2013-28266 Reso RESOLUTION NO. 2013-28266
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A MONTH-TO-MONTH EXTENSION OF THE CITY'S CONTRACT WITH
THE SALVATION ARMY, FOR THE PROVISION OF THIRTY-ONE (31) SHELTER
BEDS TO BE USED TO PROVIDE EMERGENCY SHELTER TO THE CITY'S
HOMELESS POPULATION, AT A COST OF $19,220 PER MONTH, WITH SUCH
EXTENSION COMMENCING ON OCTOBER 1, 2013, AND ENDING AT SUCH TIME
THAT A NEW CONTRACT FOR THE PROVISION OF SUCH SERVICES IS
APPROVED AND EXECUTED.
WHEREAS, on October 15, 2003, via Resolution 2003-25387, the City Commission
waived competitive bidding and authorized the City Manager to execute an Agreement with the
Salvation Army and other homeless shelter providers, as they become available and as funding
is identified, to provide emergency shelter beds for the City's homeless population; and
WHEREAS, on October 7, 2008, via Resolution No. 2008-26913, the City Commission
approved and authorized the City Manager and City Clerk to execute a subsequent Agreement
with Salvation Army, Inc., for the provision of thirty-one (31) emergency shelter beds for the
City's homeless population; and
WHEREAS, the current contract expires September 30, 2013; and
WHEREAS, the City's Homeless Services Programs of the Office of Real Estate,
Housing & Community Development served 868 homeless persons in FY 2011/2012; and
WHEREAS, on an annual basis, the Salvation Army shelter beds are occupied at an
average of 97%; and
WHEREAS, occupancy of the City's other contracted 15 beds at the Miami Rescue
Mission, which provides shelter only for males; and the two medically-supported beds at Citrus
Health Network, are at or near 100% on a daily basis, which indicates a strong need to contract
with other providers that can offer other emergency shelter beds when necessary; and
WHEREAS, the City is currently exploring options which include partnering with the
County or releasing a formal solicitation to ensure continuous provision of emergency shelter
beds; and
WHEREAS, in an effort to continue to enhance the City's homeless outreach and
placement, a need for stable and continuous relationships with existing shelter bed providers is
needed in order to ensure that there is no service interruption and beds are available when
homeless persons agree to services, and
WHEREAS, the Administration recommends that the City enter into a month-to-month
extension of the current Agreement with the Salvation Army for 31 guaranteed beds, at the fee
of $20 per bed, per day, for a maximum of $19,220 per month, until such time that a new
contract for the provision of such services is approved and executed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the City Manager to
execute a month-to-month extension of the City's contract with the Salvation Army, for the
provision of thirty-one (31) shelter beds to be used to provide emergency shelter to the City's
homeless population, at a cost of $19,220 per month, with such extension commencing on
October 1, 2013, and ending at such time that a new contract for the provision of such services
is approved and executed.
PASSED AND ADOPTED this 17AA day of JN� 2013.
ATTEST:
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CITY CLERK
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APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the
City Manager to execute a month-to-month extension of the City's contract with the Salvation Army, for the provision
of thirty-one 31 shelter beds to be used to provide emergency shelter to the City's homeless population.
Key Intended Outcome Supported:
Reduce the number of homeless
Supporting Data (Surveys, Environmental Scan, etc.): Addressing homelessness received "excellent" or
"good" ratings from 42% of residents interviewed in the 2012 Community Satisfaction Survey.
Issue:
Shall the City enter into a month-to-month agreement with the Salvation Army for thirty-one emergency shelter beds
for homeless individuals and families?
Item Summa /Recommendation:
The City has contracted for 31 shelter beds for individual males, females, and families at the Salvation Army since
2003 pursuant to Resolution No. 2003-25387, which authorized the execution of an agreement with the Salvation
Army to provide emergency shelter placements to homeless individuals who are willing to accept in services. That
Agreement expired November 30,2004,and subsequent agreements were approved,the most recent of which was
approved on September 14, 2011 by Resolution No. 2011-27724 for a two(2)year term expiring on September 30,
2013. The City is currently exploring options which include partnering with the County or releasing a formal
solicitation to ensure continuous provision of such services. To ensure there is no interruption in services, the
Administration recommends that a month-to-month agreement be authorized and executed in order to guarantee
emergency shelter beds for men, women, and families, when necessary.
The Homeless Services Program served 868 homeless persons in FY 2011/2012. In order to continue and enhance
the City's homeless outreach and placement, there is a need for stable and continuous relationships with existing
shelter bed providers to ensure there is no interruption in services,and that beds are available when the need arises.
The City currently also funds 15 male beds the Miami Rescue Mission and two medically-supported beds at Citrus
Health Network. There are no emergency shelter bed providers in the City.The Miami-Dade County Homeless Trust,
through its Continuum of Care, allows the City to utilize emergency beds, at no cost, at the Miami Rescue Mission,
Harbor House, and the Homeless Assistance Center (HAC) on an "as-available" basis. The Salvation Army is a
homeless shelter which provides emergency beds, meals, basic case management,laundry services,job placement
assistance, and drug treatment services. Requests for mental health assessments and evaluations are referred to
outside organizations. Historically,on an annual basis,the Salvation Army beds are occupied at an average of 97%.
Under the extension period, the cost of shelter beds at the Salvation Army will remain $20 per bed, per day.
The Administration recommends the City Commission approve the extension of the contract.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Fu 1 $19,220* 011-0560-000349 To be Appropriated with FY 2013/14 Budget
2
OBP -Total $191220
Financial Impact Summary:*Monthly cost
City Clerk's Office Legislative Tracking:
Maria Ruiz
Sign-Offs:
Department Director AssistapKity Manager %City Manager
MLR 0 KGB 4W JLM
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AGENDA ITEM G7X
MIAMIBEACHDATE -7-1-7-1-3
-- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of t City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A MONTH-TO-MONTH EXTENSION OF THE CITY'S
CONTRACT WITH THE SALVATION ARMY, FOR THE PROVISION OF
THIRTY-ONE (31) SHELTER BEDS TO BE USED TO PROVIDE EMERGENCY
SHELTER TO THE CITY'S HOMELESS POPULATION, AT A COST OF $19,220
PER MONTH, WITH SUCH EXTENSION COMMENCING ON OCTOBER 1,
2013, AND ENDING AT SUCH TIME THAT A NEW CONTRACT FOR THE
PROVISION OF SUCH SERVICES IS APPROVED AND EXECUTED.
ADMINISTRATION RECOMMENDATION
Approve the extension of the contract.
ANALYSIS
The City has utilized and paid for homeless shelter beds at the Salvation Army since 2003
pursuant to Resolution No. 2003-25387 which waived competitive bidding and authorized the City
Manager to execute an agreement with the Salvation Army and other homeless housing providers.
The resolution further authorized the Administration to add other homeless shelter providers as
they become available and as funding is identified in order to provide emergency shelter beds for
the City's homeless population. The Salvation Army is a homeless shelter facility for men, women,
and families that provide shelter, meals, case management, supervision, laundry services, and
clothing when necessary. Requests for mental health assessments and evaluations are referred to
outside organizations.
The original 2003 Salvation Army Agreement expired November 30, 2004, and subsequent
agreements were approved, the most recent of which was approved on September 14, 2011
(Resolution Number 2011-27724) for a two (2) year term. The current Agreement expires
September 30, 2013. The Homeless Services Program served 868 homeless persons in FY
2011/2012.
In order to continue to enhance the City's homeless outreach and placement, there is a need for
stable and continuous relationships with existing shelter bed providers to ensure there is no
interruption in services, and that beds are available when the need arises (when placement is
accepted by a homeless person). The City currently also funds 15 male beds the Miami Rescue
Mission and two medically-supported beds at Citrus Health Network. There are no emergency
shelter bed providers in the City. The Miami-Dade County Homeless Trust, through its Continuum
of Care, allows the City to utilize emergency beds, at no cost, at the Miami Rescue Mission, Harbor
House, and the Homeless Assistance Center (HAC) on an as-available basis; we are often unable
to access those beds.
City Commission Memorandum
Salvation Army Agreement
July 17, 2013
Page 2
Historically, on an annual basis, the Salvation Army beds are occupied at an average of 97%. The
cost of beds at the Salvation Army under the current contract is $20 per bed per day. Under the
extension period, the cost of shelter beds at the Salvation Army will remain $20 per bed, per day,
and continue to include the same level of services currently offered.
Occupancy of the City's contracted 15 male beds at the Miami Rescue Mission and the two
medically-supported beds at Citrus Health network for persons with substance abuse and/or mental
health issues are at or near capacity on a daily basis. This indicates a strong need to contract with
other providers that can offer identical or similar emergency shelter beds with case management
services.
The City is currently exploring options which include partnering with the County or releasing a
formal solicitation to ensure continuous provision of such services. The agreement with the
Salvation Arm expires September 30 2013. In order avoid a a in services the Administration
Y P P � gap ,
recommends that a month-to-month agreement be authorized and executed effective October 1,
2013 in order to guarantee emergency shelter beds for men, women, and families, when
necessary. In an effort to continue to enhance the City's homeless outreach and placement, a
need for stable and continuous relationships with existing shelter bed providers is needed in order
to ensure that there is no service interruption and beds are available when homeless persons
agree to services.
CONCLUSION
In light of the continuing homeless outreach efforts and the existing relationship with the Salvation
Army, which provides shelter, meals, basic case management, supervision, laundry services, and
clothing to homeless males, females, and families placed by the City, the Administration
recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve and
authorize the City Manager to execute a month-to-month extension of the City's contract with the
Salvation Army, for the provision of thirty-one (31) shelter beds to be used to provide emergency
shelter to the City's homeless population, at a cost of $19,220 per month, with such extension
commencing on October 1, 2013, and ending at such time that a new contract for the provision of
such services is approved and executed.
JLM/K /MLR
i
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