2013-28246 Reso RESOLUTION NO. 2013-28246
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, CONSENTING TO AND
CONFIRMING THE APPOINTMENT OF JOHN E. WOODRUFF AS THE
DIRECTOR OF THE OFFICE OF BUDGET AND PERFORMANCE
IMPROVEMENT FOR THE CITY OF MIAMI BEACH.
WHEREAS, the City Manager has appointed John E. Woodruff as the Director of
the Office of Budget and Performance Improvement for the City of Miami Beach; and
WHEREAS, pursuant to Section 4.02 of the City of Miami Beach Charter, as well
as Section 2-3 of the City Code, the City Manager has power to appointment directors of
the City departments with the consent and conformance of the Mayor and the City
Commission; and
WHEREAS, the Mayor and the City Commission wish to consent to and confirm
the appointment of John E. Woodruff as the Director of the Office of Budget and
Performance Improvement for the City of Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and the City Commission have consented to and confirmed the appointment of John
E. Woodruff as the Director of the Office of Budget and Performance Improvement
for the City of Miami Beach.
PASSED and ADOPTED this day of 12013.
MA R
ATTEST: INCORP.ORATED:.' APPROVED AS TO
FORA& LANGUAGE
& FOR EXECUTION!
CITY CLERK
31V1
City Atlomey Data
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COMMISSION ITEM SUMMARY
Condensed Title:
Consenting to the appointment of John E. Woodruff as the Director of the Office of Budget and
Performance Improvement for the City of Miami Beach.
Key Intended Outcome Supported:
Maintain strong growth management policies; Maximize efficient delivery of services; Control cost
of payroll including salary and fringes/minimize taxes/ensure expenditure trends are sustainable
over the long term; Improve the City's overall financial health and maintain overall bond rating;
strengthen internal controls.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the Mayor and City Commission adopt the attached Resolution consenting and confirming
John E.Woodruff as the Director of the Office of Budget and Performance Improvement?
Item Summa /Recommendation:
The Office of Budget and Performance Improvement (OBPI) is focusing on performance excellence
by blending strategic management, resource allocation, performance management and revenue
maximization. The OBPI Director is responsible for the administration of the following offices:
Budget, Internal Audit, Performance Improvement and Grants. The incumbent is also responsible
for: coordinating Citywide efforts in support of the community's priorities; performance management
process by focusing on the City's Strategic Plan through the alignment of priorities, allocation of
resources and processes're-engineering.
Pursuant to the requirements of Article IV, Section 4.02 of the City Charter, it is recommended that
the Mayor and the City Commission adopt the attached resolution consenting and confirming John
E. Woodruff as the Director of the Office of Budget and Performance Improvement for the City of
Miami Beach.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
OBPI Total
City Clerk's Office Legislative Tracking:
Sylvia Crespo-Tabak, Human Resources
Sign-Offs:
Department Director Assistant City Manager City M nager
SC KGB JLM
T:AG DA\2013\June 5\Woodruff OBPI Director Summary.docx
AGENDA ITEM R� �"1
MIA/01BEACH DATE 's'C
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COM ISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and tubers f the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, CONSENTING TO THE APPOINTMENT
OF JOHN E. WOODRUFF AS THE DIRECTOR OF THE OFFICE OF
BUDGET AND PERFORMANCE IMPROVEMENT FOR THE CITY OF MIAMI
BEACH.
ADMINISTRATION RECOMMENDATION
Pursuant to the requirements of Article IV, Section 4.02 of the City Charter, it is
recommended that the Mayor and the City Commission adopt the attached resolution
consenting and confirming John E. Woodruff as the Director of the Office of Budget and
Performance Improvement for the City of Miami Beach.
ANALYSIS
Mr. Woodruff has over 15 years of local government experience with an emphasis in:
leadership; strategic planning; performance analysis; budget and financial management;
project and process management; managing change and fostering continuous
improvement. Mr. Woodruff is also proficient in developing strategies and processes to
resolve complex operational and financial challenges, as well as the ability to combine
metrics-driven analyses with practical management knowledge to streamline operations,
improve quality, and reduce costs. His past experience also granted him significant
expertise in managing billion dollar-plus budgets.
From 1998 through 2002, Mr. Woodruff was employed by the City of San Antonio,
Texas, as an analyst and later as a senior analyst in the Office of Management and
Budget. He was responsible for managing business units' operating and capital
budgeting processes. During his tenure with the City of San Antonio, Mr. Woodruff
created a transparent funding process that improved the effectiveness and accountability
of the Facilities Improvement & Maintenance Program; enhanced arbitrage compliance
by refining the accuracy of the linkage between the six-year capital budget and the long-
term debt plan; and, most importantly, successfully developed pro-forma budgets for the
over $100 million expansion of the convention center.
Upon relocation to Florida in 2002, Mr. Woodruff was hired by the Pinellas County
Administration as the Manager for the Office of Management and Budget. As such, he
was responsible for managing a $500 million capital budget and business units'
operating budgets of over $100 million. Mr. Woodruff also spearheaded special projects,
including performance optimization and benchmarking, as well the issuance of new debt
and compliance with ongoing reporting requirements. In 2007, Mr. Woodruff was
promoted to the Director of the Office of Management and Budget.
City Commission Memorandum-consenting and confirming John E. Woodruff as the Director of the Office of
Budget and Performance Improvement
June 5,2013
Page 2 of 2
During his tenure with the Pinellas County Government, Mr. Woodruff led the
implementation of the strategic plan and transition to outcome-based performance
metrics using the balanced scorecard strategic framework, where he continuously
monitored -the performance of multiple business units and helped drive performance
enhancements. He was able to craft unique budget processes, such as developing 10-
year rolling forecasts for 10 major funds, to address dramatic revenue challenges
resulting from recession-driven market changes and regulatory burdens.
Upon assuming the Director position, Mr. Woodruff led a team of ten analysts and was
responsible for overseeing the development and administration of a $1.6 billion
operating and capital budget, a 10-year rolling forecast and strategic plan, and special
projects including revenue enhancements, cost reductions, and an ERP implementation.
He coordinated the implementation of the organization's first formal strategic plan and
chaired the executive team driving the strategic planning goals and action items. Mr.
Woodruff was also successful in addressing dramatic revenue decreases by reducing
the organization's position count by 35 percent, while maintaining key service levels in
high priority programs.
CONCLUSION
Appointment of John E. Woodruff as the Director for the Office of Budget and
Performance Improvement will contribute to the City's continuous efforts to improve its
overall financial health through the Citywide performance management process that
focuses on the City's Strategic Plan aligning performance priorities, allocating associated
resources, improving processes and reporting results Citywide.
Pursuant to the requirements of Article IV, Section 4.02, of the City Charter, it is
recommended that the Mayor and City Commission adopt the resolution consenting and
confirming John E. Woodruff as the Director of the Office of Budget and Performance
Improvement for the City of Miami Beach.
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dD/3 - ae_�2 V&
MIAMI BEACH
OFFICE OF THE CITY CLERK
State of Florida
County of Miami-Dade
I, John E. Woodruff, a citizen of the State of Florida and of the United States of America,
and being employed by or an officer of the City of Miami Beach and a recipient of public
funds as such employee or officer, do hereby solemnly swear or affirm that I will support the
Constitution of the United States and of the State of Florida; and that I will well and faithfully
perform the duties of Director Of The Office Of Budget And Performance Improvement for
the City of Miami Beach, effective June 2 2013.
3
Pector. Woodru Da e
of the Office of Budget and
Performance Improvement
Sworn to (or affirmed) and subscribed before me thisr- day of June 2013, by John E.
Woodruff, who is personally known to me.
3
OU lam R. Hatfield ate
Deputy Clerk
FACLEMCLEMOATH\Oath OBPI.Doc