LTC 197-2013 Eval Committee RE RFP 185-2013 Mobile Radio System WITHDRAWN MIAMIBEACH
OFFICE OF THE CITY MANAGER
2013 JUN 10 PM 2: 23
LTC # 197-2013 LETTER TO C.OMMS' S1OIN F ICE
TO: Mayor Matti Herrera Bower and M bers of th City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 7, 2013
SUBJECT: Evaluation Committee Relative to F equest for Proposals(RFP) No. 185-2013, for P25
Mobile Radio System Consulting Services
The purpose of this LTC is to update the Mayor and City Commission on the Request for Proposals
(RFP) No. 185-2013, which seeks to select a firm that can assist the City in determining ways to
achieve compliance with the narrow-banded P25 directive issued by the Federal Communications
Commission (FCC) . The City of Miami Beach (the"City")operates a Motorola equipped 800 MHz
10 channel trunked Public Safety Radio System which is on year eight(8)of a ten(10)year life cycle
and it is not Project 25 (P25) compliant as defined by federal P25 standards.
P25 is a suite of standards for digital radio communications for use of interoperability by federal,
state and local public safety agencies in North America to enable them to communicate with other
agencies and mutual aid response teams in emergencies. The FCC has issued a directive that all
800 MHz systems will be"narrowbanded"in the 2016 timeframe. Narrowbanding is the process by
which frequency space is narrowed from approximately 25 KHz to 12.5 KHz for each licensed
frequency, thus increasing the amount of available radio spectrum. The main type of systems
easily, and cost effectively, capable of being narrowbanded in such a fashion are P25 compliant
systems. Both the infrastructure and the subscriber components of a radio system must be P25
compliant for full interagency interoperability to exist.
I am considering appointing the following individuals to serve on the Evaluation Committee:
• Dwayne Drury, Fire Division Chief, City of Miami Beach Fire Department.
• David Hernandez, Lieutenant of Police, City of Miami Beach Police Department.
• Steve Sawicki, Radio Systems Administrator, City of Miami Beach IT Department.
• Chuck Tear, EOC Manager, City of Miami Beach.
• Glenn Costales, Resident and City of Miami Beach Leadership Academy Graduate.
• Adam Shreddoff, Resident and City of Miami Beach Leadership Academy Graduate.
• Jason Swift, Radio System Administrator, City of Coral Gables.
• Tony Arce, Radio Administrator, City of Hialeah.
• Jose Estrella, Radio Systems Administrator, City of Miami.
I am also considering the following individuals as alternates:
• Christine Florez, Resident and City of Miami Beach Leadership Academy Graduate.
• Ken Bereski, Resident and City of Miami Beach Leadership Academy Graduate.
• Andy Pichs, Miami-Dade Fire Rescue.
Letter to Commission
Evaluation Committee Relative to Request for Proposals(RFP)No. 185-2013,for P25 Mobile Radio
System Consulting Services
Page 2
Please be reminded that the RFP is subject to the Cone of Silence and any comments or
recommendations must be made in writing with a copy to the City Clerk.
I would appreciate your comments or suggestions by June 12, 2013.
Thank you.
C: Kathie Brooks, Assistant City Manager
Mark Taxis, Assistant City Manager
Alex Denis, Procurement Division Director
Gladys Gonzalez, Information Technology
Rafael Granado, City Clerk
F:\PURC\$ALL\Solicitations\RFP#185-2013 P25 Mobile Radio System Consultant Services\Evaluation Committee\LTC.doc
Rodriguez, Lourdes
From: Gonzalez, Gladys
Sent: Friday, May 31,2013 8:16 AM
To: Rodriguez, Lourdes
Cc: Sosa,Ariel; Denis,Alex; DeFreze, Caroline
Subject: RE: Evaluation Committee P25
Lourdes
I would like to recommend Glenn Costales and Chirstine Florez who are Citizen Academy graduates
and have technical backgrounds to serve on the evaluation committee. thanks
chrisgflorez@gmaii.com
glenncostales @hotmail.com
Gladys
From: Rodriguez, Lourdes
Sent: Thursday, May 30, 2013 2:01 PM
To: Gonzalez, Gladys
Cc: Sosa, Ariel
Subject: RE: Evaluation Committee P25
Yes, only in case Steve can't make it for some reason.
MIAMMEACH
Lourdes Rodriguez,CPPB
Procurement Coordinator
PROCUREMENT DIVISION
1700 Convention Center Drive,Miami Beach,FL 33139
Tel:(305)673-7000,ext.6652,fax:(786)394-4075
email:LourdesRodriguez @miamibeachfLaov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical,historic
community.
From: Gonzalez, Gladys
Sent: Thursday, May 30, 2013 1:59 PM
To: Rodriguez, Lourdes
Cc: Sosa, Ariel
Subject: Re: Evaluation Committee P25
OK as a backup only.
MIAMI BEACH
Gladys Gonzalez, IT Director
INFORMATION TECHNOLOGY
1755 Meridian Ave,4th Floor, Miami Beach, FL 33139
Tel: 305-673-7000 x5775/Fax: 305-673-7049/www.miamibeachfi.gov
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• Jason Swift, Radio System Administrator, City of Coral Gables. Jason Manages the Public Safety Harris System
and brings experience in managing a different vendor and product.
• Tony Arce, Radio Administrator, City of Hialeah. We can actually use his recent experience in selecting a
candidate as an asset. It was a group of people who selected a consultant in Hialeah, not Tony alone. He can
bring good inputs on the selection process. In addition, Tony manages a Motorola system so he brings equality to
the process besides being very knowledgeable of radio. Tony would be an asset.
• Dwayne Drury, Fire Division Chief, City of Miami Beach Fire Department; FDC Drury is responsible for the day to
day management, support and repair of the radios for the Fire department.
• David Hernandez, Lieutenant of Police, City of Miami Beach Police Department. Lt. Hernandez is knowledgeable
of the current issues and challenges with the Motorola system from a PD perspective and works closely with
PSCU Supervisors and the IT Radio System Administrator to resolve issues.
• Steve Sawicki, Radio Systems Administrator, City of Miami Beach IT Department, Steve has been the City's
Radio System Administrator for over 5 years and as he had sixteen (16) years of progressively responsible
experience in telecommunications system engineering and had a BsEE and was CCNP Certified. In addition, he
had numerous technical certifications in telecommunications as well as being vast experience in the areas of
microwave and radio frequency administration.
• Jose Estrella, Radio Systems Administrator, City of Miami. Jose manages a Motorola system so he brings
equality to the process besides being very knowledgeable of radio.
• Chuck Tear, EOC Manager, City of Miami Beach. Has experience in selecting consultants for this type of
engagement with other municipalities.
• Andy Pichs (Miami-Dade Fire Rescue) — Andy is highly technical, knows a lot about radio. He manages a
Motorola(MDFD)system, thus bringing some equality to the candidates.
from which the City Manager can select evaluation committee members. For each evaluation committee member
candidate, please include a brief explanation of the individual's strengths relative the scope of services of the
solicitation. Not all individuals submitted will be selected for participation. Note that residents will be included on the
evaluation committee as appointed by the City Manager's office.
Your cooperation in this matter is appreciated.
MIAMMEACH
Lourdes Rodriguez,CPPB
Procurement Coordinator
PROCUREMENT DIVISION
1700 Convention Center Drive,Miami Beach,FL 33139
Tel:(305)673-7000,ext.6652,fax:(786)394-4075
email:LourdesRodriauez @miamibeachfLaov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical,historic
community.
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Hatfield, Liliam
From:Granado, Rafael
Sent:Wednesday, June 12, 2013 8:35 AM
To:Hatfield, Liliam
Subject:FW: Withdrawal of LTC on Radios
BEACH
MIAMI
Rafael E. Granado, Esq.,
City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical,
historic community.
From: Walters, Pauline
Sent: Wednesday, June 12, 2013 8:19 AM
To: 'Rafael Granado'
Cc: Martinez, Maria; Granado, Rafael
Subject: RE: Withdrawal of LTC on Radios
Sorry; I just type your first name and press enter. I guess that is the default email I have for you.
I will have IT fix it for me.
Thanks.
P
BEACH
MIAMI
Pauline T. Walters
Administrative Assistant to the City Manager
OFFICE OF THE CITY MANAGER
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7010 / Fax: 305-673-7782 / http://www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Rafael Granado [mailto:rafaelgranado@aol.com]
Sent: Tuesday, June 11, 2013 7:31 PM
To: Walters, Pauline
Cc: Martinez, Maria; Granado, Rafael
Subject: Re: Withdrawal of LTC on Radios
Pauline - I keep getting these at home - which in dont get till late I will call you in the morning to discus what the
manager needs.
Rafael E. Granado
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On Jun 11, 2013, at 2:39 PM, "Walters, Pauline" <PaulineWalters@miamibeachfl.gov> wrote:
The City Manager would like to withdraw the LTC that went out on radios.
What is the procedure?
P
BEACH
MIAMI
Pauline T. Walters
Administrative Assistant to the City Manager
OFFICE OF THE CITY MANAGER
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7010 / Fax: 305-673-7782 / http://www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
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