LTC 242-2013 New Building Department Procedures for Annual Elevator Inspections m MIAM
OFFICE OF THE CITY MANAGER c-' ,
NO. LTC # 24Z -2013 LETTER TO COMMI;SSZ)N
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TO: Mayor Matti Herrera Bower and M tubers of Comm ission
FROM: Jimmy L. Morales, City Manager
DATE: , July' 11, 2013 � -97- SUBJECT: New Building Department Procedur s for Annual Elevator Inspections
The purpose of this Letter to Commission is to inform the City Commission of the Building
Department's desire to implement new procedures regarding annual elevator tests and
inspections, along with the fees associated with them. Currently the City has contracts with
three outside elevator contractors to conduct annual inspections of all elevators in the City of
Miami Beach. The Building Department's Elevator Safety Division manages the entire
process, collects payments from customers, makes all payments to contractors,. and
maintains all records related to these inspections. After reviewing these procedures, it is
apparent that they create unnecessary redundancies, are inefficient, and may prove more
costly to customers.
Our proposal for a new, more transparent process is as follows. Licensed companies that
wish to conduct elevator inspections in the City of Miami Beach would register annually with .
the Building Department to do so and pay a modest registration fee. Rather than be forced
to use only three companies selected by the City, Building Department customers could use
any registered company to conduct the testing and inspections of their elevators. Customers
would then be responsible for filing the necessary documents with the City to obtain their
Certificate of Operation for their elevators. Attached you will find a diagram outlining the
proposed new procedures for elevator inspections and tests, a proposed memorandum to
our elevator section customers describing the new procedures, and a proposed adjustment
to the fee structure.
The advantages of this new system Jare numerous. First, it is more transparent. Customers
are now responsible for hiring their own inspectors. They will communicate directly with,
those inspectors, and make repairs as required by their own inspectors. They will be fully
apprised of the reasons for any delays and /or expenses caused by necessary repairs. In
essence, the process will be "owned" by the customer and not the City. Second, licensed
elevator inspectors will be responsible for certifying the safety of elevators, significantly
reducing the bureaucracy our customers must endure to obtain their annual certificates. The
City will no longer have to oversee this burdensome and repetitive (annual) process for
elevators throughout the City, freeing staff members to focus on other more critical matters
in the Building Department like reducing plan review turnaround times. This should lead to
greater customer satisfaction. Third, this system will promote greater accountability for all
parties involved. Our customers will know at all times where they stand with regard to the
elevator certification process and who is responsible.
Finally, the proposed revisions to the fees associated with these processes should be
revenue neutral. While the City will collect fewer fees for these inspections. and other
Re; New Elevator Inspection Procedures
July.9,2013
Page 2
aspects of the process, these.reductions should be more than offset by the fact that we no
longer will need to collect money from customers, pay our contracted consultants, or
maintain a staff to oversee this process each and every year. Staff will bring forward a Fee.
Ordinance Amendment to the City Commission's October meeting.
The Building Department will begin to implement the new procedures once the new fees
have been approved by the City Commission.
JLM /JJ /MVF /SS _
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ELEVATOR INSPECTIONS AND TESTS
NEW PROCEDURE 10/2013
CERTIFIED ELEVATOR PAY FEE AND
ELEVATOR INSPECTION INSPECTOR WORKING RECEIVE
COMPANY REGISTERS FOR INSPECTION a. REGISTRATION
WITH CMB COMPANY REGISTERS CERTIFICATE FROM {
WITH „CMB CMB j
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ANNUAL INSPECTIONS AND TESTS
OWNER HIRES ELEVATOR INSPECTION ARE PERFORMED BY USING CMB OWNER HAS 90 DAYS TO COMPLY
COMPANY AFTER VERIFICATION OF —� INSPECTION REPORTS. WITH VIOLATIONS ISSUED ON THE
REGISTRATION WITH CMB FOR BOTH COMPLETED REPORTS MUST BE FIRST INSPECTION REPORT
COMPANY,AND THE INSPECTOR _ RECEIVED_BY CMB WITHIN.5,.DAYS
OF INSPECTION
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AFTER. COMPLIANCE IS ACHIEVED, CLEAN
FINAL INSPECTION REPORT SIGNED BY ¢
INSPECTOR AND OWNER IS SENT TO CMB CMB INSPECTOR VERIFIES
ELEVATOR SAFETY DIVISION INDICATING COMPLIANCE.
ALL VIOLATIONS HAVE BEEN CORRECTED IS COMPLIANCE ACHIEVED? -
AND THE ELEVATOR IS SAFE FOR PUBLIC
USE
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YES NO
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s CERTIFICATE CERTIFICATE
EXPIRED ' CURRENT
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PAYMENT
RECEIVED
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3 CITATION AND OPEN BV CASE TO SPECIAL
1 FINE MASTER
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CERTIFICATE OF
OPERATION IS ISSUED E COMPLIANCE
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ACHIEVED
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139.
BUILDING DEPARTMENT — Elevator Safety Division
Tel: 305 - 673 -7000 ext. 6874, Fax: 786.394.4040
SUBJECT: ELEVATOR INSPECTIONS AND TESTS
NEW PROCEDURE
ON OCTOBER 1 2013 A NEW PROCEDURE WILL BE ENFORCED CONCERNING THE INSPECTION
AND TESTS OF EXISTING ELEVATORS AND OTHER VERTICAL CONVEYANCES THAT ARE
SUBJECT TO AN ANNUAL CERTIFICATE OF OPERATION CERTIFYING THE UNIT SAFE FOR PUBLIC
USE.
THE NEW PROCEDURE WILL RELY UPON THE OWNER OF THE BUILDING TO HIRE AND PAY FOR
A PRIVATE INSPECTOR AND TO SCHEDULE THE INSPECTIONS AND TESTS AT LEAST ONCE A
YEAR.
THE CERTIFICATE OF OPERATION IS VALID FOR 12 MONTHS FROM OCTOBER 1 TO SEPTEMBER
30 OF THE FOLLOWING YEAR. IN ACCORDANCE TO THE FLORIDA ELEVATOR SAFETY CODE,
CHAPTER 61C -5, THE CERTIFICATE OF OPERATION RENEWAL IS THE RESPONSIBILITY OF THE
ELEVATOR OWNER OR LESSEE, WHEN OWNER RESPONSIBILITIES ARE SPECIFICALLY
ASSIGNED BY LEASE. FAILURE TO POST A CURRENT CERTIFICATE OF OPERATION IN THE
ELEVATOR WILL VIOLATE CHAPTER 399, FLORIDA STATUTES AND MAY BE SUBJECT TO FINES
AND OTHER PENALTIES AS ESTABLISHED IN CHAPTER 775, FLORIDA STATUTES.
THE FOLLOWING ITEMS ARE REQUIRED FOR RENEWAL AND MUST BE RECEIVED BY THE
ELEVATOR SAFETY DIVISION PRIOR TO THE ISSUANCE OF A RENEWAL CERTIFICATE OF
OPERATION:
(A) PROOF OF SATISFACTORY INSPECTION AND TEST COMPLETED WITHIN THE LAST 12
MONTHS AND,
(B) THE CERTIFICATE OF OPERATION RENEWAL FEE
INVOICES WITH FEES ARE MAILED ON OR BEFORE AUGUST 1 EACH YEAR. DELINQUENT
CERTIFICATES OF OPERATION WILL TRIGGER A LATE FEE
ELEVATOR INSPECTION ACTIVITY REQUIRES THAT:
(A) THE INSPECTION COMPANY OR CORPORATION REGISTER WITH THE CITY OF MIAMI
BEACH (CMB) ELEVATOR SAFETY DIVISION AND,
(B) THE PRIVATE CEI- CERTIFIED INSPECTOR REGISTER WITH THE CMB ELEVATOR SAFETY
DIVISION.
THE ELEVATOR OWNER HAS TO VERIFY THAT PROPER REGISTRATION CERTIFICATE ISSUED BY
THE CMB IS OBTAINED PRIOR TO HIRING A PRIVATE ELEVATOR INSPECTOR. INSPECTION
REPORTS COMPLETED BY ANY OTHER INSPECTOR WILL NOT BE ACCEPTED. INSPECTION
REPORTS MUST BE RECEIVED BY CMB ELEVATOR DIVISION WITHIN 5 DAYS OF ANY INSPECTION
OR TEST.
CMB. INSPECTION AND TEST REPORTS WILL BE THE ONLY REPORTS ACCEPTABLE. SUCH
REPORTS ARE AVAILABLE AT THE CMB ELEVATOR SAFETY DIVISION AND CAN BE PURCHASED
BY CMB REGISTERED INSPECTION COMPANIES.
THE ENFORCING AGENCY IS THE BUILDING DEPARTMENT'S ELEVATOR SAFETY DIVISION.
ADDITIONAL INFORMATION CAN BE OBTAINED BY CALLING THE BUILDING DEPARTMENT, JOHN
ANTONA, CHIEF ELEVATOR SAFETY DIVISION, TEL. NO. 305.673.7000 EXT. 6874
Elevator Safety Division
Elevator fees per meeting of 5 -30 -2013 (Rev 1 Clean)
Fees to be removed, Section 5- Elevator, Escalators and Other Lifting Apparatus
Permit Fees:
- Existing Elevators: r
Existing: Annual Periodic Inspection $ 207.40
1 -Year witnessing of tests $ 207.40
5 -Year witnessing (if) $ 259.75
Administrative fee $ 75.00
Fees to be added new, Section 5- Elevator, Escalators and Other Lifting Apparatus
Permit Fees:
Annual Certificate of Operation for existing conveying system, per unit:
Monitor /Jurisdictional fee. $ 200.00
Inspection and test reports
with approved Certified Inspector by Owner
Administrative fee (mandated). $ 75.00
Annual Registration fees:
CEI Company or Corporation $ 300.00
CEI Authorized Inspector Registration $ 30.00
New Installations permit:
New Parking Lifts — per unit. $ 200.00
New Robotic Parking — per apparatus - $ 3,000.00
Annual Certificate of Operations for existing parking conveyances, per unit:
Parking Lifts — Administrative fee. $ 75.00
Inspection and test reports with approved
Certified Inspector by Owner-
Robotic Parking Lifts — Administrative $ 275.00
.Fee and Compliance Inspection.
Inspection and test reports with approved
Certified Inspector by Owner.