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LTC 208-2013 Strategic Plan Update IM MIAMIBEACH OFFICE OF THE CITY MANAGER NO. LTC # 208-2013 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and M mbers the City Commission FROM: Jimmy L. Morales, City Manage DATE: June 14, 2013 SUBJECT Strategic Plan Update The purpose of this Letter to Commission (LTC) is to update the Mayor and Commission on performance results based on feedback received from residents and businesses through the 2012 Community Satisfaction Survey and to invite you to the 2012 Survey Results presentation on June 28, 2013, at 2:30 p.m. in the training room at 1755 Meridian Avenue 3rd Floor. The City's Strategic Plan undergoes this level of review as part of the City's Excellence Model, to ensure that the,organization is allocating resources and efforts on the issues that are of most important to the community. Attached for your use is an updated copy of performance results. Overall, residents enjoy living in the City of Miami Beach, and results indicate the Quality of Life ratings are high and have trended up since 2009. City services received a wide range of ratings. Residential Ratings were generally higher in the following areas: beach assessments, learning opportunities for youth, including Public schools, and appearance/maintenance of public buildings. Business owners generally think the City of Miami Beach is a good place to do business and ratings have trended up since 2009; however, City government is not necessarily perceived as a reason why business owners consider Miami Beach as a good place to do business. Phillip Downs, Ph.D., Senior Partner at Kerr& Downs Research will conduct the presentation on the 2012 Survey results. If you h e any questions or need additional information, please feel free to contact me. JLM/K /LDR 0 Attachment 4' C: Executive Staff Dr. Leslie Rosenfeld ` T 0 Cleaner KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07108 FY 08/09 FY09/10 FY 10/11 FY 11/12 %rating cleanliness of Residents 63% 61% 71% 69%J streets in business/ commercial areas as Businesses .47% 52% 66% 62%q excellent or good %rating cleanliness of Residents 63% 65% 75% 74%q streets in neighborhoods as excellent or good %of citywide Percent 65.2% 82.4% 80.3% 81.0% 79.4% 85.5% 87.8%4 cleanliness IMPROVE assessments rating CLEANLINESS clean or very clean OF MIAMI BEACH RIGHTS OF Citywide Public Area Rating 2.27(Q4) 2.10 1.78 1.75 1.75 1.79 1.60 1.59 WAY Cleanliness Rating ESPECIALLY Index(1=Extremely IN BUSINESS Clean-6=Extremely Dirty) AREAS %rating cleanliness of Residents 49% 54% 61% 57%q city's waterways as excellent or good Businesses 49% 51% 61% 59%J 0 0 0 0 0 0 0 0 /o of waterway Percent 54.5/0 69.4/0 69.5/0 71.9/0 71.6/0 83.9/0 74.0/o assessments rating clean or very clean Public Area Rating 2.92(Q4) 2.59 2.08 2.09 2.10 2.11 1.70 1.964 Cleanliness Rating Index for waterways (1=Extremely Clean- 6=Extremely Dirty) P %rating the overall Residents 80% 75% 83% 84%q quality of beaches (cleanliness,water Businesses 74% 77% 85% 86%q IMPROVE quality)as excellent or CLEANLINESS good OF CITY BEACHES %of beach City 73.1% 81.4% 86.2% 84.4% 87.3% 90.2% 96.4%q assessments rating Responsibility clean or very clean County 71.2% 74.0% 84.5% 85.8% 88.7% 93.2% 94.2%4 Responsibility Public Area City Cleanliness Index Responsibility 2.41(04) 1.85 1.75 1.59 1.62 1.59 1.43 1.364 rating for beaches- (1=Extremely Clean- County 6=Extremely Dirty) Responsibility 2.52(Q4) 1.93 1.91 1.70 1.61 1.63 1.48 1.424 Indicates Improvement(increase from survey base year or continuing positive trend) CMB=City of Miami Beach TBD=Measure under development or data pending Blank=Data was unavailable or survey question was not asked in that year Safer KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 %rating overall quality Residents 78% 78% 84% 66% INCREASE of police(PD)as VISIBILITY OF excellent or good Businesses 90% 79% 81% 71% POLICE #of resident and #of contacts 13,373 45,046 53,615 44,335 41,007 40,686 0' business contacts initiated by public safety personnel Unified Crime Report Per 1,000: 109 101 101 108 110 109 119 111 (UCR)Part 1 Crimes Population (Property/Violent MAINTAIN Crimes)reported—per Avg.Daily 58 53 54 59 54 53 57 504 CRIME RATES 1,000 population -per Population AT OR BELOW 1,000 average daily NATIONAL population TRENDS %rating how safe they Residents 66% 65% 88% 85%4 feel in business/ commercial areas Businesses 69% 68% 80% 82%4 during the evening/ night as very safe or reasonably safe Indicates Improvement(increase from survey base year or continuing positive trend) CMB=City of Miami Beach TBD=Measure under development or data pending Blank=Data was unavailable or survey question was not asked in that year 'Neighborhood Courtesy Check card replaced Contacts program,with formal contacts with residents and business owners no longer tracked. Beautiful and Vibrant; Unique Urban and Historic Environment; A Mature Stable Residential Community KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 ENSURE SAFETY Under Development Under TBD AND development APPEARANCE OF BUILDING STRUCTURES AND SITES Average response #of days 79 70 22 48 30 224 time for#of elapsed days from 1st inspection to voluntary compliance ENSURE COMPLIANCE %rates of voluntary Percent 90% 91% 24% 20% 30% 47% WITH CODE compliance as a%of WITHIN cases initiated REASONABLE TIME FRAME Average#of days #of days 40 36 from initial complaint to compliance %rating enforcement Residents 71% 61% 64% 61% of codes and ordinances in neighborhoods as acceptable or about the right amount %rating landscape Residents 77% 77% 83% 79% maintenance in rights of way and public Businesses 67% 75% 81% 80%4 areas as excellent or good MAINTAIN MIAMI BEACH PUBLIC Public Area Under TBD AREAS&RIGHTS Appearance Rating Development OF WAY CITYWIDE Index %of available public Percent 13% 19% 30% 34% 37% 45%� rights of way that have appropriate urban forest coverage %of buildings 40 Percent 84.2% 88.6% 88.6% PROTECT years or older HISTORIC complying with BUILDING STOCK recertification %rating the amount Residents 66% 66% 77% 78%4 the city is doing for historic preservation Businesses 57% 63% 77% 82%4 as about the right amount MAINTAIN %rating the effort to Residents 41% 35% 48% 55%4 STRONG GROWTH regulate development MANAGEMENT in the city as about the Businesses 45% 36% 53% 61%4 POLICIES right amount KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 %rating recreation Residents 78% 79% 85% 85%4 programs as excellent or good Businesses 68% 82% #of recreational After School 789 882 937 893 1,061 1,154 1,0804 program (Avg.) participants Total Summer Day 1,408 1,373 1,224 1,312 1,408 1,400 1,4404 Camp Total Youth 1,253 1,442 2,087 2,080 1,573 1,810 1,7434 Athletics Total 1,107 1,154 1,193 1,446 990 1,138 1,121 INCREASE Summer SATISFACTION Specialty WITH FAMILY Camps RECREATIONAL ACTIVITIES Total 47 33 35 33 35 38 354 Playtime Total 4,368 4,884 5,476 5,764 5,067 5,540 5,4194 Participation Attrition rate for Percentage 1.25% 2.75% 1.25% .50% 1.25% 1.75% recreational Programs %rating the Residents 58% 73% 66%4 availability of family friendly Businesses 44% 46% 46% activities as about the right amount #of attendees at Arts #of 2,035 1,370 3,875 4,493 14,9204 17,4154 in the Parks events Participants Sleepless 100,000 130,000 100,000 Night %of residents more Residents 71% 80% 66% than 65 years old rating Miami Beach city government as Good or Excellent in meeting their expectations %of residents more Residents 85% 88% 88%4 than 65 years old IMPROVE THE rating the City of LIVES OF Miami Beach as a ELDERLY place to live as RESIDENTS excellent or good #of seniors #of 52 482 467 632 728 970 1,050 1,2124 participants participants in In City's program Senior Scenes Club #of Senior 1,403 1,358 2,262 3,135 2,582 participants in City's Recreational Programs KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 IMPROVE THE Total City dollars $Amount $9.22 $9.41 $8.80 $9.16 $8.79 $10.73 $14.364 LIVES OF expended per elderly ELDERLY resident in the City RESIDENTS (CDBG,Recreation (CONT.) $'s,etc.) %of households with Married,with 62% 67% 69%4 children rating Miami children Beach city government as Good or Excellent Divorced/ in supporting meeting Separated, 66% 62% 69%4 their expectations with children %of households with Married,with 80% 87% 88%J children rating the City Children of Miami Beach as a place to live as Divorced/ 79% 86% 88%4 excellent or good Separated with children %of residents with Residents 53% 51% 91%4 children satisfied or very satisfied with ENHANCE public school within LEARNING Miami Beach OPPORTUNITIES FOR YOUTH #of youth participants #of 9,709 6,911 14,378 15,592 18,640 20,5574 in City's programs, participants including International Baccalaureate Total City dollars $Amount(in $8.3 $8.2 $8.8 $8.1 $8.0 $7.8 appropriated/allocated millions) for youth resident in the City(compact$s, grant funds,recreation $s,etc.) %of children in City Reading 59% 67% 60% 65% 65% 65% 62% 68%4 schools with measurable Mathematics 70% 72% 67% 65% 73% 67% 71% 67% improvement from the prior year %rating City's ability Residents 31% 32% 44% 42%4 to address REDUCE THE homelessness as Businesses 25% 28% 32% 31%4 NUMBER OF excellent or good HOMELESS #of homeless in Census 239 218 173 98 141 149 177 173 Miami Beach Count %rating availability of Residents 38% INCREASE workforce housing as ACCESS TO acceptable/the right WORKFORCE OR amount AFFORDABLE HOUSING #of CMB affordable Units 4,699 4,607 4,605 4,633 4,743 4,796 rental units PROMOTE AND Under Development Under TBD CELEBRATE OUR Development CITY'S DIVERSITY Indicates Improvement(increase from survey base year or continuing positive trend) CMB=City of Miami Beach TBD=Measure under development or data pending Blank=Data was unavailable or survey question was not asked in that year Well-Im roved Infrastructure KEY INTENDED CITYWIDE KEY RESULTS OUTCOMES PERFORMANCE INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY09/10 FY 10/11 FY 11/12 %rating traffic flow on Residents 36% 24% 31% 23% MB as excellent or good Businesses 25% 28% 43% 34% %of CMB major Percentage 17 22 22 22 22 22 22 TBD intersections meeting minimum Level of Service D adopted in the City's Comprehensive Development Master Plan ENHANCE MOBILITY THROUGHOUTTHE CITY Total bike lanes and Miles 1 3 5 6 6 9 10 20� pedestrian Vail miles citywide %rating the availability Residents 35% 32% 45%q of bicycle paths/lanes throughout the City as about the right amount South beach bus Ridership 1.67 2.49 2.38 1.63 1.56 1.58 1.49 circulator(the Local) (In Millions) ridership %of residents rating Residents 21% 19% 21% 27%J the availability of parking throughout the city as about the right amount IMPROVE PARKING AVAILABILITY %of businesses rating Business 18% 28% 28% 40%4 the availability of parking for customers and employees as excellent or good #of parking spaces Garages 3,949 3,949 3,949 3,949 3,949 5,099 5,649 6,0894 Attended 1,306 1,306 1,306 1,081 981 886 886 886 Lots Metered 4,455 4,455 4,456 4,508 4,559 4,536 4,536 4,536 Lots On Street 3,888 3,888 3,888 3,888 3,888 3,888 3,888 3,888 Spaces (Est.) KEY INTENDED CITYWIDE KEY RESULTS OUTCOMES PERFORMANCE INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY09/10 FY 10/11 FY 11/12 %rating of recently Residents 83% 84% 81% completed capital improvement projects Businesses 79% 86% on MB as excellent or good %of projects with Percent 75% 100% 94% 100% 88% 84% TBD ENSURE VALUE AND substantially TIMELY DELIVERY completed construction OF QUALITY and in beneficial use CAPITAL PROJECTS within 120 days of construction schedule %of change orders as Percent 6.0% 3.2% 4.8% 8.1% 9.7% a%of contracted amount(2003-2008: Total change order value as percent of original contracted construction amount) %rating the Residents 80% 81% 87% 87%4 appearance and maintenance of the Businesses 73% 77% 85% 83%4 City's public buildings as Excellent or Good City Hall .14 .13 .32 .25 ENSURE WELL- MAINTAINED Historic City .60 .10 .01 .044 FACILITIES Hall 77717 .10 .25 .22 .29 Street Bass .08 .08 .18 .15 Museum Acorn .13 .13 .31 .44 Theater Facility Condition Police .12 .10 .17 .21 Index for City of Miami Station Beach Facilities(cost of deferred 21 st .04 .03 .11 .17 maintenance as a Comm.Ctr percent of the value of the facility) 21 st .09 .09 .15 .52 Bandshell MB Ballet .13 .13 .16 .084 Carl Fisher Club House .08 .09 .32 .36 MB Golf Club House .05 .01 .02 .04 South .46 .37 .44 .064 Shore Comm Ctr. North Shore .07 .12 .14 .18 Youth Ctr. KEY INTENDED CITYWIDE KEY RESULTS OUTCOMES PERFORMANCE INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07108 FY 08/09 FY09/10 FY 10/11 FY 11/12 %of Facility Cost Percent 35% 59% 72% 60% 60% 38% 62% Index ratings scoring ENSURE WELL- below 0.15(good or MAINTAINED better) FACILITIES CONTINUED %rating as excellent Residents 47% 48% 55% 44% or good:Condition of roads(smoothness, Businesses 36% 37% 48% 40% street repair,etc.) %of roadway lane Percent 63% 45% 48% 49% 52% 49% 50% miles assessed in good condition %rating the conditions Residents 53% 49% 64% 58% of sidewalks(few or no cracks)as excellent or Businesses 48% 54% 66% 64%4 good #of sidewalk #of 79 50 474 MAINTAIN CITY'S complaints complaints INFRASTRUCTURE %of utility pipe miles Percent 60% 55% 70% 60% 60% 60% TBD assessed in good condition %of CMB street and Percent 75% 85% 87% 87% 75% 86% landscape lighting assessed in good condition %of City-owned Percent 73.4% 76.7% 77.0% 83.0% 100% 100%q bridges assessed in good condition (Calendar Year) IMPROVE STORM %rating as excellent Residents 45% 42% 44% 37% DRAINAGE CITYWIDE or good:storm drainage Businesses 38% 37% 45% 37% PRESERVE OUR #of beach hotspots #of 1.0 BEACHES that are unusable due unusable to erosion hotspots Culture, Entertainment Tourism Capital and International Center for Innovation and Business KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 #of attendees at City Colony 23,842 26,492 34,911 29,774 29,6734 33,964 Theaters Byron 26,942 10,399 2,406 5,485 5,539 5,391 Fillmore 96,087 82,703 72,642 94,279 115,658 155,0734 Tourism Indicators #of 5.3 5.1 4.9 4.9 5.4 5.6 5.5 5.8 (Calendar Year) Overnight MAXIMIZE MIAMI Visitors(In BEACH AS A Mill)stayed DESTINATION in MB Hotel BRAND Average $195 $164 $182 $201 $167 $198 $211 $227 Room Rate Average 72% 71% 74% 72% 65% 68% 75% 76% Occupancy %occupancy at the Occupancy 58% 61% 70% 63% 61% 61% 54% 61% IMPROVE Miami CONVENTION Beach Convention CENTER Center FACILITY %of businesses that Best,Above rate the City of Miami Average, 75% 83% 87% 87%4 Beach as one of the Average best,above average, or average places to DIVERSIFY run a business BUSINESS BASE IN MIAMI BEACH %of businesses that would recommend Would Miami Beach to others recommend 62% 67% 70%4 as a place to run a business #of business assistant #of 117 162 182 181 101 contacts Contacts %rating experience Residents 42% 47% with Building Department as Businesses 46% 57% 47% IMPROVE excellent or good BUILDING DEVELOPMENT Rejection rates for Percentage 25.1% 24.0% 18.9% 20.1% 18.8% RELATED inspections and plans Inspections PROCESSES Plans 19.8%' 28.6%" 30.0% Turnaround time for #of Days 23.1 16.1 19.2 18.2 15.84 plans review Maximizing Value to Our Community for the Tax Dollars Paid KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 MAXIMIZE %rating the Overall Residents 50% 46% 65% 56% EFFICIENT Value of City services DELIVERY OF for tax dollars paid as Businesses 41% 55% 55% 52% SERVICES Good or Excellent CONTROL Average salary and $Amount 62,460 64,459 TBD COSTS OF fringe paid per City Salary PAYROLL employee INCLUDING 33,696 36,842 TBD SALARY AND Fringe FRINGES/ MINIMIZE Operating Millage Rate Millage 7.425 7.481 7.374 5.6555 5.6555 5.6555 6.2155 6.16554 TAXES/ Rate ENSURE EXPENDITURE TRENDS ARE SUSTAINABLE OVER THE LONG TERM %rating the City of Residents 84% 83% 87% 89%� Miami Beach as a place to live as excellent or good %rating Miami Beach Residents 66% 61% 75% 67% city government as Good or Excellent in Businesses 42% 58% 68% 61% meeting their expectations INCREASE COMMUNITY SATISFACTION %that agree or Residents 56% 63% 70% 70%q WITH CITY strongly agree that it GOVERNMENT was easy to get to Businesses 57% 61% 68% 61% someone who could help them during their most recent contact with the city(by source of info and reason for contact) %that agree or Residents 65% 65% 78% 75%4 strongly agree that employees that Businesses 67% 69% 75% 74%q assisted during their most recent contact with the city had the proper training and knowledge(by source of info and reason for contact) Average overall rating for city service shopper program(1-Not Rating 3.39 3.78 4.16 3.69 4.10 3.93 Satisfied to 5- 4.084 Extremely Satisfied) Indicates Improvement(increase from survey base year or continuing positive trend) CMB=City of Miami Beach TBD=Measure under development or data pending Blank=Data was unavailable or survey question was not asked in that year `=Based on average of May 2008 through September 2008 =Based on average of January n2011 through September 2011 KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 Average#of days to Number of days issue a business tax 10 10 9 receipt %rating overall quality of fire,EMR,ocean Fire INCREASE rescue(OR)and Residents 96% 96% 97% 91% COMMUNITY emergency/hurricane SATISFACTION preparedness as Businesses 85% 96% 95% 93% WITH CITY excellent or good GOVERNMENT EMIR (CONTINUES) Residents 90% 91% 96% 89% Businesses 81% 93% 93% 93%4 Ocean Rescue Residents 95% 92% 95% 86% Businesses 74% 93% 95% 88% Emergency 91% 84% 92% 83% Prepared Residents Businesses 89% 81% 91% 86% %of Key Performance Indicators improved in Percent 11% 35% 39% 58% 65% 54% TBD the last fiscal year Indicates Improvement(increase from survey base year or continuing positive trend) CMB=City of Miami Beach TBD=Measure under development or data pending Blank=Data was unavailable or survey question was not asked in that year Supporting Outcomes to Sustainability of Vision KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 %participation in recycling programs Residential TBD Commercial TBD ENHANCE THE ENVIRON- Tons of residential MENTAL waste recycled #of tons 349 536 2,016 2,085 2,1114 SUSTAINABILITY OF THE COMMUNITY %of City facility energy Percent use supplied by 0% 0% 0% renewable sources #of private buildings with Silver LEED Number of certification Buildings 0 0 0 0 0 0 1 24 %that feel the amount Residents 60% 62% 79% 87%4 of information they get is the right amount Businesses 50% 55% 66% 88%4 ENHANCE EXTERNAL AND INTERNAL COMMUNICA- TIONS FROM %that strongly agree Residents 66% 62% 69% 67% AND WITHIN THE or agree that the City of CITY Miami Beach Businesses 49% 58% 61% 59% government is open and interested in hearing their concerns %of transactions Under TBD available on-line Development EXPAND E-GOVERNMENT #of types of #of Types 47 52 58 62 66 79 82 824 transactions available on line Business Case $Amount $50,000 $85,000 $6,200 0 $181,000 TBD estimates of$'s to be saved or additional$'s IMPROVE to be generated PROCESS through information THROUGH technology investments INFORMATION TECHNOLOGY $Information $Amount(in 0.587 0.695 1.043 0.298 0.552 0.199 TBD Technology millions) investments to increase revenue, improve efficiency or improve customer service KEY CITYWIDE KEY RESULTS INTENDED PERFORMANCE OUTCOMES INDICATORS FY 04/05 FY 05/06 FY06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11112 Overall city bond rating Moody's: Al Aa3 Aa3 Aa3 Aa3 Aa2 Aa2 Aa24 S&P: AA- AA- AA- AA- AA- AA- AA- AA- $'s in City General 11%Emergency $18.6m $22.5m $24.1m $25.5m $26.Om $25.Om $26.2m $27.0m Fund reserve accounts Revenue IMPROVE THE CITY'S OVERALL 6%Contingency $14.1 m $12.3m $12.6m $13.8m $13.6m $14.3m $14.7m FINANCIAL Reserve HEALTH AND MAINTAIN $'s in Internal Services $Amount $0.64m TBD OVERALL BOND Fund Reserve RATING Accounts $'s in Enterprise Fund $Amount $20.8m TBD Reserve Accounts PROMOTE Under Development TBD TRANSPARENCY OF CITY OPERATIONS STRENGTHEN Under Development TBD INTERNAL CONTROLS %of employees Percent 83.8% agreeing or strongly agreeing that they would recommend the City as a place to work ATTRACT AND %of employees Percent 93% MAINTAIN A agreeing or strongly WORKFORCE OF agreeing that they are EXCELLENCE proud to be a City employee Employee turnover rate Percent 1.3% .6% 1.3% .8% .6% 1.0% 12.6% Employee vacancy rate Under TBD Development