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2013-28251 Resoi RESOLUTION NO. 2013-28251 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 251-2013TC, FOR DESIGN/BUILD SERVICES FOR NEIGHBORHOOD NO. 13: PALM & HIBISCUS ISLANDS RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROJECT; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM, LANZO CONSTRUCTION CO. FLORIDA, A MIAMI BEACH-BASED VENDOR; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PRE-CONSTRUCTION SERVICES UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS. WHEREAS, on October 24, 2012, the Mayor and City Commission approved the issuance of Request for Qualifications No. 251-2013TC, for Design/Build Services for Neighborhood No. 13: Palm & Hibiscus Islands Right-of-Way Infrastructure Improvement Project (the "RFQ"); and WHEREAS, the RFQ was issued on June 10, 2013, with an opening date of July 11, 2013; and WHEREAS, a pre-proposal conference was held to provide information to prospective proposers was held on June 21, 2013; and WHEREAS, the Public Group and Bidnet issued bid notices to 88 and 391 prospective bidders respectively of which 28 and 22 accessed the advertised solicitation respectively; in addition, 158 vendors were notified via email, .which resulted in the receipt of the following five (5) proposals: Central Florida Equipment Rentals, Inc., Lanzo Construction Co. Florida, Man Con, Inc., Ric-Man Construction, Inc., and Ric-Man International, Inc.; and WHEREAS, through the Procurement Division's review of each proposal for responsiveness, Central Florida Equipment Rentals, Inc. was deemed nonresponsive for failing to provide proof of pre-qualified certification by Miami-Dade County for Category 3.09 — Highway Systems — Signing, Pavement Marking, and Channelization — a mandatory requirement of the RFQ; and WHEREAS, on July 9, 2013, the City Manager via Letter to Commission (LTC) No. 238- 2013, appointed an Evaluation Committee (the "Committee") consisting of the following individuals: • Edward Baldie, Capital Projects Coordinator, CIP Office; • Ian Kaplan, Resident and Palm & Hibiscus Island Neighborhood Association Member; • Stacy Kilroy, Resident and Capital Improvements Projects Oversight Committee Member; • Adam Mopsick, Resident and Palm & Hibiscus Island Neighborhood Association Member (alternate); • Matilde Reyes, Senior Capital Projects Coordinator, CIP Office; • Richard Saltrick, City Engineer, Public Works Department; and WHEREAS, on July 15, 2013, the Committee convened to review and discuss the responsive proposals and interview each proposer, and upon completion of the interviews, the Committee discussed each prospective bidder's qualifications, experience, and competence to score and rank the firms; to which the Committee recommended that the Administration enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida; and should the Administration not be able to successfully negotiate an agreement with the top-ranked firm, authorizing the Administration to negotiate with the second-ranked firm, Ric-Man Construction, Inc.; and should the Administration not be able to negotiate an agreement with the second-ranked firm, authorizing the Administration to negotiate an agreement with the third-ranked firm, Ric-Man International, Inc.; and WHEREAS, after considering the review and recommendation of the Committee, the City Manager exercised his due diligence and carefully considered the specifics of this RFQ process. As a result, the City Manager recommends that the Mayor and City Commission adopt a resolution to authorizing the Administration to enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida, a Miami Beach-based vendor. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Qualifications (RFQ) No. 251-2013TC, for Design/Build Services for Neighborhood No. 13: Palm & Hibiscus Islands Right-of-Way Infrastructure Improvement Project; and authorizing the Administration to enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida, a Miami Beach- based vendor; and further authorizing the Mayor and City Clerk to execute an agreement for pre-construction services upon completion of successful negotiations. PASSED AND ADOPTED THIS DAY OF �t� 2013. ATTEST: CITY Gi ERK R =:INCORP ORATED= ' APPROVED AS TO FORM & LANGUAGE 8 FOR EXECUTION City Attorn z u t e COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Accepting the Recommendation of the City Manager Pertaining to the Ranking of Firms, Pursuant to Request for Qualifications (RFQ) No. 251-2013TC, for Design/Build Services for Neighborhood No. 13: Palm and Hibiscus Islands Right-of-Way Infrastructure Improvement Project; and Further Authorizing the Mayor and City Clerk to Execute an Agreement for Pre-Construction Services upon Completion of Successful Negotiations. Key Intended Outcome Supported: Ensure well-maintained facilities and ensure quality and timely delivery of capital projects Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated. that 79% of businesses rated recently completed capital improvement projects as"excellent"or"good." Issue: Shall the City Commission approve the resolution? Item Summary/Recommendation: The Design/Build Firm (DBF)will be responsible for the design, construction, and construction management associated with the work related to earthwork, pavement reconstruction, overhead utility undergrounding, sidewalk construction, water main improvements, storm drainage infrastructure installation, roadway lighting and streetscape/pl anti ng improvements. A Design Criteria Package (DCP) has been prepared including conceptual specifications and plans for the civil, electrical, and landscaping disciplines. Request for Qualifications(RFQ) No. 251-2013TC was issued on June 10, 2013, with an opening date of July 11, 2013. The pre-proposal conference was held on June 21, 2013. During the pre-proposal conference, prospective bidders were instructed on the procurement process and the information their respective proposals should contain. The Public Group and Bidnet issued bid notices to 88 and 391 prospective bidders respectively of which 28 and 22 accessed the advertised solicitation respectively. In addition, 158 vendors were notified via email, which resulted in the receipt of five (5) proposals. Through the Procurement Division's review of each proposal for responsiveness, Central Florida Equipment Rentals, Inc. was deemed nonresponsive for failing to provide proof of pre-qualified certification by Miami-Dade County for Category 3.09 — Highway Systems— Signing, Pavement Marking, and Channelization—a mandatory requirement of the RFQ. On July 9, 2013, the City Manager via Letter to Commission (LTC) No. 238-2013, appointed an Evaluation Committee, which convened on July 15, 2013, to review and discuss the responsive proposals. Upon completion of the interviews of the responsive proposers, the Committee discussed each prospective proposer's qualifications, experience, and competence to score and rank the firms prior to forwarding a recommendation to the City Manager. RECOMMENDATION After considering the review and recommendation of the Committee, the City Manager exercised his due diligence and carefully considered the specifics of this RFQ process. As a result, the City Manager recommends that the Mayor and City Commission adopt a resolution to authorizing the Administration to enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida, a Miami Beach-based vendor; and further authorizing the Mayor and City Clerk to Execute an agreement for pre-construction services upon completion of successful negotiations. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 N/A Total Financial Impact Summary: N/A City Clerk's Office Legislative Tracking: David Martinez, ext. 6972 Sign-Offs: Department Di Ass' City Ma er City _r)4ger DM AD - MT KGB JLMAV r TAAGENDA\2013\Proc ent\July 17\RFQ 251-2013—Palm ibiscus Desi Build—Summary.doc AGENDA ITEM C 1 E MIAMIR -�3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 17, 2013 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 251-2013TC, FOR DESIGN/BUILD SERVICES FOR NEIGHBORHOOD NO. 13: PALM AND HIBISCUS ISLANDS RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROJECT; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PRE- CONSTRUCTION SERVICES UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS. ADMINISTRATION RECOMMENDATION Adopt the resolution. KEY INTENDED OUTCOME SUPPORTED Ensure well-designed quality capital projects ANALYSIS The Palm and Hibiscus Islands are located in Biscayne Bay immediately north of MacArthur Causeway approximately midway between Miami Beach and the mainland. The islands are accessed by a bridge across Fountain Street, which intersects MacArthur Causeway at a signalized intersection. Areas to be affected by the proposed improvements include, but are not limited to, the following: • Hibiscus Island: North Hibiscus Drive, South Hibiscus Drive, West Palm Midway, East Palm Midway, East 1 rst Court, East 2nd Court, East 3rd Court, East 4th Court, West 1 rst Court, West 2nd Court, West 3rd Court, West 4th Court • Palm Island: Fountain Street, Palm Avenue, North Coconut Lane and South Coconut Lane. Areas not included in the proposed improvements include the intersection at MacArthur Causeway and Fountain Street. The bridges connecting Hibiscus and Palm Islands and Palm Island and MacArthur Causeway are also excluded. The Design/Build Firm (DBF) will be responsible for the design, construction, and construction management associated with the work related to earthwork, pavement reconstruction, overhead utility undergrounding, sidewalk construction, water main improvements, storm drainage Commission Memorandum—Palm and Hibiscus Right of Way Improvement Project Design-Build July 17, 2013 Page 2 of 5 infrastructure installation, roadway lighting and streetscape/planting improvements. A Design Criteria Package (DCP) has been prepared including conceptual specifications and plans for the civil, electrical, and landscaping disciplines. The proposed improvements to be performed for this project are based upon the Basis of Design Report (BODR) for Neighborhood No. 13 — Palm and Hibiscus Islands, prepared by EDAW, Inc. and developed with input from the residents through public workshops and City staff, and ultimately approved by the City of Miami Beach City Commission. The proposed improvements include, but are not limited to, the following: • Utility undergrounding on Hibiscus Island o Installation of conduits and infrastructure for the relocation of overhead wiring for Florida Power and Light(FPL) into underground conduits; o Installation of conduits and infrastructure for the relocation of overhead wiring for AT&T into underground conduits; o Installation of conduits and infrastructure for the relocation of overhead wiring for Atlantic Broad Band (ABB) into underground conduits; o Provision of new service points at all residential properties. • Streetscape improvements • Roadway pavement reconstruction; • Valley gutter and curb and gutter; • Landscaping within the right-of-way; • Removal of encroachments; • Addition of traffic calming elements; • Installation of new street lighting. • Stormwater improvements • Design and installation of new collection system of drainage piping, inlets and manholes throughout the two islands; • Design and installation of a pumped pressurized drainage well; • Design and installation of the replacement of outfalls to Biscayne Bay. • Water system improvements o Design and installation new 8-inch DIP water main distribution system; o Installation and reconnection of all existing water services. The proposed improvements listed above represent a summary of the current design approach as shown on the conceptual plans and specifications. However, the DBF shall be responsible for satisfying the City's design criteria and verify compliance with the requirements set forth in the DCP. RFQ PROCESS Request for Qualifications (RFQ) No. 251-2013TC was issued on June 10, 2013, with an opening date of July 11, 2013. The pre-proposal conference was held on June 21, 2013. During the pre-proposal conference, prospective bidders were instructed on the procurement process and the information their respective proposals should contain. Commission Memorandum—Palm and Hibiscus Right of Way Improvement Project Design-Build July 17, 2013 Page 3 of 5 The Public Group and Bidnet issued bid notices to 88 and 391 prospective bidders respectively of which 28 and 22 accessed the advertised solicitation respectively. In addition, 158 vendors were notified via email, which resulted in the receipt of the following five (5) proposals: • Central Florida Equipment Rentals, Inc. • Lanzo Construction Co. Florida • Man Con, Inc. • Ric-Man Construction, Inc. • Ric-Man International, Inc. Through the Procurement Division's review of each proposal for responsiveness, Central Florida Equipment Rentals, Inc. was deemed nonresponsive for failing to provide proof of pre-qualified certification by Miami-Dade County for Category 3.09 - Highway Systems - Signing, Pavement Marking, and Channelization-a mandatory requirement of the RFQ. On July 9, 2013, the City Manager via Letter to Commission (LTC) No. 238-2013, appointed an Evaluation Committee (the "Committee") consisting of the following individuals: • Edward Baldie, Capital Projects Coordinator, CIP Office • Ian Kaplan, Resident and Palm & Hibiscus Island Neighborhood Association Member • Stacy Kilroy, Resident and Capital Improvements Projects Oversight Committee Member • Adam Mopsick, Resident and Palm & Hibiscus Island Neighborhood Association Member(alternate) • Matilde Reyes, Senior Capital Projects Coordinator, CIP Office • Richard Saltrick, City Engineer, Public Works Department On July 15, 2013, the Committee convened to review and discuss the responsive proposals and nominated Matilde Reyes as Committee Chair. The Committee evaluated each proposal based on the following criteria noted in the RFP: • 15 Points - Qualifications of Contractor and Key Personnel • 15 Points - Qualifications of Design Engineer/Key Personnel • 15 Points - Understanding J of the Project • 15 Points - Project Approach • 10 Points - Past Work Performance Evaluation Surveys • 10 Points - Prior Work History as a Team • 10 Points - Risk Assessment Plan • 10 Points - Project Schedule Additional points, over the aforementioned potential points were to be allocated, if applicable, and in accordance to the following ordinances: • Local Preference - The Procurement personnel assigns an additional five (5) points to proposers, which are Miami Beach-based vendors, as defined in the City's Local Preference Ordinance. Lanzo Construction Co. Florida was eligible for local preference. • Veteran Preference - The Procurement personnel assigns an additional five (5) points to proposers, which are small businesses owned and controlled by a veteran(s) or is service-disabled veteran business enterprise, as defined in the City's Veterans Preference Ordinance. No proposers qualified for veteran preference. Com miss ion Memorandum—Palm and Hibiscus Ri g ht of Way Improvement Project Desi g n-Build July 17, 2013 Page 4 of 5 Upon completion of the interviews, the Committee discussed each prospective proposer's qualifications, experience, and competence to score and rank the firms as provided below. The Committee recommended that the Administration enter into negotiations with the top- ranked firm, Lanzo Construction Co. Florida; and should the Administration not be able to successfully negotiate an agreement with the top-ranked firm, authorizing the Administration to negotiate with the second-ranked firm, Ric-Man Construction, Inc.; and should the Administration not be able to negotiate an agreement with the second-ranked firm, authorizing the Administration to negotiate an agreement with the third-ranked firm, Ric-Man International, Inc. RFQ 251-2013TC Evaluation Committee Scoring (and Ranking Baldie Kaplan Kilroy Mopsick Reyes Total Lanzo Construction Co. Florida* 96(l) 97 (l) 96(l) 93 (l) 70 (3) 452 (7) Ric-Man Construction, Inc. 91 2 92 (2) 94(2) 86(3) 85(2) 448 11 Ric-Man International, Inc. 86(3) 91 (3) 87(3) 88 (2) 93(l) 445 12 Man Con, Inc. 81 4 83 (4) 1 80 (4) 85 (4) 67(4) 396 20 * Miami Beach-based vendor PROPOSAL TEAM PROFILE Founded in 1967, Lanzo Construction Co. Florida Foundation Co. has been providing general construction services to South Florida since 1980. Lanzo has extensive experience in stormwater drainage, underground utility, and roadway construction serving Miami-Dade, Broward, and Monroe Counties, along with several local municipalities. Notable projects include: • Broward County North County Neighborhood Improvement Project Broadview Estates Bid Package 2 - $9,909,466 • Broward County North County Neighborhood Improvement Project Bid Package 10 - $10,558.209 • City of Miami Beach ITB 18-09/10 — Central Bayshore Package A/Lake Pancoast Package C- $14,490,740 • F376 City of Marathon Service Area 5 Vacuum Sewage Collection System and Stormwater Collection System - $20,625,568 Aside from Lanzo, the following firms are also included as part of the project team: • Atlantic Coast Well Drilling • Basulto & Associates, Inc. • Craig A. Smith &Associates • Nutting Engineers of Florida • Savino Miller Design Studio • SRS Engineering, Inc. • SWC • Vibration Energy Services • Wade Trim Commission Memorandum—Palm and Hibiscus Right of Way Improvement Project Design-Build July 17, 2013 Page 5 of 5 CITY MANAGER'S DUE DILIGENCE After considering the review and recommendation of the Committee, the City Manager exercised his due diligence and carefully considered the specifics of this RFQ process. As a result, the City Manager recommends that the Mayor and City Commission adopt a resolution to authorizing the Administration to enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida, a Miami Beach-based vendor. CONCLUSION The Administration recommends that the Mayor and City Commission adopt a resolution accepting the recommendation of the City Manager pursuant to Request for Qualifications (RFQ) No. 251-2013TC, for Design/Build Services for Neighborhood No. 13: Palm and Hibiscus Islands Right-of-Way Infrastructure Improvement Project, authorizing the Administration to enter into negotiations with the top-ranked firm, Lanzo Construction Co. Florida; and further authorizing the Mayor and City Clerk to Execute an agreement for pre-construction services upon com tion of successful negotiations. JLM/MT/K /DM/AD T:\AGENDA\2013\July 17\Procurement\RFQ 251-2013TC-Palm and Hibiscus Design Build-MEMO.docx A-AIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov CAPITAL IMPROVEMENTS PROJECTS OFFICE. Tel: (305)673-7071 , Fax: (305) 673-7073 -� Via Certified Mail No. 7012-2210-0002-69F-2754M6 February 11, 2014a Mr. Michael R. Bone, Vice President ; Lanzo Construction Company, FL -_r 125 SE 5 Court J N) Deerfield Beach, Florida, 33441 'ter' o'' Negotiations Pursuant to RFQ No. 251-2013TC- Neighborhood No. 13: Palm & Hibiscus Islands Right-of-Way Infrastructure Improvement Project Dear Mr. Bone, On July 17th, 2013, the City administration was authorized by the Mayor and City Commission to enter into negotiations with the top-ranked Design Build firm, Lanzo Construction Co. Florida pursuant to Request for Qualifications (RFQ) No. 251-2013TC for Design-Build services for Neighborhood No. 13: Palm & Hibiscus Islands Right-of-Way Infrastructure Improvement Project (the Project). Should the Administration not be able to successfully negotiate an agreement with the top-ranked firm, the Administration was authorized to negotiate with the second-ranked and subsequently, negotiate with the third ranked firm if the negotiation with the second-ranked firm would be unsuccessful. After review of Lanzo's third and final fee proposal dated January 17th, 2014, with a proposed fee of $997,448, the negotiation team has determined that your proposed fee exceeds the City's fee expectation. The purpose of this letter is to notify Lanzo (top-ranked firm) that the City is terminating negotiations for the Design Build Services for the Project. The City will commence negotiations with the second ranked firm pursuant to Resolution Number 2013-28251. We regret that we were unable to come to an agreement regarding an acceptable fee and appreciate your interest in doing business with the City of Miami Beach. Sinc rely, David Martinez, PE CIP Director Cc: Mr. Jimmy L. Morales, City Manager Mr. Mark Taxis, Assistant City Manager Mr. Jose Smith, City Attorney Mr. Rafael Granado, City Clerk Mr. Alex Denis, Procurement Director Ms. Matilde E. Reyes, Senior Capital Projects Coordinator Mr. Thomas Brzeinski, Executive Vice President—Wade Trim F:\CAPI\$all\Project Files\Team One\Palm and Hibiscus\0.0 Contracts, RFP's, RLI's, RFQ's\0.1 RFP, RLI, RFQ\RFQ for DB firm\Lanzo Term of Nego Letter-2-05-14.docx We are committed to providing excellent public service and safety to all who live, work,and play in our vibrant, tropical, historic community.