2013-28275 Resor
RESOLUTION NO. 2013-28275
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING A CONTRACT AWARD,
PURSUANT TO INVITATION TO BID NO. 173-2013TC, FOR THE
RECONSTRUCTION OF SURFACE PARKING LOTS 12X AND 17X, IN THE
AMOUNT OF $573,000, PLUS A CONTINGENCY AMOUNT OF $57,300; WITH
PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $605,244
FROM 480 - PARKING OPERATIONS FUND; AND A CONTINGENCY
AMOUNT OF $25,056 FROM 480 - PARKING OPERATIONS FUND, SUBJECT
TO APPROPRIATION THROUGH THE FISCAL YEAR 13/14 CAPITAL
BUDGET PROCESS, FOR A TOTAL AMOUNT OF 630,300.
WHEREAS, Invitation to Bid No. 173-2013TC, for the Reconstruction of Surface Parking
Lots 12X and 17X (the ITB) was issued on May 15, 2013, with an opening date of June 14,
2013; and
WHEREAS, a pre-proposal conference was held to provide information to prospective
proposers was held on May 23, 2013; and
WHEREAS, the Public Group and Bidnet issued bid notices to 44 and 268 prospective
bidders respectively of which 12 and 5 accessed the advertised solicitation respectively; in
addition, 155 vendors were notified via email, which resulted in the receipt of the following four
(4) proposals: Carivon Construction Company, Central Florida Equipment, Inc., Ric-Man
International, Inc., Team Contracting, Inc.; and
WHEREAS, after the Administration's review of the bids received, Carivon Construction
Company has been deemed the lowest responsive, responsible bidder; and
WHEREAS, after considering the review and recommendation of City staff, the City
Manager exercised his due diligence and carefully considered the specifics of this ITB process
and recommends to the Mayor and City Commission to award the construction contract to
Carivon Construction Company as the lowest responsive, responsible bidder and authorize the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
award a construction contract to Carivon Construction Company, the lowest responsive,
responsible bidder pursuant to Invitation to Bid (ITB) 173-2013TC, for the Reconstruction of
Parking Lots 12X and 17X in the amount of 573 000• plus a project contingency in the
Surface a g $ , p p J 9 Y
amount of $57,300 (10%) for a not-to-exceed grand total of $630,300; with previously
appropriated funding in the amount of $605,244 from 480 - Parking Operations Fund; of which
$66,000, will be used to pay for landscaping and irrigation related components from the Parking
Department operating budget; additional funding in the amount of $25,056 from 480 - Parking
Operations Fund, for contingency will be subject to appropriation through the fiscal year 13/14
Capital Budget Process; further authorizing the Administration to engage in value engineering to
further reduce the cost and time for completion of said project.
PASSED AND ADOPTED T 77'h DAY OF JH 2013.
ATTEST: ` B �
'�' •�',.
AS TO
CITY CLERK QY
R
R NGUAGE
T:\AGENDA\2013\July 171 C�ei� 3 � { urfacLots 12X and 17X-RESO.docx FOR EXECUTION
........ La
.
City Attome Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving A Contract
Award, Pursuant To Invitation To Bid No. 173-2013TC, For The Reconstruction Of Surface Parking Lots 12X And
17X, In The Amount Of$630,300.
Key Intended Outcome Supported:
Ensure well-maintained facilities and ensure quality and timely delivery of capital projects
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79%of businesses rated recently completed capital improvement projects as"excellent"or"good."
Issue:
Shall the City Commission approve the resolution?
Item Summa /Recommendation:
Parking Lot 12X is located at 900 Washington Ave and 17X is located at 1262 Collins Ave. The existing lots are in
critical need of reconstruction and renovation. They are in poor condition and do not meet ADA compliance. The
City performed the majority of the designs for both including the storm drainage, paving, grading, and landscaping
plans. This project will improve the parking stall size and bring the surface lot into compliance with ADA code
requirements.The redesign will also improve the landscaped areas and provide additional shade.
The project consists of a storm drainage design for both lots; inclusive of the total reconstruction of Lot 17X. Lot
12X will only require milling & resurfacing with minor spot repairs to the sub-base in certain areas and minor curb
replacement. The project shall also incorporate landscaping and irrigation components, as well as, new electrical
lighting.The design of the parking lots complies with all applicable Florida building codes, as well as,the standards
set forth in the Public Works Manual for the City of Miami Beach.
To achieve the described scope of work, Invitation to Bid (ITB) 173-2013TC was issued on May 17, 2013, Bids
were publically advertised and electronically distributed. On June 25, 2013, four (4) bids were received. After
review of bids received, Carivon Construction Company has been deemed the lowest responsive, responsible
bidder.
Recommendation
The Administration recommends that the Mayor and City Commission adopt the attached resolution, which awards
a construction contract to Carivon Construction Company, the lowest responsive, responsible bidder pursuant to
Invitation to Bid (ITB) 173-2013TC, for the reconstruction of Surface Parking Lots 12X and 17X, in the amount of
$573,000; plus a project contingency in the amount of$57,300 (10%) for a not-to-exceed grand total of$630,300;
with previously appropriated funding in the amount of $605,244 from 480 - Parking Operations Fund; of which
$66,000, will be used to pay for landscaping and irrigation related components from the Parking Department
operating budget; additional funding in the amount of$25,056 from 480- Parking Operations Fund,for contingency
will be subject to appropriation through the fiscal year 13/14 Capital Budget Process; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion of said project.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $146,760 480-2635-069357 Surface Lot 12X
OBPI 2 $29,857 480-0463-000312 Surface Lot 12X
3 $3,985 480-2635-000356 Surface Lot 12X
4 $13,677 480-2635-000356 Surface Lot 12X
5 $360,240 480-2013-069357 Surface Lot 17X
6 $36,143 480-0463-000312 Surface Lot 17X
7 $28,259 480-2013-069358 Surface Lot 17X
8 $11,379 480-2013-069358 Surface Lot 17X
Total $630,300
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
David Martinez, ext. 6972
Sign-Offs:
De nt Di A t City Mana City M na er
DM MI AD M KGB • JLM
T:IAGEN A\201 Wu ITB 173-2013TC—Surface Lots 1 d 17X—Summapoffoc
AGENDA ITEM C 7 G G'
MIAMMEACH - 7
DATE 3
NAIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
To: Mayor Matti Herrera Bower and M mbers oft a City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A CONTRACT
AWARD, PURSUANT TO INVITATION TO BID NO. 173-2013TC, FOR
THE RECONSTRUCTION OF SURFACE PARKING LOTS 12X AND 17X, IN
THE AMOUNT OF $573,000, PLUS A CONTINGENCY AMOUNT OF
$57,300; WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT
OF $605,244 FROM 480 - PARKING OPERATIONS FUND; AND A
CONTINGENCY AMOUNT OF $25,056 FROM 480 - PARKING OPERATIONS
FUND, SUBJECT TO APPROPRIATION THROUGH THE FISCAL YEAR
13/14 CAPITAL BUDGET PROCESS, FOR A TOTAL AMOUNT OF 630,300.
ADMINISTRATION RECOMMENDATION
Approve the resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities and ensure quality and timely delivery of capital projects.
FUNDING
The total funding required including contingency is $630,300. Funding will be provided from
previously appropriated funds in the amount of $605,244, of which $66,000 will be used to pay
for landscaping and irrigation related components from the Parking Department operating
budget. Additional funding in the amount of $25,056 from 480 — Parking Operations Fund for
contingency will be subject to appropriation through the fiscal year 13/14 Capital Budget
Process. Funding shall be broken down as follows:
PREVIOUSLY APPROPRIATED
Surface Lot 12X:
$146,760 480-2635-069357
$29,857 480-0463-000312
$3,985 480-2635-000356
$180,602 Subtotal
Surface Lot 17X:
$360,240 480-2013-069357
$361143 480-0463-000312
$28,259 480-2013-069358
$424,642 Subtotal
$605,244 Total Previously Appropriated
Commission Memorandum—ITB 173-2013TC—Reconstruction of Surface Parking Lots 12X And 17X
July 17, 2013
Page 2
NEW APPROPRIATIONS
Surface Lot 12X:
$131677 480-2635-000356
Surface Lot 17X:
$11,379 480-2013-069358
$25,056 Total New Appropriations
$630,300 Grand Total
BACKGROUND
Parking Lot 12X is located at 900 Washington Ave and 17X is located at 1262 Collins Ave. The
existing lots are in critical need of reconstruction and renovation. They are in poor condition and
do not meet ADA compliance. The City performed the majority of the designs for both including
the storm drainage, paving, grading, and landscaping plans. This project will improve the
parking stall size and bring the surface lot into compliance with ADA code requirements. The
redesign will also improve the landscaped areas and provide additional shade.
SCOPE OF SERVICES
The project consists of a storm drainage design for both lots; inclusive of the total reconstruction
of Lot 17X. Lot 12X will only require milling & resurfacing with minor spot repairs to the sub-
base in certain areas and minor curb replacement. The project shall also incorporate
landscaping and irrigation components, as well as, new electrical lighting. The design of the
parking lots complies with all applicable Florida building codes, as well as, the standards set
forth in the Public Works Manual for the City of Miami Beach.
ITB PROCESS
Invitation to Bid (ITB) 173-2013TC was issued on May 17, 2013, with an opening date of June
25, 2013. The pre-bid conference was held on May 23, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
The Public Group and Bidnet issued bid notices to 44 and 268 prospective bidders respectively
of which 12 and 5 accessed the advertised solicitation respectively. In addition, 155 vendors
were notified via email, which resulted in the receipt of the following four(4) bids:
• Carivon Construction Company $573,000.00
• Central Florida Equipment, Inc. $687,480.00
• Ric-Man International, Inc. $733,304.91
• Team Contracting, Inc. $8827500.00
After staff's review of the bids received, Carivon Construction Company has been deemed the
lowest responsive, responsible bidder. Carivon Construction Company is a licensed general
contractor specializing in both vertical and horizontal right-of-way construction since 1993.
Their project manager also has over 20 years of construction experience. Carivon has
completed a variety of right-of-way projects for the City of Miami Beach in the past 10 years
including roadway improvements at Carlyle and Dickens Avenue, drainage improvements at
North Bay Road, and safety improvements along Pine Tree Drive. Also, the reconstruction of
the 13X surface parking lot is currently underway and being managed by Carivon.
Commission Memorandum—ITB 173-2013TC—Reconstruction of Surface Parking Lots 12X And 17X
July 17, 2013
Page 3
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the construction contract to
Carivon Construction Company as the lowest responsive, responsible bidder and authorize the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, which awards a construction contract to Carivon Construction Company, the lowest
responsive, responsible bidder pursuant to Invitation to Bid (ITB) 173-2013TC, for the
reconstruction of Surface Parking Lots 12X and 17X, in the amount of $573,000; plus a project
contingency in the amount of $57,300 (10%) for a not-to-exceed grand total of $630,300; with
previously appropriated funding in the amount of$605,244 from 480 - Parking Operations Fund;
of which $66,000, will be used to pay for landscaping and irrigation related components from the
Parking Department operating budget; additional funding in the amount of $25,056 from 480 -
Parking Operations Fund, for contingency will be subject to appropriation through the fiscal year
13/14 Capital Budget Process; further authorizing the Administration to engage in value
engineering t further reduce the cost and time for completion of said project.
JLM/MT/K /DM/AD
T:\AGENDA\2013Wuly 17\Procurement\ITB 173-2013TC-Surface Lots 12X and 17X-MEMO.docx