2013-28217 Reso RESOLUTION NO. 2013-28217
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY 5/7T" VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE
IN THE BEST INTEREST OF THE CITY, AND APPROVING THE PURCHASE
OF ONE (1) PIERCE CUSTOM PUMPER FIRE ENGINE FROM PIERCE
MANUFACTURING, INC., IN THE AMOUNT OF $720,106.90; FROM
CONTRACT NO. 11-10-1202, WITH THE FLORIDA SHERIFFS
ASSOCIATION.
WHEREAS, upon approval of funds, the City has historically pursued the purchase of
Fire Rescue vehicles through competitively awarded contracts by the Florida Sheriffs
Association (FSA); and
WHEREAS, the FSA competitively awards a Fire Rescue Vehicles contract yearly;
based on the requirements of public safety agencies state-wide, for use by various agencies
and political subdivisions in the State; and
WHEREAS, the City benefits from the expertise, staff resources, and the leveraged
buying power of the FSA, resulting in cost-effective vehicle purchases; and
WHEREAS, the City needs to replace a Young Fire Engine that was placed into
service in 1990 and is no longer cost effective to maintain and operate; and
WHEREAS, the Young Fire Engine is three years past its recommended reserve
service time of 15 years front line and 5 years reserve, and does not meet current National
Fire Protection Association standards; and
WHEREAS, since the City Code does not explicitly allow for purchase from the FSA,
approval of the purchase from FSA Contract No. 11-10-1202 for a Pierce Custom Pumper
Fire Engine, at a total cost of $720,106.90, will require the waiver of competitive bidding, by
a 5/7'h vote.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 5/71h vote, the competitive bidding requirement, finding such
waiver to be in the best interest of the City, and approve the purchase of one (1) Pierce
Custom Pumper Fire Engine, at a total cost of $720,106.90, from Contract No. 11-10-1202,
with the Florida Sheriffs Association.
PASSED AND ADOPTED THIS fh DAY OF Q 2013.
ATTEST:
AA
A OR
APPROVED AS TO
FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving, By 5/7
Vote, The Competitive Bidding Requirement, Finding Such Waiver To Be In The Best Interest Of The City,
And Approving The Purchase Of One(1)Pierce Custom Pumper Fire Engine From Pierce Manufacturing, Inc.,In
The Amount Of$720,106.90; From Contract No. 11-10-1202, With The Florida Sheriffs Association.
Key Intended Outcome Supported:
Increase community satisfaction with City government.
Supporting Data (Surveys, Environmental Scan,etc.):
97% of residents and 95% of business rated Fire services as excellent or good. 96% of residents and 93% of
business rated EMR as excellent or good.The Pierce Custom Pumper replaces a 1989 Young Fire Engine that was
placed into service in 1990,and is no longer cost-effective to maintain and operate. Life-to-date maintenance and
repair expenses of $199,260 represent approximately 80% of the original cost of the unit to be replaced.
Furthermore,the Young Fire Engine is three years past its recommended reserve service time of 15 years front line
and 5 years reserve, and does not meet current National Fire Protection Association standards.
Item Summa /Recommendation:
Upon approval of funds, the City has historically pursued the purchase of Fire Rescue vehicles through a
competitively awarded contract by the Florida Sheriffs Association (FSA). The FSA competitively awards a
Fire Rescue Vehicles contract yearly, based on requirements of public safety agencies state-wide. FSA staff
is dedicated to developing specifications, aggregating volume from agencies across the state, competitively
soliciting awards, and managing contracts used by most public agencies for the purchase of vehicles. The
FSA program was also established in conjunction with the Florida Fire Chiefs Association (FFCA)and base
model specifications are developed by a team of fire service professionals selected by the FFCA. This team
develops minimum specifications, quality standards, and service requirements that all bidders must meet.
Once the bids are submitted, the team reviews all bid packages and posts a recommended award based
upon competitive prices and qualifications. Unlike the FSA, the City does not have the internal expertise,
staffing resources or buying power of this agency. Nonetheless, through the use of Contract 11-10-1202 for
the approved Fiscal Year 2012/13 budgeted replacement of a fire engine,the City benefits from the expertise
and staff resources of the FSA and their leveraged buying power resulting in cost-effective vehicle purchases.
Contract 11-10-1202 was originally effective from January 1,2012,through December 31,2012. However,on
October 30, 2012, the FSA extended the Contract for an additional 12-month period,through December 31,
2013;allowing a three percent(3%)increase in price of both the base vehicle and options,as permitted under
the Contract. The increase was effective immediately, due to the increase in chassis prices. Pierce
Manufacturing Inc. is offering the City the original pricing level of$720,106.90,for the Pierce Custom Pumper
Fire Engine without the 3% increase. This represents a savings of$21,603.21.
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND CITY COMMISSION APPROVE THE
PURCHASE THROUGH THE REFERENCED FSA CONTRACT.
Advisory Board Recommendation:
n/a
Financial Information:
SourceA Amount Account
Fund 1 $720,106.90 Fleet Management FY 2012/13 Account No. 510-6173-000673
O�PI Total $720,106.90
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
JJF/JCC Public Works, Ext. 3601
Sign-Offs:
De artment Director tant Ci ana er City Manager
JJ AD M KGB JLM
T:AGENDA\2013\May 81 leet-Fire Pumper SUMM 2013-05-08.d 71
® AGENDA ITEM r7 D
MIAMIBEACH DATE s��
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M mbers of a City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 8, 2013
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5/7T" VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY, AND APPROVING THE PURCHASE OF ONE (1)
PIERCE CUSTOM PUMPER FIRE ENGINE FROM PIERCE MANUFACTURING,
INC., IN THE AMOUNT OF $720,106.90; FROM CONTRACT NO. 11-10-1202,
WITH THE FLORIDA SHERIFFS ASSOCIATION.
ADMINISTRATION RECOMMENDATION
Approve the purchase.
FUNDING
Fleet Management Fund, previously appropriated in the FY 2012/13 Capital Budget
(Account No. 510-6173-000673): $720,106.90
BACKGROUND AND ANALYSIS
The Fleet Management Division ("Fleet Management") provides vehicles and equipment for
all City of Miami Beach Departments and divisions. In coordination with the various
departments, Fleet Management develops a list of replacement vehicles and equipment
which is submitted to the Commission for funding during the City's budget process each
fiscal year. Replacement considerations are based on a combination of factors that include
age, condition, maintenance/repair/collision expenses and operating environment. The list
of replacement vehicles and equipment as well as any new vehicles and equipment
submitted by a department as part of a service level enhancement initiative, are subject to
approval by the City Commission during the annual budget process.
Upon approval of funds, the City has historically pursued the purchase of Fire Rescue
vehicles through a competitively awarded contract by the Florida Sheriffs Association(FSA).
The FSA competitively awards a Fire Rescue Vehicles contract yearly, based on the
requirements of public safety agencies state-wide, for use by agencies and political
subdivisions in the State. The FSA, founded in 1893 to promote effective law enforcement
and public safety programs, is one of the largest law orcement associations in the nation.
The FSA has staff dedicated to the complex tasks of developing specifications, aggregating
volume from agencies across the state, competitively soliciting awards, and managing
contracts used by most public agencies in the State for the purchase of vehicles. The FSA
Commission Memorandum—Fire Engine
April 17, 2013
Page 2
program was also established in conjunction with the Florida Fire Chiefs Association(FFCA)
and base model specifications are developed by a team of fire service professionals
selected by the FFCA. This team develops minimum specifications, quality standards, and
service requirements that all bidders must meet. Once the bids are submitted, the team
reviews all bid packages and posts a recommended award based upon competitive prices
and qualifications. Unlike the FSA, the City does not have the internal expertise, staffing
resources or buying power of this agency. Nonetheless,through the use of Contract 11-10-
1202 for the approved Fiscal Year 2012/13 budgeted replacement of a fire engine, the City
benefits from the expertise, staff resources, and their leveraged buying power of the FSA,
resulting in cost-effective vehicle purchases.
Contract 11-10-1202 was originally effective from January 1, 2012, through December 31,
2012. However, on October 30, 2012, the FSA extended the Contract for an additional 12-
month period, through December 31, 2013; allowing a three percent(3%) increase in price
of both the base vehicle and options, as permitted under the Contract. The increase was
effective immediately, due to the increase in chassis prices. Pierce Manufacturing Inc. is
offering the City the original pricing level of$720,106.90,for the Pierce Custom Pumper Fire
Engine without the 3% increase. This represents a savings of$21,603.21.
The Pierce Custom Pumper replaces a 1989 Young Fire Engine that was placed into service
in 1990, and is no longer cost-effective to maintain and operate. Life-to-date maintenance
and repair expenses of$199,260 represent approximately 80%of the original cost of the unit
to be replaced. Maintenance and repair expenses for the fire engine to be replaced (#0001-
9), for 2011 and 2012,total $12,686 and $7,282, respectively. Furthermore,the Young Fire
Engine is three years past its recommended reserve service time of 15 years front line and 5
years reserve, and does not meet current National Fire Protection Association standards.
The new Fire Engine will be placed as the frontline Fire Engine and the oldest unit, presently
serving as one of the frontline Fire Engines, shall be placed in reserve status. The
replacement.Fire Engine is being purchased from the same manufacturer as the previous
engines to promote consistency in the fleet and standardize operations. This uniformity
shortens response and training times on the vehicles, for both operators and maintenance
personnel, and also reduces the need to maintain additional parts in inventory from different
manufacturers. First year preventive maintenance expenses for the new engine are
estimated at $3,700.
Following is a partial list of State of Florida municipalities and counties utilizing the FSA
contract for the purchase of Pierce fire-fighting equipment:
• City of Coral Gables
■ City of Coral Springs
■ City of Deltona
■ City of Delray Beach
■ City of Greenacres
■ City of Hallandale
■ City of High Springs
■ City of Hollywood
■ City of Miami
■ City of Melbourne
■ City of Palm Beach Gardens
■ City of Panama City Beach
■ City of Pensacola
Commission Memorandum—Fire Engine
April 17, 2013
Page 3
■ City of Pompano Beach
■ City of Port Orange
■ City of Seminole
■ Town of Palm Beach
■ Broward County
■ Clay County
■ Hardee County
■ Hernando County
■ Indian River County
■ Manatee County
■ Martin County
■ Suwanee County
■ Nassau County
■ Polk County
■ St. Lucie County
Pursuant to Section 2-369 of the Miami Beach City Code, purchases from State contracts
may be approved by the City Manager. However, as the FSA is not named in the City code
as an agency from whose contracts piggyback purchases may be exercised, the City
Manager's authority does not extend to purchases from the FSA. The City Attorney's Office
has determined that, since City code does not explicitly allow for purchase from the FSA,
approval of purchases from the FSA contract will require the waiver of competitive bidding
requirements, by a 5/7`h vote. Accordingly, this is a request for the City Commission to
approve utilizing FSA Contract 11-10-1202, a competitively awarded contract, for the
purchase of the Pierce Custom Pumper Fire Engine.
The Miami Beach Fire Department is currently only one of nine fire departments nationwide
that hold both Class 1 rating from the National Insurance Office (ISO) and International
Accreditation from the Center for Public Safety Excellence. Achieving these ratings has
lowered the cost of fire insurance premiums for the residents of Miami Beach. The purchase
of the new equipment will allow the Fire Department to maintain the same number of
vehicles in its fleet and continue its Class 1 and International Accreditation ratings.
CONCLUSION
The Administration recommends that the Mayor and City Commission waive by 5/7th vote,
the formal competitive bidding requirement, finding such waiver to be in the best interest of
the City, and approve the purchase of one (1) Pierce Custom Pumper Fire Engine from
Pierce Manufacturing, Inc., in the amount of$720,106.90, from Contract No. 11-10-1202,
with the Florida Sheriffs Association.
J LM/MT/ETC/AD/JJ F/JC/J D
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