $900.00
i3.14.a Remove existing storm drainage manhole or catch basin 8 EA $ 425.00 $3,400.00
3.14.b Remove existing storm sewer pipe 2,200 LF 5 15.00 533,000.00
3.14.c Seal hole in existing drainage structure 4 EA 5 400.00 $1,600.00
3.19.a CCTV inspection of existing gravity sewer LF 5 4.00 $0.00
Conflict delays(Dade Boulevard-5 crew days) 1 EA $ 65,000.00 565,000.00
Allowance Prpe in close proximity to existing utilities(less than S'from parallel utilities)(East 0 LS S 67,408.00 $0.00
Side LM Meridian)
Allowance Deep pipe(Less than 4'Invert Elevation)(South Side @ 28th St.) 1 LS $ 215,530.00 S21SS30.D0
3A-Stormwater(Package A-Phase 11-Meridian)Subtotal 5660,S86.00
! 4A-Pavement and Stieetscape(Package A-Phase 11:40th todeth) - -
4.01.a Roadway pavement removal-full depth Sy $ 4.D0 50.00
4.06.a 24"Concrete valley gutter 36,800 LF $ 17.34 $638,112.00
4.06.b Type'F"concrete curb and gutter LF 5 17.00 50.00
4.06.c Type"D'concrete curb(8"1 LF $ 12.00 SO.DO
4.06.d Concrete flume w/grate 58 EA $ 395.00 $22,910.00
4.07.a Stabilized subgrade,12"thick 9,600 SY 5 2.00 $19,200.00
4.08.a Limerock base course,B"thick 9,600 SY S 8.50 $4600.00
4.11.d Driveway restoration/transition-asphalt 600 SF 5 4.50 $2,700.00
4.11.e Driveway restoration/transition-concrete 650 SF 5 9.75 $6,33750
4.11.1' Driveway restoration/transition-remove&stack/store existing brick pavers 500 SF $ 6.00 $3,000.00
4.16.b Asphalt concrete,type 5-III,1"thick Sy 5 5.00 $0.00
4.16.c. Temporary asphalt concrete,type S-lll,1"thick Sy S 15.30 $0.00
4.16.d Asphalt concrete,type S-III,leveling course TN 5 95.00 1 $0.00
4.16.e Asphalt Resurfacing-2" 70,000 SY 5 11.50 $805,000.00
Re grade Existing Umerock Base 70,000 SY 5 6.00 $420,000.00
4.17.a jAsphalt milling,variable depth,up to 2" 1 70.000 1 SY I S 2.00 $140,000.00
Pavement and Streetscape(Package A-Phase II:40th to 28th)Subtotall $2,138,85950
4A-Pavement and Streetscape(Package A-Phase 11:Meridian)
4.O1.a Roadway pavement removal-full depth SY I 5 4.00 $0.00
4.06.a 24"Concrete valley gutter 6.240 LF S 17.34 $108,201.60
4.06.b Type"F"concrete curb and gutter LF S 17.00 $0.00
4.06.c Type"D'concrete curb(8") LF S 12.00 $0.00
4.06.d Concrete flume w/grate EA 5 395.00 $0.00
4.07.a Stabilized subgrade,12'thick 4,650 SY 5 2.00 $9,300.00
4.08.a Limerock base course,8"thick 4.650 SY $ 8.50 $39525.00
4.16.b Asphalt concrete,type S-III,1"thick SY 5 5.00 SO.00
4.16.c Temporary asphalt concrete,type S-III,1"thick SY 5 15.30 SOAO
4.16.d Asphalt concrete,type S-Ill,leveling course TN S 95.00 $0.00
4.16.e Asphalt Resurfacing-2" 13,000 SY 5 11.50 $149,500.00
Regrade Existing Limerock Base 8,350 5Y 5 6.00 $50,100.00
4.17.. Asphalt milling variable depth,up to 2" 8,350 SY S 2.00 516,700.00
Bikepath(6"Milling Base&2"Asphalt 8'Wide) 2.700 SY S 23.00 562,100.00
Pavement and 5treetscape(Package A-Phase II:Meridian)Subtotal $435,426.60 !
Total(Package A-Phase 11) $4,943,485.02
I
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�( Exhibit E
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{ RB 18-09/10-PHASE II CREDITS
PROJECT: JITB 18-09/30-RIGHT-0F-WAY IMPROVEMENTS-NEIGHBORHOOD NO.8 CENTRAL BAYSHORE(PACKAGE A)AND LAKE PANCOAST(PACKAGE C)
'{) COMPANY NAME: Lanto Construction Co.,Florida
I Summary
`I Package A
3A-Stormwater(Package A) -$744,770.00
4A-Pavement and Streetscape(Package A) 41180$134850
Total Credlts -$1,950,11850
CENTRAL BAYSHORE(PACKAGE A)-CREDITS
DIV. REM NO. DESCRIPTION BIDDERS COMMENTS
IQUAMMI UNIT I UNITPRICE I TOTAL
3A-Stormwater(Package A)
3.01.a Type C inlet w/slot and inlet flume EA 5 3,500.00 $0.00
3.01.b Type D inlet,4'dia.w/storm manhole top EA 5 2,200.00 $0.00
3.01.c Type D inlet,4'dia../valley gutter top EA S 2,200.00 $0.00
3.01.e Type E inlet w/concrete apron FA $ 2,900.00 $0.00
3.01.f Type 0 Inlet,5'dia.w/valley gutter top FA 5 2,900.00 $0.00
3.01.g NO DUMPING stencils EA $ 12.00 $0.00
3.01.h Type D inlet,4'dia.w/curb&gutter top EA $ 2,200.00 50.00
3.01.1 Type D inlet,V d1a.w/curb&gutter top EA S 2,900.00 50.00
3.01j Type D inlet,4'dia.w/type'D"frame&grate EA 5 2,000.00 S0.00
3.01A Type D inlet.4'dia.w/type"D'•frame&grate,w/concrete apron EA $ 2,300.00 $0.00
3.01.1 Type D inlet,Y dia.w/type"D"Frame&grate,./concrete apron EA 5 2,900.00 50.00
3.01.m Type D Inlet.6'dia.w/type"D"frame&grate,w/concrete apron EA 5 3,200.00 $0.00
3.01.n Type D Inlet,7'dla.w/type'D"frame&grate,w/concrete apron EA 5 4,600.00 $0.00
3.01.o Type Cinlet w/concrete apron EA $ 2,200.00 $0.00
3.01.p Type D inlet,5'dia.w/storm manhole top EA S 2,800.00 $0.00
3.01.q Type D inlet,V dia.w/storm manhole top EA 5 3,200.00 $0.00
3.01.r Type D inlet,7'dia.w/storm manhole top EA $ 3,700.00 $0.00
3.01.s Type D inlet,8'dla.w/storm manhole too EA 5 5,300.00 $0.00
3.01.t Offset drainage inlet with valley gutter and storm manhole top EA $ 4,200.00 $0.00
3.02.a 18"dia.RCP drainage pipe LF 5 54.00 $0.00
3.02.b 24"dia.RCP drainage pipe LF 5 58.00 $0.00
3.02.c j 15"dia.RCP drainage pipe LF $ 45.00 $0.00
3.02.d 30"dia.RCP drainage pipe LF .5 65.00 $0.00
3.02.e 36"dia.RCP drainage pipe LF 5 79.00 50.00
3.02.f 48"dia.RCP drainage pipe LF $ 130.00 $0.00
3.03.& Connect new drainage pipe to existing drainage structure EA 5 900.00 $0.00
3.04.a Outfall manhole,5'dia.w/tldeflex valve FA 5 14,500.00 $0.00
3.05.a Manatee grate,aluminum,for outlet up to 36" EA 5 1,700.00 $0.00
3.06.a Passive relief manhole,4'dia. EA S 10,000.00 $0.00
3.07.a Ourfall pipe cleaning,8"thru 24"dia. LF $ 8.00 50.00
3.08.a Storm water detention box EA 5 90,000.00 $0.00
3.09.a Storm water pumping station EA S 375,000.00 $0.00
i
3.10.a 16'Restrained joint,DIP storm water force main LF S 142.00 $0.00
3.10.b 24"Restrained joint,DIP storm water force main LF S 175.00 $0.00
3.10.c 30"Restrained joint,DIP storm water force main LF S 285.00 $0.00
3.11A Ductile iron fittings for storm water force mains LB 5 4,00 $0.00
3.12.a 16'Resilient wedge gate valve EA S 4,400.00 50.00
3.13.a.1 Drainage well EA 5 60,000.00 $0.00
3.13.a.2 Reaming far casing setting LF S 160.00 $0.00
3.13.a.3 Casing installation and cementing,complete LF S 300.00 $0.00
3.13.a.4 Reaming open hole from bottom of casing to total depth LF 5 40.00 $0.00
3.13.a-S Well development time HR 5 130.00 $0.00
3.14.a IRemove existing storm drainage manhole or catch basin EA I$ 425.00 $0.00
3.14.b Remove existing storm sewer pipe LF I S LS.00 50.00
3.14.c Seel hole in existing drainage structure EA 5 400.00 $0.00
3.15.a Ex6ltration trench w/15"HDPE pipe -934 LF S 155.00 -$144,770.00 Full Credit
3.17.a In-The-Wet storm sewer pipe installation LF 5 56.00 $0.00 i
3.18.a In-The-Wet storm sewer structure Installation EA 5 900.00 $0.00
3.19.a CCTV inspection of existing gravity sewer LF S 4.00 50.00
3.20.a soil/Groundwater sampling and testing-Fietd Arsenic FA 5 250.00 $0.00
3.20.b Soil/Groundwater sampling and testing-Lab Arsenic EA 5 250.00 SO.Oo
3.20.c Sod/Groundwater sampling and testing-Field VOCs EA 5 50.00 $0.00
3.2D.d Soil/Groundwater sampling and testing-Lab VOCs EA S 50.00 $0.00
3.21.a Removal and disposal of contaminated soil CY S 10.00 $0.00
3A-Stormwater(PackageA)Total -$144,770.00
4A-Pavement and Streetscape(Package A)
4.01.a Roadway pavement removal-full depth SY S 4.00 $0.00
4.02.a Encroachment removal-palm tree up to 30' -50 FA S 36.00 -$3,800.00 Partial Credit q
4.02.5 Encroachment removal-palm tree-11'to 20' -25 EA 5 52.00 .$1,300.00 Partial Credit
4.02.c Encroachment removal-palm tree-21'to 30' .14 EA 5 92.00 41,288.00 Partial Credit
4A2.d Encroachment removal.palm tree-greater than 30' -2 EA S 125.00 .5250.00 Partial Credit ;t
4.03.a Encroachment removal-trees(non palm)6"to 18"dia. -38 EA 5 220.00 48,360.00 Partial Credit
I�
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E
Exhibit E
DN. ITEM NO. DESCRIPTION BIDDERS COMMENTS
QUANTITY UNR UNR PRICE TOTAL
4.03.b Encroachment removal-trees(non palm)greater than 18"up to 36"dia. -27 EA S 375.00 •$10,125.00 Partial Credit
j4.03.c Encroachment removal-trees(non palm)greater than 36"dia. -8 EA 5 690.00 •$5,520.00 Partial Credit
t 4.04.a Encroachment removal-hedges&shrubs -30,500 SF 5 0.20 •56,100.00 Partial Credit
4.05.a Encroachment removal-misc.paving 5,000 SF S 1.50 -57,SOO.00 Partial Credit
( 4.05.b Encroachment removal-curbing -6,100 LF S 2.50 -$15,250.00 Partial Credit
4.06.a 13"Concrete valley gutter LF 5 13.00 $0.00 Full Credit
4.06.h IType"F"concrete curb and gutter LF 1 5 17.00 $0.00
4.06.c Type"D"concrete curb(8") LF $ 12.00 $0.00
4.06A Concrete flume w/grate EA 5 395.00 $0.00
4.06.e Concrete wheel stops EA $ 22.00 $0.00
4.07.a Stabilized subgrade,32"thick SY S 2.00 $0.00
4.08.a Umerock base course,8"thick SY $ 8.50 $0.00
4.09.a 4"Concrete sidewalk replacement SF 5 550 50.00
4.09.b 6-Concrete sidewalk replacement SF S 8.00 $0.00
4.09.c 4"Concrete sidewalk,new SF 5 5.00 $0.00
4.09.d 6'Concrete sidewalk,new SF 5 650 $0.00
t 4.10.a Stamped asphalt traffic calming device 43 EA 5 3.000.00 -$39,000.00 Full Credit
i4.10.b Stamped asphalt crosswalk •30 EA 5 3,000.00 -$90,000.00 Full Credit
4.11.a Driveway restoration•asphalt -37,200 SF 5 3.00 -$111,600.00 Partial Credit
I 4.1l.b Driveway restoration-concrete -42,750 5F 5 6.50 •$277,875.00 Partial Credit
f 4.11.c Driveway restoration-remove&stack/store existing brick pavers -23,325 SF 5 3.00 •$69,975.00 Partial Credit
ly 4.12.a Temporary pavement markings SF 5 0.50 50.00
4.12.b 24"thermoplastic stop bars LF S 3.00 $0.00
4.12.c 12"thermoplastic crosswalk markings LF S 1.50 $0.00
4.12A 6'double striped thermoplastic pavement markings LF S 1.50 $0.00
4.12.e 6"single stripe thermoplastic pavement marking LF S 1.00 50.00
4.12.f Turn arrow thermoplastic EA S 50.00 $0.00
4.12.g Bike Lane Marking EA S 170.00 50.00
4.13.a -Furnish and install D11-1 sign EA S 200.00 $0.00
4.13.c Furnish and install M4-11 sign EA S SOHO $0.00
4.13.f Furnish and install Rl-1 sign EA 5 200.00 $0.00
4.13.8 Furnish and install R1-4 sign EA 5 40.00 $0.00
4.13.h Furnish and install Wll-1 sign EA S 200.00 $0.00
4.13.1 Furnish and install W11-2 sign EA S 200.00 $0.00
4.13.m Furnish and install RI-2 sign EA 5 200.00 $0.00
4.13.0 Furnish and install RPP-1 sign EA S 200.00 S0.00
4.13.cc Furnish and install W16-1 sign EA 5 50.00 $0.00
4,13.11 Furnish and install FTP-20-04 sign EA 5 200.00 $0.00
4.13.gg Furnish and install FTP•22-04 sign EA 5 30.00 $0.00
4.13.hh Relocate existing sign EA S 60.00 $0.00
4.13.ii Furnish and install R3-17 sign EA 5 200.00 50.00
4.13.jj Furnish and install WS-4A sign EA 5 200.00 $0.00
4.14.a Sod-St.Augustine .487,500 SF S 0.40 -$195,000.00 Partial Credit
4.15.a Remove&re-Install existing traffic calming speed cushions EA S 375.00 $0.00
4.16.b Asphalt concrete,type 5-III,1"thick -96,000 SY S 5.00 •5480,000.00 Partial Credit
4.16.c Temporary asphalt concrete,type S-III,1"thick SY 5 15.30 $0.00
4.16.d Asphalt concrete,.type S-III,leveling course TN S 95.00 $0.00
4.17.a Asphalt milling,variable depth,up to 2" -15,000 SY $ 2.00 -$30,000.00 Partial Credit
4.18.a Strip and grade Swale .650,000 SF S 0.50 •$325,000.00 Full Credit i
4.19.a Remove and replace traffic signal loops EA 5 2,200.00 $0.00
4.20.a Remove and dispose existing bollard EA S 75.00 50.00
4.20.b Remove and dispose existing sign EA S 100.00
4.20.c Remove and dispose existing fence LF S 4,00 SO.00
4.21.a Relocate existing parking meter EA 5 200.00 $0.00
4.22.a Coconut Palm -82 NEA 5 210.00 -517,220.0 0 Full Credit
4.22.b Live Oak •10 5 150.00 -$1,500.00 Full Credit
4.22.c Florida Royal Palm -50 5 152.00 -$7,600.00 Full Credit
4.22.d Mahogany -102 S 200.00 -$20,400.00 Full Credit
4.22.e Orange Geiger -35 5 170.00 -$5,950.00 Full Credit
4.22.E Solitaire Palm -62 5 150.00 -59,300.00 Full Credit
4.22.8 Silver Trumpet Tree .1 S 155.00 4155.00 Full Credit i
4.22.h Hibiscus -4 EA 5 100.00 •$400.00 Full Credit
4.221 Oleander -11 EA S 130.00 -$1,430.00 Full Credit t
412.j Variegated Schefflera -1.306 EA 5 6.50 -58,489.00 Full Credit 1
4.22.k Indian Hawthorn -3.047 EA 5 7.00 •521,329.00 Full Credit I!
4.22.1 Nom'Super King' 452 EA 5 6.50 -$2,938.00 Full Credit
4.22.m Green Island Fig -400 EA S 6.50 -$2,600.00 Full Credit I
4.22.n Red Tip Cocoplum Hedge -335 EA S 6.50 •$2,177.50 Full Credit f!
4.22.o Dwarf Yapon Holly -131 EA 5 7.00 -$917.00 Full Credo
4.23.a Irrigation System for Project"A" .1 LS 5 11,000.00 -511,000.00 Full Credit
4.24.e Tree Up-lighting System for Project"A' -1 LS S 16,000.00 -516,000.00 Full Credit
4A-Pavement and Streetscape(Package A)Total •$1,805,348.50
Total Credit(Package A) -$1,950,118.50 1
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Exhibit G -1
ATKINS
May 31,2012 via email
Ms. Maria Hernandez
City of Miami Beach
CAPITAL IMPROVEMENT PROJECTS OFFICE
777- 17`'Street,Td Floor
Miami Beach,FL 33139
RE: Central Bayshore "A" & "C"; Trench Pavement Restoration
Ms. Hernandez,
As requested by the City of Miami Beach(City),Atkins is herein providing an explanation and analysis of
Lanzo's recent Trench Pavement Restoration work on the Subject Project.
The post-trench pavement restoration photos shown below provided during the May 3,2012,Progress
Meeting, illustrate the temporary trench asphalt restoration on W. 26th St.
Ali
Eastbound W. 26 St. Photos by CMB-PWD
The irregularity of the trench excavation was related to an expanded trench excavation during the
installation of the new 8°0 WM, as the existing sanitary sewer main line and several laterals were found
to be damaged and leaking in addition to encountering unstable existing sub-grade conditions.The
pavement restoration irregularity was accepted on the basis that the road will be re-excavated to install
new water services and a fire hydrant and is considered a temporary restoration per Section 01530, 1.04-
B. which states.-Temporary Resurfacing:Whenever required by the public authorities having jurisdiction,
the CONTRACTOR shall place temporary surfacing promptly after backfiging and shall maintain such
surfacing for the period time fixed by said authorities before proceeding with the final restoration of
improvements."
The expansion of the trench during the above excavation at times precluded the ability to strictly adhere
to the specification section 1.04 A.which states in part"All pavements which are subject to partial
removal shall be neatly saw cut in straight lines."
The following photos taken by ATKINS show the re-excavation of the same area during May 9"'and
Mayl0`h,2012 to install the new fire hydrant and water services. ATKINS will ensure that the trench edges
are saw cut prior to the S-III asphalt overlay per the specifications.
1
ROND
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Installation of fire hydrant and water services:W.26`"Street
The additional post-trench restoration photos below provided during the May 3,2012 Progress Meeting
show the temporary asphalt restoration on W. 25`"St.The trench restoration paving was also done
expeditiously to minimize the construction impact to the local residents and visitors and to reopen the
iroad to vehicular traffic as soon as reasonably possible.
The pavement restoration is irregular and was accepted due to the fact that the road will be re-excavated
to install the new storm drainage system and it is a temporary restoration as per aforementioned Section
i
01530, 1.04-B.
1. ^
1�� � � � ,lS,�L•1tie�A s.
1
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Westbound W. 25 St.Photos by CMB-PWD
The following is a group of photos taken by ATKINS show the re-excavation of the same area dated May
10`h, 2012 to install the new Storm Drainage System. .
{
A
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2
_ "NIP`'`.
Storm Drainage Work on W.25`h St.,from Pine Tree Dr.to Flamingo PI.
Per the construction drawings PGD03 and PGD04,W.251h St. and W. 26`h St.are scheduled to be
overlaid with 1 inch minimum FDOT TYPE S-III asphalt,as per Detail 11 on PDG07. Note: Due to the
existing conditions of those roads, an asphalt leveling course may be required to achieve the desired
grades and slopes.
Prior to the permanent resurfacing as per 01530, 1.04-C states:: "Permanent Resurfacing:In
order to obtain a satisfactory junction with adjacent surfaces, the CONTRACTOR shall saw, cut
back and trim the edge so as to provide a clean, sound, vertical joint before permanent
replacement of an excavated or damaged portion of pavement".
Atkins will inspect the surface conditions of the road surface prior to the permanent resurfacing to ensure
the desired grades and slopes will be achieved and to ensure the surface is acceptable for the final
overlay.
Areas of the project with pavement cracks adjacent to trench restoration
Other conditions have been noted on the project where pavement cracking is evident near completed
trench restoration. Photos of these occurrences are below:
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North Meridian Avenue: Pavement cracking adjacent to temporary trench restoration
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West 251"Street: Pavement cracking near restored trenches
The above photographs demonstrate the potential for adjacent pavement cracking as trenches are open,
dewatered, pipe installed, etc. This cracking could be from a number of factors, including aging and
fatigued pavement,and shifting subgrade and base when trenches are open. Pavement cracks can
increase in size as shown in the closeup photo, and are more significant than cosmetic cracks. Although
this cracking is adjacent to and appears to be related to the open trenches,cracking also exists on other
roads within the area that do not appear to be directly related to any trenching on this project. A few
examples of these conditions are shown below,demonstrating that existing subgrade, base and
pavement is aging and cracking is prevalent.
West 28th Street: Pavement cracking in areas where trenching was in swale area
THESE RESULTS POINT TO THE POTENTIAL NEED FOR MILLING AND RESURFACING OF
AFFECTED ROADS IN LIEU OF THE OVERLAY,TO AVOID FUTURE"REFLECTIVE CRACKING"
OF THE OVERLAY FROM THE EXISTING PAVEMENT CRACKS.
Pavement Restoration with minimal irregularities and minor adjacent pavement cracking
Multiple areas of the project have been completed where the trenching was carried out with straight saw
cuts and the temporary pavement restoration completed with minimal apparent distress to the existing
adjacent pavement. Photos of these areas are included in Appendix A of this report. The potential
reasons for this are likely related to roadways with more stable subgrade and base than other areas,and
no dewatering required during the pipe installation.
Construction Plan Sheets related to the areas of irregular pavement restoration are included in Appendix
B and related Contract Specifications to pavement restoration are included as Appendix C.
4
Should you have any comments on the report, please contact Herminio Gonzalez, P.E. at 305-514-3225.
4'
Sincerely,
0--
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David J.Carter
Sr.Vice President
Appendices:
A: Photographs of Pavement Restoration with minimal irregularities and minor adjacent pavement
cracking
B: Plan Sheets related to areas of Irregular Pavement Restoration
I' C: Relevant Specification Sections
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Cc: File
C\913 Bayshore Projects/Correspondence to CIPIAsphalt Nvement-3.doc.x
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City of Miami Beach
ATKINS report:
Central Bayshore "A" & "C; Trench Pavement Restoration
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APPENDIX A
Photographs: Pavement Restoration with minimal irregularities 8 minor adjacent
pavement cracking
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Pavement Restoration: Chase Avenue service alley; No apparent cracking of existing
pavement: potholes filled by construction crew in right photo.
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Pavement Restoration: Chase Avenue service alley/North Meridian; Note some
cracking of existing pavement
Pavement Restoration: North Meridian; Note adjacent pavement crack in left photo
I
Pavement Restoration: West 291' St.; No apparent cracking of existing pavement
s
Pavement restoration: Sheridan Avenue; Note existing pavement cracks adjacent to
restoration
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City of Miami Beach
ATKINS report:
Central Bayshore "A" & "C; Trench Pavement Restoration
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APPENDIX B
Plan Sheets related to areas of Irregular Pavement Restoration
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ATKINS report:
Central Bayshore "A" & "C; Trench Pavement Restoration
APPENDIX C
Relevant and related Contract Specification Sections
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3.03 TRANSITION FROM EXISTING TO NEW WORK
A. When new work abuts or is finished flush. with existing work, make a smooth and
workmanlike transition. Patched work shall match existing adjacent work in texture and
i appearance so that the patch of transition is invisible at a distance of 5 feet.
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F B. When finished surfaces are cut in such a way that a smooth transition with new work is not
possible,terminate existing surface in a neat manner along a straight line at a natural line
of division, and provide trim appropriate to finished surface.
3.04 CLEANING
A. Perform periodic and final cleaning as specified in Section 01710, entitled "Cleaning".
B. At completion of the work of each trade, clean area and make surfaces ready for work of
successive trades.
C. At completion of alterations work in each area, provide final cleaning and return space to a
condition suitable for use.
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_ PART 2 - PRODUCTS (Not Applicable)
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i PART 3- EXECUTION (Not 3- EXECUTION (Not Applicable)
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I GENERAL PROJECT PROCEDURES NEIGHBORHOOD NO. 8:
01031-3 CENTRAL BAYSHORE(PACKAGE°A")
LAKE PANCOAST(PACKAGE"C")
OCTOBER 2010
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C. Should conditions of work or the schedule indicate a change of products from the original
installation, CONTRACTOR shall submit request for substitution as specified in the
General Conditions.
D. Submit written notice to CONSULTANT and CITY designating the date and time the work
will be uncovered.
PART 2- PRODUCTS
2.01 MATERIALS
A. Comply with specifications and standards for each specific product involved.
I
PART 3- EXECUTION'
3.01 INSPECTION
A. The CONTRACTOR shall inspect existing conditions of project, including elements
subject to damage or to movement during cutting and patching.
B. After uncovering the work, inspect conditions affecting installation of products, or
performance of work.
C. Report unsatisfactory or questionable conditions affecting installation of products, or
performance of work, in advance of installation, or performance of work.
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3.02 PREPARATION
A. Provide adequate temporary support as necessary to assure structural value or integrity of
affected portion of work.
B. Provide devices and methods to protect other portions of project from damage.
1 C. Provide protection from elements for that portion of the project which may be exposed by
cutting and patching work, and maintain excavations free from water.
3.03 PERFORMANCE
1 A. Execute cutting and demolition by methods which will prevent.damage to other work, and
Will provide proper surfaces to receive installation of repairs.
A B. Execute excavating and backfilling by methods which will prevent settlement or damage to
other work.
C_ Employ original Installer or Fabricator to perform cutting and patching for:
1. Weather-exposed or moisture-resistant elements.
2. Sight-exposed finished surfaces.
{ CUTTING AND PATCHING 01045-2 NEIGHBORHOOD NO. 8:
CENTRAL BAYSHORE(PACKAGE-A")
LAKE PANCOAST(PACKAGE°C-)
OCTOBER 2010
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pavement breaking or excavation shall be started until all survey or other permanent
marker points that will be disturbed by the construction operations have been properly
referenced. All survey markers or points disturbed by the CONTRACTOR shall be
accurately restored after all street or roadway resurfacing has been completed.
1.04 RESTORATION OF PAVEMENT
A. General: All paved areas including asphaltic concrete berms cut or damaged during
construction shall be replaced with similar materials and of equal thickness to match the
existing adjacent undisturbed areas,except where specific resurfacing requirements have
been called for in the Contract Documents or in the requirements of the agency issuing the
permit. All temporary and permanent pavement shall conform to the requirements of the
I affected pavement owner. All pavements which are subject to partial removal shall be
neatly saw cut in straight lines.
IB. Temporary Resurfacing: Wherever required by the public authorities having jurisdiction,
the CONTRACTOR shall place temporary surfacing promptly after backfilling and shall
f maintain such surfacing for the period of time fixed by said authorities before proceeding
with the final restoration of improvements.
C. Permanent Resurfacing: In order to obtain a satisfactory junction with adjacent surfaces,
j the CONTRACTOR.shall saw,cut back and trim the edge so as to provide a clean,sound,
vertical joint before permanent replacement of an excavated or damaged portion of
�.
pavement. Damaged edges of pavement along excavations and elsewhere shall be
trimmed back by saw cutting in straight lines. All pavement restoration and other facilities
restoration shall be constructed to finish grades compatible with adjacent undisturbed
pavement as follows:
1. Pavement shall be restored at a minimum straight and parallel to the existing trench
line along the length of the trench,at a minimum of two feet beyond the widest part of
disturbed asphalt.
2. If final restored pavement falls within two feet of existing or proposed cuts,
i CONTRACTOR shall pave to the curb.
3. If disturbance is deemed by CONSULTANT to be more than 75 percent, at
CONSULTANT's opinion, CONTRACTOR shall resurface the entire lane, including
i` striping as necessary.
D. Restoration of Sidewalks or Private Driveways: Wherever sidewalks or private roads have
been removed for purposes of construction, the CONTRACTOR shall place suitable
temporary sidewalks or roadways promptly after backfilling and shall maintain them in
satisfactory condition for the period of time fixed by the authorities having jurisdiction over
the affected portions before proceeding with the final restoration or, if no such period of
times is so fixed,the CONTRACTOR shall maintain said temporary sidewalks or roadways
until the final restoration thereof has been made. i
1.05 EXISTING UTILITIES AND IMPROVEMENTS
A. General: The CONTRACTOR shall protect all Underground Utilities and other
improvements which may be impaired during construction operations. It shall be the
PROTECTION OF EXISTING FACILITIES
01530-2 NEIGHBORHOOD NO. 8
CENTRAL BAYSHORE(PACKAGE A)
LAKE PANCOAST(PACKAGE C)
OCTOBER 2010
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3. Application:
a. Fill cracks over 1/16 inch in width with an asphalt-sand slurry or
approved crack sealer prior to sealing.
b. When sealing patched surfaces and joints with existing pavements,
extend minimum 6 inches beyond edges of patches.
3.05 PATCHING
A. Preparation:
1. Remove, damaged, broken, or unsound asphalt concrete adjacent to
patches. Trim.to straight.lihes exposing smooth, sound, vertical edges.
1 2. Prepare patch subgrade as specified.
B. Application:
1. Patch Thickness: 3 inches or thickness of adjacent asphalt concrete,
whichever is greater.
2. Place asphalt concrete mix across full width of patch in layers of equal
thickness.
3. Spread and grade asphalt concrete with hand tools or .mechanical
spreader, depending on size of area to be patched.
C. Compaction:
1. Roll patches with power rollers capable of providing compression of 200 to
300 pounds per linear inch. Use hand tampers where rolling is impractical.
2. Begin rolling top course at edges of patches, lapping adjacent asphalt
surface at least 1/2 the roller width. Progress toward center of patch
overlapping each preceding track by at least 1/2 the width of roller.
3. Make sufficient passes over entire area to remove roller marks and to
produce desired finished surface.
D. Tolerances:
I1. Finished surface shall be flush with and match grade, slope, and crown of
adjacent surface.
2. Tolerance: Surface smoothness shall not deviate more than plus 114 inch
9 or minus 0 inch when a straightedge is laid across patched area between
9 edges of new pavement and surface of old surfacing.
3.06 FIELD QUALITY CONTROL
A. General: Provide services of an approved certified independent testing laboratory
to conduct tests.
B. Field Density Tests:
1. Perform tests from cores or sawed samples.
ASPHALT CONCRETE PAVEMENT
02772-6 NEIGHBORHOOD NO. 8
CENTRAL BAYSHORE (PACKAGE"A")
LAKE PANCOAST(PACKAGE°C°)
OCTOBER 2010
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Exhibit G - 2
MEMORANDUM CH2MHILL
Central Bayshore - Pavement Condition and Recommendations
PREPARED FOR: Fernando Vasquez/CIP
COPY TO: Darlene Fernandez/CIP
Maria Hernandez/CIP
PREPARED BY- Walt Schwarz
DATE: October 29,2012
PROJECT NUMBER: 399137.CA.PA.01
Construction in the Central Bayshore and Lake Pancoast neighborhoods has been underway for over a year.
During this time,installation of water main and stormwater collection system components has demonstrated that
much of the pavement on the residential streets in the project area does not meet City standards and in many
cases is badly deteriorated. The collector streets,such as Chase and 40'h St.,are in better overall condition.The
condition of the pavement is not unexpected:the original design for the project area included full-depth
pavement reconstruction. However,this component of the work was considerably reduced,to just Lower North
Bay Road and portions of Lake Pancoast,to reduce the overall cost of the project(s).
Excavations for pipe installation show that the asphalt thickness is the primary concern, being considerably less
than 2 inches thick in many locations with the presence of surface cracking,settling and small potholes.The
pavement condition has been documented by the CEI for the project(Atkins)during the course of ccnstrsctien
activities, mostly from the perspective of the difficulty of providing suitable trench repair until the final road
surfacing can be completed.City inspection staff(CIP)and engineering staff from the DPW have also been advised
of the conditions.Cracking can be seen in the photo below on North Meridian along the golf course,which also
demonstrates some of the problems encountered with temporary trench repair and the ability to control the
amount of existing pavement removed.
Water main installation on Fairgreen Drive resulted in the need to provide a "full width"trench repair to restore
the pavement to a drivable condition.Similar pavement deterioration is evidenced in W.28`°St.where the pipe
work was in the swale area.
CENTRAL u1`'SI+OBE-PAVEMENT COTIDITION AND DECO'MEKDATIONS
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Work in the project area to date indicates a number of areas where the pavement is severely deficient as
evidenced by the exposure made during trench excavation.
• Most of the streets in the"orphan area" (between Alton and N. Meridian near the hospital)
• Fairgreen Ave.
• W. 28 St. from Pine Tree Dr.to Prairie Ave.
• Flamingo Road from 281h St. to 401h St.
• Meridian Ave.from 281h St.to Dade Blvd.
• Flamingo Place between 251h and 261h Streets
The City's standard pavement section used for this project is as shown below:
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The overlay and trench repair details provide the intent of the overlay that would result in a minimum pavement
thickness of 2 inches:
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Observations during construction suggest that the subgrade and base in the project area are io good condition
except in specific locations where there is subsurface damage caused byleaking storm o,sanitary sewers.These
locations have been reported to the DPW and addressed as part of the project work. m addition,natural soils in
the Central Bayshore area are stable and provide a good foundation to the subgrade.The main problem is that
there is inadequate pavement thickness throughout the project area tn reliably predict that the City will beleft
with at least 2 inches of pavement once the proposed overlay is installed,except for the actual trench repairs. in
addition,the contractor has expressed concern about the ability to provide construction warranty for the
project where the prescribed method of pavement restoration is only a 1"overlay.
During construction project meetings and discussions of pavement condition, both the EOR and the CEI have
recommended that the City consider milling and resurfacing of the roadways in the project as a replacement for
the final 1 inch overlay.This recommendation has been put into a proposed additional funding request for the
project.As EOR for the project,CH2M HILL continues to support this recommendation to provide a completed
project that meets the service and aesthetic needs of the affected neighborhood.
' Exhibit H
Atkins North America,Inc.
AT K I N S 2001 Northwest 107th Avenue
ti9iami,Florida 33172-2507
Telephone:+1.305.592.7275
www.atkinsglobal.com/northamerica
Date: February 22,2013
Submitted via e-mail
Darlene M. Fernandez,P.E.
Capital Projects Coordinator
Office of Capital Improvement
City of Miami Beach
Subject: Neighborhood No. 8 — Central Bayshore/Lake Pancoast Package A and C — Summary of
Negotiations Held on February 21,2013 Related to Additional Scope
The following summarizes the negotiations that took place on February 21, 2013 regarding the Central
Bayshore Package A—Additional Scope Amendment:
+� I—Summary of Original Estimates Issued:
! CH2MHill Atkins Lanzo Construction
$5,138,245.12 $5,358,849.01 $5,638,161.02
f
Cost est'l—mate listed above include:
CH2MHill/Atkins Lanza Construction
Gravity Wells $392,074.62 $519,168.00
Allowance for Pipe Depth $215,530.00 $215,530.00
Allowance for pipes in close proximity to utilities $67,408.00 $67,408.00
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II—Negotiated Scope Items:
a)Phase 11 Additional Scope
Lanzo's Original Bid Negotiated Delta
General Conditions $464,200 $375,000 -$89,200.00
Bikepath $30/SY $23/SY -$18,900.00
Credits $1,950,118.50 -$1,950,118.50
Duration 218 Days $168 Days -50 Days
Total Negotiated Reductions $2,058,218.5
50 Day
3
b)North Flamingo Road Additional Scope
Gravity Wells $519,168.00 $392,074.62 $127,093.38
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111—Summary:
Based on the negotiated items listed in Section II,the negotiated amount is$5,402,967.64.When the
negotiated credit is applied the total contract amount is$3,452,849.14.
If you have any questions or comments, please do not hesitate to contact us.
We thank you for the opportunity to be part of this very important project. Please contact me with any
questions or comments at(305)514.3211,or juan.alfonso @atkinsglobal.com
Sincerely,
Juan Alfonso,Assoc.AIA
Assoc.VP,Group Manager
w/Attachments:Additional Scope- Final Agreement
Credits—Final Agreement
Cc. Maria Hernandez,R.A.
David Martinez, P.E.
Fernando Vazquez, P.E.
Herminio Gonzalez, P.E.
File
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