2013-28198 Reso RESOLUTION NO. 2013-28198
A RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO TAKE THE FOLLOWING
ACTIONS: 1) SUBMIT A GRANT APPLICATION TO THE NORA
ROBERTS FOUNDATION FOR FUNDING, IN THE APPROXIMATE
AMOUNT OF $40,000, FOR BOOKS AND ELECTRONIC READERS
(E-READERS) FOR THE CITY'S PARENT-CHILD HOME
PROGRAM; 2) NEGOTIATE AND EXECUTE A CONTRACT
RENEWAL WITH THE CHILDREN'S TRUST FOR THE YOUTH
DEVELOPMENT PROGRAM FOR FUNDING, IN THE
APPROXIMATE AMOUNT OF $100,000, FOR THE CITY'S
MORNING ALL STARS PROGRAM; 3) SUBMIT AN APPLICATION
TO THE ROBERT WOOD JOHNSON FOUNDATION ANNUAL RWJF
ROADMAPS TO HEALTH PRIZE, TO PROVIDE MEDICAL
ATTENTION TO THE UNDERSERVED AND UNINSURED
CHILDREN OF OUR COMMUNITIES, AND FURTHER,
RETROACTIVELY APPROVING THE FOLLOWING: 4) SUBMITTAL
OF AN APPLICATION TO THE CODE FOR AMERICA PROGRAM
FOR A WEB DEVELOPMENT TEAM TO EVALUATE AND
IMPLEMENT WEB AND MOBILE APPLICATIONS;
APPROPRIATING THE ABOVE GRANTS, MATCHING FUNDS AND
CITY EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY;
AUTHORIZING THE EXECUTION OF ALL NECESSARY
DOCUMENTS RELATED TO THE AFORESTATED APPLICATIONS,
INCLUDING, WITHOUT LIMITATION, AUDITS OF SUCH GRANTS,
AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
TAKE ALL NECESSARY ACTIONS RELATED TO THESE GRANTS
WHEREAS, the primary focus of the Nora Roberts Foundation is to support
literacy; and
WHEREAS, the Administration intends to apply to the Nora Roberts Foundation
for funding to purchase books and e-readers for the Parent-Child Home Program, which
is funded through the Children's Trust;
WHEREAS, one of the goals of the Parent-Child Home Program is to nurture
greater resiliency and academic success for parents and children aged 16 months to 4
years through home-based services that promote early literacy; and
WHEREAS, this project supports the key intended outcome: enhance learning
opportunities for youth and the grant does not require matching funds; and
WHEREAS, approval is therefore requested to submit a grant application to the
Nora Roberts Foundation for funding, in the approximate amount of $40,000, for books
and electronic readers (e-readers)for the City's Parent-Child Home Program; and
WHEREAS, the City's Morning All Stars Program is funded through the
Children's Trust Youth Development Program; and
WHEREAS, Morning All Stars is a best practice program that empowers 180
sixth and seventh graders in the City of Miami Beach to prevent substance abuse,
premature sexual activity, fighting, bullying, and delinquency through group activities,
discussions, and take home projects; and
WHEREAS, the program utilizes research-proven strategies using the All Stars
curriculum delivered in 13 sessions that honor the values, experiences and uniqueness
of targeted youth to ensure the strengthening of protective values that will keep them
safe; and
WHEREAS, at-risk youth are identified through the school administration and/or
by parents/guardians and are referred to the Morning All Stars Program; and
WHEREAS, through the Morning All Stars Program, the City increases youth
resilience and coping skills and reduces drug use and violence among students by
providing before-school sessions of the All Star Program; and
WHEREAS, last year, the City was awarded funding in the amount of $124,061
and this year, it is anticipated that The Children's Trust will negotiate a contract in the
approximate amount of $100,000 for the grant renewal of August 1, 2013 through July
31, 2014; and
WHEREAS, this project supports the key intended outcome: enhance learning
opportunities for youth.
WHEREAS, approval is therefore requested to negotiate and execute a contract
renewal with The Children's Trust for the Youth Development Program for funding, in the
approximate amount of$100,000, for the City's Morning All Stars Program; and
WHEREAS, the Administration intends to apply for The Robert Wood Johnson
Foundation annual RWJF Roadmaps to Health Prize, which recognizes outstanding
community efforts and partnerships that help people live healthier lives; and
WHEREAS, communities will be judged on their accomplishments as well as
their capacity for and dedication to creating lasting change by harnessing the collective
power of leaders, partners, and community members and for implementing a strategic
approach that focuses on the factors that influence health, including health behaviors,
clinical care, social and economic factors, and the physical environment; and
WHEREAS, for the purposes of the competition, "a community" is defined as a
town, city, county, tribe or tribal community, or region; and
WHEREAS, if successful, the City of Miami Beach community must designate a
local governmental or tax- exempt public charity to accept the $25,000 prize on its
behalf, should it win; and
WHEREAS, through the Committee for Quality Education the City of Miami
Beach has established a partnership and collaboration with the Pediatric Mobile Clinic
University of Miami Miller School of Medicine Mailman Center for Child Development to
provide much needed medical services to the underserved children of our community at
our recreational facilities; and
WHEREAS, the partnership allows the City to address problems that
disproportionately affect vulnerable populations such as ethnic minorities and those with
limited English skills, incomes, and/or education; and
WHEREAS, this past year, the primary funder of the UM Mobile Pediatric Clinic,
the Children's Health Fund, has cut funding by 40% and the opportunity to apply for the
Robert Wood Johnson Foundation will allow the City to showcase our unique
collaboration of a municipality working together with a non-profit healthcare organization
to provide much needed medical attention to the underserved and uninsured children of
our communities; and
WHEREAS, if this funding is secured, the UM Mobile Clinic will guarantee that
their services will continue uninterrupted to the residents of Miami Beach; and
WHEREAS, this grant does not require matching funds and the project supports
the key intended outcomes: enhance learning opportunities for youth and increase
community satisfaction with city government; and
WHEREAS, Code for America is a new non-profit, with support from Google, the
Knight Foundation and other organizations, which aims to import the efficiency of the
Web into government infrastructures; and
WHEREAS, Code for America helps governments become more connected,
lean, and participatory through new opportunities for public service and through the
Fellowship Program, cities selected to participate will be provided open source Web
programmers for one year to engage the use of their talents and serve their communities
and the City benefits from the creation of web applications; and
WHEREAS, the Code for America Program enables cities to connect with their
constituents in ways that reduce administrative costs and engage citizens more
effectively; and
WHEREAS, Code for America will require the attention and support of a number
of different city staff in a variety of positions throughout the year; and
WHEREAS, although the program does not provide funding, there is a request
that cities contribute $180,000 in matching funds, as such, the City Administration
engaged in discussions with staff at Code for America regarding the program and
specifically advised that matching funds were not available for this program, as a result,
leadership at Code for America reached out to the City just prior to the deadline to
encourage the Administration to submit an application, even though matching funds
were not available, in order to keep the City's options open for future discussions; and
WHEREAS, accordingly, the Administration has submitted an application to
Code for America and indicated that although there is interest in the program, no
matching funds are available and Code for America has indicated that they will consider
developing a funding plan if the City is selected; and
WHEREAS, this program supports the key intended outcome: expand e-
government; and
WHEREAS, retroactive approval is requested for the submittal of an application
to the Code for America program for a web development team to evaluate and
implement web and mobile applications.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby approve and authorize the City Manager or his designee to take the following
actions: 1) Submit a grant application to the Nora Roberts Foundation for funding, in the
approximate amount of $40,000, for books and electronic readers (e-readers) for the
City's Parent-Child Home Program; 2) Negotiate and execute a contract renewal with
The Children's Trust for the Youth Development Program for funding, in the approximate
amount of $100,000, for the City's Morning All Stars Program; 3) Submit an application
to the Robert Wood Johnson Foundation annual RWJF Roadmaps to Health Prize to
provide medical attention to the underserved and uninsured children of our communities;
and further, retroactively approve the following: 4) Submittal of an application to the
Code for America Program for a web development team to evaluate and implement web
and mobile applications; appropriating the above grants, matching funds and City
expenses, if approved and accepted by the City; authorizing the execution of all
necessary documents related to these applications, including, without limitation, audits of
such grants and authorizing the City Manager or his designee to take all necessary
actions related to these grants
PASSED and ADOPTED this day of 2013.
ATTEST:
...... ...
C),
MAYOR
CITY CLERK .INCORP ORATED:
JLM/KGB/JMH � Cj
TAAGENDA\2013\May 8\Grants Memo.doc
APPROVED AS TO
FORM &LANGUAGE
&FOR UTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept awards for four 4 applications.
Key Intended Outcomes Supported:
1), 2) and 3) Enhance learning opportunities for youth; 4) Expand e-government.
Supporting Data: Other Data: 1)High quality preschool education produces an average immediate effect of
about (0.50) a standard deviation on cognitive development, the equivalent of 7 or 8 points on an IQ test.
(National Institute for Early Education Research Rutgers); Community Satisfaction Survey 2012:2)Safety
in Miami Beach appeared as one of the most important areas affecting resident's quality of life, The
Children's Trust grant provides funding for at-risk youth;and, Other Data: Students who regularly attended
high-quality after(before)school programs over two years demonstrated gains in standardized test scores
compared to their peers (Policy Studies Associates, Inc., 2007) (Afterschool Alliance); the All Stars
program has a cost-benefit ratio of 34:1, it returns $34 in savings for every dollar invested, yielding net
benefits of $4,670 per pupil in social cost savings (US Department of Health and Human Services);
substance abuse has a negative effect on learning. 3) Education Compact signed in 2008 includes the
outcome to enhance the health and well-being of children in Miami Beach, with the specific initiative to
increase visits by the UM Mobile Clinic or similar for ease of access to 'free' health care, 88% of resident
households rate City of Miami Beach as a place to live as excellent or good, 69%of resident households rate
Miami Beach city government as good or excellent in supporting meeting their expectations. Approximately
20,557 youth participated in various City programs in 2012 and 68%of children had measurable improvement
in reading/math in public schools in 2012; Community Satisfaction Survey 2012: 4)When asked"Where
do you go most often to get your information about the City?"44%of respondents used the web(23%Miami
Beach Website; 18% internet news sources and % social media).
Item Summary/Recommendation:
Approval to authorize the City Manager or his designee to take the following actions: 1) Submit a grant
application to the Nora Roberts Foundation for funding, in the approximate amount of$40,000,for books and
electronic readers(e-readers)for the City's Parent-Child Home Program;2)Negotiate and execute a contract
renewal with The Children's Trust for the Youth Development Program for funding, in the approximate
amount of$100,000,for the City's Morning All Stars Program; 3)Submit an application to the Robert Wood
Johnson Foundation annual RWJF Roadmaps to Health Prize to provide medical attention to the
underserved and uninsured children of our communities;and further,retroactively approving the following:4)
Submittal of an application to the Code for America Program for a web development team to evaluate and
implement web and mobile applications;appropriating the above grants, matching funds and City expenses,
if approved and accepted by the City; authorizing the execution of all necessary documents related to these
applications, including, without limitation, audits of such grants and authorizing the City Manager or his
designee to take all necessary actions related to these grants.
Financial Information:
Source # Grant Name/Project Approx Approximate
funds Grant Amt. Match Amount/
Source
1 Nora Roberts Foundation/Books for Parent- $40,000 N/A
Child Home Program
2 The Children's Trust Youth $100,000 N/A
Development/Morning All Stars
3 Robert Wood Foundation/Medical Attention for $25,000 N/A
Children
4 Code for America/Web Development Team N/A N/A
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs:
Department Director Assistant City Mangoger City qanager
® c?A
MIAMBEACH GENDA ITEM DATE s 9^13
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of th ity Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 8, 2013
SUBJECT: A RESOLUTION APPROVING AN AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO TAKE THE FOLLOWING ACTIONS: 1) SUBMIT A GRANT
APPLICATION TO THE NORA ROBERTS FOUNDATION FOR FUNDING, IN
THE APPROXIMATE AMOUNT OF $40,000, FOR BOOKS AND ELECTRONIC
READERS(E-READERS)FOR THE CITY'S PARENT-CHILD HOME PROGRAM;
2) NEGOTIATE AND EXECUTE A CONTRACT RENEWAL WITH THE
CHILDREN'S TRUST FOR THE YOUTH DEVELOPMENT PROGRAM FOR
FUNDING, IN THE APPROXIMATE AMOUNT OF $100,000, FOR THE CITY'S
MORNING ALL STARS PROGRAM; 3) SUBMIT AN APPLICATION TO THE
ROBERT WOOD JOHNSON FOUNDATION ANNUAL RWJF ROADMAPS TO
HEALTH PRIZE TO PROVIDE MEDICAL ATTENTION TO THE UNDERSERVED
AND UNINSURED CHILDREN OF OUR COMMUNITIES, AND FURTHER,
RETROACTIVELY APPROVING THE FOLLOWING: 4) SUBMITTAL OF AN
APPLICATION TO THE CODE FOR AMERICA PROGRAM FOR A WEB
DEVELOPMENT TEAM TO EVALUATE AND IMPLEMENT WEB AND MOBILE
APPLICATIONS;APPROPRIATING THE ABOVE GRANTS,MATCHING FUNDS
AND CITY EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY;
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THE AFORESTATED APPLICATIONS, INCLUDING, WITHOUT
LIMITATION, AUDITS OF SUCH GRANTS, AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO TAKE ALL NECESSARY ACTIONS
RELATED TO THESE GRANTS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit a-grant application to the Nora Roberts Foundation for funding,
in the approximate amount of $40,000, for books and electronic readers (e-
readers)for the City's Parent-Child Home Program
The primary focus of the Nora Roberts Foundation is to support literacy. Additional areas of
focus are: children's programs, arts organizations, and humanitarian efforts. The
Administration intends to apply to the Nora Roberts Foundation for funding to purchase
books and e-readers for the Parent-Child Home Program, which is funded through the
Children's Trust. Through the Parent-Child Home program, the City nurtures greater
resiliency and academic success for parents and children aged 16 months to 4 years
through home-based services that promote healthy family engagement, affirmative
parenting, early literacy and positive child developments.
Commission Memorandum
Page 2
This project supports the key intended outcome: enhance learning opportunities for youth
and the grant does not require matching funds.
2. Approval to negotiate and execute a contract renewal with The Children's Trust for
the Youth Development Program for funding, in the approximate amount of
$100,000, for the City's Morning All Stars Program
The City's Morning All Stars Program is funded through the Children's Trust Youth
Development Program. Morning All Stars is a best practice program that empowers 180
sixth and seventh graders in the City of Miami Beach to prevent substance abuse, premature
sexual activity,fighting, bullying,and delinquency through group activities, discussions,and
take home projects. All Stars promotes idealism, normative beliefs, positive lifestyles,
wholesome standards, resiliency, a sense of belonging and a positive relationship with
parents and other adults.The program utilizes research-proven strategies using the All Stars
curriculum delivered in 13 sessions that honor the values, experiences and uniqueness of
targeted youth to ensure the strengthening of protective values that will keep them safe.
Sixteen cohorts will be offered year round to include the school year and summer. At-risk
youth are identified through the school administration and/or by parents/guardians and are
referred to the Morning All Stars Program.
Through this program,the City increases youth resilience and coping skills and reduces drug
use and violence among students by providing before-school sessions of the All Star
Program. Last year,the City was awarded funding in the amount of$124,061.This year, it is
anticipated that The Children's Trust will negotiate a contract in the approximate amount of
$100,000. This grant renewal is for the period of August 1, 2013 through July 31,2014.This
project supports the key intended outcome: enhance learning opportunities for youth.
3. Approval to submit an application to the Robert Wood Johnson Foundation annual
RWJF Roadmaps to Health Prize to provide medical attention to the underserved
and uninsured children of our communities
The Administration intends to apply for The Robert Wood Johnson Foundation annual
RWJF Roadmaps to Health Prize, which recognizes outstanding community efforts and
partnerships that help people live healthier lives. With the goal of raising awareness and
inspiring locally driven change across the country, up to six communities will receive a
$25,000 cash prize and have their success stories shared broadly. Communities will be
judged on their accomplishments as well as their capacity for and dedication to creating
lasting change by harnessing the collective power of leaders, partners, and community
members and for implementing a strategic approach that focuses on the factors that
influence health, including health behaviors, clinical care, social and economic factors,and
the physical environment. For the purposes of the competition, "a community"is defined as
a town, city, county, tribe or tribal community, or region. If successful, the City of Miami
Beach community must designate a local governmental or tax-exempt public charity to
accept the $25,000 prize on its behalf.
Through the Committee for Quality Education the City of Miami Beach has established a
partnership and collaboration with the Pediatric Mobile Clinic University of Miami Miller
School of Medicine Mailman Center for Child Development to provide much needed medical
services to the underserved children of our community at our recreational facilities. The
partnership allows the City to address problems that disproportionately affect vulnerable
populations such as ethnic minorities and those with limited English skills, incomes, and/or
education.
Commission Memorandum
Page 3
This past year, the primary funder of the UM Mobile Pediatric Clinic, the Children's Health
Fund, has cut funding by 40%. The opportunity to apply for the Robert Wood Johnson
Foundation will allow the City to showcase our unique collaboration of a municipality working
together with a non-profit healthcare organization to provide much needed medical attention
to the underserved and uninsured children of our communities.Additionally, if this funding is
secured, the UM Mobile Clinic will guarantee that their services will continue uninterrupted to
the residents of Miami Beach, which can continue twice monthly throughout the upcoming
year. This grant does not require matching funds and the project supports the key intended
outcomes: enhance learning opportunities for youth.
4. Retroactive approval for the submittal of an application to the Code for America
program for a web development team to evaluate and implement web and mobile
application solutions
Code for America is a new non-profit,with support from Google, the Knight Foundation and
other organizations, which aims to import the efficiency of the Web into government
infrastructures. Code for America helps governments become more connected, lean, and
participatory through new opportunities for public service.Through the Fellowship Program,
cities selected to participate will be provided open source Web programmers for one year to
engage the use of their talents and serve their communities. The City benefits from this
program by the creation of web applications. For example, previous applications that were
created from the 2011 partnerships range from a platform for community engagement in
Philadelphia, transportation apps to track real-time subway and bus arrivals, a school
selection tool for parents in Boston,and an open suite of municipal icons for everyone. The
Code for America program enables cities to connect with their constituents in ways that
reduce administrative costs and engage citizens more effectively.
The program will require the attention and support of a number of different city staff in a
variety of positions throughout the year. Although the program does not provide funding,
there is a request that cities contribute $180,000 in matching funds. The City engaged in
discussions with staff at Code for America regarding the program and specifically advised
that matching funds were not available for this program. Leadership at Code for America
reached out to the City just prior to the deadline to encourage the Administration to submit
an application, even though matching funds were not available, in order to keep the City's
options open for future discussions. As such, the Administration has submitted an
application to Code for America and indicated that although there is interest in the program,
no matching funds are available, and Code for America has advised that they will consider
developing a funding plan, if the City is selected. This program supports the key intended
outcome: expand e-government.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to take
the following actions: 1) Submit a grant application to the Nora Roberts Foundation for
funding, in the approximate amount of$40,000,for books and electronic readers(e-readers)
for the City's Parent-Child Home Program; 2)Negotiate and execute a contract renewal with
The Children's Trust for the Youth Development Program for funding, in the approximate
amount of$100,000, for the City's Morning All Stars Program; 3) Submit an application to
the Robert Wood Johnson Foundation annual RWJF Roadmaps to Health Prize to provide
medical attention to the underserved and uninsured children of our communities; further,
retroactively approve the following:
Commission Memorandum
Page 4
4)Submittal of an application to Code for America for a web development team to evaluate
and implement web and mobile applications;appropriating the above grants, matching funds
and City expenses, if approved and accepted by the City; authorizing the execution of all
necessary documents related to these applications, including, without limitation, audits of
such grants and authorizing the City Manager or his designee to take all necessary actions
related to these grants.
JLM/KGB/JMH
T:\AGENDA\2013\May 8\Grants Memo.doc