Amendment 1 with Atkins No. America for/:7 a76 a-
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AMENDMENT No. 1
TO THE PROFESSIONAL ARCHITECTURE AND
ENGINEERING SERVICES FOR THE BAYSHORE NEIGHBORHOOD NO. 8—
CENTRAL BAYSHORE (PACKAGE A), LOWER NORTH BAY ROAD (PACKAGE B),
AND LAKE PANCOAST (PACKAGE C) RESIDENT PROJECT REPRESENTATIVE
AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
ATKINS NORTH AMERICA, INC. DATED JULY 13, 2011,
SAID AMENDMENT IN AN AMOUNT NOT-TO-EXCEED $23,925.00; TO PROVIDE
ADDITIONAL SERVICES FOR THE REVIEW OF PHASE II COST PROPOSAL
INCLUDING THE MANGEMENT OF THE DESIGN AND PERMITTING OF PHASE II
SCOPE OF WORK
This Amendment No. 1 to the Agreement, made and entered this_ iay of /' 2013,
by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing under the laws of
the State of Florida (hereinafter referred to as City), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and ATKINS NORTH AMERICA, INC., a
Florida Corporation, having its offices at 2001 N.W. 107TH Avenue, Miami, Florida, 33172
(hereinafter referred to as the Consultant).
RECITALS
WHEREAS, on July 13, 2011, the Mayor and City Commission approved resolution no.
2011-27682 authorizing the execution of an Agreement between the City of Miami Beach and
Atkins North America, Inc. (Consultant), for a total lump sum amount of $544,000, including
reimbursable expenses for Resident Project Representative Services for Neighborhood No. 8
Central Bayshore (Package A), Lower North Bay Road (Package B) and Lake Pancoast
(Package C) (the Project); and
WHEREAS, the Project includes Resident Project Representative Services for a period
of up to twenty six (26) months; and
WHEREAS, on January 25, 2013, it was determined that additional services needed to
be added to the project outside of the original scope of work; and
WHEREAS, the consultant submitted a proposal for additional professional services
associated with the additional scope of work; and
WHEREAS, the total additional fee requested by the Consultant for the additional work
is $23,925.00; and
WHEREAS, City staff have evaluated the Consultant's cost proposal and are in
agreement that the proposal is reasonable; and
WHEREAS, additional funds have been appropriated within the capital budget for the
additional design work; and
WHEREAS, Amendment No. 1 to the Agreement will revise the total contract sum to a
not-to-exceed total of$567,925.00.
`I
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 1.
2. MODIFICATIONS
The Agreement is amended to include and incorporate the additional work, as set forth
in Schedule A, attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed
in their names by their duly authorized officials as of the date first set forth above.
ATTEST: MI BF Y OF MIAMI BEACH, FLORIDA
Rafael Granado, City derk RP ORAT at ' G. Br oks, Interim City Manager
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ATTEST: ONSULTANT:
A KINS NORTH AMERICA, INC.
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Secretary
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Rene de lof4aios1960 David J. Carter
Assistant ACAet r Senior Vice President
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Print Name Print Name
APPROVED AS TO
FORM & LANGUAGE
&
F-7
EXECUTION
Ci tt ney Date
C:\Users\CAPIFerD\Desktop\ATKINS-Amendment No 1.docx
SCHEDULE "A"
CENTRAL BAYSHORE PACKAGE "A"
SCOPE OF SERVICES
Schedule"A" entitled, "Scope of Services", is amended as follows:
ADD the following TASK—ADDITIONAL SERVICES:
Task 1 —Additional Services — Project Management Support Services:
Due to Phase II additional scope of work, ATKINS has been tasked to provide management
support services related to cost analysis and design and permitting management/monitoring.
The services can be described as follows:
Cost Analysis: ATKINS will engage in the review of the GC's cost proposal for Phase H. Such
review will entail the partial analysis of quantity take-offs as well as the review of the unit costs
in order to ensure that they are in line with the contract. Moreover, ATKINS will analyze cost
escalations as well as cost allowances as proposed by the GC. ATKINS review will also
concentrate on the analysis of the additional time requested by the GC as well as the credits
due to the City as a result of the new scope of work related to Phase II. ATKINS will provide a
DRAFT report to the City for its review and discussions. Upon the City's review and issuance of
comments, ATKINS will finalize its analysis and issue to the City as a FINAL report. As part of
ATKINS services for this particular task, the attendance of two (2) meetings has been budgeted.
Design/Permitting Management Support: This task will provide support to the project
coordinator with relation to the management and coordination of the design and permitting
process for Phase II scope of work. This task entails the management of Design/Permitting
process from February 4, 2013 through March 29, 2013 (aprox. 8 weeks). Additionally, ATKINS
will track Phase II design/permitting status (using schedule developed by the City of Miami
Beach). ATKINS will issue a weekly report to the City with status of Design/Permitting progress
and will attend one(1)weekly meeting (from 2/4/13—3/29/13 for a total of eight [8] meetings).
The basis & assumptions used in preparing the budget are as follows:
• Budget excludes tasks beyond those assumed in Schedule"A" above.
• Design management support is forecasted from February 4 through March 29, 2013.
Should permitting and/or design management assistance be needed beyond those
dates, additional services will be issued to the City for its review and approval.
• Cost analysis budget assumes two (2) meetings with City Staff and A/E for review of
Atkins'findings.
• Cost analysis budget excludes full review of quantity take-offs.
• Budget does not include Engineering Services.
• Budget does not include meeting the Engineer's responsibilities related to the
completion of the design and permitting for Phase II scope of work.
Fee:
- This additional service will be completed for a lump sum fee of$23,925 (Refer to
attached detailed breakdown—Schedule "B"). Atkins North America will invoice the
City on a monthly basis based on the level of effort spent each month.
Cihy ®f Miami Beach SCHEDULE "B" ATKINS
Central Bayshore and Lake Pancoast-.Phase II
Team: COST ESTIMATING SVCS-BUDGETED HRS
Task: Category PM Sr.Estimator Total Budget
Hourly Rate: $125.00 $100.00
1.0 Cost Analysis
1.1 Review Plans and Project Data(meet with City and A/E) 8 12 20
1.2 Review of Unit Costs/Credits 8 1 12 20
1.3 Contact Suppliers/Vendors 2 4 6
1.4 Partial Quantity Take-offs Verification 2 8 10
1.5 Review of Time Request 4 4 8
1.6 Develop DRAFT ReporttAnal sis 2 10 12
1.7 QA/QC 4 4
1.8 Meetings 2 assumed 8 8 16
1.9 Issue FINAL Report 4 4 8
Total Hours-TASK 1.0: 42 62 104
Total Labor ATKINS: $5,250 $6,200 $11,450
TASK 1.0-Lump Sum Expenses(Printing and S75
Reproductions)
TASK 1.0 LUMP SUM TOTAL $11,525
Scope/Assumptions:
Budget assumes two(2)meetings with City Staff and EoR for review of Atkins'analysis
Excludes full review of quantity take-offs
Team: Mana ement SVCS-BUDGETED HRS
Task: Category PM Sr.Scheduler Total Budget
Hourly Rate: $125.00 $95.00
2.0 Design/Permit Management
2.1 PM Design management(8 weeks-February 4,2013-
March 29,2013 -12 hours per week 96 96
Develop weekly report to City PM on status
Assist A/E/City with agency a rovais/reviews
Attend weekly meetings for design status,negotiations,
and progress updates with the City.
Total Hours-TASK 2.0: 96 0 96
Total Labor ATKINS: $12,000 $0 $12,000
TASK 2.0-Lump Sum Expenses(Printing and $400
Reproductions)
TASK 2.0 LUMP SUM TOTALI $12,400
Scope/Assumptions:
Budget excludes tasks beyond those assumed in budget above.
-Management assignment is forecasted from February 4 through March 29,2013. Should permitting
and/or design management assistance be needed beyond those dates,additional services will be
issued to the City of Miami Beach for its review and approval.
LUMP SUM TOTAL - TASK 1 and 2 $23,925