2013-28181 Reso 2013-28181
RESOLUTION
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH,FLORIDA,APPROVING A MONTH-TO-MONTH EXTENSION
OF THE AGREEMENT BETWEEN THE CITY AND CLEAR CHANNEL ADSHEL
INC. (ADSHEL), TO CONSTRUCT, OPERATE AND MAINTAIN DIRECTORY
STRUCTURES IN THE LINCOLN ROAD AREA; WITH SAID EXTENSION
COMMENCING ON APRIL 18, 2013, AND TERMINABLE BY THE CITY, FOR
CONVENIENCE AND WITHOUT CAUSE, UPON THIRTY (30) DAYS PRIOR
WRITTEN NOTICE TO ADSHEL.
WHEREAS, the City has an Agreement with Clear Channel Adshel Inc. (Adshel), for the
construction, operation and maintenance of directory structures and street name signs at ten (10)
intersections along Lincoln Road, which expires on April 17, 2013 (the Agreement); and
WHEREAS, the Administration wishes to explore the use of different technology, perhaps
smaller or interactive panels along Lincoln Road, that would be easier to maintain, and provide
revenue to the City, (while at the same time, offering beneficial public use); and
WHEREAS, at its February 6, 2013 meeting,the City Commission approved a referral to the
Finance and Citywide Projects Committee (FCWPC) to discuss the possibility of installing smaller
fixed or digital advertising panels; and
WHEREAS,at its February 20, 2013,the FCWPC recommended that the item be referred to
the Historic Preservation Board to seek direction as to what type of directory structures are most
appropriate for the Lincoln Road Corridor; and
WHEREAS, pending this review process, and the City Commission's subsequent
determination as to how to proceed, the City Administration recommends that the Mayor and City
Commission extend the Agreement, on a month-to-month basis, upon the same terms and
conditions and terminable by the City upon and for convenience, thirty(30)days prior written notice
to Adshel.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission hereby, approve a
month-to-month extension of the Agreement between the City and Clear Channel Adshel Inc.
(Adshel),to construct, operate and maintain directory structures in the Lincoln Road area;with said
extension commencing on April 18, 2013, and terminable by the City, for convenience and without
cause, upon thirty (30) days prior written notice to Adshel.
PASSED and ADOPTED this 17'h day of April, 2013.
ATTEST:
yWatti Herr ra Bower, Mayor
Rafael Gr nado, City Clerk
1NG0RP�[J0RA ED '``, APPROVED AS TO
T:WGENDA\2002\NOV1302\REGU ' 1►VCO N D AlM DMENT RESO.doc
Sy FORM & LANGUAGE
�. "`J^�•,„ &FO ECUTION
ttome � Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And The City Commission Of The City Of Miami Beach, Florida, Exercising A Month-To-
Month Extension Of The Agreement Between The City And Clear Channel Adshel Inc., To Construct, Operate And
Maintain Directory Structures In The Lincoln Road Area; Which Expires On April 17, 2013; With Said Extension
Commencing On April 18, 2013, And Terminating, For Convenience And Without Cause, At Such Time As New
Directory Structures Are Replaced And Installed.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summa /Recommendation:
The City currently has an agreement with Clear Channel Adshel Inc., to construct, operate and maintain directory
structures in the Lincoln Road Area, at ten (10) intersections along Lincoln Road, effective through April 17, 2013.
Under the terms of the Agreement, the City receives a minimum of $22,000 per year or 30% of the total advertising
net revenue from directory panels on Lincoln Road. Last year, the City received payment in the amount of$112,589.
The highest annual revenue received was$149,683 in 2007.
At the February 6, 2013 City Commission meeting, the Administration referred the subject matter to the Finance and
Citywide Projects Committee (FCWPC) for discussion on whether or not the City would consider the installation of
smaller fixed or digital advertising panels.
At its February 20, 2013, the FCWPC recommended that the item be referred to the Historic Preservation Board to
seek direction as to what type of directory structures are most appropriate for the Lincoln Road Corridor and after this
direction is obtained, the FCWPC recommends that a Request for Proposals be prepared for their review.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION
Advisory Board Recommendation:
Financial Information:
Source of Funds: Amount Account
1
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Jay Fink, ext. 6319
Sign-Offs:
De artment ctor Assistant CiW4&nager City Ma ltm er
JJF JJG Of I JLM
AGENDA ITEM C 7�
MIAMIBEACH DATE
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISS ON MEMORANDUM
TO: Mayor Matti Herrera-Bower and Me bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: April 17, 2013
SUBJECT: A RESOLUTION OF THE MAYOR A D THE CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, EXERCISING A MONTH-TO-MONTH EXTENSION OF THE
AGREEMENT BETWEEN THE CITY AND CLEAR CHANNEL ADSHEL INC., TO
CONSTRUCT, OPERATE AND MAINTAIN DIRECTORY STRUCTURES IN THE
LINCOLN ROAD AREA; WHICH EXPIRES ON APRIL 17, 2013; WITH SAID
EXTENSION COMMENCING ON APRIL 18, 2013, AND TERMINATING, FOR
CONVENIENCE AND WITHOUT CAUSE, AT SUCH TIME AS NEW DIRECTORY
STRUCTURES ARE REPLACED AND INSTALLED.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
BACKGROUND
The City currently has an agreement with Clear Channel Adshel Inc., to construct, operate and
maintain directory structures in the Lincoln Road Area, at ten (10) intersections along Lincoln Road,
effective through April 17, 2013.
The agreement was entered on April 18, 2001 with an initial five (5) year term. Subsequent to
entering into contract with Clear Channel Adshel Inc.,the City realized that there was a need to have
ten (10) additional street name signs and requested that Clear Channel Adshel Inc. install them.
These additional street name signs help both pedestrian and vehicular traffic in identifying the street
names and block address designation for that location. On August 14, 2001, it was determined and
ordered by the Historic Preservation Board that one(1) additional directory sign would be placed at
the intersection of James Avenue and Lincoln Road.
On November 13, 2002,the City executed the First Amendment to the Agreement between the City
of Miami Beach and Clear Channel Adshel Inc., adding the additional street signs and additional
two-sided directory structures. As part of this First Amendment, the term was extended by two (2)
years, with a termination on April 17, 2008 and providing automatic renewals for up to five (5)
additional one-year terms, which were already been exercised. Therefore, the current agreement
terminates on April 17, 2013.
City Commission Memorandum—Adshel Lincoln Rd. Panels
April 17, 2013
Page 2 of 2
Under the terms of the Agreement, the City receives a minimum of$22,000 per year or 30% of the
total advertising net revenue from directory panels on Lincoln Road. Last year, the City received
payment in the amount of$112,589. The highest annual revenue received was $149,683 in 2007.
At the February 6, 2013 City Commission meeting,the Administration referred the subject matter to
the Finance and Citywide Projects Committee (FCWPC) for discussion on whether or not the City
would consider the installation of smaller fixed or digital advertising panels.
At its February 20, 2013, the FCWPC recommended that the item be referred back to the Historic
Preservation Board to seek direction as to what type of directory structures are most appropriate for
the Lincoln Road Corridor and after this direction is obtained, the FCWPC recommends that a
Request for Proposals be prepared for their review.
CONCLUSION
The Administration recommends that the City Commission exercise a month-to-month extension of the
Agreement between the City and Clear Channel Adshel Inc., to construct, operate and maintain
directory structures in the Lincoln Road Area; which expires on April 17, 2013; with said extension
commencing on April 18, 2013, and terminating, for convenience and without cause, at such time as
new directory structures are replaced and installed.
JLM\JGGWO
F:\WORK\$ALL\(1)EMPLOYEE FOLDERS\FIORELLA SARMIENTO\Ndshel Lincoln Road Directory.memo.doc
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA AND CLEAR CHANNEL ADSHEL, INC. TO CONSTRUCT,
OPERATE AND MAINTAIN DIRECTORY STRUCTURES IN THE LINCOLN ROAD
AREA, PROVIDE DIRECTORY INFORMATION LOCATION MAPS, OFFER
LIMITED ADVERTISING SPACE FOR COMMERCIAL USE, AND FABRICATE
AND INSTALL STREET SIGNS AND BLOCK NUMBERS AT TEN (10)
INTERSECTIONS ALONG LINCOLN ROAD.
This Second Amendment to this Agreement is made this 30f-A day of April, 2013, by and
between the City of Miami Beach, a municipal corporation of the State of Florida ("City"), and Clear
Channel Adshel, Inc., a New York corporation, whose principal place of business is located at 780
Third Avenue, New York City, New York ("Contractor").
RECITALS
WHEREAS, the City has an Agreement with Clear Channel Adshel Inc. (Adshel), for the
construction, operation and maintenance of directory structures and street name signs at ten (10)
intersections along Lincoln Road, which expires on April 17, 2013 (the Agreement); and
WHEREAS, the Administration wishes to explore the use of different technology, perhaps
smaller or interactive panels along Lincoln Road, that would be easier to maintain, and provide
revenue to the City, (while at the same time, offering beneficial public use); and
WHEREAS,at its February 6, 2013 meeting,the City Commission approved a referral to the
Finance and Citywide Projects Committee (FCWPC) to discuss the possibility of installing smaller
fixed or digital advertising panels; and
WHEREAS,at its February 20, 2013, the FCWPC recommended that the item be referred to
the Historic Preservation Board to seek direction as to what type of directory structures are most
appropriate for the Lincoln Road Corridor; and
WHEREAS, pending this review process, and the City Commission's subsequent
determination as to how to proceed, the City Administration recommends that the Mayor and City
Commission extend the Agreement, on a month-to-month basis, upon the same terms and
conditions, and terminable by the City upon and for convenience, thirty(30)days prior written notice
to corridor.
NOW, THEREFORE, in consideration of the mutual promises and agreements contained
herein, and other good and valuable consideration,the sufficiency of which is hereby acknowledged,
City and Contractor hereby agree as follows:
Section 2. TERM.
Effective April 18, 2013, the Agreement may be continued, upon the same terms and
conditions, on a month-to-month term, terminable by the City, through its City Manager, for
convenience and without cause, upon thirty (30) days prior written notice to Contractor.
v
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by
their duly authorized representatives the day and year first above written:
ATTEST: CITY OF MIAMI BE CH
g4t
................-9�.
atti Herrera Bower, Mayor
Rafa I Granado, City Clerk INCORP ORATED:
.• e4, ,��
CH 26,E
ATTEST: CLEAR CHANNEL ADSHEL, INC.
y.
Nam ��/ C �/L� �v Name: �A�Pt fFr✓So�
Title: i Title:
APPROVED AST
FORM & LANGUAW
8s FO ECU
Attorne r_ Date