2013-28247 Reso 2013-28247
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO SUBMIT AN APPLICATION TO THE US
DEPARTMENT OF JUSTICE FOR THE FISCAL YEAR 2013
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) PROGRAM, FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $61,000 FOR THE CITY'S
POLICE DEPARTMENT PRIORITIES; APPROPRIATING THE
GRANT, AND CITY EXPENSES, IF APPROVED AND
ACCEPTED BY THE CITY AND AUTHORIZING THE
EXECUTION OF ALL NECESSARY DOCUMENTS RELATED
TO THE AFORESTATED APPLICATION, INCLUDING,
WITHOUT LIMITATION, AUDITS, AND AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO TAKE ALL
NECESSARY ACTIONS RELATED TO THIS GRANT
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program provides states and units of local governments with critical funding necessary
to support a range of program areas including law enforcement, prosecution and court
programs, prevention and education programs, corrections and community corrections,
drug treatment and enforcement, crime victim and witness initiatives, and planning,
evaluation, and technology improvement programs; and
WHEREAS, JAG funds may be used for state and local initiatives, technical
assistance, strategic planning, research and evaluation (including forensics), data
collection, training, personnel, equipment, forensic laboratories, supplies, contractual
support, and criminal justice information systems that will improve or enhance such
areas as: law enforcement programs, prosecution and court programs, prevention and
education programs, corrections and community corrections programs, drug treatment
and enforcement programs, planning, evaluation, and technology improvement
programs, and crime victim and witness programs (other than compensation); and
WHEREAS, supplanting is prohibited under JAG and applicants cannot replace
or supplant non-federal funds that have been appropriated for the same purpose
however, a unit of local government may use up to 10 percent of the award, including
interest, for costs associated with administering JAG funds; and
WHEREAS, in addition to this City Commission agenda item, information
regarding this grant is on the City's website at: www.miamibeachfl.gov with an
opportunity for public comment and the Administration's intent to submit for this grant is
being made public by means of this agenda item; and
WHEREAS, the grant was released by the Department of Justice after the
print date of the June 5, 2013 City Commission agenda and the deadline for this grant is
before the July 2013 City Commission meeting, as such, the grant has been placed on
this agenda as an Addendum item; and
WHEREAS, the Administration requests approval to submit a grant application
to the US Department of Justice, Edward Byrne Memorial Justice Assistance Grant
(JAG) for FY 2013 funding in the approximate amount of $61,000 for the City's' Police
Department priorities; and
WHEREAS, this grant does not require matching funds and supports the key
intended outcome maintain crime rates at or below national trends.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby approve and authorize the City Manager or his designee to submit an application
to the US Department of Justice for the Fiscal Year 2013 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program for funding in the approximate amount of
$61,000 for the City's Police Department priorities; appropriating the above grant, and
City expenses, if approved and accepted by the City; authorizing the execution of all
necessary documents related to this application, including, without limitation, audits and
authorizing the City Manager or his designee to take all necessary actions related to this
grant.
PASSED and ADOPTED this day of 2013.
ATTEST:
E3 MAYOR
CITY CLERK
JMG/KGB/JMH =:INC0 U RAIRG =
TAAGENDA\2013\June 5\Grants Reso-2nd Item.doc
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APPROVED AS TO
FORM &LANG_ UAGE
&FnR EX TION
�4/Ci ey to
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept a grant with the US Department of Justice.
Key Intended Outcomes Supported:
Maintain crime rates at or below national trends.
Supporting Data—Community Satisfaction Survey 2012: The percent of respondents rating how safe
they feel in business/commercial areas during the evening/night as "very safe" or "reasonably safe" has
increased from 69%in 2004/5 to 80%in 2008/9, indicating an Improvement(increase from survey base year
or continuing positive trend).
Item Summa /Recommendation:
Approval is requested to submit a grant application to the US Department of Justice for the Fiscal Year 2013
Edward Byrne Memorial Justice Assistance Grant(JAG)program in the approximate amount of$61,000 for
the Police Department priorities.
In addition to this City Commission agenda item, the Administration has also placed a copy of the full
application on the City's website at: www.miamibeachfl.gov with an opportunity for public comment. The
Administration's intent to submit for this grant is being made public by means of this agenda item.
The grant was released by the Department of Justice after the print date of the June 5, 2013 City
Commission agenda. The deadline for this grant is before the July Commission meeting and, as such,the
grant has been placed on this agenda as an Addendum item.
Financial Information:
Source Grant Name/Project Approx Approximate
of Grant Amt Match Amount/Source
funds
FY 2013 US Department of Justice Edward $61,000 N/A
❑ Byrne Memorial Justice Assistance Grant
(JAG) Program
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs: It A
Department Director Assistant City M nager I Ci Manager
® AGENDA ITEM R7 T I
/01AMIBEACH DATE 6'S
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO MEMORANDUM
TO: Mayor Matti Herrera Bower and MeIAD ers of the C' Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2013
SUBJECT: A RESOLUTION OF THE MAYOR CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT AN APPLICATION TO THE US
DEPARTMENT OF JUSTICE FOR THE FISCAL YEAR 2013 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT(JAG)PROGRAM, FOR FUNDING
IN THE APPROXIMATE AMOUNT OF $61,000 FOR THE CITY'S POLICE
DEPARTMENT PRIORITIES; APPROPRIATING THE GRANT, AND CITY
EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY AND
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THE AFORESTATED APPLICATION, INCLUDING, WITHOUT
LIMITATION, AUDITS, AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO TAKE ALL NECESSARY ACTIONS RELATED TO THIS GRANT
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Edward Byrne Memorial Justice Assistance Grant(JAG) Program provides states and
units of local governments with critical funding necessary to support a range of program
areas including law enforcement, prosecution and court programs, prevention and education
programs, corrections and community corrections, drug treatment and enforcement, crime
victim and witness initiatives, and planning, evaluation, and technology improvement
programs.
JAG funds may be used for state and local initiatives, technical assistance, strategic
planning, research and evaluation(including forensics),data collection,training, personnel,
equipment, forensic laboratories, supplies, contractual support, and criminal justice
information systems that will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation).
Commission Memorandum
Page 2
Supplanting is prohibited under JAG; applicants cannot replace or supplant non-federal
funds that have been appropriated for the same purpose. However, a unit of local
government may use up to 10 percent of the award, including interest, for costs associated
with administering JAG funds.
In addition to this City Commission agenda item, information regarding this grant is on the
City's website at: www.miamibeachfl.gov with an opportunity for public comment. The
Administration's intent to submit for this grant is being made public by means of this agenda
item.
The grant was released by the Department of Justice after the print date of the June 5,2013
City Commission agenda. The deadline for this grant is before the July Commission
meeting and, as such, the grant has been placed on this agenda as an Addendum item.
The Administration requests approval to submit a grant application to the US Department of
Justice, Edward Byrne Memorial Justice Assistance Grant(JAG)for FY 2013 funding in the
approximate amount of$61,000 for the City's' Police Department priorities.This grant does
not require matching funds and supports the key intended outcome maintain crime rates at
or below national trends.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to
submit an application to the US Department of Justice for the Fiscal Year 2013 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program for funding in the approximate
amount of$61,000 for the City's Police Department priorities; appropriating the above grant,
and City expenses, if approved and accepted by the City; authorizing the execution of all
necessary documents related to this application, including, without limitation, audits and
authorizing the City Manager or his designee to take all necessary actions related to this
grant.
JMG/KG JMH
TAAGENDA\2013\June 5\Grants Memo-2nd Item.doc
�S !3
Department of Justice
Office of Justice Programs
PAGE I OF 7
Bureau of Justice Assistance Grant
R
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2013-DJ-BX-0450
City of Miami Beach
1700 Convention Center Drive 5.PROJECT PERIOD:FROM 10/01/2012 TO 09/30/2016
Miami Beach,FL 33139-1819
BUDGET PERIOD:FROM 10/01/2012 TO 09/30/2016
6.AWARD DATE 08/09/2013 7.ACTION
IA.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial
596000395 00
9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $60,188
Mobile Surveillance Camera System Project
11.TOTAL AWARD $60,188
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY 13(BJA-JAG)42 USC 3750,et seq.
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Jimmy L.Morales
Director City Manager
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORI D RECIPIENT OFFICIAL 19A.DATE
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6111
AGENCY USE ON Y
20.ACCOUNTING CLASSIFICATION CODES 21. MD GT0140
�= FISCALYFUNDC BUD.A OFC. DIV.RE SUB. POMS AMOUNT 'I
EAR ODE CT. G.
X B DJ 80 00 00 60188
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. ....__
APPROVED AS TO
OJP FORM 4000/2(REV.4-88) FORM &LANGUAGE&FOR EXECUTION
ION
City Attorne �, Date
Department of Justice
Office of Justice Programs AWARD
t Bureau of Justice Assistance CONTINUATIONSHEET PAGE 2 OF 7
Grant
PROJECT NUMBER 2013-DJ-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OJP)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline @usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OJP FORM 4000/2(REV.4-88)
I
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 OF 7
Grant
PROJECT NUMBER 2013-DJ-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm(Award condition:Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses
related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is
available at www.ojp.gov/funding/confcost.htm.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at http://www.ojp.usdoj.gov/funding/ojptrainingguldingprinciples.htm.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award,and those award funds have been,are being,or are to be used,in whole or in part,for one or
more of the identical cost items for which funds are being provided under this OJP award,the recipient will promptly
notify,in writing,the grant manager for this OJP award,and,if so requested by OJP,seek a budget-modification or
change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds,or of the parents or legal guardians of such students.
14. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in
subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities.
15. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant
funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
OJP FORM 4000/2(REV.4-88)
- Department of Justice
Office of Justice Programs AWARD
CONTINUATIONSIIEET PAGE 4 OF 7
o ' � Bureau of Justice Assistance
��'✓ Grant
PROJECT NUMBER 2013-D1-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
16. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award,including
such use being consistent with the conditions of the award,the effective edition of the OJP Financial Guide and,as
applicable,either(1)28 C.F.R.Part 66 or(2)28 CY R Part 70 and 2 C.F.R.Part 215(OMB Circular A-110). Further,
the use of program income must be reported on the quarterly Federal Financial Report,SF 425.
18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
19. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community,OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOJ's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global
Standards Package(GSP)and all constituent elements,where applicable,as described at:
http://www.it.ojp.gov/gsp_grantcondition.Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
OJP FORM 4000/2(REV.4-88)
1
1
1
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 5 OF 7
Grant
PROJECT NUMBER 2013-DJ-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
20. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
21. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
and expend the grant funds in the trust fund(including any interest earned)during the period of the grant.Grant funds
(including any interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period,along with the final submission of the Federal
Financial Report(SF-425).
22. JAG funds may be used to purchase bulletproof vests for an agency,but may not be used as the 50%match for
purposes of the Bulletproof Vest Partnership(BVP)program.
23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases.This policy must be in place for at least all uniformed officers before any FY 2013 funding can be
used by the agency for vests.There are no requirements regarding the nature of the policy other than it being a
mandatory wear policy for all uniformed officers while on duty.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 6 OF 7
\ '' Grant
PROJECT NUMBER 2013-DJ-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
24. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level,make
or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List(http://nii-gov).In addition,ballistic-resistant and stab-resistant body armor purchased must be American-
made.The latest NIJ standard information can be found here:http://www.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period.This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to
http://www.1t.ojp.gov/default.aspx?area=policyAndPractice&page=1046.
27. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal—fbo.htm.
28. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must
conform to the grant program requirements as stated in BJA program guidance.
29. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that
- are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this
award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
OJP FORM 4000/2(REV.4-88)
I
i
Department of Justice
Office of Justice Programs AWARD
Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 OF 7
Grant
PROJECT NUMBER 2013-DJ-BX-0450 AWARD DATE 08/09/2013
SPECIAL CONDITIONS
32. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
33. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https:Hgrants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
34. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
35. The grantee agrees that within 120 days of award acceptance,each current member of a law enforcement task force
funded with these funds who is a task force commander,agency executive,task force officer,or other task force
member of equivalent rank,will complete required online(internet-based)task force training.Additionally,all future
task force members are required to complete this training once during the life of this award,or once every four years if
multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership(www.ctfli.org).This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task
force oversight and accountability.When BJA funding supports a task force,a task force personnel roster should be
compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership(www.ctfli.org).
36. No JAG funds may be expended on unmanned aircraft,unmanned aircraft systems,or aerial vehicles(US,UAS,or
UAV)unless the BJA Director certifies that extraordinary and exigent circumstances exist,making them essential to
the maintenance of public safety and good order.Additionally,any JAG funding approved for this purpose would be
subject to additional reporting,which would be stipulated by BJA post-award.
37. BJA strongly encourages the recipient submit annual(or more frequent)JAG success stories at
JAG.Showcase @ojp.usdoj.gov or via the online form at https://www.bja.gov/contactus.aspx.JAG success stories should
include the:name and location of program/project;point of contact with phone and e-mail;amount of JAG funding
received and in which fiscal year;and a brief summary describing the program/project and its impact.
OJP FORM 4000/2 REV.4-88
0
Department of Justice
tj Office of Justice Programs
Bureau of Justice Assistance
Washington,D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry,NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Miami
Beach
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system,some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly,prior to obligating funds for any of
the specified activities,the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a.New construction;
b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational,or education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement,as directed by BJA. Further,for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements,please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document,as it may contain more specific
information about environmental compliance.
_,- Department of Justice GRANT MANAGER'S MEMORANDUM,PT.I:
Office of Justice Programs
PROJECT SUMMARY
- Bureau of Justice Assistance
;•x;,;;,,�% Grant
PROJECT NUMBER
PAGE I OF 1
2013-DJ-BX-0450
This project is supported under FYI3(BJA-JAG)42 USC 3750,et seq.
1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Stefanie Harris Judy Hoanshelt
(202)305-8069 Grants Manager
1700 Convention Center Drive
Miami Beach,FL 33139-1819
(305)673-7510
3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
BJA FY 13 Edward Byrne Memorial Justice Assistance Grant(JAG)Program:Local ON REVERSE)
4.TITLE OF PROJECT
Mobile Surveillance Camera System Project
i
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE
City of Miami Beach
1700 Convention Center Drive
Miami Beach,FL 33139-1819
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM: 10/01/2012 TO: 09/30/2016 FROM: 10/01/2012 TO: 09/30/2016
9.AMOUNT OF AWARD 10.DATE OF AWARD
$60,188 08/09/2013
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and units of local government,including tribes,to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions.Grant funds can be used for state and local initiatives,technical
assistance,training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the
following program areas:1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community
corrections programs;5)drug treatment and enforcement programs;6)planning,evaluation,and technology improvement programs;and 7)crime victim and
witness programs(other than compensation).
The grantee will use the grant to support law enforcement initiatives.Specifically,funds will be used to purchase a mobile surveillance camera system for the police
department to use during special events,as well as address crime trends throughout the city.The primary goal of this project is to provide the highest quality video
OJP FORM 4000/2(REV.4-88)
coverage and ensure deployment flexibility to address and mitigate issues citywide,such as crowd control,proactive surveillance details and potential terrorist
activity.
NCA/NCF