2013-28199 Reso RESOLUTION NO: 2013-28199
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 022-2013TC, FOR A CONSTRUCTION MANAGER AT RISK FIRM TO
PROVIDE PRE-CONSTRUCTION SERVICES AND CONSTRUCTION PHASE
SERVICES VIA A GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT
FOR THE SCOTT RAKOW YOUTH CENTER ICE SKATING RINK,
MECHANICAL REPAIRS, AND BUILDING RENOVATIONS; AND
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED FIRM, THORNTON CONSTRUCTION COMPANY,
INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED
FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND-RANKED FIRM, LYNX CONSTRUCTION MANAGEMENT, LLC; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT FOR PRE-CONSTRUCTION SERVICES.
WHEREAS, Request for Qualifications (RFQ) No. 022-2013TC was issued on
December 14, 2012, with an opening date of January 16, 2013; and
WHEREAS, the Public Group issued bid notices to 27 prospective bidders of which 10
accessed the advertised RFQ documents and the Procurement Division notified 46 vendors via
email which resulted in the receipt of the following three (3) bids:
• KVC Constructors, Inc.
• Lynx Construction Management, LLC
• Thornton Construction Company, Inc.; and
WHEREAS, through the Procurement Division's review of each bid for responsiveness,
KVC Constructors, Inc. was deemed nonresponsive for failing to meet the mandatory
requirement of proposing a project manager with a minimum of ten (10) years experience in
construction management; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 047-2013,
appointed the following individuals as Evaluation Committee (the "Committee") members:
• Elizabeth Camargo, Resident and Capital Improvement Projects Oversight
Committee member
• Roberto Rodriguez, Capital Projects Coordinator, CIP
• Stephanie Rosen, Resident and Youth Center Advisory Board Committee member
• Anthony Scallo, Ice Rink Manager, Parks and Recreation
• Meryl Wolfson, Resident and Parks and Recreational Facilities Board
• (alternate) Leslie Graff, Resident and Parks and Recreational Facilities Board
member
• (alternate) Jason Hagopian, Resident and Design Review Board member
• (alternate) Daniel Veitia, Resident and Planning Board Committee member
• (alternate) Jose Velez, Capital Projects Coordinator, CIP; and
WHEREAS, on February 26, 2013, the Committee convened to review and discuss the
responsive proposals and evaluate each proposal based on the evaluation criteria noted in the
RFQ; and
WHEREAS, after considering the review and recommendation of the Committee, the
City Manager exercised his due diligence and carefully considered the specifics of this RFQ
process and recommends that the Mayor and City Commission adopt a resolution to enter into
negotiations with the top-ranked firm, Thornton Construction Management, LLC; and should the
Administration not be able to successfully negotiate an agreement with the top-ranked firm,
authorize the Administration to negotiate with the second-ranked firm, Lynx Construction
Management, LLC; and further authorize the Mayor and City Clerk to execute and agreement
for pre-construction services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
accept the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ)
No. 022-2013TC, for a construction manager at risk firm to provide pre-construction service and
construction phase services via a guaranteed maximum price (GMP) amendment for the Scott
Rakow Youth Center Ice Skating Rink, mechanical repairs, and building renovations; and
authorizing the Administration to enter into negotiations with the top-ranked firm, Thornton
Construction Company, Inc.; and should the Administration not be able to successfully negotiate
an agreement with the top-ranked firm, authorizing the Administration to negotiate with the
second-ranked firm, Lynx Construction Management, LLC; and further authorizing the Mayor
and City Clerk to execute an agreement for pre-construction services.
PASSED AND ADOPTED this S�Aday of 2013.
ATTEST:
�P..............� ....I
CORP ORATE.
CITY CLERK
TA\AGENDA\2013\A P ril 17\RFQ 022-2013TC-CMR Scott Rakow-RESO.doc
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
A
tom Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Accepting the
Recommendation of the City Manager, Pursuant to Request for Qualifications (RFQ) No. 022-2013TC, for a
Construction Manager at Risk Firm to Provide Pre-Construction Services and Construction Phase Services via a
Guaranteed Maximum Price (GMP) Amendment for the Scott Rakow Youth Center Ice Skating Rink, Mechanical
Repairs, and Building Renovations; and Authorizing the Administration to enter into negotiations with the Top-
Ranked Firm, Thornton Construction Company, Inc.; and Should the Administration not be Able to Successfully
Negotiate an Agreement with the Top-Ranked Firm, Authorizing the Administration to Negotiate with the Second-
Ranked Firm, Lynx Construction Management, LLC; and Further Authorizing the Mayor and City Clerk to Execute
an A reement for Pre-Construction Services.
Key Intended Outcome Supported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79%of businesses rated recently completed capital improvement projects as"excellent"or"good."
Issue:
Shall the City Commission approve the resolution?
Item Summary/Recommendation:
The Scott Rakow Youth Center Ice Skating Rink was completed in January 2004. Since then, the facility has
experienced problems with its mechanical cooling system. The existing design has always presented challenges in
maintaining an adequate balance of ambient temperature within the interior space of the skating rink. In recent
years, the existing mechanical units have been deteriorating and repair services have become a recurrent problem.
In the meantime, the Public Works Department (PWD) and PM continue to maintain the operation of the current
mechanical system until such time that a new system are installed and placed in operation.
The construction manager at risk (CMR) scope of services shall include, but not be limited to, all of the
preconstruction services set forth below and, upon approval by the City of the guaranteed maximum price (GMP),
and as contemplated in any GMP amendment(s)as necessary to fix and describe the parties' respective rights and
responsibilities with respect to the work and the project, all of the construction services required to complete the
work in strict accordance with the contract documents, and to deliver the project to the City at or below the GMP,
when established,and within the contract time.
Request for Qualifications (RFQ) No. 022-2013TC was issued on December 14, 2012, with an opening date of
January 16, 2013. The pre-bid conference was held on December 20, 2012. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their respective proposals
should contain. The Public Group issued bid notices to 27 prospective bidders of which 10 accessed the advertised
solicitation. In addition, 46 vendors were notified via email, which resulted in the receipt of three (3) proposals.
Through the Procurement Division's review of each bid for responsiveness, KVC Constructors, Inc. was deemed
nonresponsive for failing to meet the mandatory requirement of proposing a project manager with a minimum of ten
(10)years experience in construction management.
On February 12, 2013, the Interim City Manager via Letter to Commission (LTC) No. 047-2013, appointed an
Evaluation Committee (the "Committee"). On February 26, 2013, the Committee convened to review and discuss
each responsive proposal. Upon completion of the interviews, the Committee discussed each prospective bidder's
qualifications, experience, and competence to score and rank the firms accordingly pursuant to the evaluation
criteria noted in the RFQ. Thornton Construction Company, Inc. received all five first-place votes.
After considering the review and recommendation of the Committee, the City Manager exercised his due
diligence and carefully considered the specifics of this RFQ process. As a result,the City Manager recommends
that the Mayor and City Commission adopt a resolution to enter into negotiations with the top-ranked firm,
Thornton Construction Management, LLC; and should the Administration not be able to successfully negotiate an
agreement with the top-ranked firm, authorize the Administration to negotiate with the second-ranked firm, Lynx
Construction Management, LLC; and further authorize the Mayor and City Clerk to execute and agreement for
re-construction services.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 .. N/A
OBPI Total .
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Fernando Vazquez,ext.6135
Sign-Offs:
Dep;)Arrijint DI&W Ass's ant City Man a City M
FV / AD M KGB JLM
T:\AGENRA\2013\P8\RFQ 8\RFQ 022-2013TC—CMR Sco kow—Sum5Wry.doc
MIAMIBEACH AGENDA ITEM
C
DATE :5-9-13
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M mbers of a City Commission
FROM: Jimmy L. Morales, City Manage
DATE: May 8, 2013
SUBJECT: A RESOLUTION OF THE MA R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 022-
2013TC, FOR A CONSTRUCTION MANAGER AT RISK FIRM TO PROVIDE PRE-
CONSTRUCTION SERVICES AND CONSTRUCTION PHASE SERVICES VIA A
GUARANTEED MAXIMUM PRICE (GMP) AMENDMENT FOR THE SCOTT RAKOW
YOUTH CENTER ICE SKATING RINK, MECHANICAL REPAIRS, AND BUILDING
RENOVATIONS; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP-RANKED FIRM, THORNTON CONSTRUCTION
COMPANY, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-
RANKED FIRM, LYNX CONSTRUCTION MANAGEMENT, LLC; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
FOR PRE-CONSTRUCTION SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained facilities.
BACKGROUND
The mechanical cooling system for the Scott Rakow Youth Center Ice Skating Rink has been
experiencing problems as identified by the facility operator. The Office of Capital Improvement
Projects (CIP) hired Bermello Ajamil & Partners, Inc. (BA & Partners) to provide the necessary
design documents to address the mechanical system, new low-E ceiling system and
renovation of south wall to include an insulated panel system and other associated
improvements for the ice rink space and other components or requirements as identified per
the project documents.
The ice skating rink was constructed in January 2004. According to Property Management
(PM), the existing design has always presented challenges in maintaining an adequate
balance of ambient temperature within the interior space of the skating rink. In recent years,
the existing mechanical units have been deteriorating and repair services have become a
recurrent problem. In the meantime, the Public Works Department (PWD) and PM continue to
maintain the operation of the current mechanical system until such time that a new system is
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center Ice Rink and Mechanical Repairs
May 8, 2013
Page 2
installed and placed in operation.
The architectural/engineering services include the following scope components:
• Architectural design, documentation, and construction administration
• Mechanical, electrical, plumbing, fire protection, and fire alarm engineering design, and
documentation
• Structural engineering evaluation of existing roof framing conditions to be impacted by
proposed mechanical equipment design to the designated existing roof area
• Independent construction cost estimate at the 50% and at the 90% completion stage
milestone of design and documentation stage
The project design is currently at 80% design completion. This phase allows for the delivery of
a quality product that a CMR process that responds to the needs of the City's Property
Management Division and the Parks and Recreation Department. The overall schedule for the
project is tentatively set as follows:
• Design Phase by (BA&P) October 2012 to May 2013
• Bidding/Permitting Phase: May 2013 to July 2013
• Construction Phase: August 2013 to November 2013
Under the CMR approach, the City enters into an agreement with a contractor as the CMR
early in the design process for the purpose of allowing the facility to be designed and built in
partnership with the design professional, the CMR, and the City in an environment that fosters
creativity, innovation, constructability, frugality, and quality for the best price possible in today's
market.
One of the most important distinctions of the CMR project approach is that the CMR is
selected based on the firm's qualifications and direct experience based on the specific scope
of work, which is critical when deciding on the contractor that will build the outlined project.
The CMR approach will give the City the added value of having a qualified contractor evaluate
the project documents, in conjunction with the design professional, for any inconsistencies,
errors, and omissions between the various design disciplines, constructability of the project,
and advise on the selection materials, means, and methods given the current market.
The project team, consisting of the City, design professional, and CMR shall produce a quality
project with a design that is also buildable in an environment based on a collaborative effort
between the three parties in order to work out all the potential conflicts and unforeseen
conditions in the project prior to construction.
The result of the process is a GMP from the contractor, which is subject to restrictions that
minimizes, or eliminates, additional costs to the City, in order to ensure that the City receives
the best value for this project.
SCOPE OF SERVICES
The CMR scope of services shall include, but not be limited to, all of the preconstruction
services set forth below and, upon approval by the City of the GMP, and as contemplated in
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center Ice Rink and Mechanical Repairs
May 8, 2013
Page 3
any GMP amendment(s) as necessary to fix and describe the parties' respective rights and
responsibilities with respect to the work and the project, all of the construction services
required to complete the work in strict accordance with the contract documents, and to deliver
the project to the City at or below the GMP, when established, and within the contract time.
The CMR shall review project program plans requirement, existing on-site conditions and off-
site development, surveys and preliminary budget, and make recommendations to the City for
revisions or value engineering. The CMR shall prepare a preliminary project schedule in
accordance with the contract documents and in coordination with the City and the
Architect/Engineer(A/E), identifying all phases, critical path activities, and duties of each of the
project team members. It is the City's intention to enter into a contract with a CMR for pre-
construction services prior to the 90% design submittal. The CMR shall, at each design phase
(i.e. 90% design development and 100% construction documents) review the plans and advise
the City and the A/E regarding the constructability of the design and any errors, omissions, or
conflicts discovered, including, but not limited to design, plans or site conditions. The CMR
shall prepare an outline of proposed bid packages and detailed cost estimates at every phase,
and advise the City regarding trends in the construction and labor markets that may affect the
price or schedule of the project. The CMR shall attend all project related meetings. The CMR
shall also provide pre-construction services and shall be compensated for such services,
based upon a negotiated fixed fee. At the conclusion of the pre-construction services, the
CMR shall provide the City a proposal for a GMP amendment for construction phase services,
and without assuming the duties of the A/E, warrant to the City that the plans, specifications,
and other contract documents are consistent, practical, feasible and constructible within the
contract time.
The successful firm will be tasked with the following duties and responsibilities:
Task 1 - Coordination with the Design Professional: The CMR shall maintain a working
relationship with the Architect/Engineer (A/E), however, this shall not be construed to mean
that the CMR assumes any of the responsibilities or duties of the A/E. The CMR shall be
solely responsible for construction means, methods, techniques required by the project site
conditions or requirements indentified, sequence, and procedures used in the construction of
the project and for the safety of its personnel, property, and operations for performing in
accordance with the CMR's agreement with the City. The A/E is responsible for the
requirements of the project as indicated in the agreement between the City and the A/E. The
CMR's services shall be rendered compatibly and in cooperation with the A/E's services under
the City. It is not intended that the services of the A/E and the CMR be competitive or
duplicative but rather complementary.
Task 2 - Review of Design Documents, Scheduling, Estimating, and Cost Control: The
CMR shall meet with the A/E and City. representatives to review the most current A/E's
Agreement. The CMR shall ensure that the parties jointly review, modify as necessary, and
agree to a single design schedule to be the most current A/E contract.
The CMR, as a result of the above noted review of the design documents and
recommendations provided to the City, shall be fully responsible for the coordination of the
drawings with the written specifications. This includes, but not limited to, the CMR's review of
the construction documents in coordination of the drawings and specifications themselves,
with the existing buildings and sites to ensure proper coordination and constructability and lack
of conflict, and to minimize unforeseen conditions. The CMR shall be responsible for the
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center Ice Rink and Mechanical Repairs
May 8, 2013
Page 4
proper identification and location of all utilities, services, and other underground facilities which
may impact the project. The CMR agrees, specifically, that no contract amendments shall be
requested by the CMR or considered by the City for reasons involving conflicts in the
documents, questions of clarity with regard to the documents, and incompatibility or conflicts
between the documents and the existing conditions, utilities, code issues and unforeseen
underground conditions.
Task 3 - Bid and Award Phase: The CMR shall prepare a subcontractor's prequalification
plan in compliance with the requirements currently determined by the City. The CMR shall
submit to the City the CMR's list of pre-approved subcontractors for each element of the work
to be subcontracted by the CMR. The City reserves the right to reject any subcontractor
proposed for any bid to be considered by the CMR. Any claims, objections, or disputes arising
out of the pre-qualification plan or list, are the responsibility of the CMR. The CMR shall hold
harmless, indemnify, and defend the City, its employees, agents, and representatives in any
matter arising out of the pre-qualification plan, and/or the subcontractor's list; except where the
sole cause of the matter is a City directed decision.
Task 4 - Guaranteed Maximum Price (GMP): After taking, reviewing, and identifying the
proposals from the responsive and responsible sub-contractors, the CMR shall propose to the
City, a GMP which shall be the sum of the proposed subcontracts and the CMR's general
conditions (including any fee, profit, overhead and all like amounts) and the agreed upon
contingency amount. The GMP shall be the full and complete amount for which the CMR
agrees to go forward from the receipt of subcontract bids to the full completion of the project.
Prior to acceptance and execution of the GMP, the CMR shall submit a best value quality
control plan that identifies risks and potential risks that the CMR does not control and includes
the CMR's plan to minimize that risk. A risk would be any existing or potential condition,
situation, or event that could negatively impact the project's cost, schedule, quality and the
City's expectations with the exception of lead time required for any material and /or equipment.
Upon acceptance and execution of the GMP proposal by the City, the CMR shall enter into
agreements with the subcontractors selected for the amounts included in the GMP proposal
and shall function as a general contractor complying with the contract documents.
Task 5 - Construction Phase: Once the City has accepted the GMP, the City will issue a
GMP amendment which will include the contract for construction. CMR activities shall include,
but are not limited to:
• Obtaining any and all regulatory, City, municipal permits as required
• Coordinating site construction management services including, but not limited to:
regular job site meetings, maintaining daily on-site project log and schedule report,
overseeing quality assurance, testing and inspection programs, monitoring construction
management staff and sub-contractor work performance for deficiencies, maintaining
record copies of all contract documents, change orders and other documentation on
site, overseeing construction management staff and subcontractor safety programs
• Staffing each assigned project in a satisfactory manner. At a minimum, the CMR site
personnel during the construction phase will include: a project manager, a full-time
project superintendent and project administrative personnel. The CMR shall provide
site personnel that are competent, English-speaking and able to communicate
effectively.
• Updating and maintaining master project schedules, detailed construction schedules,
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center Ice Rink and Mechanical Repairs
May 8, 2013
Page 5
submittal schedules, inspection schedules and occupancy schedules
• Preparing a schedule of values associated with the bid package identified and
submitting it for approval by the architect and the City. All payment requests must be
in accordance with the approved schedule of values.
• Processing payment requests for approval by the architect and the City
• Processing any GMP adjustments due to City-requested changes in scope and
modifications and shall submit it for approval to the architect and the City including a
cost estimate of the proposed change
• Processing requests for information and coordinate with the architect
• Providing construction program accounting and reporting to the City as required
• Providing monthly progress reports to the City
• Submitting exception-based status reports, associated with the quality control plan,
addressing conditions, situations, and events that introduce risk to the project, in terms
of cost, schedule, quality, City's expectations, and including the CMR's plan to mitigate
the risk(s)
• Coordinating with the architect and City the substantial and final inspections prior to the
architect's approval and issuance of the certificate of substantial completion
Task 6 - Post-Construction Phase: The CMR will coordinate project closeout, start-up,
training, and transition to operation, per the contract for construction. Activities include, but not
limited to:
• Coordinating project close-out, start-up, training, and transition to operation
• Coordinating with the architect to provide a complete project record including project
manual and CADD drawings to show all construction changes, additions, and deletions
compared to the construction document (CADD disks will be provided to the CMR by
the architect)
• Coordinating with the City to prepare the certificate of final inspection
• Obtaining and reviewing for completeness, have corrected if necessary, and submit to
the City, following the architect's approval, all warranties, operations and maintenance
manuals, and other such documents
• Completing all punch-list items generated by A/E consultants during their inspections
• Coordinating and conducting the occupancy evaluation and warranty inspection
• Being responsible to the City for warranties and guaranties
RFQ PROCESS
Request for Qualifications (RFQ) No. 022-2013TC was issued on December 14, 2012, with an
opening date of January 16, 2013. The pre-bid conference was held on December 20, 2012.
During the pre-bid conference, prospective bidders were instructed on the procurement
process and the information their respective proposals should contain.
The Public Group issued bid notices to 27 prospective bidders of which 10 accessed the
advertised solicitation. In addition, 46 vendors were notified via email, which resulted in the
receipt of the following three (3) proposals:
• KVC Constructors, Inc.
• Lynx Construction Management, LLC
• Thornton Construction Company, Inc.
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center lce Rink and Mechanical Repairs
May 8, 2013
Page 6
Through the Procurement Division's review of each bid for responsiveness, KVC Constructors,
Inc. was deemed nonresponsive for failing to meet the mandatory requirement of proposing a
project manager with a minimum of ten (10) years experience in construction management.
On February 12, 2013, the Interim City Manager via Letter to Commission (LTC) No. 047-
2013, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Elizabeth Camargo, Resident and Capital Improvement Projects Oversight Committee
member
• Roberto Rodriguez, Capital Projects Coordinator, CIP
• Stephanie Rosen, Resident and Youth Center Advisory Board Committee member
• Anthony Scallo, Ice Rink Manager, Parks and Recreation
• Meryl Wolfson, Resident and Parks and Recreational Facilities Board
The following individuals as were listed as alternates:
• Leslie Graff, Resident and Parks and Recreational Facilities Board member
• Jason Hagopian, Resident and Design Review Board member
• Daniel Veitia, Resident and Planning Board Committee member
• Jose Velez, Capital Projects Coordinator, CIP
On February 26, 2013, the Committee convened to review and discuss the responsive
proposals and nominated Anthony Scallo as Committee Chair. The Committee evaluated
each proposal based on the following criteria noted in the RFQ:
• 25 Points - The experience, qualifications, quality control and assurance plan, and
portfolio of the Principal Firm
• 20 Points - The experience, qualifications and portfolio of the Project Manager, as
well as his/her familiarity with this project and a thorough understanding of
the methodology and design approach to be used in this assignment
• 20 Points - The experience and qualifications of the professional personnel assigned
to the Project Team as well as their familiarity with this project and a
thorough understanding of the methodology and design approach to be
used in this assignment
20 Points - Willingness to meet time and budget requirements as demonstrated by
past performance, methodology and approach
• 10 Points - Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
• 5 Points - Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the
project site; a thorough understanding of all permitting and regulatory
requirements and impacts; and other considerations that may impact the
design and construction of the proposed improvements
Upon completion of the interviews, the Committee discussed each prospective bidder's
qualifications, experience, and competence to score and rank the firms. Thornton
Construction Company, Inc. received all five first-place votes as noted below:
Commission Memorandum—RFQ 022-2013TC— Construction Manager at Risk Services for the Scott
Rakow Youth Center Ice Rink and Mechanical Repairs
May 8, 2013
Page 7
Evaluation Committee Scoring I Rankin
Camar o Rodriguez Rosen Scallo Wolfson Total
Thornton 96 (l) 87 (l) 88 (l) 87 (l) 92 (l) 450 (5)
Lynx 92 (2) 83 (2) 72 (2) 82 (2) 77 (2) 406 10
COMPANY PROFILE
Thornton Construction Company, Inc. has over ten years of CM at Risk experience working
mostly with Jackson Memorial Hospital, Miami-Dade College, Miami-Dade Public Schools, the
State of Florida Department of Juvenile Justice, and the University of Miami. Also, Thornton
has extensive experience in mechanical projects and mold mitigation - two significant
components of this project. Notable projects include:
• LAN Cargo Cold Storage Facility- LAN Cargo, SA - $2 million -2010
• Replacement of Two AHUs & Interior Renovations - Memorial Healthcare System -
$1.9 million -2012
• The Family Birthplace - Memorial Healthcare System - $5.3 million - 2011 -
• Forensic Examiner's Building - Broward County- $2.4 million - 2009
• Bay Point School - Florida Department of Juvenile Justice - $2.8 million - 2008
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of the Committee, the City Manager
exercised his due diligence and carefully considered the specifics of this RFQ process. As a
result, the City Manager recommends that the Mayor and City Commission adopt a
resolution to enter into negotiations with the top-ranked firm, Thornton Construction
Management, LLC; and should the Administration not be able to successfully negotiate an
agreement with the top-ranked firm, authorize the Administration to negotiate with the
second-ranked firm, Lynx Construction Management, LLC; and further authorize the Mayor
and City Clerk to execute and agreement for pre-construction services.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt a resolution
accepting the recommendation of the City Manager pursuant to Request for Qualifications
(RFQ) No. 022-2013TC, for a Construction Manager at Risk to provide pre-construction and
construction phase services via a guaranteed maximum price (GMP) amendment for the
Scott Rakow Youth Center Ice Skating Rink, mechanical repairs, and building renovations;
and authorizing the Administration to enter into negotiations with the top-ranked firm,
Thornton Construction Company, Inc.; and should the Administration not be able to
successfully negotiate an agreement with the top-ranked firm, authorizing the Administration
to negotiate with the second-ranked firm, Lynx Construction Management, LLC; and further
authorizing the Mayor and City Clerk to execute and agreement for pre-construction
services.
JLM/JGG/FV/AD
T:IAGENDA\2013\Apri1 17\RFQ 022-2013TC—CMR Scott Rakow—Memo.doc