2013-28227 Reso RESOLUTION NO. 2013-28227
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
SPORTS LIGHTING SYSTEMS FROM MUSCO LIGHTING FOR PURPOSES
OF STANDARDIZATION OF THE CITY'S ATHLETIC FIELDS, SPORT
COURTS, AND DRIVING RANGE LIGHTING IN AN AMOUNT NOT TO
EXCEED $90,751.00.
WHEREAS, the Parks and Recreation Department is charged with the goal of providing
safe, educational, and fun-filled programming for all ages; and
WHEREAS, the City's recreational offerings include both indoor and outdoor sports
activities; and
WHEREAS, currently, the following lighted outdoor athletic fields, basketball courts and
tennis courts in the City are powered with Musco Lighting:
- Flamingo Park Baseball Field, Tennis Center, and Pool,
- North Shore Park Baseball Fields and Tennis Center,
- Normandy Park Soccer Field and Basketball Courts,
- Fairway Park Soccer Field, Tennis, and Basketball Courts,
- Tatum Park Basketball Courts,
- Crespi Park Basketball Courts,
- Stillwater Park Basketball Courts and,
in addition, outdoor lighting will be installed at the football field and track reconstruction at
Flamingo Park which is presently initiating construction; and
WHEREAS, since 1976, Musco Lighting has focused on the design and manufacture of
sports-lighting systems and, for many years, has provided quality, energy efficient, and reliable
lighting systems for a variety of City sports facilities; and
WHEREAS, due to benefits that result from the standardization of lighting systems for
sports facilities in the City, it would be in the City's best interest to utilize Musco Lighting and to
authorize the purchase of sports lighting systems, in an amount not to exceed $90,751.00, for
the City's remaining fields and courts, including repair and retrofits in the future, which may
include:
- Tatum Park Sand Volleyball Courts,
- Flamingo Park Softball, Soccer and Basketball Courts, and
- The Miami Beach and Normandy Shores Golf Club Driving Ranges.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/7'h vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorizing the purchase of sports lighting
systems from Musco Lighting for purposes of standardization of the City's athletic fields, sport
courts, and driving range lighting in an amount not to exceed $90,751.00
PASSED and ADOPTED this S + `Cyf.. 13.
ATTEST: - APPROVED AS TO
INCORP FORM NGUAGE
LAX BO & FOR ECUTION
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RAF EL GRANADO, CITY CLERK -0 2( '
TAAGENDA\2013\June 5\Reso.-Waiver of Competitive Bid- g t.doc 3
City Attoi ney t5c
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission waiving by 5/7 1h vote, the formal competitive
bidding requirements, finding such waiver to be in the City's best interest, and authorizing the
purchase of sports lighting systems from Musco Lighting for the purposes of standardization of
the city wide athletic, sport courts and driving range lighting.
Key Intended Outcome Supported:
Increase satisfaction with recreational programs.
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer Survey
indicates 85% of residents rated the City's Recreation programs as either excellent or good.
Item Summa /Recommendation:
The Parks and Recreation Department has installed Musco Lighting in all its renovated or
upgraded athletic fields and sport courts. These presently include:
Flamingo Park Baseball Field, Tennis Center and Pool,
North Shore Park Baseball Fields and Tennis Center,
Normandy Park Soccer Field, Tot-Lot and Basketball Courts,
Fairway Park Soccer Field, Tennis and Basketball Courts,
- Tatum Park Basketball Courts,
- Crespi Park Basketball Courts,
Stillwater Park Basketball Courts and,
- The Flamingo Park Football Field and Track reconstruction project.
Based on the success,efficiency and continued dependability of Musco Lighting,in combination
with the ever increasing requests for access to the City's recreational outdoor facilities are made
by our residents, the City recognizes the value and benefits to standardizing its use of Musco
Lighting for the remaining recreational facilities presently without sports lighting or in need of
upgrading, repairs or retrofits in the future. At this time, these facilities include:
Tatum Park Sand Volleyball Courts;
Flamingo Park Softball, Soccer and Basketball Courts;
The Miami Beach and Normandy Shores Golf Clubs Driving Ranges.
The Parks and Recreation Department is recommending this waiver because of select features
that are incorporated into the Musco product design which include but are not limited to their
comprehensive 25 year warranty, the Smart lamp technology which provides timed power
adjustments and guarantees light levels for 25 Years, controlled unwanted spill and glare into
adjoining neighborhoods, remote monitoring via a two-way high-speed communication system
that allows for constant monitoring of the control unit, schedules and switches, giving Musco the
ability to detect any failures of the sports lighting system, such as blown light bulbs, power
outages, etc., the ability to schedule field lighting via the internet, phone, fax, or email enabling
the City to turn the lights on or off from anywhere and excellent customer service with their 24
hour call center with live staff to answer all calls has proven to be very helpful and efficient at all
our other Musco lighted parks.
Financial Information:
Source of Amount Account
Fgads-N, 1 $90,751 F.Y. 2012-13 funded Capital Project#pkntatumub-
Tatum Pk. Const. 2 Outdoor Sand Volleyball
IV, 2
3
Total 1 $90,751
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Julio Ma risso-6643
Sign-Offs:
Department Dir ctor ant City Manager City Manag r
JMT JLM
T:WGENDA\2013\June 5\Commission Summary- aiver Comp Bid-Musco Sports Lighting.doc
/OIAMIBEACH AGENDA ITEM S n
SATE
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WA VING,'BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
SPORTS LIGHTING SYSTEMS FROM MUSCO LIGHTING FOR PURPOSES
OF STANDARDIZATION OF THE CITYWIDE ATHLETIC FIELDS AND
SPORT COURTS AND DRIVING RANGE LIGHTING.
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Increase satisfaction with recreational programs.
BACKGROUND
The Parks and Recreation Department is charged with the goal of providing safe, educational
and fun-filled programming for all ages, along with safekeeping and maintenance of athletic
fields and playgrounds. Components of the recreational offerings include both indoor and
outdoor sports activities which may require sports lighting.
The listed lighted outdoor athletic fields, basketball courts and tennis courts are installed with
Musco Lighting systems to include:
- Flamingo Park Baseball Field, Tennis Center and Pool,
- North Shore Park Baseball Fields and Tennis Center,
- Normandy Park Soccer Field, Tot-Lot and Basketball Courts,
- Fairway Park Soccer Field, Tennis and Basketball Courts,
- Tatum Park Basketball Courts,
- Crespi Park Basketball Courts,
- Stillwater Park Basketball Courts and,
- The Flamingo Park Football Field and Track reconstruction project presently initiating
construction.
Based on the success, efficiency and continued dependability of Musco Lighting, combined with
the on-going requests for additional access to the City's recreational outdoor facilities made by
our residents, the City recognizes the value and benefits of standardizing its use of Musco
Lighting for the remaining recreational facilities presently without sports lighting or may be in
need of upgrading, repairs or retrofits in the future.
Resolution Waiving Competitive Bidding for Musco Lighting System
City Commission Meeting
June 5, 2013
Page 2 of 2
At this time, these facilities include:
- Tatum Park Sand Volleyball Courts;
- Flamingo Park Softball, Soccer and Basketball Courts;
- The Miami Beach and Normandy Shores Golf Clubs Driving Ranges.
ANALYSIS
As previously stated, the City currently uses Musco Sports Lighting at a majority of its parks,
sports fields, pools and track. At the present time this includes a total of fourteen (14) locations.
Due to the Musco warranty, service and ability to control light spillage to neighboring residential
areas, the City continues to install and further recommends the continued use of Musco Lighting
Systems in the future.
For more than 25 years, Musco Lighting has specialized in sports-lighting world-wide. Venues
using Musco Lighting include facilities such as the United States Open Tennis Stadium all the
way to our local neighborhood basketball courts. The Light Structure Green Technology has
been engineered into the system that making the Musco product energy efficient with fewer
lamp fixtures needed to light a park area.
The following select key features are incorporated into the Musco product design.
Warranty
For all new installations, Musco Lighting will provide a comprehensive 25 Year Parts and Labor
Warranty.
Constant Light Levels
Musco will also guarantee the light levels on our fields and with their Smart lamp technology
they system has the ability to provide timed power adjustments and guarantee light levels for 25
Years.
Light Trespass & Unwanted Glare
Musco light fixtures control unwanted spill and glare into adjoining neighborhoods.
Musco's Control Link
Musco's Remote Monitoring is a two-way high-speed communication system that allows for
constant monitoring of the control unit, schedules and switches, giving the company the ability
to detect any failures of the sports lighting system, such as blown light bulbs, power outages,
etc...
Scheduling Features
With the use of a pass code, scheduling field lighting via the internet, phone, fax, or email
permits the City to turn the lights on or off from anywhere.
Customer Support
Our experience with their 24 hour call center with live staff to answer all calls has proven to be
very helpful and efficient at all our other Musco lighted parks.
CONCLUSION
Based on the past experience, satisfaction, product quality and the ability to standardize to the
benefit of the City, the Administration recommends that the Mayor and City Commission adopt
this resolution.
JLM/JMT/KS/JEM
TAAGENDA\2013\June 5\Commission Memo-Waiver Comp Bid-Musco.doc