2013-28232 Reso RESOLUTION NO. 2013-28232
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PROCUREMENT
OF CONSTRUCTION SERVICES FROM COMMUNITY ASPHALT, THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) CONTRACTOR, IN
THE ESTIMATED AMOUNT OF $131,330 TO ADJUST OR TO RELOCATE
APPROXIMATELY NINETY-THREE (93) VALVE BOXES, FOURTEEN (14)
SANITARY SEWER MANHOLE COVERS, TWENTY-TWO (22) WATER
METER BOXES, SIXTEEN (16) FIRE HYDRANTS, TWO (2) WATER
SERVICES, AND ONE (1) 8-INCH WATER MAIN, IN CONJUNCTION WITH
THE FDOT RIGHT-OF-WAY IMPROVEMENT PROJECT ON COLLINS
AVENUE, FROM 5T" STREET TO LINCOLN ROAD.
WHEREAS, the Florida Department of Transportation (FDOT) will begin construction of
the Collins Avenue Right-of-Way Improvement Projects on June 3, 2013; and
WHEREAS, FDOT will reconstruct its right-of-way along Collins Avenue, from 5th Street
to Lincoln Road; and
WHEREAS, the City must adjust or relocate its water and sewer utilities; and
WHEREAS, the City has coordinated this effort with the FDOT design engineers to
ensure the resolution of all conflicts based on available data; and
WHEREAS, in March 2013, FDOT selected Community Asphalt as the contractor to
construct the right-of-way improvements on Collins Avenue, from 5th Street to Lincoln Road; and
WHEREAS, to avoid coordination problems and construction delays, the City would
benefit from using the same contractor selected by the FDOT procurement process; and
WHEREAS, the estimated cost of the City work is $119,391, plus a 10% contingency, to
cover any additional relocation of unmarked utilities that may be needed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City Commission
of the City of Miami Beach, Florida, hereby waive, by a 5/7ths vote, the formal competitive
bidding requirements, finding such waiver to be in the City's best interest, and authorizing the
procurement of construction services from Community Asphalt, the Florida Department of
Transportation (FDOT) Contractor, in the estimated amount of $131,330 to adjust or to relocate
approximately ninety-three (93) valve boxes, fourteen (14) sanitary sewer manhole covers,
twenty-two (22) water meter boxes, sixteen (16) fire hydrants, two (2) water services, and one
(1) 8-inch water main, in conjunction with the FDOT Right-of-Way Improvement Project on
Collins Avenue, from 5th Street to Lincoln Road.
PASSED AND ADOPTED this 5th da une, 2013.
ATTEST: �....gF-qC,
APPROVED AS TO
INCORP i / rrera Bower, Mayor FORM &LANGUAGE
Rafael Gr� ado, City Clerk 2y. e �� rU?% &F(7 ELUTION
T:WGENDA\2013Wune 5\Collins Avenue 5th thru Lincol d ti�t�A }dstinenls and Relocat ons Wav r ti x
i orney�� Ddte
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving, By A
5/7ths Vote, The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The City's
Best Interest, And Authorizing The Procurement Of Services By Community Asphalt To Adjust Or To
Relocate Approximately Ninety-Three (93) Valve Boxes, Fourteen (14) Sanitary Sewer Manhole
Covers, And Twenty-Two (22) Water Meter Boxes, Sixteen (16) Fire Hydrants, Two (2) Water
Services, And One (1) 8-Inch Water Main For The FDOT Construction Project On Collins Avenue
From 51h Street To Lincoln Road, In Conjunction With The FDOT Project.
Key Intended Outcome Supported:
Maintain City Infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The Customer Satisfaction Survey
indicated that 60% of residents rated utility pipes in good condition
Item Summa /Recommendation:
The Florida Department of Transportation (FDOT) will begin construction of the Collins Avenue Right-
of-Way Improvements Project on June 3, 2013. Generally, the FDOT project will mill and resurface
the roadway, and reconstruct sidewalks, drainage system, lighting and landscaping along Collins
Avenue from 5th Street to Lincoln Road.
Because of the Right-of-Way improvements, the City (along with other utility owners and operators)
must adjust or relocate its water and sewer utilities. The City has coordinated this effort with the
FDOT design engineers to ensure the resolution of all conflicts based on available data.
In March 2013, FDOT selected Community Asphalt as the contractor. To avoid coordination problems
and construction delays, the City believes that it would be in its best interest to use the same
contractor selected by the FDOT procurement process.
In May, Community Asphalt provided a cost estimate to the City for the adjustments and relocations
listed in the utility adjustment schedule prepared by the City. The estimate is for $113,890.70.
Because Community Asphalt failed to include twenty-two (22) water meter box adjustments, the City
added $5,500 ($250 per water meter box based on a previous project). Thus, the total cost estimate
for this project is $119,391. Staff believes it appropriate to add a 10% contingency in the amount of
$11,939 to cover any additional relocation of unmarked utilities. Therefore, the total cost estimated is
$131,330. In anticipation of this work, the City had budgeted $266,250 from Fund 425, Water &
Sewer Enterprise Fund.
Staff has reviewed the costs and believes that they are competitive. Further, the City is not incurring
mobilization, coordination, and maintenance of traffic costs that it would if it retained a different
contractor. As a result, staff believes that this cost is very competitive. Further, it has less risk of
change orders associated with potential conflicts from a City contractor and FDOT contractor working
within the same project limits.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
F s:
$131,330 425-2764-069357 (Water& Sewer Enterprise Fund).
Total $132,330
Financial Impact Summary: .
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director sistant City Manager City ManatRr
ETC r MT JLM
T:AGENDA\2013\June 5\Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids u maryl.docx
M I AM I B EAC H DATE (p AGENDA ITEM / -T'- �/I
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me ibers of the Ci Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE CITY'S BEST INTEREST, AND AUTHORIZING THE PROCUREMENT OF
SERVICES BY COMMUNITY ASPHALT TO ADJUST OR TO RELOCATE
APPROXIMATELY NINETY-THREE (93) VALVE BOXES, FOURTEEN (14)
SANITARY SEWER MANHOLE COVERS, AND TWENTY-TWO (22) WATER
METER BOXES, SIXTEEN (16) FIRE HYDRANTS, TWO (2) WATER SERVICES,
AND ONE (1) 8-INCH WATER MAIN FOR THE FDOT CONSTRUCTION PROJECT
ON COLLINS AVENUE FROM 5T" STREET TO LINCOLN ROAD, IN
CONJUNCTION WITH THE FDOT PROJECT.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
$131,330 425-2764-069357 (Water & Sewer Enterprise Fund).
BACKGROUND
The Florida Department of Transportation (FDOT) will begin construction of the Collins Avenue
Right-of-Way Improvements Project on June 3, 2013. Generally, the FDOT project will mill and
resurface the roadway and reconstruct sidewalks, drainage system, lighting and landscaping
along Collins Avenue from 5th Street to Lincoln Road.
Because of the Right-of-Way improvements, the City (along with other utility owners and
operators) must adjust or relocate its water and sewer utilities. The City has coordinated this
effort with the FDOT design engineers to ensure the resolution of all conflicts based on available
data.
In March 2013, FDOT selected Community Asphalt as the contractor. To avoid coordination
problems and construction delays, the City believes that it would be in its best interest to use the
same contractor selected by the FDOT procurement process.
Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids Memo
City Commission Meeting
June 5, 2013
Page 2 of 3
In May, Community Asphalt provided a cost estimate (Attachment A) to the City for the
adjustments and relocations listed in the utility work schedule prepared by the City (Attachment
B). The estimate is for $113,890.70. Because Community Asphalt failed to include twenty-two
(22) water meter box adjustments, the City added $5,500 ($250 per water meter box based on a
previous project). Thus, the total cost estimate for this project is $119,391. Staff believes it
appropriate to add a 10% contingency in the amount of $11,939 to cover any additional
relocation of unmarked utilities. Therefore, the total cost estimated is $131,330. In anticipation .
of this work, the City had budgeted $266,250 from Fund 425, Water& Sewer Enterprise Fund.
Staff has reviewed the costs and believes that they are competitive. Further, the City is not
incurring mobilization, coordination, and maintenance of traffic costs that it would if it retained a
different contractor. As a result, staff believes that this cost is very competitive. Further, it has
less risk of change orders associated with potential conflicts from a City contractor and FDOT
contractor working within the same project limits.
CONCLUSION
The Administration recommends the Mayor and City Commission adopt this resolution waiving
by 5/7th vote, the formal competitive bidding requirements, finding such waiver to be in the City's
best interest.
Attachment:
A. Cost Estimate Form Community Asphalt
B. Utility Work schedule
MT/ETCRWS
T:WGENDA12013Wune 5\Collins Avenue 5th thru Lincoln Road Utility Adjustments and Relocations Waver of Bids Memo.docx
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SUMMARY OF WORK ORDER Community
Project: SR A1AlColllne Avenue from 8th Street to Lincoln Road �,2a
Asphalt
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PROJECT FIN No.250263-3-52-01/76294 �`"' OHL Group
Florida Department of Transportatlon
DATE: Monday,April 29,2013
DESCRIPTION: Adjustment&Relocatlons of City of Mlaml Beach Ut0ltles
LABOR BREAKDOWN
DESCRIPTION U/M RATE QTY EXTENSION BURDEN TOTALCOST
HR $ $ 38.74% $
HR $ S 38.74% $
HR $ $ 38.74% $
HR $ $ 38.74% $
HR $ $ 38.74% S
HR $ $ 38.74% $
HR $ $ 38.74%1$ zj
TOTAL LABOR: $
EQUIPMENT BREAKDOWN
DESCRIPTION U/M RATE QTY EXTENSION
HR $ $
$ $
$ $
$ $
TOTAL EQUIPMENT: $
MATERIAL BREAKDOWN
DESCRIPTION U/M RATE QTY EXTENSION
$ 1 1$
$
is
$
is
TOTAL MATERIAL: $
SUBCONTRACT
SUBCONTRACTOR U M RATE QTY EXTENSION
IC Earthmovers LS $ 103,537.00 1.00 $ 103,537.00
$ 1 1$
S .
TOTAL SUBCONTRACT $ 103,537.00
INDIRECT COSTS/MOT COSTS
DESCRIPTION U M RATE QTY EXTENSION
$ $
$ $
TOTAL LABOR: $
TOTALLABOR: $ -
TOTALEQPT: $
TOTAL MATL• $ -
(+)17.5% $
TOTALSUBC: $ 103,537.00
(+)10%on first$50,000 $ 10,353.70
(+)5%over$50,000
SUBTOTAL: $ 113,890.70
PER DIEM COSTS $
LESS CREDIT $
BOND:
TOTAL COST: $ 113,890/70
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