2013-28261 Reso RESOLUTION NO. 2013-28261
A RESOLUTION OF THE MAYOR.AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND THE
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT), FOR FDOT TO
INSTALL, MAINTAIN, AND OPERATE A GLOBAL POSITIONING SYSTEM
(GPS) REFERENCE STATION WHICH INCLUDES ANTENNA, RECEIVER,
AND COMMUNICATION EQUIPMENT AT THE TENNIS CENTER BUILDING IN
FLAMINGO PARK(, LOCATED AT 1200 MERIDIAN AVE.
WHEREAS, The Agreement allows the Florida Department of Transportation (FDOT) to
install and maintain a Global Positioning System (GPS) Reference Station, for the purpose of
collecting geodetic GPS data at the Tennis Center Building in Flamingo Park; and
WHEREAS, FDOT maintains and operates a Florida Permanent Reference Network
throughout the State of Florida with GPS Reference Stations that are accessible through the
internet, providing real time GPS corrections, compatible with the City's high-precision GPS
Rover Receiver unit; and
WHEREAS, the FDOT Surveying & Mapping Office has requested the use of the Tennis
Center Building at Flamingo Park for a GPS Reference Station, to be installed, maintained,
repaired and replaced at FDOT's expense; and
WHEREAS, the placement of a GPS Reference Station within the City will result in a
more reliable and accurate signal at no post, which is needed for the City's existing high-
precision GPS Rover Receiver unit.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and authorize the City Manager to execute an Agreement between the
City and the Florida Department of Transportation (FDOT), for FDOT to install, maintain, and
operate a global positioning system (GPS) reference station which includes antenna, receiver,
and communication equipment at the Tennis Center building in Flamingo Park, located at 1200
Meridian Ave.
PASSED AND ADOPTED this 171h day of July, 2013.
ATTEST:
at ti Herrera Bower, Mayor
Rafael Granado, City Cler .... .,��
TAAGENDA\2013\Ju1y 17TDOT 'f#'g go P$rk R lution.docx
APPROVED AS TO
TES=
�.INC�RP BRA FORM & LANGUAGE
L) &FOR EXECUTION
?CH (0-
:C� Date
Florida Department of Transportation
RICK SCOTT Surveying and Mapping Office ANATH PRESAUD
GOVERNOR 605 Suwannee Street MS-5L SECRATARY
Tallahassee, F132399-0450
850.414.7962
Memorandum of Agreement
This Memorandum of Agreement is entered this _17th _ day of_July_, _2013_, between the State of
Florida, Department of Transportation, an agency of the State of Florida, hereinafter called the
"Department", and_the City of Miami beach called the "Agency".
The Department desires to establish a statewide Global Positioning System (GPS) Reference
Station Network for purposes of collecting geodetic GPS data, and the Agency consents to allow the
Department to locate a Reference Station on its property, and in consideration of the mutual covenants,
promises, and representations herein set forth, agree as follows:
1. The Agency hereby gives permission to the Department and its representatives, agents, and
contractors, to enter the Agency's premises at: _1200 Meridian Avenue Tennis Center Building_,
hereinafter called the Project Site, to construct, maintain, and operate the GPS Reference Station Building,
hereinafter called the Project, further described in Exhibit A, attached and incorporated by reference
herein.
2. The Department shall be responsible for all costs for the construction, installation, maintenance,
and operation of the Project described in Exhibit A. The Agency shall be held harmless and exempt of said
responsibilities and, to the extent permitted by law, any damage to the equipment shown in Exhibit A.
3. Each party shall designate a representative to administer this Agreement, to receive or respond to
notices or correspondences in relation to the Project at the Project Site. All notices or demands which may
be given, made, or sent to the following representatives will be deemed to have been fully given, made, or
sent when in writing and delivered to the other party by US Mail, facsimile transmission, courier service, or
personal delivery:
To the Department: Florida Department of Transportation Surveying and Mapping Office
,Address: 605 Suwannee Street MS-5L, Tallahassee, Fl 32399-0450 - Attention: John Krause
To the Agency: City of Miami Beach
Address: 1700 Convention Center Dr., Miami Beach, FL 33139- Attention: Jimmy L. Morales
Any changes to the above representatives or address must be provided to the other party in writing.
4. The Agency shall provide written approval of the Project location on the Project Site. Party
representatives will determine the location for the permanent antenna mount and equipment installation.
5. The Agency will assess no cost to the Department for the use of its premises for the Project.
6. The Agency will provide electrical service to the Project at no cost to the Department.
7. Authorized Department representatives, or contractors accompanied by a Department
representative will be allowed to access the Project Site at all times. In the event access is needed after
regular business hours, the Department shall provide reasonable notice, except in an emergency, notice
reasonable under the circumstances will be provided.
8. The Department agrees to comply with all federal, state, and local laws applicable to this
Project and the Agreement.
9. Either party may terminate this Agreement after thirty (30) days advance written notice to the
other party. At the end of the time noticed, the Department shall, at its own expense, remove all detachable
equipment from the Project Site. All items installed by the Department and described in Exhibit A shall
remain the sole property of the Department.
10. This Agreement embodies the whole agreement of the parties. There are no promises, terms,
conditions, or obligations other than those contained herein, and this Agreement shall supersede all
previous communications, representations, or agreements, wither verbal or written, between the parties
hereto. The laws of the State of Florida shall govern this Agreement.
11. This Agreement shall remain in full force and effect until such times as the parties mutually
agree in writing to its termination.
12. This Agreement shall be binding upon the successors, assigns, and legal representatives of the
Department and the Agency.
13. This Agreement shall not be construed to afford any third party rights.
Therefore, the parties have duly executed this Memorandum of Agreement on the day first above written.
City of Miami Beach State of Florida
Agency Name Department of Transportation
By: ��/�
Authorized Sig re Authorized Signature
Printed Name: Jimmy L. Morales Printed Name: John Krause
Title: City Manager Title: State Surveyor
Attest: ; �- • ..` � Attest.
l4'
L ��1�-,-*ate
Name/Title: P `�do f. it Clerk Name/Title:
ii��GOr��f ORATED-
APPROVED AS TO
l
�? FORM &LANGUAGE
&FOR EXECUTION
ttor Da
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The City Manager To Execute An Agreement Between The City And The Florida Department
Of Transportation(FDOT), For The FDOT To Install, Maintain,And Operate A Global Positioning System
(GPS) Reference Station Which Includes Antenna, Receiver, And Communication Equipment At The
Tennis Center Building In Flamingo Park, Located At 1200 Meridian Avenue.
Key Intended Outcome Supported:
Ensure Quality Capital Project
Supporting Data (Surveys, Environmental Scan, etc.):
n/a
Item Summa /Recommendation:
The Agreement (Attachment) allows the Florida Department of Transportation (FDOT) to install and
maintain a Global Positioning System(GPS)Reference Station,for the purpose of collecting geodetic GPS
data, at the Tennis Center Building in Flamingo Park.
FDOT maintains and operates a Florida Permanent Reference Network throughout the State of Florida.
The GPS Reference Stations are accessible through the internet and provide real time GPS corrections
compatible with the City's high-precision GPS Rover Receiver unit.There is no cost for use of FDOT GPS
Reference Stations, and is available to governmental agencies, private companies, and the public.
The placement of a GPS Reference Station within the City will result in a more reliable and accurate signal,
which is needed for the City's existing high-precision GPS Rover Receiver unit. The GPS Rover Receiver
unit is currently utilized by the Public Works Engineering Division's surveyors, for the collection of high-
precision data. The collected and stored high-precision GPS data sets are utilized for in-house surveys
and designs, recording of buried utilities, and for the creation of GIS maps.
At this time, the City subscribes to a private service to obtain the needed accuracy for its GPS Rover
Receiver unit for a monthly cost of$150. This service would no longer be needed if FDOT installs this
station at the Tennis Center.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
[_n/a
Financial Information:
Source of Amount Account
Funds: I
OBPI Total
City Clerk's Office Legislative Tracking:
Richard Saltrick ext. 6565
Department Director Assistant nager I City Rapager
ETC JLM
Sign-Offs:
T:\AGENDA\2013\July 17\FDOT GPS Agreement Flamingo Park Summary.doc
AGENDA ITEM r 5
IZE97 M I AM - 7-13
DATE 7 l
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COM SSION MEMORANDUM
TO: Mayor Matti Herrera Bower and embers f the City Commission
FROM: Jimmy Morales,,City Manager
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT), FOR FDOT TO INSTALL,
MAINTAIN, AND OPERATE A GLOBAL POSITIONING SYSTEM (GPS)
REFERENCE STATION WHICH INCLUDES ANTENNA, RECEIVER, AND
COMMUNICATION EQUIPMENT AT THE TENNIS CENTER BUILDING IN
FLAMINGO PARK, LOCATED AT 1200 MERIDIAN AVENUE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The Agreement (Attachment) allows the Florida Department of Transportation (FDOT) to install
and maintain a Global Positioning System (GPS) Reference Station, for the 'purpose of
collecting geodetic GPS data, at the Tennis Center Building in Flamingo Park.
FDOT maintains and operates a Florida Per Reference Network throughout the State of
Florida. The GPS Reference Stations are accessible through the internet and provide real time
GPS corrections compatible with the City's high-precision GPS Rover Receiver unit. There is no
cost for use of FDOT GPS Reference Stations, and is available to governmental agencies,
private companies, and the public.
The placement of a GPS Reference Station within the City will result in a more reliable and
accurate signal, which is needed for the City's existing high-precision GPS Rover Receiver unit.
The GPS Rover Receiver unit is currently utilized by the Public Works Engineering Division's
surveyors, for the collection of high-precision data. The collected and stored high-precision
GPS data sets are utilized for in-house surveys and designs, recording of buried utilities, and for
the creation of GIS maps.
ANALYSIS
The FDOT Surveying & Mapping Office has visited the Tennis Center Building at Flamingo Park
and other locations in the City, therefore requesting use of this building. The Public Works
Engineering Department working with the City's IT Department has confirmed with AT&T that
City Commission Memorandum-FDOT GPS Agreement Flamingo Park
July 17, 2013
Page 2 of 2
the Tennis Center Building is capable of supporting DSL Service required for the GPS
Reference Station. The IT Systems Department also has indicated that it does not foresee any
interference between the City's IT systems and FDOT GPS Reference Station, as the station
will not transmit signals over the air. The station will only receive signals over the air while
transmitting via DSL.
The GPS Reference Station and DSL service will be installed at the expense of FDOT. The
maintenance, repair, and replacement costs of the GPS Reference Station and DSL service will
be the FDOT's responsibility.
At this time, the City subscribes to a private service to obtain the needed accuracy for its GPS
Rover Receiver unit for a monthly cost of $150. This service would no longer be needed if
FDOT installs this station at the Tennis Center.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution.
Attachment:
Agreement
MT/ETC/JJF/RWS
T:\AGENDA\2013\July 17\FDOT GPS Agreement Flamingo Park Memo.docx
I
Attachment
DRAFT
Florida Department of Transportation
RICK SCOTT Surveying and Mapping Office ANATH PRESAUD
GOVERNOR 605 Suwannee Street MS-5L SECRATARY
Tallahassee, Fl 32399-0450
850.414.7962
Memorandum- of Agreement
This Memorandum of Agreement is entered this day of , between the
State of Florida, Department of Transportation, an agency of the State of Florida, hereinafter called the
"Department", and ,hereinafter called the"Agency".
The Department desires to establish a statewide Global Positioning System (GPS) Reference
Station Network for purposes of collecting geodetic GPS data, and the Agency consents to allow the
Department to locate a Reference Station on its property, and in consideration of the mutual covenants,
promises, and representations herein set forth, agree as follows:
1. The Agency hereby gives permission to the Department and its representatives, agents, and
contractors, to enter the Agency's premises at: ,
hereinafter called the Project Site, to construct, maintain, and operate the GPS Reference Station,
hereinafter called the Project, further described in Exhibit A, attached and incorporated by reference
herein.
2. The Department shall be responsible for all costs for the construction, installation, maintenance,
and operation of the Project described in Exhibit A. The Agency shall be held harmless and exempt of said
responsibilities and,to the extent permitted by law, any damage to the equipment shown in Exhibit A.
3. Each party shall designate a representative to administer this Agreement,to receive or respond to
notices or correspondences in relation to the Project at the Project Site. All notices or demands which may
be given, made, or sent to the following representatives will be deemed to have been fully given, made, or
sent when in writing and delivered to the other party by US Mail, facsimile transmission, courier service, or
personal delivery:
To the Department:
Address:
To the Agency:
Address:
Any changes to the above representatives or address must be provided to the other party in writing.
4. The Agency shall provide written approval of the Project location on the Project Site. Party
representatives will determine the location for the permanent antenna mount and equipment installation.
5. The Agency will assess no cost to the Department for the use of its premises for the Project.
6. The Agency will provide electrical service to the Project at no cost to the Department.
7. Authorized Department representatives, or contractors accompanied by a Department
representative will be allowed to access the Project Site at all times. In the event access is needed after
regular business hours, the Department shall provide reasonable notice, except in an emergency, notice
reasonable under the circumstances will be provided.
8. The Department agrees to comply with, all federal, state, and local laws applicable to this
Project and the Agreement.
9. Either party may terminate this Agreement after thirty (30) days advance written notice to the
other party. At the end of the time noticed, the Department shall, at its own expense, remove all detachable
equipment from the Project Site. All items installed by the Department and described in Exhibit A shall
remain the sole property of.the Department.
10. This Agreement embodies the whole agreement of the parties. There are no promises, terms,
conditions, or obligations other than those contained herein, and this Agreement shall supersede all
previous communications, representations, or agreements, wither verbal or written, between the parties
hereto. The laws of the State of Florida shall govern this Agreement.
11. This Agreement shall remain in full force and effect until such times as the parties mutually
agree in writing to its termination.
12. This Agreement shall be binding upon the successors, assigns, and legal representatives of the
Department and the Agency.
13. This Agreement shall not be construed to afford any third party rights.
Therefore,the parties have duly executed this Memorandum of Agreement on the day first above written.
State of Florida
Agency Name Department of Transportation
By: By:
Authorized Signature Authorized Signature
Printed Name: Printed Name:
Title: Title:
Attest: Attest:
Name/Title: Name/Title:
Exhibit A
➢ Choke Ring Antenna (fig. 1)
➢ Global Positioning System Receiver(fig. 2)
➢ Site specific antenna mount(fig. 3)
➢ Power Supply(fig. 4)
o Uninterrupted Power Supply
➢ Communication Equipment (fig. 5)
o Digital Subscriber Line (DSL)modem
This is a typical listing of equipment to be installed at the host location. The Department may add or
subtract various components of the system as needs dictate. If changes are made, the Department will
provide written notice to the host agency within a sufficient period of time.
Figure 1 Figure 2
Exhibit A
=1
Figure 3
I
Exhibit A
Figure 4 Figure 5