2013-28292 Resor
RESOLUTION NO. 2013-28292
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY°S ONE-YEAR
ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2013/2014,
WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGAM, THE HOME
INVESTMENT PARTNERSHIP HOME PROGRAM THE FISCAL YEAR
2012/2013 STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)
PROGRAM AND VALUE ADDED ENHANCEMENT FUNDS; AMENDING
THE FY 1994-2011 ACTION PLANS,AUTHORIZING THE CITY MANAGER
TO MAKE MINOR NON-SUBSTANTIVE CHANGES TO THE ONE-YEAR
ACTION PLAN OR RESULTING AGREEMENTS BEFORE EXECUTION
(WHICH MAY BE IDENTIFIED DURING THE FINALIZATION AND/OR
REVIEW PROCESS, AND WHICH DO NOT AFFECT THE PURPOSE,
SCOPE, APPROVED BUDGET AND/OR INTENT OF THE PLAN);
AUTHORIZING THE CITY MANAGER TO EXTEND THE EXPIRATION
DATES OF SAID AGREEMENTS WHEN NECESSARY; AUTHORIZING
THE CITY MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS
AND SUBMIT THE ONE-YEAR ACTION PLAN TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD);
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS FOR SUB-RECIPIENTS OF CDBG, HOME, SHIP AND
VALUE ADDED ENHANCEMENT FUNDS; AND AUTHORIZING THE
APPROPRIATION OF ALL FEDERAL AND STATE FUNDS WHEN
RECEIVED.
WHEREAS, the City is an entitlement recipient of Federal formula HUD grant
programs as follows: Community Development Block Grant (CDBG) funds, and HOME
Investment funds (HOME); and
WHEREAS,the City expects to continue to receive entitlement funds from these
grant programs to operate the City's housing and community development activities; and
WHEREAS,the One-Year Action Plan for Federal funds is a requirement under
the U.S. Department of Housing and Urban Development(HUD)formula grant programs,
which include the Community Development Block Grant(CDBG) Program and the HOME
Investment Partnership (HOME) Program; and
WHEREAS, the attached One-Year(FY 2013/2014)Action Plan is based upon
the City's Federal entitlement of $953,576 in CDBG Program funds and $69,332 of
CDBG prior year CDBG funds, $469,525 in HOME Program funds and $503,045 of prior
year uncommitted HOME funds; and
WHEREAS, the City will be receiving $21,895 in SHIP FY 2012/2013 (non-
Federal) funds; and
WHEREAS, the City will be receiving $15,000 of Value Added Enhancement
funds for Marine and Child-Related Recipients; and
WHEREAS, the City will amend its FY 1994-2011 Action Plans; and
WHEREAS, a comprehensive planning phase was initiated by the City on March
28, 2013, with the issuance of two Request for Applications (RFA), one for CDBG and
one for HOME and SHIP combined; and
WHEREAS, meetings of the Community Development Advisory Committee
(CDAC) were held on May 1 , May 8, and May 30, 2013, respectively, to review, rank
and make recommendations regarding nineteen (19) written applications received for
CDBG funds and two (2) written applications for HOME funds; and
WHEREAS, the sole application for SHIP funds was deemed responsive and in
compliance with State SHIP rules; and
WHEREAS, the resulting CDBG and HOME_ recommendations have been
incorporated in the attached One-Year (FY 2013/2014) Action Plan; and
WHEREAS, a draft One-Year (FY2013/14) Action Plan was made available to
the public for a 30-day public review and comment period; from June 13, 2013, through
July 12, 2013, and two public meetings were held on May 30, 2013, and June 19, 2013,
to obtain citizen input and determine the priorities and needs for housing and community
development; and
WHEREAS, while CDBG funds are primarily used to provide vital public services,
housing activities, code enforcement, youth centers and senior centers, HOME Program
funds have been used for affordable rental housing activities and first time
homeownership opportunities; and
WHEREAS, the City is required to set aside a minimum of 15% of its HOME
funds allocation to a qualified Community Housing Development Organization (CHDO)
project; and
WHEREAS, the City Manager is the HUD designated agent for all formula
grants, and executes the grant applications, the Agreements, and other applicable HUD
documents on behalf of the City, and
WHEREAS, the One-Year Action Plan must be submitted to HUD no later than
August 15, 2013.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the City's One-Year Action Plan for Federal Funds for Fiscal
Year 2013/2014, which includes the budgets for the Community Development Block
Grant CDBG Program, the HOME Investment Partnership (HOME) Program and the
( ) 9
SHIP program; amend the FY 1994-2011 Action Plans; authorize the City Manager to
make minor non-substantive changes to the One-Year Action Plan or resulting
agreements before execution which may be identified during the finalization and/or
9 ( Y 9
review process and which do not affect the purpose, scope, approved budget and/or
intent of the Plan); authorize the City Manager to extend the expiration dates of said
agreements when necessary; authorize the City Manager to execute all applicable
documents and submit the One-YearAction Plan to the U.S. Department of Housing and
authorizing h Mayor and City Clerk to execute
Urban Development (HUD), further auth o g t e ay a y
agreements for sub-recipients of CDBG, HOME, SHIP and Value Added Enhancement
funds; and authorizing the appropriation of all Federal and State funds when received.
PASSED AND ADOPTED this 171 day of ��( , 2013.
ATTEST:
N�t :S
CITY CLERK INCO _ - M YOR
RF ORATED:
APPROVED AS TO
FORM &LANGUAGE
&,,FOR CUTION
to Date
J
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Adopting the One-Year Action Plan for FY 2013-2014,which includes the budgets for the Community Development Block Grant
(CDBG) Program, the HOME Investment Partnerships program (HOME), and the State Housing Initiatives Partnership program (SHIP);
amending the FY 1994-2011 Action Plans to allocate prior years'uncommitted funds;authorizing the City Manager to execute all applicable
Action Plan documents;authorizing the Mayor and City Clerk to execute agreements for sub-recipients;and authorizing the appropriation of
all Federal and State funds when received.
Key Intended Outcome Supported:
Sustainability initiatives.Affordable housing for the labor force.
Supporting Data(Surveys, Environmental Scan,etc.): Based on the 2012 Community Satisfaction Survey,66%of residents gave
the City positive marks for its efforts to be a green or sustainable. 34%of businesses rated lack of affordable housing in Miami Beach
for their labor force as their most important challenge.
Issue:
Shall the City adopt the One-Year Action Plan for FY 2013-2014 in substantially the attached form?
Item Summary/Recommendation:
The City has been awarded its Fiscal Year 2013-2014 entitlements from the State and Federal governments.The Federal government has
awarded the City$953,576 for its CDBG program and$469,525 for its HOME program. In addition,the City has$69,332 from prior years'
unexpended CDBG funds and$503,045 from prior years'uncommitted HOME funds.The State's FY 2012/13 SHIP allocation is$21,895.
The City issued two Requests for Applications(RFA)on March 28,2013 for the award of eligible entitlement funds.One RFA addressed the
use of CDBG funds for public services and eligible capital projects. The second RFA was for affordable housing funding from HOME and
SHIP,and sought only affordable housing applications as required. Nineteen(19)applications were received for the CDBG funds,and two
(2)applications were received for HOME funds. One(1)application was received for SHIP funds.
Eleven(11)public service applications were received.The public service applications were for childcare,youth services, home delivered
meals for persons with HIV/AIDs,housing-based public services,handicapped services,senior meals,and senior services.Public services
were identified as a high-priority need in the recently approved FY 2013-2017 Consolidated Plan.The Community Development Advisory
Committee(CDAC)also identified public services as a high priority need.The Boys and Girls Clubs of Miami, Food for Life Network, Inc.,
Jewish Community Services, Little Havana Activities&Nutrition Centers of Dade County, Inc.,Log Cabin Enterprises, Miami Beach CDC
(MBCDC),RAIN Parents,Inc.,UNIDAD Miami Beach,Inc.and the City's Office of Community Services are being recommended forfunding.
RFA applications were reviewed by the Administration and CDAC. Presentations were made to CDAC by all applicants for CDBG and
HOME funding. The applications were ranked according to their impact on the Consolidated Plan,project description,specific goals,budget
analysis,and leveraging of funds. After review and deliberations between the Administration and CDAC,the recommendation was to fund
sixteen(16)activities with CDBG funds as incorporated in the proposed One-Year Action Plan which is due to HUD by August 15,2013.
Carrfour Supportive Housing and Miami Beach Community Development Corporation submitted applications for housing projects.Carrfour
proposes to rehabilitate the Harding Village Apartments located at 8520 Harding Avenue.MBCDC proposes to utilize available HOME project
funds to fill a funding gap in the London House II project,located at 1975 Washington Avenue.MBCDC,the sole respondent,also proposes
to utilize available SHIP funds for home-buying activities.The City is currently conducting project and file audits of MBCDC.At this time,the
Administration recommends that its proposed awards are made pending completion and satisfactory review of these efforts.
In accordance with HUD's Citizen Participation Process requirement,the proposed One-YearAction Plan forthe allocation and use of CDBG
and HOME funds was advertised and posted on the City's website for a 30-day public comment period from June 13 through July 12,2013.
Furthermore, after being duly advertised, a meeting to collect public input was held on June 19,2013. No further public comments have
been received.
Advisory Committee Recommendation:
The Community Development Advisory Committee(CDAC)met as follows approved the final recommendations at its May 30,2013 meeting.
Financial Information:
Source of Funds: Amount Account
1 $953,576 CDBG Allocation FY 2013-2014
2 $69,322 CDBG Prior Year
3 $469,525 HOME Allocation FY 2013-2014
4 $503,045 HOME Prior Year Uncommitted Funds
5 $21,895 SHIP FY 2012-2013
OBPI Total $2,017,363
Financial Impact Summary:Federal CDBG and HOME funding,as well as State SHIP funds,will be allocated to the City of Miami Beach
and the City will allocate the FY 2013-2014 entitlements to projects and sub-recipients.
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director Aspi,4tant City Manager City Manager
M LJR KGB JLM
Agenda Item C7 V
Date
MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Me bers of t City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR ACTION PLAN FOR
FEDERAL FUNDS FOR FISCAL YEAR 2013/2014, WHICH INCLUDES THE
BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
(CDBG), THE HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME), THE
FISCAL YEAR 2012/2013 STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)
PROGRAM AND VALUE ADDED ENHANCEMENT FUNDS; AMENDING THE 1994-
2011 ACTION PLANS, AUTHORIZING THE CITY MANAGER TO MAKE MINOR
NON-SUBSTANTIVE CHANGES TO THE ONE-YEAR ACTION PLAN OR
RESULTING AGREEMENTS BEFORE EXECUTION (WHICH MAY BE IDENTIFIED
DURING THE FINALIZATION AND/OR REVIEW PROCESS, AND WHICH DO NOT
AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT OF THE
PLAN); AUTHORIZING THE CITY MANAGER TO EXTEND THE EXPIRATION
DATES OF SAID AGREEMENTS WHEN NECESSARY; AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL APPLICABLE DOCUMENTS AND SUBMIT THE
ONE-YEAR ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AGREEMENTS FOR SUB-RECIPIENTS OF CDBG,
HOME AND SHIP FUNDS; AND AUTHORIZING THE APPROPRIATION OF ALL
FEDERAL AND STATE FUNDS WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City of Miami Beach is a HUD-designated entitlement community, as determined by the
decennial census information on population growth lag, age of housing stock, and poverty. The
City of Miami Beach has been a CDBG entitlement city since 1975. The HOME Program, also
funded by HUD, was started in 1992 to provide funding specifically for affordable housing. HUD
allocates these funds "to strengthen public/private partnerships and to expand the supply of
decent, safe, sanitary, and affordable housing with primary attention to rental housing, for very
low- income families."
As an entitlement community, the City automatically qualifies for an annual allocation of Federal
funding under HUD's grant programs. HUD requires participating jurisdictions to submit an
annual One-Year Action Plan which describes how the City will utilize funding and resources to
address priority needs identified in the Consolidated Plan. The One-Year Action Plan is one
component of the Five-Year Consolidated Plan that is filed by the City with HUD. The One-Year
Action Plan follows the strategies that have been included in the 2013-2017 Five-Year
Consolidated Plan. CDBG funds have been primarily used to provide vital public services,
Commission Memorandum — FY 2013/2014 Action Plan
July 17, 2013
Page 2 of 6
housing activities, code enforcement, and improvements to public facilities, such as youth
centers and senior centers, while HOME and SHIP funds have been used for affordable rental
housing activities and first time homeownership opportunities.
The State Housing Initiatives Partnership (SHIP) Program, administered through the Florida
Housing Finance Corporation (FHFC), was established by the 1992 William E. Sadowski
Affordable Housing Act to stimulate the production of affordable housing statewide. Annually,
FHFC allocates SHIP Program funds among participating jurisdictions on a formula basis. The
City has participated in the SHIP Program since FY1995-1996. The City had historically
received approximately $500,000 a year in SHIP funds, of which 90% had been allocated to
provide program-eligible activities to income-eligible persons. However, in recent years the
State has reallocated the SHIP Trust funds to other uses in the State's General Fund. As a
result, funding for FY2009-2010, FY2010-2011, and FY2011-2012 was reduced to $43,691, $0,
and $42,524, respectively. Originally, the allocation for FY2012/2013 was $0. However, on
January 11, 2013, the City was notified that as a result of the State recapturing unexpended
funds that were previously set-aside for disaster recovery, the City would receive $21,895 that
should be considered its FY 2012/2013 allocation. The use of the SHIP funding is outlined and
governed by the City's Local Housing Assistance Plan (LHAP), which must be approved by
FHFC.
Staff conferred with HUD representatives to request permission to utilize any prior year unspent
funds from CDBG to re-allocate for project costs. After receiving HUD's approval, the
Administration included those funds in the RFA process to be allocated for capital projects and
affordable housing.
The HOME Program rules require each entitlement community to reserve a minimum of 15% of
its annual allocation for activities undertaken by qualified Community Housing Development
Organizations. A Community Housing Development Organization (CHDO) is a private nonprofit,
community-based service organization that has identified the development of affordable housing
as a primary mission, and has the capacity to develop affordable housing in the community it
serves. A CHDO must meet certain requirements pertaining to its legal status, organizational
structure, capacity and experience. Historically, the only certified CHDO in Miami Beach is the
Miami Beach Community Development Corporation (MBCDC). However, another community
development organization, CarrFour Supportive Housing (CarrFour), is being evaluated for
certification as a CHDO.
This fiscal year, the total available funds for distribution are as follows:
Community Development Block Grant
FY13-14 Entitlement estimated by HUD...............................................................$953,576
Less administrative allowance (20%)..............- $190,715
Less set-aside for CDBG Code Enforcement...- $90,000
Net FY 13/14 funds available for distribution. .$672,861
.......................................................
Prior year recaptured funds.. .,.$69,332
Total available for allocation...........................................................................$742,193
HOME
FY 13-14 Entitlement estimated by HUD..............................................................$469,525
Less administrative allowance (10%)................-$46,953
Less minimum 15% CHDO project set-aside......-$70,429
Less maximum 5% CHDO admin. set-aside.......-$23,476
Net FY 12/13 funds available for project allocation.............................................$328,667
Commission Memorandum — FY 2013/2014 Action Plan
July 17, 2013
Page 3 of 6
SHIP
FY 12-13 Entitlement estimated by State..............................................................$21,895
Less administrative allowance (10%).. -$2,189
Net funds available for project allocation..........................................................$19,706
On March 28, 2013, the Administration issued two RFAs with a submission deadline of April 26,
2013; one RFA included the available CDBG funds; the other was a combined RFA that
included available HOME and SHIP funds.
ANALYSIS
CDBG Funds
The available CDBG allocation is $742,193, which includes an additional $69,332 of recaptured
funds. The City received nineteen (19) written proposals for these funds for an aggregate
amount of $1,637,913. These proposals were reviewed by the Administration and CDAC, and
ranked according to: their impact on the Consolidated Plan; project description; specific goals;
budget analysis; and leveraging of funds.
The following factors were taken into consideration when determining funding awards: 1) the
level of impact according to the Consolidated Plan; 2) project description of activities; 3)
attainment of performance measures and program outcomes; 4) organizational capacity and
experience; 5) budget analysis; and 6) the organization's ability to leverage additional non-
CDBG sources of funding for project activities. All agencies that submitted responsive
proposals were asked to make project presentations before the CDAC and City staff. The
presentations were followed by a question and answer session which allowed the CDAC
members and City staff the opportunity to learn additional information about the agencies and
their respective programs. All of this information was utilized to rank and make appropriate
funding recommendations, which form the basis of the Action Plan. The resulting
recommendations have been incorporated in the draft One-Year Action Plan for FY 2013-2014
and are summarized in the attached Exhibit 1.
As in previous years, given the limited amount of CDBG resources available (capped by Federal
regulations), the CDAC and the Administration had to make difficult decisions regarding funding
recommendations for a number of organizations and projects. Consensus recommendations
were reached and are consistent with the priority needs areas as identified by the Commission,
the community, and the Consolidated Plan. The main priorities include those activities
addressing and serving elderly, youth, health services including persons with AIDS,
homelessness, affordable housing, and public facilities. More specific information is provided
below.
Public Service Activities
A maximum of fifteen percent (15%) of the entitlement allocation may be awarded to public
service activities. Public service activities include meals programs, after school programs, etc.,
for income-eligible participants. A total of $143,036 was available for public service funding.
Eleven (11) applications were received for a total of $345,977 in requests. The following seven
(7) subrecipients, providing a total of seven activities, are being recommended for Public
Service funding:
I
Commission Memorandum —FY 2013/2014 Action Plan
July 17, 2013
Page 4of6
Public Services Provider Amount
Recommended
Boys & Girls Clubs of Miami $14,500
City of Miami Beach — Emergency Services $20,222
Food for Life Network $13,500
Jewish Community Services of S. Florida $23,814
Little Havana Activities & Nutrition Centers $25,000
Log Cabin Enterprises $10,000
Miami Beach Community Development Corporation $14,500
RAIN Parents, Inc. $13,000
UNIDAD of Miami Beach $8,500
Total Public Service Allocations $143,036
Capital/Community Development
CDBG funding was also requested for activities that include the rehabilitation of affordable
housing buildings and other eligible capital improvements. $599,156 was available for other
CDBG eligible capital activities. A total of seven (7) applications were received for $775,450 in
requests. Seven (7) projects were recommended for funding. They include:
Cap,ital/Community Deve,lopment Provide Amount
Recommended
Douglas Gardens CMHC — Mayfair House Apartments $30,500
Improvements
HACMB — Energy Efficient Lighting $40,000
JCS— Miami Beach Senior Center Capital Improvement $100,000
MBCDC— London House II Apartments $67,318
MBCDC - Barclay Apartments Rehabilitation $179,747
MBCDC— Scattered Sites ADA Compliance $121,085
MBCDC— Multifamily Housing Program $60,506
Total CDBG Housing/Capital Allocations $599,156
Other
The balance of the available FY13/14 CDBG allocation is used as follows: $90,000 is being set
aside to fund code compliance services; and, in order to effectively implement and monitor the
CDBG program, $190,715 (20% of the entitlement as allowed by HUD) was allocated for
administrative and operational expenses.
HOME Funds
The available HOME project allocation is $328,667. To ensure that any RFA requirements could
be clarified and any questions relating to the completion and submission of an application could
be addressed, a mandatory pre-submission meeting was held on April 10, 2013. Two (2)
applications, each requesting the full amount of available HOME funds, were timely received
and reviewed by the Administration and the Community Development Advisory Committee
(CDAC). They were also ranked according to their impact on the Consolidated Plan; project
description; specific goals; budget analysis; leveraging of funds; and organizational experience
and capacity. Both organizations that submitted responsive proposals were asked to make
Commission Memorandum —FY 2013/2014 Action Plan
July 17, 2013
Page 5 of 6
project presentations before the CDAC and City staff. The presentations were followed by a
question and answer session which allowed the CDAC members and City staff the opportunity
to ascertain additional information about the agencies and their respective programs. All of this
information was utilized to rank and make appropriate funding recommendations, which form
the basis of the Action Plan. The resulting CDAC and staff recommendations have been
incorporated in the draft One-Year Action Plan for FY 2013-2014 and are summarized in the
attached Exhibit 1.
Projects
CarrFour requested funding for its 94-unit Harding Village affordable rental housing project
located at 8540 Harding Avenue. This property, which is currently occupied, provides affordable
housing for formerly homeless and low-income individuals (including veterans) that has fallen
into disrepair and is in need of rehabilitation. The Administration is proposing to allocate the
remaining balance of HOME project funds, in the amount of$228,667, to this project.
MBCDC requested funding for its 18-unit London House II affordable rental housing
rehabilitation project located at 1975 Washington Avenue. This is a total rehabilitation of the
property that was vacant and boarded up. Additionally MBCDC, which at the time of application
was the only CHDO in Miami Beach, was eligible to receive the minimum required project set-
aside of 15% of annual HOME funds. The Administration is proposing to allocate $100,000 of
HOME project funds, plus the required CHDO set-aside of $70,429 to MBCDC to fill its funding
gap in this project. The City is currently conducting project and file audits of MBCDC. At this
time, the Administration recommends that its proposed awards are made pending completion
and satisfactory review of these efforts.
Other
The City is allowed to set-aside up to five (5%) percent of its HOME fund allocation to assist
with the operating expenses of a qualified CHDO, to provide staff development and encourage
capacity-building. MBCDC will receive the CHDO set-aside for operating expenses of$23,476.
For FY2013-2014, $46,953 of HOME funds (10% of entitlement funds) is being allocated to
Housing and Community Development Staff for administration and required Fair Housing
activities.
SHIP Funds
The SHIP allocation for FY 2012-2013 is $21,895. The SHIP program follows the strategies that
are outlined in the Local Housing Assistance Plan (LHAP) and the funds are primarily used for
income-eligible homeownership activities, such as down payment/closing cost assistance and
owner-occupied home rehabilitation. After deducting the City's allowable administrative
expenses of ten (10%) percent, the available $19,706 was included in the previously described
Combined RFA. At the close of the application period, the only submission received for the
available funds was from MBCDC for its existing Homeowner Assistance Program to assist
eligible individuals/families acquire and/or repair existing homes.
Value Added Enhancement Funds
An additional $15,000 of Value Added Enhancement Funds was available for marine-related
and children-related recipients. CDAC and the Administration recommend funding Teen Job
Corps for $13,000 to employ low income resident youth and Sunflower Society for $2,000 to
Commission Memorandum —FY 2013/2014 Action Plan
July 17, 2013
Page 6 of 6
serve additional youth with arts programming.
PUBLIC COMMENTS
As required by HUD, a draft of the One-Year Action Plan was made available to the public for a
30-day comment period commencing on June 13, 2013, and ending July 12, 2013. US HUD
now requires the One-Year Action Plan to be entered into its Integrated Disbursement
Information System (IDIS). (See Exhibit 1) Additionally, a public meeting to hear public
comments was held on June 19, 2013. There were no attendees or public comments.
CONCLUSION
Most of the activities described in the One-Year Action Plan will take place in City-designated
community development target areas which contain census tract/block groups that have greater
than 51% of households with incomes at or below 80% of the median income and continue to
be a priority for allocation of CDBG, HOME, and SHIP resources.
As in previous years, the City received funding requests that exceeded its entitlement
allocations. Recommendations on allocations are based on staff review and analysis, as well as
the review and input of CDAC.
The Administration recommends that the Mayor and City Commission approve the attached
resolution adopting the One-Year Action Plan for FY 2013-2014 in substantially the attached
form, to allow the City to draw down entitlement funds to assist income eligible persons with
services and housing, and approve the allocation of the FY 2012-13 SHIP funds to the sole
bidder for its homeowner program.
JLM/KGB/M*BG
T:\AGENDA\2013\July 17\HUD FY 13 14 Action Plan Memo.docx
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AP-50 Geographic Distribution
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration)where assistance will be directed
The geographic areas of the entitlement where assistance will be directed are the North Beach and
South Beach Target Areas.
Geographic Distribution
Target Area Percentage of Funds
NORTH BEACH AREA 16%
SOUTH BEACH 84%
Table 5-Geographic Distribution
Rationale for the priorities for allocating investments geographically
The North Beach and South Beach Target Areas include the City's highest areas of low income
concentration and poverty.
Annual Action Plan 13
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I
Affordable Housing
AP-55 Affordable Housing
Introduction
One Year Goals for the Number of Households to be Supported
Homeless 75
Non-Homeless 18
Special-Needs 0
Total 93
Table 6-One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 93
Acquisition of Existing Units 0
Total 0
Table 7-One Year Goals for Affordable Housing by Support Type
Discussion
The rehabilitation of previously dilapidated building located in the South Beach Target area will
provide additional units for larger families as it will include 2- and 3- bedroom units.
The formerly homeless units are currently occupied, but are experiencing significant
deterioration. Without assistance,these will become substandard housing units.
Annual Action Plan 14
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AP-60 Public Housing
Introduction
The City will partner with the Housing Authority of the City of Miami Beach to develop and rehabilitate
public housing.
Actions planned during the next year to address the needs to public housing
The Housing Authority of the City of Miami Beach (HACMB) is undertaking initiatives to address energy
efficiency, parking lot improvements,security surveillance enhancements,and resident activities.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The HACMB encourages public housing residents to participate in policy, procedure and program
implementation and development through its Resident Advisory Board.The HACMB conducts a monthly
Management/Resident meeting to encourage participation by the residents. The HACMB distributes a
monthly newsletter to all public housing residents, which contains relevant agency news and
information on available community resources. Homeownership is not applicable as Rebecca Towers
South is an elderly-designated rental development. The HACMB's Board of Commissioners includes a
public housing resident. ,
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
NA
Annual Action Plan 15
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AP-65 Homeless and Other Special Needs Activities
Introduction
The City of Miami Beach will continue to work alongside its partners, including the Miami-Dade County
Homeless Trust and the Continuum of Care (CoC) providers to align priorities and funding across the
continuum for programs addressing the needs of Miami Beach residents experiencing or at risk of
homelessness.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons(especially unsheltered persons)and assessing their
individual needs
The City of Miami Beach and the Miami-Dade County Homeless Trust fund homeless outreach teams to
provide outreach to homeless people living on the streets. Each individual or family is assessed to
determine their vulnerability and are linked to housing and other services.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City of Miami Beach is funding 48 emergency shelter beds with $355,875 which includes case
management and other supportive services. Miami Beach is also allocated 100 emergency shelter beds
at no cost by the Miami-Dade County Homeless Trust for the chronically homeless, elderly, medically
needy, families, individuals and unaccompanied youth. The City of Miami Beach receives $50,040 from
the Trust for hotel/motel vouchers for families and transgender individuals when emergency shelter
beds are not available.
The City of Miami Beach Homeless Services staff consistently meets with the Miami-Dade County
Homeless Trust and the Continuum of Care providers to assess demands for service and determine the
efficacy of current efforts.
Helping homeless persons (especially chronically homeless individuals and families,families
with children,veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City of Miami Beach Homeless Services Program engages homeless persons (especially chronically
homeless individuals and families, families with children, veterans and their families, and
unaccompanied youth) on the street via its Homeless Outreach Team (HOT). Many times HOT makes
direct referrals to permanent housing. The HOT also participate in the coordinated outreach process,
Annual Action Plan 16
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another program funded by the Homeless Trust, which provides behavioral health outreach workers
who work alongside others targeting chronically homeless persons. Once per month, the coordinated
outreach process brings together all the CoC outreach teams ( including agencies like the Veterans
Administration), to discuss issues encountered, and improve efforts to create and expand referrals to
low demand and Housing First permanent housing programs for the chronically homeless.
,Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care(such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health,social services,
employment, education, or youth needs.
The City of Miami Beach makes direct referrals to Camillus House's Homeless Prevention program
funded by the Trust. The Homeless Prevention Program will provide emergency rental assistance to
individuals and families who are at risk of homelessness, but do not qualify for other rental assistance
programs.This one-time rental payment is made directly to the landlord.
The Trust also provides funding to Citrus Health Network, Inc. for its Housing Assistance Network of
Dade (HAND) program to administer its rapid re-housing programs and services to individuals and
families who are at risk of homelessness. The program assists people to quickly regain stability in
permanent housing after experiencing a housing crisis and/or homelessness. The County, through this
program,expects to serve 488 households or individuals annually.
Annual Action Plan 17
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AP-75 Barriers to affordable housing
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls,tax policies affecting land, zoning
ordinances, building codes, fees and charges,growth limitations, and policies affecting the
return on residential investment
To help eliminate barriers to the development of affordable housing,the City has adopted certain
policies that assist with the process:
• Expedited permitting process for affordable housing projects
• Reduced minimum unit size for affordable housing
• Reduction in parking space requirements for affordable housing
The City's Affordable Housing Advisory Committee is tasked on a triennial basis with assessing the City's
incentives for affordable housing and making recommendations to the City Commission.
Annual Action Plan 18
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AP-85 Other Actions
Introduction
Other actions include the following:
1. Actions planned to address obstacles to meeting underserved needs;
2. Actions planned to foster and maintain affordable housing;
3. Actions planned to reduce lead-based paint hazards;
4. Actions planned to reduce the number of poverty-level families;
5. Actions planned to develop institutional structure;and
6. Actions planned to enhance coordination between public and private housing and social service
agencies.
1. Actions planned to address obstacles to meeting underserved needs
The City plans to plans to provide funding and technical assistance to its subrecipients to
address the obstacles of people with underserved needs.
2. Actions planned to foster and maintain affordable housing
Increasing decent affordable housing opportunities is a priority objective in the City. The City currently
has programs such as first-time home buyer assistance and multi-family residential rehabilitation which
are funded from CDBG, HOME and/or SHIP. Maintaining and increasing affordable rental properties is a
priority of the City.Continuing to fund these activities and programs will remain a priority.
As evidenced by the American Community Survey (ACS) and CHAS special tabulation data, the priority
need in the City remains affordable rental housing. The highest priority continues to address. the
households that have very low income and are paying more than 50%of their income on housing needs
and/or are living in substandard housing.
The medium priority is assigned to households at 51%to 80%AMI, therefore having less severe issues.
The lowest priority will be assigned to those households with incomes 80%AMI or greater.
3. Actions planned to reduce lead-based paint hazards
The City of Miami Beach will continue to evaluate lead-based paint hazards by contacting the Miami
Dade Health Department annually to determine whether any residents have been diagnosed with high
levels of lead and where the housing units are located.As part of any City administered housing
program,the City will ensure that all appropriate lead hazard disclosures, brochures and testing are
done in compliance with Federal regulations for those homes that were built prior to 1978. If abatement
is required, specifications by a certified lead contractor will be written and incorporated into
rehabilitation specifications to be implemented by the City withCDBG/HOME funding. These actions will
Annual Action Plan 19
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prevent lead poisoning and hazards in the community.
4.Actions planned to reduce the number of poverty-level families
The Anti-Poverty Plan is intended to increase incomes and job opportunities for low-income households.
Miami Beach's economy relies on lower paying service-sector and seasonal tourism-oriented jobs. Many
of these jobs are open to people with limited skills and low educational attainment. In response to the
Welfare Reform Act, the City of Miami Beach focused its core to combat poverty and focused on the
creation of secure, well-paying jobs. Implementation of these anti-poverty efforts remains a
cooperative effort between the City, the local business community, community development agencies,
nonprofit organizations, the City's designated CHDO, the Housing Authority of the City of Miami Beach,
Inc., and other service organizations.
A major objective of the City's economic development activities is the stimulation of economic
revitalization and job creation by facilitating business development and expansion, job
creation/retention, encouraging private development through public support, and carrying out housing
and neighborhood revitalization. The development of convention-quality hotels is an economic
development objective which is an example of business development that provides significant
employment opportunities for persons entering the job market.
The purpose of this strategy is to link individuals and families to the programs and services available to
them and to build upon existing anti-poverty program infrastructure. External factors that impact the
economy will have an impact on the resources and programs available to move individuals towards
economic self-sufficiency as well as available jobs. These factors can also have an impact on affordable
housing. However, even with negative external factors,the overall goals, objectives/policies will remain
the same as programs and activities are adapted to reflect market change. The City will continuously
seek out opportunities that support or improve its anti-poverty strategy.
The City will also fund childcare, youth and senior programs to reduce the number of poverty-level
families.
S.Actions planned to develop institutional structure
While the Office of Real Estate, Housing and Community Development serves as the lead agency,the
One-Year Action Plan is implemented with the assistance of various non-profit social service providers,
the Miami Beach Community Development Corporation,the Housing Authority of the City of Miami
Beach,and various other for-profit entities.
6. Actions planned to enhance coordination between public and private housing and social
service agencies
The City is enhancing coordination between Miami Beach CDC,the HACMB and social service agencies.
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Program Specific Requirements
AP-90 Program Specific Requirements
Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220.(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table.The following identifies program income that is available for use that is included in
projects to be carried out.
1.The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit-A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income.Specify the
years covered that include this Annual Action Plan. 70.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220.(1)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
N/A
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2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
The homebuyers will be required to maintain the property as their primary residence throughout
the period of affordability. If the property is sold,transferred, rented,or is otherwise no longer the
primary residence,then full repayment of the HOME assistance is required.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds?See 24 CFR 92.254(a)(4)are as follows:
The period of affordability will meet or exceed the HOME requirement.To coincide with programs
funded from other sources,all assistance will require a fifteen (15)year affordability period.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b), are as follows:
N/A
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