2013-28170 Reso RESOLUTION NO 2013-28170
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO SUBMIT THE FOLLOWING APPLICATIONS: 1) A GRANT
APPLICATION TO THE CHILDREN'S TRUST SERVICE PARTNERSHIP PROGRAM
FOR FUNDING, IN THE APPROXIMATE AMOUNT OF $720,000, FOR THE CITY'S
SUCCESS UNIVERSITY PROGRAM; 2) A GRANT APPLICATION TO THE STATE
OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT, FOR FEDERAL
FUNDING FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY, FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA), HAZARD MITIGATION GRANT
PROGRAM, IN THE APPROXIMATE AMOUNT OF $120,000, FOR THE WINDOW
REPLACEMENT PROJECT AT THE MIAMI BEACH BOTANICAL GARDEN; 3) A
REQUEST TO NEGOTIATE AND EXECUTE A CONTRACT RENEWAL WITH THE
CHILDREN'S TRUST FOR THE CITY'S OUT-OF-SCHOOL PROGRAM, IN THE
APPROXIMATE AMOUNT OF $310,000, TO PROVIDE AFTERSCHOOL AND
SUMMER SERVICES; 4) A REQUEST TO NEGOTIATE AND EXECUTE A
CONTRACT RENEWAL WITH THE CHILDREN'S TRUST FOR THE EARLY
CHILDHOOD DEVELOPMENT PROGRAM IN THE APPROXIMATE AMOUNT OF
$150,000, FOR THE CITY'S PARENT-CHILD HOME PROGRAM; AND,
RETROACTIVELY FOR: 5) AN APPLICATION TO THE RE.INVEST INITIATIVE FOR
EXPERTISE AND STAFFING SUPPORT RELATIVE TO SUSTAINABLE URBAN
INFRASTRUCTURE; AND 6) A REQUEST FOR WATER PROJECT FUNDING TO
THE HOUSE AGRICULTURE AND NATURAL RESOURCES SUBCOMMITTEE IN
THE AMOUNT OF $500,000, FOR THE BAYSHORE NEIGHBORHOOD RIGHT OF
WAY IMPROVEMENTS PROJECT (LOWER NORTH BAY ROAD); AUTHORIZING
THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED TO THESE
APPLICATIONS, INCLUDING, WITHOUT LIMITATION, AUDITS OF SUCH GRANTS,
AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL
NECESSARY ACTIONS RELATED TO THESE GRANTS.
WHEREAS, approval is requested to accept a contract renewal from The Children's
Trust for the Service Partnership Program for funding in the approximate amount of $720,000
for the City's Success University Program; and
WHEREAS, the Children's Trust Service Partnership Program provides funding to
address targeted geographic areas and to reach at-risk populations in Miami-Dade County and
the purpose of the program is to target resources to meet the more complex needs of vulnerable
children and families; and
WHEREAS, the City was awarded an initial planning grant for the Service Partnership in
2007 and has been operating the program successfully since then; and
WHEREAS, Success University is an integrated service program that partners with
community agencies to provide Miami Beach youth at risk for truancy with personal and
academic supports, while providing their families with holistic, comprehensive services to
ensure family stability and youth success; and
WHEREAS, service components include: tutoring, family assessments, care plan
coordination, family group conferencing, employment services, and referrals to community-
based services; and
WHEREAS, last year Success University was funded at $282,000; and
WHEREAS, this year, the Administration plans to expand the program, requesting
funding for two new services: Positive Parenting Program — a home based one-on-one
consultation with parents; and, Suspension Division — a program for youth with outdoors
suspensions which applies restorative justice values (making amends) and also provides a
school work component; and
WHEREAS, the Administration also plans to request funding for three (3) Program
Coordinators, currently the program is managed by one Program Coordinator; and
WHEREAS, the Administration will request funds for one Program Coordinator per zip
code (33139, 33140, and 33141) and each Program Coordinator will oversee 2 or 3 schools;
and
WHEREAS, Program Coordinators are City employees, and grant funds will be
requested to cover the cost of full salaries and benefits; and
WHEREAS, subcontracts will be awarded to Miami Beach Service Partnership member
agencies via weighted scores that evaluate contract performance and efficacy in the 2011/12
program year; and
WHEREAS, contracted partners are expected to include: Abriendo Puertas (New);
Ayuda, Inc.; Barry University; Choices Et Al, Inc.; Jewish Community Services; Open Arms
Community Center (New); Playing the Game of Life; Teen Job Corps; Switchboard of Miami;
Get Credit Healthy; and First Care Home Services; and
WHEREAS, this program supports the key intended outcome: enhance learning
opportunities for youth and the grant does not require matching funds; and
WHEREAS, the Hazard Mitigation Grant Program is authorized by Section 404 of the
Robert T. Stafford Disaster Relief Act and funding helps communities to implement measures to
reduce or eliminate long-term risk to people and property from natural hazards and helps to
address eligible mitigation activities; and
WHEREAS, the Hazard Mitigation Grant Program (HMGP) is funded by the US
Department of Homeland Security, through FEMA, and administered by the State of Florida;
and
WHEREAS, the HMGP funds requested in this Resolution are a result of the recent
Presidential Disaster Declaration for Hurricane Isaac (FEMA 4084-DR-FL); and
WHEREAS, FEMA designates specific counties with assigned portions of the total
HMGP grant for each Presidential Disaster Declaration and the amount is based on a
calculation, and the State attempts to fund each awarded project in priority order until the
allocation for that particular County has been exhausted; and
WHEREAS, as such, Tier 1 Counties are funded first, until funds are exhausted and if
funding is left over from Tier 1, then, Tier 2 Counties receive funding for their projects, in priority
order, and in the event funds remain after the Tier 1 and Tier 2 process, any remaining funds
will be offered on a statewide basis, described as Tier 3; and
WHEREAS, for this Presidential Disaster Declaration, Miami-Dade County is in the Tier
3 category, and although our County does not have an allocated amount of funding, on
occasion funds are left unallocated from Tier 1 and Tier 2 making it worthwhile for the City to
submit an application; and
WHEREAS, the City has previously been awarded funding from FEMA for the following
projects: funding in the amount of $637,777 for impact-resistant windows at City Hall, Police
Station, Fire Station 1 and Fire Station #3; funding in the amount of $690,049 for impact
resistant windows at 555 17th Street, 1701 Meridian, 21St Street Recreation Building and Fleet
Management Building (140 McArthur Causeway); funding in the amount of $750,000 through
the PDM Program for Mount Sinai for the purchase and installation of a generator at the
Gumenick Ambulatory Surgical Center at Mount Sinai Hospital, and funding in the amount of
$706,825 for the Talmudic University for the replacement of windows and doors at the
University building located at 4000 Alton Road; and
WHEREAS, during a storm event, the City is subject to high winds, missile hazards,
flood and significant impact damage; the Miami Beach Botanical Garden has previously been
damaged by hurricanes and does not have impact-resistant glass protection; and
WHEREAS, the Administration plans to seek funding from HMGP for replacement
windows for the Miami Beach Botanical Garden to mitigate potential future damage; and
WHEREAS, the proposed project will include the replacement of existing windows and
doors with impact resistant-glass protection and the doors and windows will be rated in
accordance with the Miami-Dade County Building Code and will absorb impacts and sustain the
force and pressure of high winds associated with a hurricane; and
WHEREAS, the grant request for this project is $120,000 and the required grant match
is approximately $30,000; Source: City Center RDA Capital through the FY 13/14 Budget
Process (to be appropriated); and
WHEREAS, this project supports the key intended outcome: ensure well-maintained
facilities; and
WHEREAS, The Children's Trust Out-of-School Program provides funding for summer
camps and after-school programs that stimulate academic, athletic, cultural and social learning
in a nurturing and supervised environment while parents are working and during times of day
when adolescents are most prone to at-risk behavior; and
WHEREAS, the City's Out-of-School program provides after school services to
approximately 250 children ages 5-12 years old residing primarily in the City of Miami Beach;
and
WHEREAS, the program offers activities to the children including physical fitness,
nutrition education and homework and literacy support and its goals are to improve academic
skills and literacy and improve physical health and fitness; and
WHEREAS, last year, the City was awarded funding in the amount of $309,180 and this
year The Children's Trust Program Services Committee again recommended funding at the
same level; and
WHEREAS, this grant renewal is for the period of August 1, 2013 through July 31, 2014;
and
WHEREAS, this program supports the key intended outcome: enhance learning
opportunities for youth and the grant does not require matching funds; and
WHEREAS, the Early Childhood Development Program was created by The Children's
Trust to provide high quality programs in child care settings; and
WHEREAS, the City applied for this grant and was awarded funding in the amount of
$150,000 in 2011 and 2012 through the Parent-Child Home Program; and
WHEREAS, this year the Parent-Child Home Program is going into its third year and the
Children's Trust has again recommended full funding at the same amount of $150,000; through
this program, the City will nurture greater resiliency and academic success for parents and
children aged 16 months to 4 years through home-based services that promote healthy family
engagement, affirmative parenting, early literacy and positive child developments; and
WHEREAS, in partnership with Barry University, the program will provide services to
currently enrolled families as well as enroll new families; and
WHEREAS, this grant renewal is for the period of August 1, 2013 through July 31,
2014; and
WHEREAS, this project supports the key intended outcome: enhance learning
opportunities for youth and this grant does not require matching funds; and
WHEREAS, the RE.invest Initiative is a new public-private program that will help cities
across the country finance and build resilient and integrated urban stormwater infrastructure
systems in order to prevent damage during future severe weather events; and
WHEREAS, the project, which will be supported by the Rockefeller Foundation, is a
collaboration that includes c.dots development and CH2M Hill; and
WHEREAS, through a national application process, RE.invest Initiative will select up to
eight US cities and provide seed funding and technical support from leading engineering, law,
and finance firms to create new Community Investment Vehicles (CIVics) designed to leverage
hundreds of millions of dollars of private investment in local infrastructure; and
WHEREAS, RE.invest Initiative will serve as a template for catalyzing innovative finance
for cities across the country; and
WHEREAS, there are four primary objectives of the RE.invest Initiative: 1) Lessen the
financial burden on governments by providing cities with direct technical and financial support;
2) mobilize large-scale, long-term private investment through Community Investment Vehicles to
protect communities; 3) improve the resilience of vulnerable cities with strained infrastructure
systems; and, 4) build integrated planning capacity at the municipal level; and
WHEREAS, if selected, RE.invest Initiative will deploy teams of engineers, lawyers and
public finance experts to work directly with city officials and managers to develop strategies for
investable infrastructure plans; and
WHEREAS, due to the turnaround time for this application, the Administration has
submitted an application and requests retroactive City Commission approval; and
WHEREAS, RE.invest Initiative will need a commitment from the City that staff/city
officials will work with their team for two years; and
WHEREAS, this project does not require matching funds and supports the key intended
outcome: improve storm drainage citywide; and
WHEREAS, during the month of March 2013, the House Agriculture and Natural
Resources Subcommittee released criteria for submission of water projects to guide the
Governor in his decision making process for the funding of water projects should they receive
funding in the General Appropriations Act; and
WHEREAS, the City's Consultant for Intergovernmental Affairs received notification and
due to the short turnaround time, the Administration's team submitted an application for funding
for Bayshore Neighborhood Right of Way Improvements (Lower North Bay Road); and
WHEREAS, this project is a construction-ready water and flood mitigation project in
need of funding for Fiscal Year 2013/2014 and most closely fits into the established criteria for
potential funding (completed all planning, design, permitting and local zoning and land use
requirement, available matching funds and start date within the established timeframe); and
WHEREAS, water project funding was listed on the City Commission's most recent
State Legislative Priorities Agenda; and
WHEREAS, the Bayshore Neighborhood ROW Improvements include stormwater, water
distribution system improvements in the Bayshore Neighborhood, a low-lying neighborhood
which contributes to backflow flooding throughout the system, especially during recent periods
of severe high tide; and
WHEREAS, the project will increase stormwater capacity and improve conveyance and
discharge in compliance with the City's Stormwater Master Plan; and
WHEREAS, improvements include the installation of valley gutters and a stormwater
system with two stormwater pump stations, injection wells and water main replacement; and
WHEREAS, the City has requested $500,000 and the program requires matching funds;
and matching funds are available in the Bayshore Neighborhood Project — Bid Pack B and this
project supports the key intended outcome: improve storm drainage citywide.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and
authorize the City Manager or his designee to submit: 1) A grant application to The Children's
Trust Service Partnership Program for funding in the approximate amount of $720,000 for the
City's Success University Program; 2) A grant application to the State of Florida, Division of
Emergency Management, for federal funding from the U.S. Department of Homeland Security,
FEMA, Hazard Mitigation Grant Program in the approximate amount of$120,000 for the window
replacement project at the Miami Beach Botanical Garden; and 3) A request to negotiate and
execute a contract renewal with The Children's Trust for the City's Out-of-School Program in the
approximate amount of $310,000 to provide afterschool and summer services; 4) A request to
negotiate and execute a contract renewal with The Children's Trust for the Early Childhood
Development Program in the approximate amount of $150,000 for the City's Parent-Child Home
Program; and, retroactively for: 5) An application to the RE.invest Initiative for expertise and
staffing support relative to Sustainable Urban Infrastructure; and 6) A request for Water Project
Funding to the House Agriculture and Natural Resources Subcommittee in the amount of
$500,000 for Bayshore Neighborhood Right of Way Improvements (Lower North Bay Road);
authorizing the execution of all necessary documents related to these applications, including,
without limitation, audits of such grants and authorizing the City Manager or his designee to take
all necessary actions related to these grants. n
PASSED and ADOPTED this 174 day of A r'� , 2013.
ATTEST:
..13Fy� MA
ITY CL K INCORP ORATED:
JLM/KGB/JMH
TIAGENDA\2013A ril 17\Grants Reso.doc 9 ..........c �
�y
APPROVED AS TO
FORM &LANGUAGE
&'F.OR EXECUTION
ttom Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept awards for six 6 applications.
Key Intended Outcomes Supported:
1), 3)and 4)Enhance learning opportunities for youth;2)Ensure well-maintained facilities;5)and 6)Improve
storm drainage citywide.
Supporting Data: Community Satisfaction Survey 2012: 1)Safety in Miami Beach appeared as one of the
most important areas affecting resident's quality of life,The Children's Trust grants provide funding for at-risk
youth;2)89%of respondents rated quality of the City's Emergency/Hurricane preparedness as"Excellent"or
"Good'; Other Data: 3) Students who regularly attended high-quality after school programs over two years
demonstrated gains of up to 20 percentiles and 12 percentiles in standardized, math test scores
respectively, compared to their peers who were routinely unsupervised during the afterschool hours.
(Policy Studies Associates, Inc., 2007)(Afterschool Alliance);4)High quality preschool education produces
an average immediate effect of about(0.50)a standard deviation on cognitive development,the equivalent of
7 or 8 points on an IQ test.(National Institute for Early Education Research Rutgers); Satisfaction Survey
2012: 5)and 6)43.7%of residents and 45.3%of businesses rated storm drainage in the City as either fair or
poor; storm drainage is a key driver of perception of value of City services for tax dollars paid
Item Summary/Recommendation:
Approval to authorize the City Manager or his designee to submit: 1)An Application to the Children's Trust
Service Partnership in the approximate amount of$720,000 for Success University;2)An Application to the
State of Florida for funding from the Department of Homeland Security, Hazard Mitigation Grant Program for
$120,000 for the window replacement project at the Miami Beach Botanical Garden;3)Request to negotiate
and execute a contract renewal with The Children's Trust for the City's Out-of-School Program in the
approximate amount of$310,000 to provide afterschool and summer services;4)Request to negotiate and
execute a contract renewal with The Children's Trust for the Early Childhood Development Program for the
City's Parent-Child Home Program in the approximate amount of $150,000; and, retroactively for: 5) An
application to the RE.invest Initiative for support relative to Sustainable Urban Infrastructure;and,6)Request
for Water Project funding to the House Agriculture and Natural Resources Subcommittee for$500,000 for
Bayshore Neighborhood Right of Way Improvements (Lower North Bay Road); appropriating the above
grants, matching funds and city expenses, if approved and accepted by the City;authorizing the execution of
all necessary documents related to these applications, including,without limitation,audits of such grants and
authorizing the City Manager or his designee to take all necessary actions related to these grants.
Financial Information:
Source # Grant Name/Project Approx Approximate
funds Grant Amt. Match Amount/Source
1 The Children's Trust Service $720,000 N/A
Partnership/Success University
2 Florida Div. of Emergency $120,000 Required grant match is approx.
Management HMGP/Botanical $30,000. Source: City Center RDA
Garden Windows Capital through the FY 13/14 Budget
Process (to be appropriated)
3 The Children's Trust/Out-of- $310,000 N/A
School Program
4 The Children's Trust/Early $150,000 N/A
Childhood Development
5 RE.invest Initiative/Urban N/A N/A
Infrastructure Support
6 House Agriculture & Natural $500,000 Required grant match is $500,000.
Resources Subcommittee/ Source: 2003 GO Bonds —
Bayshore Neighborhood ROW Neighborhood Improvements/Water&
Lower North Bay Road Sewer Bonds/Stormwater Bonds
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs:
Department Director Assist" City Manager City Manager
®
MIAMIBEACH A NDA ITEM C��
� DATE —1 7—73
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI N MEMORANDUM
TO: Mayor Matti Herrera Bower and Me ers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 17, 2013
SUBJECT: A RESOLUTION APPROVING AN AUTHOR7THE MANAGER
OR HIS DESIGNEE TO SUBMIT: 1) A GRANT APPLICATION TO THE
CHILDREN'S TRUST SERVICE PARTNERSHIP PROGRAM FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $720,000 FOR THE
CITY'S SUCCESS UNIVERSITY PROGRAM; 2)A GRANT APPLICATION
TO THE STATE OF FLORIDA, DIVISION OF EMERGENCY
MANAGEMENT, FOR FEDERAL FUNDING FROM THE U.S.
DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA), HAZARD MITIGATION GRANT
PROGRAM, IN THE APPROXIMATE AMOUNT OF $120,000 FOR THE
WINDOW REPLACEMENT PROJECT AT THE MIAMI BEACH
BOTANICAL GARDEN; 3)A REQUEST TO NEGOTIATE AND EXECUTE
A CONTRACT RENEWAL WITH THE CHILDREN'S TRUST FOR THE
CITY'S OUT-OF-SCHOOL PROGRAM IN THE APPROXIMATE AMOUNT
OF$310,000 TO PROVIDE AFTERSCHOOL AND SUMMER SERVICES;
4) A REQUEST TO NEGOTIATE AND EXECUTE A CONTRACT
RENEWAL WITH THE CHILDREN'S TRUST FOR THE EARLY
CHILDHOOD DEVELOPMENT PROGRAM IN THE APPROXIMATE
AMOUNT OF $150,000 FOR THE CITY'S PARENT-CHILD HOME
PROGRAM; AND, RETROACTIVELY FOR: 5)AN APPLICATION TO THE
RE.INVEST INITIATIVE FOR EXPERTISE AND STAFFING SUPPORT
RELATIVE TO SUSTAINABLE URBAN INFRASTRUCTURE; AND 6) A
REQUEST FOR WATER PROJECT FUNDING TO THE HOUSE
AGRICULTURE AND NATURAL RESOURCES SUBCOMMITTEE IN THE
AMOUNT OF$500,000 FOR THE BAYSHORE NEIGHBORHOOD RIGHT
OF WAY IMPROVEMENTS PROJECT (LOWER NORTH BAY ROAD);
APPROPRIATING THE ABOVE GRANTS, MATCHING FUNDS AND CITY
EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY;
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THESE APPLICATIONS, INCLUDING, WITHOUT
LIMITATION, AUDITS OF SUCH GRANTS AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO TAKE ALL NECESSARY ACTIONS
RELATED TO THESE GRANTS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
Commission Memorandum
Page 2
ANALYSIS
1. Approval to submit a grant application to The Children's Trust Service
Partnership Program for funding in the approximate amount of $720,000 for the
City's Success University Program;
The Children's Trust Service Partnership Program provides funding to address targeted
geographic areas and to reach at-risk populations in Miami-Dade County. The purpose of
the program is to target resources to meet the more complex needs of vulnerable children
and families. The City was awarded an initial planning grant for the Service Partnership in
2007, and has been operating the program successfully since then. Success University is
an integrated service program that partners with community agencies to provide Miami
Beach youth at risk for truancy with personal and academic supports, while providing their
families with holistic, comprehensive services to ensure family stability and youth success.
Service components currently include:tutoring,family assessments,care plan coordination,
family group conferencing, employment services, and referrals to community-based
services. Last year, Success University was funded at $282,000. This year, the
Administration plans to expand the program, requesting funding for two new services:
Positive Parenting Program — a home based one-on-one consultation with parents; and,
Suspension Diversion — a program for youth with outdoor suspensions which applies
restorative justice values (making amends), and also provides a school work component.
The Administration also plans to request funding for three (3) Program Coordinators.
Currently the program is managed by one Program Coordinator; the Administration will
request funds for one Program Coordinator per zip code(33139, 33140,and 33141). Each
Program Coordinator will oversee 2 or 3 schools. Program Coordinators are City
employees, and the grant funds will be requested to cover the cost of full salaries and
benefits.
Subcontracts will be awarded to Miami Beach Service Partnership member agencies via
weighted scores that evaluate contract performance and efficacy in the 2012/13 program
year. Contracted partners are expected to include: 1) Abriendo Puertas (New); 2) Ayuda,
Inc.; 3) Barry University; 4) Choices Et Al, Inc.; 5) Jewish Community Services; 6) Open
Arms Community Center (New); 7) Playing the Game of Life; 8) Teen Job Corps; 9)
Switchboard of Miami; 10) Get Credit Healthy; and 11) First Care Home Services.
This program supports the key intended outcome:enhance learning opportunities for youth.
This grant does not require matching funds.
2. Approval to submit a grant application to the State of Florida, Division of Emergencv
Management (FDEM), for federal funding from the U.S. Department of Homeland
Security, Federal Emergency Management Agency(FEMA), Hazard Mitigation Grant
Program in the approximate amount of$120,000,for the window replacement project
at the Miami Beach Botanical Garden
The Hazard Mitigation Grant Program is authorized by Section 404 of the Robert T. Stafford
Disaster Relief Act. This funding helps communities to implement measures to reduce or
eliminate long-term risk to people and property from natural hazards and helps to address
eligible mitigation activities. The Hazard Mitigation Grant Program(HMGP)is funded by the
US Department of Homeland Security, through FEMA, and administered by the State of
Florida. The HMGP funds requested in this agenda item are a result of the recent
Presidential Disaster Declaration for Hurricane Isaac (FEMA 4084-DR-FL).
Commission Memorandum
Page 3
FEMA designates specific counties with assigned portions of the total HMGP grant for each
Presidential Disaster Declaration. The amount is based on a calculation, and the State
attempts to fund each awarded project in priority order until the allocation for that particular
County has been exhausted. As such, Tier 1 Counties are funded first, until funds are
exhausted. If funding is left over from Tier 1, then, Tier 2 Counties receive funding for their
projects, in priority order. In the event funds remain after the Tier 1 and Tier 2 process, any
remaining funds will be offered on a statewide basis, described as Tier 3. For this
Presidential Disaster Declaration, Miami-Dade County is in the Tier 3 category. Although
our County does not have an allocated amount of funding, on occasion funds are left
unallocated from Tier 1 and Tier 2 making it worthwhile for us to submit an application.
The City has previously been awarded funding from FEMA for the following projects:
• Funding in the amount of$637,777 for impact-resistant windows at City Hall, Police
Station, Fire Station 1 and Fire Station #3.
• Funding in the amount of$690,049 for impact resistant windows at 555 17th Street,
1701 Meridian, 21St Street Recreation Building and Fleet Management Building(140
McArthur Causeway).
• Funding in the amount of$750,000 through the PDM Program for Mount Sinai for the
purchase and installation of a generator at the Gumenick Ambulatory Surgical
Center at Mount Sinai Hospital.
• Funding in the amount of$706,825 for the Talmudic University for the replacement
of windows and doors at the University building located at 4000 Alton Road.
During a storm event,the City is subject to high winds, missile hazards,flood and significant
impact damage; the Botanical Garden has previously been damaged by hurricanes and
does not have impact-resistant glass protection. The Administration plans to seek funding
from HMGP for replacement windows for the Miami Beach Botanical Garden in order to
mitigate potential future damage. The proposed project will include the replacement of
existing windows and doors with impact-resistant glass protection. The doors and windows
will be rated in accordance with the Miami-Dade County Building Code and will absorb
impacts and sustain the force and pressure of high winds associated with a hurricane.
The grant request for this project is$120,000 and the required grant match is approximately
$30,000; Source: City Center RDA Capital through the FY 13/14 Budget Process (to be
appropriated). This project supports the key intended outcome: ensure well-maintained
facilities.
3. Approval to negotiate and execute a contract renewal with The Children's Trust for
the City's Out-of-School Program in the approximate amount of$310,000
The Children's Trust Out-of-School Program provides funding for summer camps and after-
school programs that stimulate academic, athletic, cultural and social learning in a nurturing
and supervised environment while parents are working and during times of day when
adolescents are most prone to at-risk behavior.
The City's Out-of-School program provides after school services to approximately 250
children ages 5-12 years old residing primarily in the City of Miami Beach. The program
offers activities to the children including physical fitness, nutrition education and homework
and literacy support. Program goals are to improve academic skills and literacy and improve
physical health and fitness.
Commission Memorandum
Page 4
Last year, the City was awarded funding in the amount of $309,180 and this year the
Children's Trust Program Services Committee again recommended funding at the same
level. This grant renewal is for the period of August 1, 2013 through July 31, 2014. This
program supports the key intended outcome:enhance learning opportunities foryouth. This
grant does not require matching funds.
4. Approval to negotiate and execute a contract renewal with The Children's Trust for
the Early Childhood Development Program for funding in the approximate amount of
$150,000 for the City's Parent-Child Program
The Early Childhood Development Program was created by The Children's Trust to provide
high quality programs in childcare settings. The City applied for this grant and was awarded
funding in the amount of$150,000 in 2011 and 2012 for the Parent-Child Home Program.
This year the Parent-Child Home Program is going into its third year and the Children's Trust
has again recommended full funding at the same level of$150,000.
Through this program, the City will nurture greater resiliency and academic success for
parents and children aged 16 months to 4 years through home-based services that promote
healthy family engagement, affirmative parenting, early literacy and positive child
developments. In partnership with Barry University, the program will provide services to
currently enrolled families as well as enroll new families.This grant renewal is for the period
of August 1, 2013 through July 31, 2014. This project supports the key intended outcome:
enhance learning opportunities for youth. This grant does not require matching funds.
5. Retroactive approval to submit an application to the RE.invest Initiative for expertise
and staffing support relative to Sustainable Urban Infrastructure
The RE.invest Initiative is a new public-private program that will help cities across the
country finance and build resilient and integrated urban stormwater infrastructure systems in
order to prevent damage during future severe weather events. The project, which will be
supported by the Rockefeller Foundation, is a collaboration that includes c.dots development
and CH2M Hill. Through a national application process, RE.invest Initiative will select up to
eight US cities and provide seed funding and technical support from leading engineering,
law, and finance firms to create new Community Investment Vehicles(CIVics)designed to
leverage hundreds of millions of dollars of private investment in local infrastructure.
RE.invest Initiative will serve as a template for catalyzing innovative finance for cities across
the country.
There are four primary objectives of the RE.invest Initiative: 1) Lessen the financial burden
on governments by providing cities with direct technical and financial support; 2) Mobilize
large-scale, long-term private investment through Community Investment Vehicles to protect
communities; 3) Improve the resilience of vulnerable cities with strained infrastructure
systems; and, 4) Build integrated planning capacity at the municipal level. If selected,
RE.invest Initiative will deploy teams of engineers, lawyers and public finance experts to
work directly with city officials and managers to develop strategies for investable
infrastructure plans. Due to the turnaround time for this application, the Administration has
submitted an application and requests retroactive City Commission approval.
RE.invest Initiative will need a commitment from the City that staff/city officials will work with
their team for two years. This project does not require matching funds and supports the key
intended outcome: improve storm drainage citywide.
Commission Memorandum
Page 5
6. Retroactive approval to submit a Request for Water Project funding to the House
Agriculture and Natural Resources Subcommittee in the amount of $500,000 for
Bayshore Neighborhood Right of Way Improvements (Lower North Bay Road)
During the month of March 2013, the House Agriculture and Natural Resources
Subcommittee released criteria for submission of water projects to guide the Governor in his
decision making process for the funding of water projects should they receive funding in the
General Appropriations Act. The City's Consultant for Intergovernmental Affairs received
notification and due to the short turnaround time, the Administration's team submitted an
application for funding for Bayshore Neighborhood Right of Way Improvements. This project
is a construction-ready water and flood mitigation project in need of funding for Fiscal Year
2013/2014 and most closely fits into the established criteria for potential funding(completed
all planning, design, permitting and local zoning and land use requirement, available
matching funds and start date within the established timeframe).Water project funding was
listed on the City Commission's most recent State Legislative Priorities Agenda.
The Bayshore Neighborhood ROW Improvements (Lower North Bay Road) include
stormwater,water distribution system improvements in the Bayshore Neighborhood, a low-
lying neighborhood which contributes to backflow flooding throughout the system,especially
during recent periods of severe high tide. The project will increase stormwater capacity and
improve conveyance and discharge in compliance with the City's Stormwater Master Plan.
Improvements include the installation of valley gutters and a stormwater system with two
stormwater pump stations, injection wells and water main replacement. The City has
requested $500,000 and the program requires matching funds. Matching funds are
available in the Bayshore Neighborhood—Bid Pack B project.This project supports the key
intended outcome: improve storm drainage citywide.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to
submit: 1) A grant application to The Children's Trust Service Partnership Program for
funding in the approximate amount of$720,000 for the City's Success University Program;
2)A grant application to the State of Florida, Division of Emergency Management,forfederal
funding from the U.S. Department Of Homeland Security, FEMA, Hazard Mitigation Grant
Program in the approximate amount of$120,000 for the window replacement project at the
Botanical Garden; and 3) A request to negotiate and execute a contract renewal with the
Children's Trust for the City's Out-of-School Program in the approximate amount of
$310,000 to provide afterschool and summer services; 4) A request to negotiate and
execute a contract renewal with the Children's Trust for the Early Childhood Development
Program in the approximate amount of$150,000 for the City's Parent-Child Home Program;
and, retroactively for: 5)An application to the RE.invest Initiative for expertise and staffing
support relative to Sustainable Urban Infrastructure; and 6) A request for Water Project
funding to the House Agriculture and Natural Resources Subcommittee in the amount of
$500,000 for the Bayshore Neighborhood Right of Way Improvements Project(Lower North
Bay Road); appropriating the above grants, matching funds and city expenses, if approved
and accepted by the City; authorizing the execution of all necessary documents related to
these applications, including,without limitation,audits of such grants and authorizing the City
Manager or his designee to take all necessary actions related to these grants.
JLM/KGB/JMH
TAAGENDA\2013\Apri1 17\Grants Memo.doc