2013-28226 Reso RESOLUTION NO. 2013-28226
A RESOLUTION WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT WITH AT&T TO ADD
CENTREX SERVICES TO THE AT&T MASTER SERVICE AGREEMENT
FOR A TERM OF THREE (3) YEARS, IN THE ANNUAL AMOUNT OF
$183,000.
WHEREAS, AT&T currently provides local phone service and Wide Area Network
(WAN) connectivity to City Departments via a Master Services Agreement (MSA) that allows
the City to purchase services offered by ATT; and
WHEREAS, the City has been using Centrex (formerly ESSX) telephone line service
from AT&T(formerly BellSouth)for over 25 years; and
WHEREAS, Centrex is a type of phone line service providing switching at the central
office instead of at the customer's premises; and
WHEREAS, Centrex service is utilized by the City for alarm lines, elevator lines,
individual extensions for incoming calls outside of the City's phone system, and as backup lines
for our telephone system's remote shelves; and
WHEREAS, the City has over 300 AT&T Centrex lines in operation which are currently
under month-to-month billing since the previous service agreement recently expired; and
WHEREAS, AT&T has requested that the City sign a Letter of Election renewing the
Centrex Service Agreement for a 3 year term; and
WHEREAS, Centrex services are operational at most City facilities and AT&T has
provided the services in a satisfactory manner for over 25 years.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/7th vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorize the Mayor and City Clerk to execute
an agreement with AT&T to add Centrex services to the AT&T Master Service Agreement for a
term of three (3)years, in the annual amount of$183,000..
PASSED and ADOPTED this 5-hi day of June, 2013.
ATTEST:
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INC ORP RREkA B WER
RAF EL GRANADO, CITY CLERK .. APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving by 5/7 vote, the formal competitive bidding requirements, finding such waiver to
be in the City's best interest, and authorizing the Mayor and City Clerk to execute an agreement with
AT&T to add Centrex services to the AT&T Master Service Agreement for a term of three(3)years, in
the annual amount of$183,000.
Key Intended Outcome Supported:
Improve process through Information Technology.
Supporting Data (Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BellSouth)for over 25 years. Centrex is a type of phone line service providing switching at the central
office instead of at the customer's premises. Centrex has built-in redundancy and 24-hour monitoring
and maintenance. It uses the power of the AT&T state-of-the-art network to offer a customizable,
feature-rich service. Centrex service is utilized by the City for alarm lines, elevator lines, individual
extensions for incoming calls outside of the City's phone system, and as backup lines for our
telephone system's remote shelves. AT&T owns and manages all the communications equipment and
software necessary to implement the Centrex service and then sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-month
billing since the previous service agreement recently expired. AT&T has requested that the City sign
a Letter of Election renewing the Centrex Service Agreement for a 3 year term. Centrex services are
operational at most City facilities and AT&T has provided the services in a satisfactory manner for
over 25 years.
In order to ensure that the City Departments are able to continue to use Centrex lines that have been
configured and set up to function as required by the departments, the Administration recommends the
Mayor and City Commission adopt this resolution waiving by 5/7th vote, the formal competitive bidding
requirements, finding such waiver to be in the City's best interest.
Financial Information:
Source of Amount Account
Funds: 1 $183,000 550-1750-000316 Information Technology
2
3
I Total $183,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gladys Gonzalez-5775
Sign-Offs:
D a ment Director s' nt City Manager City Manager
15 .GG MT JLM
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AGENDA ITEM C 7
MIA/01BEACH DATE 'S-/
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION4 MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of the Ci Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION WAIVING, BY A 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH AT&T TO ADD CENTREX SERVICES TO THE AT&T MASTER
SERVICE AGREEMENT FOR A TERM OF THREE (3) YEARS, IN THE ANNUAL
AMOUNT OF $183,000.
FUNDING
$183,000 550-1750-000316— Information Technology Department FY 12/13, funding for future
years will be included in the future year budget requests.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve process through Information Technology.
BACKGROUND
AT&T currently provides local phone service and Wide Area Network (WAN) connectivity to City
Departments via a Master Services Agreement (MSA) that allows the City to purchase services
offered by ATT. The MSA is a means of partnering with the City to help manage our overall
communication requirements and expenses.
The City has been using Centrex (formerly ESSX) telephone line service from AT&T (formerly
BellSouth) for over 25 years. Centrex is a type of phone line service providing switching at the
central office instead of at the customer's premises. Centrex has built-in redundancy and 24-
hour monitoring and maintenance. It uses the power of the AT&T state-of-the-art network to
offer a customizable, feature-rich service. Centrex service is utilized by the City for alarm lines,
elevator lines, individual extensions for incoming calls outside of the City's phone system, and
as backup lines for our telephone system's remote shelves. AT&T owns and manages all the
communications equipment and software necessary to implement the Centrex service and then
sells Centrex services to customers.
The City has over 300 AT&T Centrex lines in operation which are currently under month-to-
month billing since the previous service agreement recently expired. AT&T has requested that
the City sign a Letter of Election renewing the Centrex Service Agreement for a 3 year term.
Resolution Waiving Competitive Bidding for AT&T Centrex
City Commission Meeting
June 5, 2013
Page 2 of 2
Centrex services are operational at most City facilities and AT&T has provided the services in a
satisfactory manner for over 25 years.
CONCLUSION
In order to ensure that the City Departments are able to continue to use Centrex lines that have
been configured and set up to function as required by the departments, the Administration
recommends the Mayor and City Commission adopt this resolution waiving by 5/7th vote, the
formal competitive bidding requirements, finding such waiver to be in the City's best interest.
JLM/JMT/GG
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