2013-28174 Reso RESOLUTION NO. 2013-28174
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
DONATION OF TWO (2) FREIGHTLINER FL60 AMBULANCES, IN
"AS IS" CONDITION, TO OUR SISTER CITY OF ICA, PERU; AND
AUTHORIZING THE DONATION OF FIFTEEN (15) INCOMPLETE
SETS OF FIREFIGHTING PROTECTIVE CLOTHING, FORTY-FIVE
(45) SECTIONS OF HOSE, AND TEN (10) SELF CONTAINED
BREATHING APPARATUS (SCBA), IN "AS IS" CONDITION, TO OUR
SISTER CITY OF COZUMEL, MEXICO.
WHEREAS, the City wishes to donate one (1) 2000 Freightliner FL60 ambulance
(vehicle numbers 1008 mileage 107,640) and one (1) 2002 Freightliner FL60 ambulance
(vehicle 1012 mileage 113,581) (estimated remaining value of less than $25,000 each) to
its Sister City of Ica, Peru; and
WHEREAS, the City wishes to donate fifteen (15) incomplete sets of firefighting
protective clothing (no remaining value), thirty one (31) 50 foot sections of 1'/2 inch hose (no
remaining value), fourteen (14) 50-foot sections of 2'/2 inch hose (no remaining value), and
ten (10) self contained breathing apparatus with air-tank and mask (market value $725 if
refurbished estimated current condition value $350 each) to the Sister City of Cozumel,
Mexico; and
WHEREAS, these donations are expressly made in an "as is" condition and the City
makes no representations as to the condition of the vehicles and equipment, and no
warranties, either expressed or implied, and assumes no further responsibility on behalf of
the City as to said vehicles and equipment.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and
Commission herein authorize the donation of two (2) Freightliner FL60 ambulances to the
Sister City of Ica, Peru; and authorize donation of fifteen (15) incomplete sets of firefighting
protective clothing, forty five (45) sections of hose, and ten (10) self contained breathing
apparatus to the Sister City of Cozumel, Mexico.
PASSED AND ADOPTED THIS 17th day of April, 2013.
ATTEST: AYOR
B F,�
INCORN ORATED; * APPROVED AS TO
CITY LERK '.. FORM &LANGUAGE
&FOR EX CUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Donation Of Two (2) Freightliner F160 Ambulances, In "As Is"
Condition, To Our Sister City Of Ica, Peru; And Authorizing The Donation Of Fifteen (15)
Incomplete Sets Of Firefighting Protective Clothing, Forty-Five (45) Sections Of Hose, And
Ten (10) Self Contained Breathing Apparatus (SCBA), In "As Is" Condition, To Our Sister
City Of Cozumel, Mexico.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summa /Recommendation:
Approve donation of one (1) 2000 Freightliner FL60 ambulance (vehicle 1008, mileage
107,640), and one (1) 2002 Freightliner FL60 ambulance (vehicle 1012, mileage 113,581),
estimated remaining value of less than $25,000 each, in "as is" condition, to our Sister City
Ica, Peru.
Approve donation of fifteen (15) incomplete sets of firefighting protective clothing, which is
not serviceable due to the national standards that recommend replacement after 10 years
and therefore has no market value for auctioning. Thirty-one (31) 50 foot sections of 1'/2 inch
hose (no remaining value) and fourteen (14) 50 foot sections of 2'/z inch hose (no remaining
value), which has failed to pass inspection and testing performed on a yearly basis per
national standards. Ten (10) self contained breathing apparatus with air-tank and mask
(market value is $725 if refurbished). Since the surplus breathing apparatus have not been
refurbished, the estimated remaining value of each is $350. This equipment is available in
"as is" condition for donation to Cozumel, Mexico.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Javier Otero, Fire Chief
Si n-offs:
Department Director Assistant City Manager City Manager
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MIAMIBEACH AGENDA 7 DA E _/_�LZ
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and embers the City Commission
FROM: Jimmy Morales, City Manager
DATE: April 17, 2013
SUBJECT: A RESOLUTION OF THE M YO AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE DONATION OF
TWO (2) FREIGHTLINER FL60 AMBULANCES, IN "AS IS" CONDITION, TO
OUR SISTER CITY OF ICA, PERU; AND AUTHORIZING THE DONATION
OF FIFTEEN (15) INCOMPLETE SETS OF FIREFIGHTING PROTECTIVE
CLOTHING, FORTY-FIVE (45) SECTIONS OF HOSE, AND TEN (10) SELF
CONTAINED BREATHING APPARATUS (SCBA), IN "AS IS" CONDITION,
TO OUR SISTER CITY OF COZUMEL, MEXICO.
ADMINISTRATION RECOMMENDATION
Approve the resolution.
ANALYSIS
The Fire Department is currently in possession of surplus equipment that is fully
depreciated and replaced by new inventory making it available for auction or donation.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her
designee have the authority to donate surplus stock to another governmental entity
without placing the surplus stock for sale if the donation serves a charitable or public
purpose, the donation is in the best interest of the city, and the value does not exceed a
replacement value of $25,000. Upon approval by the City Commission to donate the
equipment, the following steps will be taken to complete the donation:
• Preparation of a bill of sale that would include the value of the donation, name
and address of recipient, and equipment information.
• Removal of City of Miami Beach Graphics and vehicle number(s).
• Removal of fuel management system devices.
• Removal of City license plate.
• Completion of Transfer of Title
• Coordination with recipient agency for vehicle pick-up at their expense.
Mayor Matti Herrera Bower received formal requests from our Sister Cities of Ica, Peru
and Cozumel, Mexico for items which can be provided from the surplus inventory. One
(1) 2000 Freightliner FL60 ambulance (vehicle 1008, mileage 107,640) and one (1) 2002
Freightliner FL60 ambulance (vehicle 1012, mileage 113,581), estimated remaining
value of less than $25,000 each, are available to satisfy the request from Ica, Peru for
donation of two ambulances in "as is" condition.
Fifteen (15) incomplete sets of firefighting protective clothing, which is not serviceable
due to the national standards that recommend replacement after 10 years and therefore
has no market value for auctioning. Thirty-one (31) 50 foot sections of 1'/2 inch hose (no
remaining value) and fourteen (14) 50 foot sections of 2'h inch hose (no remaining
value), which has failed to pass inspection and testing performed on a yearly basis per
national standards. Ten (10) self contained breathing apparatus with air-tank and mask
(market value is $725 if refurbished). Since the surplus breathing apparatus have not
been refurbished, the estimated remaining value of each is $350. This equipment is
available in "as is" condition for donation to Cozumel, Mexico.
The current Fire Chief, Javier Otero, has received multiple requests for donations of
equipment via e-mail, walk-in, mail, telephone calls and from firefighters returning from
trips abroad. Chief Otero recommends that for all future requests, the process for
documenting requests be formalized to ensure that a transparent and consistent method
of review is followed for all requests. Ideally, the process should include facilitating the
use of an online auction to ensure that there is no interest for the items in the resale
market, development of formal process for receiving requests and a yearly review of all
requests received to ensure that all requests receive equal consideration and items are
not distributed on a first come first served basis. The process may also include sending
a list of available equipment to all Sister Cities to ensure their needs are considered
during the yearly allocation.
CONCLUSION
There is an existing relationship between the City of Miami Beach and the sister cities of
Ica, Peru and Cozumel, Mexico. The equipment they are requesting does not meet the
national standards and recommendations for safety and reliability that the Fire
Department adheres to. The donation of the equipment is in the best interest of the City
of Miami Beach and the Sister Cities receiving the equipment. Satisfaction of the current
request is recommended.
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