Loading...
2013-28185 Reso RESOLUTION NO. 2013-28185 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE, INTERNAL SERVICE AND SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR (FY) 2012113 TO APPROPRIATE FUNDS CARRIED FORWARD FROM FY 2011/12, AND TO APPROPRIATE FUNDS TO THE WASTE HAULERS ADDITIONAL SERVICES AND PUBLIC BENEFIT FUND BUDGET, TO BE FUNDED BY ADDITIONAL CONTRIBUTIONS FROM THE CITY'S EXISTING WASTE HAULERS WHEREAS, $440,000 was set aside from FY 2011/12 General Fund surplus for encumbrances from FY 2011/12 for goods or services which had been procured but not received and expended at year end, that the Administration is recommending be carried over to the FY 2012/13 operating budget; and WHEREAS, there were also approximately $530,000 in projects that were budgeted in FY 2011/12 and which have not yet been expended or encumbered, as well as a FY 2011/12 year-end set aside for the severance pay of the former City Manager and the funding is recommended to be carried forward and spent in FY 2012/13; and WHEREAS, there is $1,042,000 in Enterprise Fund encumbrances, and $461,000 in Internal Service Fund encumbrances, from FY 2011/12 for goods or services which were procured in FY 2011/12 but not yet received and expended, which the Administration also recommends be carried over to the respective FY 2012/13 operating budgets; and WHEREAS, prior year appropriations fully fund the encumbrances; and WHEREAS, it is also recommended that an additional $415,000 in Waste Hauler Additional Services and Public Benefit Contribution Funds be appropriated in the FY 2012/13 Special Revenue budget, funded by additional contributions from the City's existing waste haulers (per Ordinance No. 2012-3782), to be used for waterway cleanups, cleanup of illegal dumping, and a contribution to a non-profit organization to perform educational outreach and voluntary cleanup activities. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the First Amendment to the FY 2012/13 General Fund, Enterprise Fund , Internal Service Fund, and Special Revenue Fund budgets is hereby adopted as follows: FY 2012/13 Carryforward Carryforward of FY 2012113 Adopted Encumbrances Appropriations Amended GENERAL FUND Budget from FY 2011/12 from FY 2011/12 Budget REVENUES OPERATING REVENUES Ad Valorem Taxes $ 102,171,000 $ 102,171,000 Ad Valorem Taxes-South Pointe Costs 10,296,000 10,296,000 Ad Valorem Taxes-Capital R&R 1,850,000 1,850,000 Ad Valorem Taxes-Normandy Shores 129,000 129,000 Other Taxes 24,023,000 24,023,000 Licenses and Permits 20,033,000 20,033,000 Intergovernmental 9,827,000 9,827,000 Charges for Services incl.Golf Courses 10,668,000 10,668,000 Fines and Forfeits 2,199,000 2,199,000 Interest 2,983,000 2,983,000 Rents and Leases 6,464,000 6,464,000 Miscellaneous 11,830,000 11,830,000 Other-Resort Tax 39,497,000 39,497,000 Reserves-Building Department Operations 1,500,000 1,500,000 Prior Year Set Aside for Pension Credit 2,210,000 2,210,000 FY 09 Surplus Set Aside 3,400,000 3,400,000 Prior Year Surplus from Parking Operaions Fund 7,200,000 7,200,000 Reserve-Carryforward for FY 2011/12 Encumbrances 0 440,000 440,000 Reserve-Carryforward for FY 2011112 Appropriations 0 950,000 950,000 Total General Fund $ 256,280,000 $ 950,000 $ 257,670,000 Carryforward Carryforward of FY 2012/13 FY 2012/13 Encumbrances Appropriations Amended GENERAL FUND Adopted Budget from FY 2011/12 from FY 2011/12 Budget APPROPRIATIONS Department MAYOR&COMMISSION $ 1,648,000 $ 0 $ 0 $ 1,648,000 CITY MANAGER 2,313,000 12,000 420,000 2,745,000 Communications 893,000 0 0 893,000 BUDGET&PERFORMANCE IMPROVE 2,160,000 0 0 2,160,000 FINANCE 4,426,000 0 0 4,426,000 Procurement 1,063,000 5,000 0 1,068,000 HUMAN RESOURCES/LABOR RELATIONS 1,827,000 0 0 1,827,000 CITY CLERK 1,505,000 0 0 1,505,000 CITY ATTORNEY 4,318,000 0 0 4,318,000 REAL ESTATE,HOUSING&COMM.DEV 1,048,000 0 0 1,048,000 Community Services 460,000 0 0 460,000 Homeless Services 990,000 0 0 990,000 BUILDING 10,985,000 87,000 0 11,072,000 Code Compliance 4,647,000 0 0 4,647,000 PLANNING 3,419,000 0 0 3,419,000 TOURISM&CULTURAL DEVELOPMENT 2,503,000 0 0 2,503,000 PARKS&RECREATION 28,772,000 26,000 0 28,798,000 PUBLIC WORKS 6,548,000 140,000 0 6,688,000 CAPITAL IMPROVEMENT PROJECTS 4,841,000 17,000 0 4,858,000 POLICE 94,963,000 7,000 0 94,970,000 FIRE 62,242,000 21,000 0 62,263,000 Citywide Accounts-Other 9,648,708 120,000 530,000 10,298,708 Citywide Accounts-Operating Contingency 1,000,000 0 0 1,000,000 Citywide Accounts-Normandy Shores 187,292 0 0 187,292 Sub Total General Fund $ 252,407,000 $ 435,000 $ 950,000 $ 253,792,000 TRANSFERS Capital Reserve Fund $ 0 $ 0 $ 0 $ 0 Pay-As-You-Go Capital Fund 1,400,000 0 0 1,400,000 Capital Investment Upkeep Account 219,000 5,000 0 224,000 Info&Comm Technology Fund 395,000 0 0 395,000 CAPITAL RENEWAL&REPLACEMENT 1,859,000 0 0 1,859,000 Sub Total Transfers $ 3,873,000 $ 5,000 $ 0 $ 3,878,000 Total General Fund $ 256,280,000 $ 440,000 $ 950,000 $ 257,670,000 FY 2012/13 Carryforward FY 2012/13 Adopted Encumbrances Additional Amended Budget from FY 2011/12 Appropriations Budget ENTERPRISE FUNDS REV/EXP APPROPRIATIONS Convention Center $ 12,702,000 $ 0 $ 0 $ 12,702,000 Parking 47,657,000 45,000 0 47,702,000 Sanitation 17,302,000 26,000 0 17,328,000 Sewer Operations 37,465,000 265,000 0 37,730,000 Stormwater Operations 11,926,000 58,000 0 11,984,000 Water Operations 34,036,000 648,000 0 34,684,000 Total Enterprise Funds $ 161,088,000 $ 1,042,000 $ 0 $ 162,130,000 INTERNAL SERVICE FUNDS REV/EXP APPROPRIATIONS Central Services $ 906,000 $ 0 $ 0 $ 906,000 Fleet Management 9,700,000 23,000 0 9,723,000 Information Technology 16,366,000 290,000 0 16,656,000 Property Management 8,862,000 142,000 0 9,004,000 Risk Management 23,494,000 6,000 0 23,500,000 Total Internal Service Funds $ 59,328,000 $ 461,000 $ 0 $ 59,789,000 SPECIAL REVENUES REV/EXP APPROPRIATIONS Resort Tax $ 54,254,000 $ 0 $ 0 $ 54,254,000 7th Street Garage Operations 2,200,000 0 0 2,200,000 5th&Alton Garage-City's Share of Shortfall 619,900 0 0 619,900 Art in Public Places 213,000 0 0 213,000 Tourism and Hospitality Scholarship Pgms 113,000 0 0 113,000 Information and Communications Tech. Fund 0 0 0 0 Education Compact 101,000 0 0 $ 101,000 Green/Sustainability Funds 195,000 0 0 $ 195,000 Red Light Camera Fund 314,000 0 0 $ 314,000 E-911 Fund 651,000 0 0 $ 651,000 Waste Hauler Addtl Svcs and Public Benefit 64,000 0 415,000 479,000 Total Special Revenue Funds $ 58,724,900 $ 0 $ 415,000 $ 59,139,900 PASSED and ADOPTED this 17th day of April, 2013. BE ATTEST: APPROVED AS TO :INCORP ORATED.' FORM &LANGUAGE �'9,4 ........... ;���� &.FO CUTION CITY CLERK cN 26 J Ci Attome Date COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2012/13 TO APPROPRIATE FUNDS CARRIED FORWARD FROM FY 2011/12;AND TO APPROPRIATE FUNDS TO THE WASTE HAULER ADDITIONAL SERVICES AND PUBLIC BENEFIT CONTRIBUTION FUND BUDGET;TO BE FUNDED BY ADDITIONAL CONTRIBUTIONS FROM THE CITY'S EXISTING WASTE HAULERS Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term Improve the City's overall financial health and maintain overall bond rating The FY 2011/12 year-end surplus provided funding for this amendment as well as$2.2 million to be set aside for FY 2012/13 budget; $2.7 million to be set aside for the FY 2013/14 General Fund budget and $535,000 towards the Building Department's reserves. Item Summa /Recommendation: Part of the Fiscal Year(FY)2011/12 year-end amendment,adopted by the Commission on November 14, 2012 through resolution 2012-28073, included$440,000 in encumbrances from FY 2011/12 for goods or services which have been procured but not yet received and expended,which need to be re-appropriated in FY 2012/13. There were also approximately$530,000 in projects that were budgeted in FY 2011/12 and which have not yet been expended or encumbered and the funding is recommended to be carried forward to be spent in FY 2012/13,along with a set aside for the severance pay for the former City Manager.The amendment of the FY 2012/13 Budget for these items requires a separate budget amendment,which was planned for consideration by the City Commission once the year-end close-out process was complete. Additionally, there are $1,042,000 in Enterprise Fund encumbrances, and $461,000 in Internal Service Fund encumbrances,from FY 2011/12 for goods or services which were procured in FY 2011/12 but not yet received and expended,which the Administration also recommends be carried over to the respective FY 2012/13 operating budgets. Prior year appropriations fully fund these encumbrances. It is recommended that an additional $415,000 in Waste Hauler Additional Services and Public Benefit Contribution Funds be appropriated in the FY 2012/13 Special Revenue budget, funded by additional contributions from the City's existing waste haulers per Ordinance#2012-3782;to be used for waterway cleanups,cleanup of illegal dumping,and a contribution to a non-profit organization to perform educational outreach and voluntary cleanup. The Ordinance allowing for this additional contribution was approved in October of 2012,and as a result,these additional funds were not contemplated in the development of the FY 2012/13 budget. Financial Information: Source of Amount Account Funds: FY 2012113 $1,390,000 General Fund $1,042,000 Enterprise Funds $461,000 Internal Service Funds OBPI $415,000 Waste Hauler Additional Services & Public Benefit Contribution Fund Financial Impact Summa Sign-0 s: 1 4 Department Director Assistant C' anager City a er t:\agenda\2013\apol 17\1 st amendment to gf ent intern services and special rev fun summ ry.doc AGENDA ITEM R-7 D MIAMMEACH DATE V-17-1 3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Memb rs of the City ommission FROM: Jimmy L. Morales, City Manager DATE: April 17, 2013 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2012/13 TO APPROPRIATE FUNDS CARRIED FORWARD FROM FY 2011/12; AND TO APPROPRIATE FUNDS TO THE WASTE HAULER ADDITIONAL SERVICES AND PUBLIC BENEFIT CONTRIBUTION FUND BUDGET; TO BE FUNDED BY ADDITIONAL CONTRIBUTIONS FROM THE CITY'S EXISTING WASTE HAULERS ADMINISTRATION RECOMMENDATION Adopt the resolution amending the FY 2012/13 General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets. GENERAL FUND ANALYSIS There are $440,000 in encumbrances from FY 2011/12 for goods or services which were procured but not yet received and expended, which need to be re-appropriated in FY 2012/13. There are also approximately $530,000 in projects that were budgeted in FY 2011/12 and which have not yet been expended or encumbered and for which funding is recommended to be carried forward to be spent in FY 2012/13. Further, $420,000 was set aside for the severance pay for the former City Manager's contract. The amendment of the FY 2012/13 Budget for these items requires a separate budget amendment which was held pending the completion of the year-end close-out process. First Amendment to the FY 2012/13 General Fund Budget, Enterprise, Internal Service and Special Revenue Funds Budgets Page 2 FY 2012/13 FY 2012113 Carryforward Carryforward of Proposed Adopted Encumbrances Appropriations Amended GENERAL FUND Budget from FY 2011112 from FY 2011/12 Budget REVENUES OPERATING REVENUES Ad Valorem Taxes $ 102,171,000 $ 102,171,000 Ad Valorem Taxes-South Pointe Costs 10,296,000 10,296,000 Ad Valorem Taxes-Capital R&R 1,850,000 1,850,000 Ad Valorem Taxes-Normandy Shores 129,000 129,000 Other Taxes 24,023,000 24,023,000 Licenses and Permits 20,033,000 20,033,000 Intergovernmental 9,827,000 9,827,000 Charges for Services Incl.Golf Courses 10,668,000 10,668,000 Fines and Forfeits 2,199,000 2,199,000 Interest 2,983,000 2,983,000 Rents and Leases 6,464,000 6,464,000 Miscellaneous 11,830,000 11,830,000 Other-Resort Tax 39,497,000 39,497,000 Reserves-Building Department Operations 1,500,000 1,500,000 Prior Year Set Aside for Pension Credit 2,210,000 2,210,000 FY 09 Surplus Set Aside 3,400,000 3,400,000 Prior Year Surplus from Parking Operaions Fund 7,200,000 7,200,000 Reserve-Carryforward for FY 2011112 Encumbrances 0 440,000 440,000 Reserve-Carryforward for FY 2011/12 Appropriations 0 950,000 950,000 Total General Fund $ 256,280,000 $ 950,000 $ 257,670,000 First Amendment to the FY 2012/13 General Fund Budget, Enterprise, Internal Service and Special Revenue Funds Budgets Page 3 FY 2012113 Carryforward Carryforward of Proposed FY 2012113 Encumbrances Appropriations Amended GENERAL FUND Adopted Budget from FY 2011112 from FY 2011112 Budget APPROPRIATIONS Department MAYOR&COMMISSION $ 1,648,000 $ 0 $ 0 $ 1,648,000 CITY MANAGER 2,313,000 12,000 420,000 2,745,000 Communications 893,000 0 0 893,000 BUDGET&PERFORMANCE IMPROVE 2,160,000 0 0 2,160,000 FINANCE 4,426,000 0 0 4,426,000 Procurement 1,063,000 5,000 0 1,068,000 HUMAN RESOURCES/LABOR RELATIONS 1,827,000 0 0 1,827,000 CITY CLERK 1,505,000 0 0 1,505,000 CITY ATTORNEY 4,318,000 0 0 4,318,000 REAL ESTATE,HOUSING&COMM.DEV 1,048,000 0 0 1,048,000 Community Services 460,000 0 0 460,000 Homeless Services 990,000 0 0 990,000 BUILDING 10,985,000 87,000 0 11,072,000 Code Compliance 4,647,000 0 0 4,647,000 PLANNING 3,419,000 0 0 3,419,000 TOURISM&CULTURAL DEVELOPMENT 2,503,000 0 0 2,503,000 PARKS&RECREATION 28,772,000 26,000 0 28,798,000 PUBLIC WORKS 6,548,000 140,000 0 6,688,000 CAPITAL IMPROVEMENT PROJECTS 4,841,000 17,000 0 4,858,000 POLICE 94,963,000 7,000 0 94,970,000 FIRE 62,242,000 21,000 0 62,263,000 Citywide Accounts-Other 9,648,708 120,000 530,000 10,298,708 Citywide Accounts-Operating Contingency 1,000,000 0 0 1,000,000 Citywide Accounts-Normandy Shores 187,292 0 0 187,292 Sub Total General Fund $ 252,407,000 $ 435,000 $ 950,000 $ 253,792,000 TRANSFERS Capital Reserve Fund $ 0 $ 0 $ 0 $ 0 Pay-As-You-Go Capital Fund 1,400,000 0 0 1,400,000 Capital Investment Upkeep Account 219,000 5,000 0 224,000 Info&Comm Technology Fund 395,000 0 0 395,000 CAPITAL RENEWAL&REPLACEMENT 1,859,000 0 0 1,859,000 Sub Total Transfers $ 3,873,000 $ 5,000 $ 0 $ 3,878,000 Total General Fund $ 256,280,000 $ 440,000 $ 950,000 $ 257,670,000 First Amendment to the FY 2012/13 General Fund Budget,Enterprise, Internal Service and Special Revenue Funds Budgets Page 4 ENTERPRISE AND INTERNAL SERVICE FUNDS FY 2012/13 BUDGET AMENDMENT Additionally, there is $1,042,000 in Enterprise Fund encumbrances, and $461,000 in Internal Service Fund encumbrances, from FY 2011/12 for goods or services which were procured in FY 2011/12 but not yet received and expended, which the Administration also recommends be carried over to the respective FY 2012/13 operating budgets. Prior year appropriations fully fund these encumbrances. FY 2012/13 FY 2012/13 Carryforward Proposed Adopted Encumbrances Additional Amended Budget from FY 2011/12 Appropriations Budget ENTERPRISE FUNDS REV/EXP APPROPRIATIONS Convention Center $ 12,702,000 $ 0 $ 0 $ 12,702,000 Parking 47,657,000 45,000 0 47,702,000 Sanitation 17,302,000 26,000 0 17,328,000 Sewer Operations 37,465,000 265,000 0 37,730,000 Stormwater Operations 11,926,000 58,000 0 11,984,000 Water Operations 34,036,000 648,000 0 34,684,000 Total Enterprise Funds $ 161,088,000 $ 1,042,000 $ 0 $ 162,130,000 INTERNAL SERVICE FUNDS REV/EXP APPROPRIATIONS Central Services $ 906,000 $ 0 $ 0 $ 906,000 Fleet Management 9,700,000 23,000 0 9,723,000 Information Technology 16,366,000 290,000 0 16,656,000 Property Management 8,862,000 142,000 0 9,004,000 Risk Management 23,494,000 6,000 0 23,500,000 Total Internal Service Funds $ 59,328,000 $ 461,000 $ 0 $ 59,789,000 First Amendment to the FY 2012/13 General Fund Budget, Enterprise, Internal Service and Special Revenue Funds Budgets Page 5 SPECIAL REVENUE FUNDS FY 2012/13 BUDGET AMENDMENT It is recommended that an additional $415,000 in Waste Hauler Additional Services and Public Benefit Contribution Funds be appropriated in the FY 2012/13 Special Revenue budget, funded by additional contributions from the City's existing waste haulers per Ordinance # 2012-3782; to be used for waterway cleanups, cleanup of illegal dumping, and a contribution to a non-profit organization to perform educational outreach and voluntary cleanup. The Ordinance allowing for this additional contribution was approved in October of 2012, and as a result, these additional funds were not contemplated in the development of the FY 2012/13 budget. FY 2012/13 FY 2012/13 Carryforward Proposed Adopted Encumberances Additional Amended Budget from FY 2011/12 Appropriations Budget SPECIAL REVENUES REV/EXP APPROPRIATIONS Resort Tax $ 54,254,000 $ 0 $ 0 $ 54,254,000 7th Street Garage Operations 2,200,000 0 0 2,200,000 5th&Alton Garage-City's Share of Shortfall 619,900 0 0 619,900 Art in Public Places 213,000 0 0 213,000 Tourism and Hospitality Scholarship Pgms 113,000 0 0 113,000 Information and Communications Tech. Fund 0 0 0 0 Education Compact 101,000 0 0 $ 101,000 Green/Sustainability Funds 195,000 0 0 $ 195,000 Red Light Camera Fund 314,000 0 0 $ 314,000 E-911 Fund 651,000 0 0 $ 651,000 Waste Hauler Addtl Svcs and Public Benefit 64,000 0 415,000 479,000 Total Special Revenue Funds $ 58,724,900 $ 0 $ 415,000 $ 59,139,900 CONCLUSION The resolution amending FY 2012/13 budgets will allow the first amendment to the departmental appropriations within the General Fund, Enterprise Funds, Internal Service Funds and Special Revenue Fund budgets to be enacted. This action is necessary to allow for the funding of encumbrances for good and services procured, but not yet received and expended at the end of FY 2011/12, as well as projects that were budgeted in FY 2011/12, but had not been expended or encumbered. The amendment was planned for consideration by the City Commission once the year-end close-out process was complete. KGB