2013-28175 Reso RESOLUTION NO. 2013-28175
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXTENSION TO
THE SERVICES FRAMEWORK AGREEMENT BETWEEN THE CITY
AND PARKEON, INC., FOR TECHNICAL SUPPORT SERVICES,
PARKFOLIO AND ONLINE CREDIT CARD PROCESSING,
MAINTENANCE, AND EXTENDED HARDWARE WARRANTY; SAID
AMENDMENT COMMENCING ON JULY 1, 2013 AND EXPIRING ON
JUNE 30, 2014; FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE
AGREEMENT.
WHEREAS, on July 16, 2008, the Mayor and City Commission approved Parkeon Inc.,
as the sole source vendor for Parkeon parking equipment, which is one of the providers of the
City's multi-space pay stations for on-street and off-street facilities; and
WHEREAS, on December 24, 2008, the City entered into a Service Framework
Agreement with Parkeon Inc for technical support services; these services included: Parkfolio
(online pay station management system); online credit card processing; and extended hardware
warranty, for a term of three (3) years, which expired on December 24, 2011; and
WHEREAS, on January 11, 2012, the Mayor and City Commission approved
Resolution No. 2012-27817 extending said agreement to June 30, 2013; and
WHEREAS, on September 23, 2011, the Mayor and Commission approved the
issuance of RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay Stations for
the City's on-street and off-street facilities to purchase, install, and/or upgrade the City's existing
multi-space pay station inventory and this new system is be under warranty; and
WHEREAS, the installation of the new stations was phased and should be completed
within the next three (3) years; therefore, during the transition period, the existing Parkeon
equipment will continue to need service from the manufacturer; and
WHEREAS, the Amendment to the Agreement shall contain the same terms and
conditions of the existing Agreement revised to reflect the remaining equipment and supplies
that will be serviced, and these expenses are already included in the Parking Department's
operating budget.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve an extension to the Services Framework Agreement between the
City and Parkeon Inc. for technical support services, Parkfolio and online credit card processing,
maintenance, and extended hardware warranty; said Amendment commencing on July 1, 2013
and expiring on June 30, 2014; further approving and authorizing the Mayor and City Clerk to
execute Amendment No. 1 to the Agreement. �1
PASSED AND ADOPTED this /747 day of lr r� , 2013.
ATTEST: B��
\� .. ..
�.�� �,•:y S TO
CIT CLERK CORD ORATED:
MA OR FORRM EAFTEMAGE
&FO EXECUTION
JLM/PDW/SF/RAR
t:\agenda\2013\apri1 17\parkingparkeonagreeme
d 26
LT�
1 ttorney I Dlie
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving an extension to the services framework agreement between the City and Parkeon,
Inc., for technical support services, Parkfolio and online credit card processing, maintenance, and
extended hardware warranty; said amendment commencing on July 1, 2013 and expiring on June 30,
2014; further approving and authorizing the Mayor and City Clerk to execute Amendment No. 1 to the
Agreement.
Key Intended Outcome Supported:
Improve process through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Item Summa /Recommendation:
On July 16,2008,the Mayor and City Commission approved Parkeon, Inc.,as the sole source vendor for
Parkeon parking equipment, which is one of the providers of the City's multi-space pay stations for on-
street and off-street facilities. Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon, Inc., for technical support services. These services included;
Parkfolio(online pay station management system);online credit card processing;and extended hardware
warranty,for a term of three(3)years,which expired on December 24, 2011. Subsequently, on January
11,2012,the Mayor and City Commission approved Resolution No.2012-27817 extending said agreement
to June 30, 2013.
On September 23,2011,the Mayor and Commission approved the issuance of RFP No.46-10/11 for the
Purchase and Installation of Multi-Space Pay Stations for the City's on-street and off-street facilities.The
purpose of this RFP is to purchase, install, and/or upgrade the City's existing multi-space pay station
inventory and this new system is be under warranty.
However,the installation of the new stations was phased and should be completed within the next three(3)
years. Therefore,during the transition period,the existing Parkeon equipment will continue to need service
from the manufacturer.
The amendment to the agreement shall contain the same terms and conditions of the existing agreement
revised to reflect the remaining equipment and supplies that will be serviced. These expenses are already
included in the Parking Department's operating budget.
The Administration recommends that the Mayor and City Commission approve an amendment to extend
the services framework agreement with Parkeon, Inc.,for technical support services, Parkfolio and online
credit card processing,maintenance,and extended hardware warranty;said amendment commencing on
July 1, 2013 , and expiring on June 30, 2014, with two 2 additional one-year renewal options.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
rtment Director As ' an C ty Manager City Manager
SF_&L PDW_[PLw JLM
tAagenda\2013\apri1 17\parkingparkeonagreement.sum.doc
Lif H AGENDA ITEM C 71C
MIAMIBEAN
GATE "/
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 17, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AN EXTENSION TO
THE SERVICES FRAMEWORK AGREEMENT BETWEEN THE CITY
AND PARKEON, INC., FOR TECHNICAL SUPPORT SERVICES,
PARKFOLIO AND ONLINE CREDIT CARD PROCESSING,
MAINTENANCE, AND EXTENDED HARDWARE WARRANTY; SAID
AMENDMENT COMMENCING ON JULY 1, 2013 AND EXPIRING ON
JUNE 30, 2014; FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO
THE AGREEMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve process through information technology.
ANALYSIS
On July 16, 2008, the Mayor and City Commission approved Parkeon, Inc., as
the sole source vendor for Parkeon parking equipment, which is one of the
providers of the City's multi-space pay stations for on-street and off-street
facilities. Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon, Inc., for technical support services. These
services included; Parkfolio (online pay station management system); online
credit card processing; and extended hardware warranty, for a term of three (3)
years, which expired on December 24, 2011. Subsequently, on January 11,
2012, the Mayor and City Commission approved Resolution No. 2012-27817
extending said agreement to June 30, 2013.
On September 23, 2011, the Mayor and Commission approved the issuance of
RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay Stations
for the City's on-street and off-street facilities. The purpose of this RFP is to
purchase, install, and/or upgrade the City's existing multi-space pay station
inventory and this new system is under warranty.
Commission Memorandum
April 17, 2013
Multi-Space Pay Station (Parkeon) Service Framework Agreement-Amendment
However, the installation of the new stations was phased and should be
completed within the next three (3) years. Therefore, during the transition period,
the existing Parkeon equipment will continue to need service from the
manufacturer.
The amendment to the agreement shall contain the same terms and conditions of
the existing agreement revised to reflect the remaining equipment and supplies
that will be serviced. These expenses are already included in the Parking
Department's operating budget.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve
an extension to the services framework agreement with Parkeon, Inc., for
technical support services, Parkfolio and online credit card processing,
maintenance, and extended hardware warranty; said amendment commencing
on July 1, 2013; further approving and authorizing the Mayor and City Clerk to
execute Amendment No. 1 to the Agreement.
JLM/PDW/SF/RAR
tAagenda\2013\apri1 17\parkingparkeonagreement.cme.docx
AMENDMENT NO. 1
TO THE
SERVICES FRAMEWORK AGREEMENT
This Agreement is made and effective as of this day of , 2013,
by and between:
PARKEON INC., a corporation organized and existing under the laws of the State of
Delaware, and having its office at 40 Twosome Drive, Unit 7, Moorestown, NJ, 08057,
(hereinafter referred to as "PARKEON"),
AND
City of Miami Beach, a municipal corporation existing and organized under the laws of
Florida with its office at 1700 Convention Center Drive, Miami Beach, Florida, 33139
(hereinafter referred to as "the Customer'),
NOW, THEREFORE, THE PARTIES HERETO AGREE TO AMEND THE SERVICES
FRAMEWORK AGREEMENT AS FOLLOWS:
1. The Recitals on page 1 of the Agreement are amended as follows:
The Customer has bought and/or uses 253—PARKEON DG aF;d 63 188
PARKEON Strada BNA pay and display machines.
The Customer wishes to benefit from certain services provided by PARKEON
relating to the use of said 253 °ARKF=QN DG and 153 188 PARKEON Strada
BNA pay and display machines.
2. The chart on page 3 of the A reement is amended as follows:
SERVICE Applicable Terms and Price and Invoicing
in this conditions
Agreement Detailed in
Following
Appendix
Technical Support Yes Appendix 1 Technical support shall be billed at an
Services hourly rate of$135.00, as needed, for
on-site support to be billed in 1/2 hour
increments with a maximum of
$810.00 per day, not to exceed
$67,308 per year.
Parkfolio and On-Line Yes Appendix 2 $50--00$40.00 per paystation per
Credit Card month. Billed Monthly.
Processing
Maintenance No Appendix 3 Not Applicable
Extended Hardware Yes Appendix 4 W 14214 per DG Strada BNA
Warranty paystation not under warranty, per
month., and not to eXGeed $14
1
3. Article 7, "Term and Termination," is amended as follows:
7.1 This Agreement shall come into force upon the date first written above and
shall be valid for an initial term of one (1)year twe (` ) ye'r This Agreement
may be renewed, at the sole and absolute discretion of Customer, for two 2
additional one-year terms anaddi ' ne (1) year tom, upon thirty (30) days
written notice to PARKEON, prior to the expiration of the initial term.
4. Appendix 3, "Maintenance Services," is amended as follows:
CUSTOMER'S OBLIGATIONS
Services Performed during the Preventative Maintenance Visit include:
1.1 Check the working of the escrow block and printer
1.2 Check the card reader and extension cable (Optional)
1 .3(x-) Check the coin detector operation
1.4(a) Verify the coin blocking operation (Stelie / Strada)
1.5 Check the operation of the "ticket" "card debit" and "cancellation" buttons
1.6 Various controls
1 .7 Clean the coin selector
1.8 Lubrication
1 .9 Test battery voltages
2.0 Check the operation of the machine
5. Appendix 4, "Extended Hardware Warranty," Article 3, "Additional City
Obligations," is amended as follows:
Deletion of items no. 6 and 7
,
fer whateyeF Feasen (eXG' d;Rg the fault er neelinenoe of D0171,1EG4
V IUUII
nor the instollotien cneoifiontiGRS
6. Appendix 4, "Extended Hardware Warranty," is amended by replacing the original
"seed stock" attached to the Agreement with the below:
2013 "Seed Stock" List
Item Number Description Unit Price QTY Ext Price
122510 SDA printer 988.00 9 8,892.00
125277 SDA Coin Escrow 240.00 5 1,200.00
6010135154 SDA display 553.00 11 6,083.00
135693 SDA Elock 1,162.00 5 5,810.00
135899 SDA Coin inlet kit 132.00 7 924.00
144056 SDA Ejection Stacker Kit 530.00 1 530.00
144105 SDA Keyboard 7 keys 188.00 9 1,692.00
2
144121/u SDA Bill Acceptor 2,078.00 5 10,390.00
144329 SDA Receiving Plate 499.00 4 1,996.00
147761 SDA GPRS antenna 68.00 3 204.00
404304511 SDA Mag Kit 261.00 4 1,044.00
404304570 SDA Card Reader 1,550.00 9 13,950.00
404406023 SDA Neo s Connector Board Cable 74.00 1 74.00
6004001694 SDA Keypad Connector Board 125.00 4 500.00
6014002769 SDA Mainboard 1,716.00 6 10,296.00
ELM1000001431 SDA Data Pack 117.00 1 117.00
ELM1000001485 SDA MCB Detection Switch 48.00 5 240.00
elm1000004176 SDA 2G G rs Hi Lo 1,393.00 6 8,358.00
re000126094 SDA Coin selector 627.00 8 5,016.00
re000144121 SDA Bill Acceptor 2,078.00 1 2,078.00
4000000052 SDA Antenna 68.00 2 136.00
$79,530.00
7. All other provisions of the Services Framework Agreement will remain
unchanged and in full force and affect.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have
executed this Agreement.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
By: By:
CITY CLERK MAYOR
ATTEST: PARKEON
By: By:
Name: Name:
Title: Title:
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
omeT(. Date
3
AMENDMENT NO. 1
TO THE
SERVICES FRAMEWORK AGREEMENT
This Agreement is made and effective as of this and day of A ut k3t , 2013,
by and between:
PARKEON INC., a corporation organized and existing under the laws of the State of
Delaware, and having its office at 40 Twosome Drive, Unit.7, Moorestown, NJ, 08057,
(hereinafter referred to as "PARKEON"),
AND
City of Miami Beach, a municipal corporation existing and organized under the laws of
Florida with its office at 1700 Convention Center Drive, Miami Beach, Florida, 33139
(hereinafter referred to as "the Customer"),
f
NOW, THEREFORE, THE PARTIES HERETO AGREE TO AMEND THE SERVICES
FRAMEWORK AGREEMENT AS FOLLOWS:
1. The Recitals on page 1 of the Agreement are amended as follows:
The Customer has bought and/or uses 253 De RKEGN DG and 153 188
PARKEON Strada BNA pay and display machines.
The Customer wishes to benefit from certain services provided by PARKEON
relating to the use of said 253 PAR and 153 188 PARKEON Strada
BNA pay and display machines.
2. The chart on page 3 of the Agreement is amended as follows:
SERVICE Applicable Terms and Price and Invoicing
in this conditions
Agreement Detailed in
Following
Appendix
Technical Support Yes Appendix 1 Technical support shall be billed at an
Services hourly rate of$135.00, as needed, for
on-site support to be billed in % hour
increments with a maximum of
$810.00 per day, not to exceed
$67,308 per year.
Parkfolio and On-Line Yes Appendix 2 $59-09$40.00 per paystation per
Credit Card month. Billed Monthly.
Processing
Maintenance No Appendix 3 Not Applicable
Extended Hardware Yes Appendix 4 $47$49.74 per SG Strada BNA
Warranty paystation not under warranty, per
month., and RGt to eXGeed $142,692
1
3. Article 7, "Term and Termination," is amended as follows:
7.1 This Agreement shall come into force upon the date first written above and
shall be valid for an initial term of one (1) year . This Agreement
may be renewed, at the sole and absolute discretion of Customer, for two 2
additional one-year terms additional one (1` yeaF terrrmrr, upon thirty (30) days
written notice to PARKEON, prior to the expiration of the initial term.
4. Appendix 3, "Maintenance Services," is amended as follows:
CUSTOMER'S OBLIGATIONS
Services Performed during the Preventative Maintenance Visit include:
1.1 Check the working of the escrow block and printer
1.2 Check the card reader and extension cable (Optional)
1.3{b} Check the coin detector operation
1 AW Verify the coin blocking operation (Stelae Strada)
1.5 Check the operation of the "ticket" "card debit" and "cancellation" buttons
1.6 Various controls
1.7 Clean the coin selector
1.8 Lubrication
1.9 Test battery voltages
2.0 Check the operation of the machine
5. Appendix 4, "Extended Hardware Warranty," Article 3, "Additional City
Obligations," is amended as follows:
Deletion of items no. 6 and 7
,
fnr whatever reason fhe fiat'it er neglin�nne .,f ®ARKEON)
7. GUSTOMER will maintain the GGRGFete me id and mounting haFdwafe
�o��-eti,--re�vrr �e� g- �
peF the speGifiGatiens.
6. Appendix 4, "Extended Hardware Warranty," is amended by replacing the original
"seed stock" attached to the Agreement with the below:
2013 "Seed Stock" Lost
Item Number Description Unit Price TY Ext Price
122510 SDA printer 988.00 9 8,892.00
i
125277 SDA Coin Escrow 240.00 5 1,200.00
6010135154 SDA display 553.00 11 6,083.00
135693 SDA Elock 1,162.00 5 5,810.00
135899 SDA Coin inlet kit 132.00 7 924.00
144056 SDA Ejection Stacker Kit 530.00 1 530.00
144105 SDA Keyboard 7 keys 188.00 9 1,692.00
2
144121/u SDA Bill Acceptor 2,078.00 5 10,390.00
144329 SDA Receiving Plate 499.00 4 1,996.00
147761 SDA GPRS antenna 68.00 3 204.00
404304511 SDA Mag Kit 261.00 4 1,044.00
404304570 SDA Card Reader 1,550.00 9 13,950.00
404406023 SDA Neo s Connector Board Cable 74.00 1 74.00
6004001694 SDA Keypad Connector Board 125.00 4 500.00
6014002769 SDA Mainboard 1,716.00 6 10,296.00
ELM1000001431 SDA Data Pack 117.00 1 117.00
ELM1000001485 SDA MCB Detection Switch 48.00 5 240.00
elm1000004176 SDA 2G G rs Hi Lo 1,393.00 6 8,358.00
re000126094 SDA Coin selector 627.00 8 5,016.00
re000144121 SDA Bill Acceptor 2,078.00 1 2,078.00
4000000052 SDA Antenna 68.00 2 136.00
$79,530.00
7. All other provisions of the Services Framework Agreement will remain
unchanged and in full force and affect.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have
executed this Agreement.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
By: E By.
C TY CLF MA O
ATTEST: o II\1CORF' ORATED: PARKED
By: By:
Name: Name: �;. -(9c� o..,. .
nn Title''' 'tie:
S
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
City Attornef D to
3