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LTC 269-2013 Board and Committee Biannual Reports MIAMI BEACH OFFICE OF THE CITY MANAGER NO. LTC# - - 269-2013 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: August 2, 2013 SUBJECT: Board and Committee Biannual Reports Attached for your review,are the Board and Committee Biannual Reports submitted to the City Clerk's Office. Pursuant to City Code Section 2-22(13),"The Chairperson or his/her designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager. Additionally, the Chairperson or his/her designee shall annually present an oral report to the commission and the City Manager." JLM/RE : mem C: Rafael E. Granado, City Clerk `-y C File cn VP_ 3D . co F:\CLER\$ALL\MARIA-M\B&C\LTC B&C Bi-annual Report June 2013.doc t BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee (AHAC) CHAIRPERSON: Jeremy Glazer(Vice-Chairperson— Resigned 6-28-13) CITY LIAISON: Richard Bowman NUMBER OF MEETINGS HELD SINCE January 2013: 1 ACTIVITIES: The primary activity is the review of the City's established policies and procedures, ordinances, and plans, relating to affordable housing. The Committee then recommends specific actions or initiatives to encourage and facilitate the development of affordable housing while protecting the ability of property to still appreciate in value. This is a triennial review as required by State statute. Page 2of 3 ACCOMPLISHMENTS: The Committee completed its review. A formal recommendation report was drafted and approved at its November 14, 2012 meeting, which was also held as a duly advertised Public Hearing, in an effort to solicit public input. The report was submitted to the City Commission at its meeting on December 12, 2012. Upon acceptance by City Commission, the report was sent to the State on December 18, 2012, in compliance with State SHIP Program requirements. Page 3 of 3 FUTURE ACTIVITIES: The committee held a meeting in February to follow up on its recommendations and draft a letter to the City Commission stressing its continued desire to incorporate the proposed incentives into the City's affordable housing development efforts. Although no specific meeting dates have been set, the Committee indicated that follow up was needed and would convene future meetings as required. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 1 BOARD OR COMMITTEE NAME:Art in Public Places CHAIRPERSON: Megan Riley CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE January 2013: 5 ACTIVITY: Brian Tolle— Tempest, AiPP Project, Collins Park,working with Legal Dept. regarding outstanding conditions before final acceptance by City. Tobias Rehberger—obstinate lighthouse,AiPP Project, South Pointe Park,final acceptance by City pending. Charles O. Perry—Untitled, Scott Rakow Youth Center,was examined and needs restoration. Project is budgeted for FY 13-14. Ongoing changes made by AiPP committee to be given to the Administration for their consideration on AiPP Ordinance, Guidelines, Master Plan,Temporary Art Projects Guidelines Ongoing fabrication of sculpture by Levine Family"I Stanley Levine Memorial'. Installation of two art shows on the Fourth Floor Gallery Space. Ongoing the approval process of artist for South Pointe Park Pier Website updated Ongoing fabrication Capitman Family Donation"Barbara Capitman Memorial" ArtPlace Grant Call to Artist for Washington Avenue Conservation treatment Connie Lloveras"Circle" Conservation treatment Jackie Gleason sculpture Conservation treatment Judy Pfaff`ac qua vitae" GIS Map Art in Public Places Collection Fund 147—Capital Budget Book FY 12-13 FUTURE ACTIVITIES: Flamingo Park—Discussion Call to Artists Pier South Pointe Park—Awarding project to an Artist Soundsca a Park—Discussion if Call to Artists should be done Botanical Garden—Discussion if Call to Artists should be done Lummus Park Serpentine Walkway—Discussion if Call to Artists should be done Approval Process Changes to AiPP Ordinance Approval Process Amending AiPP Guidelines Approval Process AiPP Five Year Master Plan 2012—2016 Approval Process AiPP Guidelines Temporary Art Projects Conservation treatment Judy Pfaff"❑c qua vitae" Website Updates Installation Kevin Arrow"Beatles Mandala"Bandshell Park Brian Tolle, "Tempest", Legal Department in discussion with Artist attorney because of outstanding conditions. The City will not accept project in the condition the Artist left it it. Tobias Rehber ,er, "obstinate lighthouse",final approval Capitman Family Donation fabrication of artwork Levine Family Donation fabrication of artwork ArtPlace Grant ACCOMPLISHMENTS: ArtPlace Grant Call to Artist for Washington Avenue Website updates After School Programs, Inc. art tours and talks Art Basel City of Miami Beach Booth Collection Maintenance Survey Selection of two finalists for ArtPlace Grant Washington Avenue Revitalization. Installation of two art shows on the Fourth Floor Gallery Space. AiPP New GIS MAP Fund 147—Capital Budget Book FY 12-13 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM— PAGE1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - January through June 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 11 9 6 2 1 Feb 1 6 3 1 2 Mar 1 7 5 1 1 Apr 5 5 3 2 May 3 5 2 3 Jun 7 12 7 3 2 Totals: 44 26 4 12 2 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\B I-AN N UAL CITY CLERK'S REPORTS\JAN-JUNE 2013 CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - January through June 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 11 1 1 Feb 1 Mar 1 Apr 5 2 2 May 3 3 1 1 1 Jun 7 2 2 Totals: 8 1 2 5 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTS\JAN-JUNE 2013 CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Budget Advisory Committee Jacqueline Lalonde Jac CHAIRPERSON. q CITY LIAISON: Kathie Brooks NUMBER OF MEETINGS HELD SINCE January— June 2013: Total = 6 ACTIVITIES: 01/29/2013 Meeting Agenda: • Status of Fire Department o Review of the FY 2012/13 Fire Department Budget • Status of Property Management Department o Review of the FY 2012/13 Property Management Budget 02/26/2013 Meeting Agenda: • Select Committee Chair and Vice-Chair • Commission Weithorn's BAC request o Presentation on Pension Recommendations • Update on Health Insurance Request for Proposal o 2013 Proposals from Humana, Cigna, Aetna, United, and Blue Cross/Blue Shield • Commissioner Gongora's BAC request o Compression issues in the Police Department is Schedule 2013 BAC Meetings o Committee will meet the 2�d and last Tuesday of each month 03/12/2013 Meeting Agenda: Red Light Camera Program 04/09/2013 Meeting Agenda: • Pension Reform Status Update • Pension Policies and Guidelines 05/07/2013 Meeting Agenda: Gallagher Benefits Presentation Responses Received to the RFP for the City's Medical Benefits o Overview of RFP Process o Responding Vendors/Lines of Coverage o Fully Insured/Self Insured o Pharmacy 06/11/2013 Meeting Agenda: • Employee Compression o Review and Update of the Condrey Classification and Compensation Study ACCOMPLISHMENTS: • Reviewed Status of Property Management • Reviewed FY 2012/13 Fire Department Budget • Updated City's Medical Plan and Funding o General Plan Overview and Structure • Methodologies Utilized to Create Plan Savings • Review of Preliminary Request for Proposals (RFP) for Health Benefits prepared by Gallagher • Benefits City's Third Party Administrator) • Completed Pension Reform Update • Discussed Pension Policies and Guidelines with Commission • Reviewed Red Light Camera Program Station FUTURE ACTIVIES: • Continue review of the Condrey Classification and Compensation Study • FY 2013/14 Budget Update • Review GMCVB Contract • Status Report on Franchise Agreements • Fire and Police Department Reorganization and Impacts to Pension Page 2 of 2 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Committee for Quality Education CHAIRPERSON: Heidi Howard Tandy CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 5 meetings ACTIVITY: January 22, 2013: MOTION Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission expand the Miami Beach Police Department Pedestrian Safety Initiative, and collaborate with the Florida Department of Transportation to conduct a safety survey expeditiously including but not limited to pedestrian safety and child pedestrians focused on 41 st Street west of Chase Avenue, and its feeder streets. This would include increased enforcement of pedestrian safety laws. Motion Passage: Votes 12-0 Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission work with the Metropolitan Planning Organization(MPO) to add to the MPO agenda for the MPO to study and address (child)pedestrian issues on 41 st Street west of Chase Avenue in Miami Beach and all other feeder streets. Motion Passage: Votes 12-0 Motion made by Sheila Duffy-Lehrman Motion seconded by Becky Cohen The Committee for Quality Education requests the Mayor and Commission support the legislative initiatives proposed and supported by the Miami Dade County School Board. The Committee also requests the Commission to incorporate student health and wellness into its child-supportive elements of its legislative agenda. Motion Passage: Votes 11-1 February 26, 2013: MOTION Motion made by Beverly Heller Motion seconded by Jill Swartz The Committee for Quality Education requests the Mayor and Commission have the City's Communication Department write a press release about the fact that all public schools within City of Miami Beach limits, including neighboring Treasure Island Elementary, are International Baccalaureate World Schools. Motion Passage: Votes 9-0 Motion made by Ivette Borrello Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission re-visit the Committee's recommendation issued at our meeting dated September 24, 2012; supporting the implementation of foreign language classes for high school credit at Nautilus Middle School and Fienberg-Fisher K-8 Center comparable to every other International Baccalaureate(IB) Middle Year Program (MYP) school in Miami-Dade County Public Schools. Below is the original motion made at the September 24, 2012 meeting: The Committee for Quality Education requests the Mayor and Commission strongly support the implementation of foreign language classes for high school credit at Nautilus Middle School and Fienberg-Fisher K-8 Center comparable to every other IB MYP school in Miami-Dade County Public Schools. The intent of this request is to allow children at both schools the opportunity to obtain high school credit in a foreign language class while in middle school, with the option of taking an Advanced Placement class by the 8th grade year. Implementation would be as follows: • 2012-13 school year—foreign language high school credit level 1 • 2013-14 school year—foreign language high school credit level 1 and level 2 • 2014-15 school year—foreign language advanced placement class high school and college credit The Committee for Quality Education urges for the Mayor and Commission to support the above request. Motion Passage: Votes 9-0 Motion made by Beverly Heller Motion seconded by Ivette Borrello The Committee for Quality Education requests the Mayor and Commission to consider the following regarding the Safe Routes to Schools Application for the City of Miami Beach: • Add additional schools to future applications; • Support inclusion of North Beach Elementary and Fienberg-Fisher K-8 for the FY 2016 Application, as well as Nautilus Middle School if eligible; • Support advancing Safe Routes funds to Biscayne Elementary for FY 2014; and, • Examine the City of Pinecrest Safe Routes to Schools application for ways to improve City of Miami Beach future applications Motion Passage: Votes 11-0 Motion made by Karen Rivo Motion seconded by Beverly Heller The Committee for Quality Education requests the Mayor and Commission consider having the City of Miami Beach School Patrol Liaisons be provided with additional training to become re- certified to carry a firearm and/or taser(if permitted) at public schools within City of Miami Beach limits to protect our children, teachers, and staff. Motion Passage: Votes 10-1 April 23, 2013: MOTION Motion made by Jill Swartz Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission continue to invest and support in the implementation of the International Baccalaureate (IB) program at all Miami Beach public schools, including foreign language classes for high school credit at Nautilus Middle School and Fienberg Fisher K-8 Center. Motion Passage: Votes 10-0 Motion made by Beverly Heller Motion seconded by Kay Coulter The Committee for Quality Education requests the Mayor and Commission support the City's efforts to provide the agenda books (student planners) for all Miami Beach public schools for the 2013-14 school year. Motion Passage: Votes 10-0 Motion made by Jill Swartz Motion seconded by Tiffany Heckler The Committee for Quality Education requests the Mayor and Commission support having Feinberg Fisher K-8 Center and Nautilus Middle School for 2013-14 school year as a priority, followed by 2014-15 North Beach Elementary and Miami Beach Senior High School as priority, for the Safe Routes to School application. Motion Passage: Votes 7 - 3 (Heller, Simon, Birba) s Motion made by Beverly Heller Motion seconded by Kay Coulter The Committee for Quality Education requests the Mayor and Commission recognize all Miami Beach public school PTSA presidents at the May 8, 2013, commission meeting. Motion Passage: Votes 10-0 May 28, 2013 Motion made by Beverly Heller Motion seconded by Karen Rivo The Committee for Quality Education requests the Mayor and Commission support the request that the Nautilus Middle School Safe Routes to School Application for the City of Miami Beach include Nautilus Middle School, North Beach Elementary, and Miami Beach Senior High School for the 2013 -14 school year. Motion Passage: Votes 13-0 Motion made by Beverly Heller Motion seconded by Karen Rivo The Committee for Quality Education thanks the Mayor and Commission for the support of the Miami Beach Police Department (MBPD) with safety issues on 41 st Street and request the MBPD continue to support the opening of schools in August 2013 for all Miami Beach Public Schools. Additionally, the committee requests the City continue to work with the Florida Department of Transportation (FDOT) to find a permanent solution to the ongoing safety issues on 41 st Street and Jefferson Avenue. Motion Passage: Votes 13-0 FUTURE ACTIVITIES Continue to work with Public Works and FDOT to address traffic/safety issues Continue to discuss the offering of foreign language classes for high school credit at the Nautilus Middle School and Fienberg Fisher. Support the implementation of the ADL No Place For Hate Program at all MB public schools. Continue to support and pursue increased access to health care for youth in our schools and recreational facilities. Continue to address key priorities of the Education Compact Continue to address IB program support from MDCPS to ensure Beach school programs receive similar support as other IB Magnet programs in MDCPS s ACCOMPLISHMENTS: Secured funding for a school nurse and 3 medical assistants for North Beach Elementary, Ruth K. Broad K-8 Center, and Treasure Island Elementary. Continue to push for the offering of Spanish for high school credit at Nautilus Middle and Fienberg Fisher K-8 center, to allow our youth the same opportunity and access to advanced foreign language equal to every other IB school in MDCPS. Traffic issues are being addressed as they are brought to the attention of the City and the County. Continue to offer through the MB Parent Academy in partnership with MDCPS various programs on educational and parenting issues//concerns. Support student safety in schools and the broader community. Move towards securing school nurses for all schools that serve Miami Beach children. IB authorization now has been received by all public schools within Miami Beach city limits and Treasure Island. Priorities of Education Compact continue to be addressed BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: C.I.P. OVERSIGHT COMMITTEE CHAIRPERSON: SAUL GROSS, MAYORAL DESIGNEE CITY LIAISON: DAVID MARTINEZ, ACTING DIRECTOR, OFFICE OF CAPITAL IMPROVEMENT PROJECTS NUMBER OF MEETINGS HELD SINCE DECEMBER 2012: 4 (No meeting in February, no quorum in June) ACTIVITY: • Monthly meetings are held and televised on MBTV, as well as simulcast on the internet. Recorded meetings are rebroadcast as part of the MBTV broadcast schedule. • Committee reviews construction delivery method and construction progress for Capital Improvement Project Program. • Committee reviews items related to CIP projects that are included in City Commission consent agenda, proceeding with discussion at-length and making recommendations to Commission for adoption, rejection or further discussion. • Committee makes recommendations to Commission on activities of CIP program. FUTURE ACTIVITIES • N/A ACCOMPLISHMENTS: • Recommended to City Commission to approve and officially adopt the basis of design . report for the Collins Park garage project. • Recommended to the City Commission to approve Amendment No. 4, to the Professional Services Agreement with Atkins, North America to oversee construction and engineering, in addition to the contracted CEI services for the South Pointe Park Pier Project. • Recommended to the City Commission to approve Amendment No. 13, to the existing professional services agreement with Chen Moore &Associates, Inc. to provide extended construction administration and resident project representative services to project completion for the City Center right-of-way neighborhood improvement project. • Recommended to City Commission to approve Amendment No. 2, to the construction contract with Lanzo Construction Co., for the construction of the additional scope of work, which includes the Homeowner Association requested roadway width and landscape items, provide additional stormwater upgrades to the area known as zone 4 in the Basis of Design Report, and provide milling and resurfacing of the roadway in lieu of asphalt overlay for the remaining areas to the Central Bayshore and Lake Pancoast neighborhoods. • Recommended to the City Commission to approve the contract award, pursuant to invitation to bid no. 49-11/12, to Lanzo Construction Co., for the Venetian Islands Neighborhood Right of Way Project. • Recommended to City Commission to remove the bike lane component from Prairie Avenue in the Bayshore Neighborhood Project, and amended the resolution to direct staff to remove the valley gutter(per resident request) on Prairie from the contract, temporarily patch the roadway while exploring options with the County. The Committee further suggested that completion of Prairie Avenue be included in a separate contract so as not to delay the current project. • Recommended to City Commission to pass the resolution for the construction and renovation of the Flamingo Park Football Field and Track. The Committee amended the resolution with a recommendation to staff to provide an overall budget breakdown i in the materials presented to Commission, and to breakdown the costs should certain components be added to the scope. • Recommended to City Commission to approve and execute Amendment.No. 2, to the existing professional services with Schwebke-Shiskin &Associates, Inc. for additional Resident Project Representative Services for the Venetian Islands Neighborhood Improvements Project. The Committee directed staff to provide clarified language to show that the total amount was "not-to-exceed," and not a lump-sum amount. i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Community Development Advisory Committee CHAIRPERSON: Harvey Burstein CITY LIAISON: Brian Gillis NUMBER OF MEETINGS HELD SINCE January 1, 2013: 5 ACTIVITIES: January 24, 2013 — Meeting to discuss FY 2013/14 RFA Process March 7, 2013 — Meeting to approve Industry Review for RFA Process May 1, 2013 — Meeting for applicants to give presentations for funding May 8, 2013 Meeting to make funding recommendations. May 20, 2013 — Meeting with City Manager to discuss final recommendations. e Page 2of 3 ACCOMPLISHMENTS: May 8, 2013 — Meeting to make funding recommendations for FY 13/14 Action Plan. s 4 Page 3 of 3 FUTURE ACTIVIES: January, 2014 - Meeting to discuss FY 14/15 RFA process BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Convention Center Advisory Board CHAIRPERSON: Stuart Blumberg CITY LIAISON: Jacqueline Gonzalez NUMBER OF MEETINGS HELD SINCE January 1, 2013: 6 ACTIVITIES: Mrs. Elizabeth Resnick was appointed to the above Board by Commissioner Jonah M. Wolfson on March 28, 2013. Met twice with the Convention Center Developers as part of the City Project. Held a public meeting of the Board at the Center attended by the public. The Board was successful in getting the City to have the Jackie Gleason sculpture be part of art in public place and be restored and maintained. Page 2of 3 ACCOMPLISHMENTS: The Chairman entertained a motion to defer the renewal of the Global Management contract on June 5t" for one month until the Board reviews the terms of the contract; Motion by the Chairman; Seconded by Tim Nardi; Alan Lips and Leon Manne abstained; Motion passed. The Chairman served as Chairman of the Catering Selection Committee. At the end if the process, the City chose to renew their contract with Centerplate. In a special meeting of the Board, the Board by a 4-3 vote selected Portman as their choice for developing the Center. Page 3 of 3 FUTURE ACTIVIES: The Board will be involved in the Convention Center project working closely with the City and the successful developer. BOARDS AND COMMITTEE BI-ANUAL REPORT FORM BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JASON HAGOPIAN CITY LIAISON: WILLIAM CARY DATE OF REPORT: January 2013 through June 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Agenda Approved Denied Continued Discussion Workshops Date Items Jan 8 11 4 7 Feb 5* 18 6 1 10 Mar 5 17 12 3 1 Apr 2 Meeting Cancelled May 7* 12 9 1 1 Jun 4 11 8 2 1 Total 69 39 1 23 3 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. *No action taken—an application was withdrawn by the applicant. F:\PLAN\$DRB\GENERAL\ANNUAL REPORTS\BI-ANNUAL REPORT JANUARY-JUNE 2013.DOC d BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Disability Access Committee (DAC) CHAIRPERSON: Mr. David New CITY LIAISON: Mr. Jay Fink NUMBER OF MEETINGS HELD SINCE January 2013: 6 ACTIVITY: The Disability Access Committee (DAC) meets on a monthly basis. The Committee reviews information, suggestions, and plans, as well as address complaints from the general public. The DAC assists in providing more conveniently accessible facilities, public buildings, streets, sidewalks, and programs for residents and visitors with disabilities in the City of Miami Beach. The Committee discusses the prioritization of which improvements need to be made to respective facilities such as building services, recreation, culture, parks, police and Code compliance. Page 2of 3 FUTURE ACTIVITIES 1) The DAC Committee will continue to support Disability Awareness Day in October 2013. 2) The DAC will have representatives attend various City Committees keep the DAC abreast of other committee activities. 3) DAC will continue holding regular monthly meetings which will be held the 3r Tuesday of every month. 4) DAC will continue to review ways to improve accessibility throughout the City. 5) DAC will continue following up with the IT Department to make sure the City's Web Site is completely accessible for people with disabilities. 6) DAC will continue following up on the installation of the new elevators in City Hall with advance technology. 1 • Page 3 of 3 ACCOMPLISHMENTS: 1) Assisted the City in assessing existing businesses regarding ADA compliance such as M & L Market, Central Cab, The Standard Hotel, The Palm Hotel, and Macy's. 2) Followed up with the I.T. Department in making sure that the City's web site is accessible to everyone. 3) Assisted the City in the implementation of Audible Pedestrian Signals. 4) Provided support to Parks & Recreation's summer program for special needs children. 5) Supported the Miami Beach City Police Department with the crime in our neighborhood, encouraged board members to attend the Neighborhood Crime Watches meetings. 6) Maintained Board Members informed on FDOT APS progress in the City. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Melissa Broad CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 6 ACTIVITY: Reviewed for certification the work of more than 40 street artist vendors. Page 2of 3 FUTURE ACTIVITIES Continue monthly certification sessions for street artist vendor applicants. Page 3 of 3 ACCOMPLISHMENTS: See "Activities" above r BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: LGBT Business Enhancement Committee CHAIRPERSON: Thomas Barker CITY LIAISON: Diana Fontani NUMBER OF MEETINGS HELD SINCE January 2013 : 7 ACTIVITIES: For four years now, the Miami Beach Gay Business Enhancement Committee has been very focused on not only supporting the current LGBT businesses of Miami Beach, but also bringing in new LGBT businesses as well as regional, national, and international tourism. The committee also consists of the following subcommittees: Real Estate / Land Use, Community Marketing, and Business Development. The Marketing/Community sub-committee has improved the committee's Facebook page and Twitter account and continues to make them more prosperous. The pages greatly help with branding and raising awareness of the LGBT BEC and its projects. Page 2of 3 ACCOMPLISHMENTS: The Miami Beach Gay Business Enhancement Committee focused on a number of key issues this year such as : domestic partnerships, increase Miami Beach LGBT presence on all social media platforms, promoting Miami Beach as an LGBT friendly City, marketing and promoting the 2013 Miami Beach Gay Pride," Implementation of the "Doing Business in Miami Beach" Symposium 2013. The gay rainbow branded police car remains extremely popular, and slight alterations are being made to the design so as to be more visible from the front of the vehicle. The biggest accomplish this year for the LGBT Committee is the approval of the Equal Tax Benefits for Domestic Partnership ordinance. Miami Beach has set an extremely positive and successful example for other cities to follow as it has become the first municipality in the USA to provide total equality with this topic. Since the recent striking down of DOMA, the Domestic Partnership benefits for Miami Beach Police Department issue has been resolved. Page 3 of 3 FUTURE ACTIVIES: Implementation of the "Doing Business in Miami Beach" Symposium 2013 Assisting in Promoting the 2014 Gay Pride Parade A resubmission of the request made last year for granting extended weekend hours for the Winter Party Festival 2014 during the three agreed high profiled LGBT events in 9 Miami Beach. Also development of a ears calendar of LGBT events to be ranted p Y g extended hours for White Party, Winter Party, and Miami Beach Gay Pride (Aqua Girl has confirmed that they are no longer interested in being included as one of the four main events) so as to retain the business in Miami Beach Assisting in Promoting WOG 2017. Mayor Bower, Mayor Jimenez and Commissioner Michael Gongora will potentially accompany Ivan to WOG 2013 for the passing of the flag in Antwerp. Miami Beach is attempting to reach a 100% IIRC equality index rating so that 12 cities in the US will have achieved this. The few items missing for Miami Beach to attain this goal include transgender,youth, homeless, and elderly services, and these will be tended to immediately. "Small Business Marketing Initiative" will request some allocation of funds by the GMCVB to support small gay owned and non-gay owned businesses. The Marketing/Community sub-committee will work on producing a document that what financial contribution will be asked from the GMCVB and what type of business will qualify for the funds. Business Development sub-committee will plan to hold the Small Business Symposium on October 11th. The flyer will be updated and distributed among the city in order to have a s • BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HEALTH ADVISORY COMMITTEE CHAIRPERSON: CITY LIAISON: SONIA BRIDGES NUMBER OF MEETINGS HELD SINCE January 1, 2013: 2 ACTIVITIES: March 4, 2013 - The meeting was conducted by Stacy Kilroy, Director of Planning & Government Relations, Mount Sinai Medical Center - Items for discussion: Fiscal Cliff and its effect on the Health care industry, could be tremendous over the next 10 years; State Advocacy: Patient Protection & Affordable Care Act (Medicaid Expansion), Medicaid Reform, Graduate Medical Education (GME), Alzheimer's Disease and Senior funding, Community Cancer Care; FQHC and Community Health Center; Assisted Living and Long Term Care; Concerns regarding the sequester= negative effect on budget/funding, over 90,000 visits would be decreased due to staffing cuts; Nursing Homes are going to HMO Provider; Cats continue to be a problem on the beach; Causes hookworm problem on beach sand, mostly at South Pointe Park between 3&4th street, and at 73rd Street. • Motion by Dr. Reinberg, 2nd by Dr. Nullman for HAC to present legislative agenda items to City Commission June 3, 2013 — Items for discussion were 1) Health Council of South Florida — Household Community Health Needs Assessment Survey, and 2) Medicaid Expansion. Miami Beach was last surveyed in 2006. Did not participate in survey because there were more households in other areas, with more children. The Medicaid Expansion will focus on the legislature, which is divided. Miami Beach exceeds the national numbers for people without Medicare coverage. Update on the cat population: The City has a two-year agreement to spay 2000 cats. The Cat Network is spaying at South Pointe park. 1 Page 2of 3 ACCOMPLISHMENTS: 1 Page 3 of 3 FUTURE ACTIVIES: BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Hispanic Affairs Committee CHAIRPERSON: Frankie Trullenque CITY LIAISON: Nannette Rodriguez NUMBER OF MEETINGS HELD SINCE January 1, 2013: 6 ACTIVITIES: The committee is accepting nominations for this year's Hispanic Heritage Month Award through June 28, 2013. The committee is working with the administration on recommendations for Hispanic Heritage Month celebrations. Recommends increasing the Miami Beach Parks & Recreation Department's Hispanic Heritage Month event budget in an amount of up to $15,000 to be used at their discretion to enhance the annual Hispanic Heritage Month event; such as, including more rides and entertainment. Encourages the City Commission to make an effort to increase the percentage of Hispanics appointed to the City's boards and committees. Based on the recent Board & Committee Diversitry Statistics (April 8, 2013), Hispanics are still underrepresented on boards and committees; although, they compose of 53.2 percent of the Miami Beach population. FUTURE ACTIVITIES: • Select recipients for Hispanic Heritage Month Awards 2013. • Assist with the Hispanic Heritage Month Festival. • Continue to work with the administration to bring opportunities to promote goodwill and celebrate the diverse Hispanic culture existing in the City of Miami Beach. BOARDS AND COMMITTEE BI-ANUAL REPORT FORM BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: WILLIAM CARY DATE OF REPORT: January 2013 through June 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Meeting Agenda Approved Denied Continued Discussion Workshops Date Items Jan 15 10 6 3 1 Feb 12 10 5 4 1 Mar 12 3 2 1 Apr 9 13 10 2 1 May 7 9 5 2 2 Jun 4 ** 9 5 1 1 Total 54 33 0 12 7 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. ** There was no action taken on two applications—one was removed from the agenda and the other was re-noticed. F:\PLAN\$HPB\ANNUAL REPORTS\BI-ANNUAL REPORT JANUARY-JUNE 2013.130C 1 , BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Commission for Women CHAIRPERSON: GertArfa (deceased) CITY LIAISON: Wanda Ortiz NUMBER OF MEETINGS HELD SINCE January 1.-2013: 5 ACTIVITIES: We are a diversified group of women from our community that meet once a month to discuss issues within our City that may have an impact on women's lives. We work collectively in creating programs and events that can influence our impact. Women Worth Knowing event was held in March, 2013. We had a large attendance to commemorate our 4 honorees of 2013: Judy Schaecter, MD, Gabrielle Redfern, Deedee Weithorn, and Shelley Nicely Groff. The Medical Health Forum was a huge success. This reoccuring event was held in May, 2013 at the Founder's Dining Room of Mt. Sinai. We had an increase in attendance over previous years. Currently we are organizing possible events for Pay Equity, and Domestic Abuse months. ACCOMPLISHMENTS: • Women Worth Knowing event brought together previous and present honorees. • Continued with Cotillion Manner classes program. • Cancelled meeting due to religious conflict. • Health Forum topics and speakers created awareness on relevant topics for women. • Discussed previous Domestic Violence events, and set up committee for organization of one for this year targeting young adult awareness. • Being that Pay Equity is an enormous factor for all, created a committee of inception of a re-occurring event for the Commission to do. FUTURE ACTIVIES: • Domestic Violence Awareness event in conjunction with Parks & Recreation • Pay Equity Event creation to be held on Pay Equity Month • Organize Cotillion Classes for the Fall with Scott Rakow. • Appoint New Chair. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Nina Duval CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 6 ACTIVITY: Reviewed and revised online grant a lications for FY 13/14 grants cycle. Reviewed 46 grant applications at monthly panel meetings and recommended 44 applications for funding in FY 13/14. Continued weekly updates of mbculture.com website and accompanying advertising campaign. Managed Community Benefit Fund Rental Fee Waiver program for the Fillmore Miami Beach. Managed SoundScape Wall Use Grant program. Continued to work with WESTAF to improve on-line grants application process. Monitored contracts with Arts for Learning/Miami and the Bass Museum of Art to continue in-school and after-school arts programs for Miami Beach students. Continued to promote Miami Beach cultural events through monthly press releases, d weekly e-blasts and text messaging service. Monitored performance of contracted grantees and processed final reports and payments. Monitored operations and use of Colony and Byron Carlyle Theaters. f t Convened Nominating Committee and reviewed applications and made recommendations to the City Commission. Managed the Miami Beach Arts Gala Grants program. Page 2of 3 FUTURE ACTIVITIES Review and revise grant application process and institute changes if necessary for FY 14/15 grant application process. Commence major CAC marketing campaign beginning 09/01/13. Convene joint panel with the Miami Beach Visitors and Convention Authority to review and recommend funding for applicants for the joint CAC/VCA Cultural Tourism Grants. Approve new CAC Five-Year Plan. Page 3of3 ACCOMPLISHMENTS: In-school and after-school arts education programs contracted by the CAC served more than 2,500 Miami Beach students last year, giving them the competitive edge to achieve higher SAT scores, higher GPAs, lower drop-out rates and higher levels of community involvement that are the proven results of arts education. Nonprofit recipients of cultural arts grants administered by the CAC provide year- round cultural programming for Miami Beach residents and visitors, including music concerts, contemporary dance performances, theater, opera, spoken word, film screenings, art exhibitions, architectural tours, lectures and classes. _ � � �. _ .- .. _ ._,. .'', _ -' ,t, ,. � '. ' ;. - �; - r�� i _� - �_ _� _\ .. ,, _ . . .,i ,_ ', .- _ �, ' - - ��: - - �: ' . - .. - .. ,.� I'- �. a F t�' ., t - � r. - .1. V ' , � _ , , ... � r ' '- �_ � ' ' '�:' • � r'' � , .,. - , - I, .� , I _ � .. J'' _�., i � _ •�I - - � a BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM Miami Beach Human Rights Committee BOARD OR COMMITTEE NAME: Miami Beach Human Rights Committee CHAIRPERSON: Alan B. Fishman, Esq. CITY LIAISON: Rafael E. Granado NUMBER OF MEETINGS HELD SINCE January 1, 2013: 6 ACTIVITIES: The Miami Beach Human Rights Committee has determined that oftentimes many residents and visitors to Miami Beach are unaware of their rights under the City's Human Rights Ordinance. Therefore, the Miami Beach Human Rights Committee has set as its principle mission during its first three years in existence to publicize these rights. To that end, it has created a Public Service Announcement informing the public of the City's Human Rights Ordinance,and passed a resolution urging the City Commission to Amend the Human Rights Ordinance to require posting of notices informing the public of their rights pursuant to the City's Human Rights Ordinance. The Miami Beach Human Rights Committee discussed the possibility of the City adopting a Homeless Bill of Rights. Joint meetings were held with the Committee on the Homeless. Ultimately, the Miami Beach Human Rights Committee decided not to pursue this matter, as the rights being proposed were already law. To obtain balanced information, the Miami Beach Human Rights Committee discussed with the Miami Beach Police Department Command Staff and the ACLU the 2013 Memorial Day Holiday, and the influx of visitors to the City. Discussed the needs of residents and visitors to Miami Beach who are hearing impaired Received updates by the City Attorney's Office on legislation being considered by the Florida Legislature that would affect the City's Living Wage and Domestic Partnership Ordinances. Received after-action report from the Chief of Police regarding the 2013 Memorial Day Holiday. ACCOMPLISHMENTS: The Miami Beach Human Rights Committee requested from Miami-Dade County to allow it to place, free of charge, public service announcements relating to the Miami Beach Human Rights Ordinances on County buses traveling through Miami Beach.After one year of work by the Miami Beach Human Rights Committee, on November 8, 2012, the Miami-Dade County Board of County Commission unanimously approved a Resolution directing the County Mayor and the Miami-Dade Commission on Human Rights to develop a joint public service announcement, at no cost to the County, with the Miami Beach Human Rights Committee, regarding the County's and the City of Miami Beach's Discrimination Ordinances and the rights of residents and visitors to Miami-Dade County; and requiring a report from the County Mayor regarding the financial and contractual feasibility of developing, producing and posting similar public service announcements inside all Metrobus and Metrorail vehicles. Page 1 of 2 During this reporting period, the Miami Beach Human Rights Committee designed the public service announcement. On January 16, 2013, at the request of the Miami Beach Human Rights Committee,the Miami Beach City Commission passed a resolution calling upon the United States Food And Drug Administration (FDA)to reverse their longstanding prohibition on men who have sex with men from donating blood. The Miami Beach Human Rights Committee proposed that Chapter 62, entitled "Human Relations," be amended to require the posting of notices in every place of employment, public accommodation, housing accommodation and City department that falls subject to the Human Rights Ordinance indicating the applicable substantive provisions of the Human Rights Ordinance,the place where complaints may be filed,and such other information as the City of Miami Beach deems pertinent, and providing for enforcement procedures. The proposed ordinance was approved unanimously by the Land Use and Development Committee, and is expected to be heard as a first hearing by the City Commission on September 11, 2013. Conducted an informal survey about the 2013 Memorial Day Weekend as it relates to Miami Beach and the influx of visitors for Urban Beach Weekend. Surveys were provided to visitors, residents and employees. The survey was translated into Spanish and Creole, and made available online. Passed a resolution urging the City Commission to authorize the establishment, proposed by the Miami Beach LGBT Business Enhancement Committee, of a Domestic Partnership Tax Equality Program. The Ordinance was adopted by the City Commission on June 5, 2013. FUTURE ACTIVITIES: A project relating to Human Trafficking. A project to collect stories of discrimination. A project relating to transgender health benefits. Review and possibly publish the results of the 2013 Memorial Day Survey. Discuss amending the Human Rights Ordinance to include adding the classification of Intersex" as a protected category. Create a "Call To Action,"where City business are challenged to adopt rules and regulations that support equality and nondiscrimination. Continue the discussion regarding the needs of hearing impaired individuals in the City of Miami Beach, including the providing hearing-impaired translators for nonprofit events in the City. Prepare the 2014 Memorial Day Survey. Hold discussions with the Human Resources Department regarding allowing members of the Miami Beach Human Rights Committee the opportunity to assist with complaint investigations of alleged violations of the Human Rights Ordinance. Urge the Commission to codify the requirement that businesses that contract with the City must adopt nondiscrimination policies. F:\CLER\$ALL\REG\MBHRC\MB Human Rights Committee\BI-ANNUAL REPORTS ACHIEVENTS\2013\Bi-Annual ReportJune 2013.doc Page 2 of 2 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: City of Miami Beach Sister Cities Committee CHAIRPERSON: George Neary CITY LIAISON: Diana Fontani NUMBER OF MEETINGS HELD SINCE January 2013 : 11 ACTIVITIES: Miami Beach is working on donating a breathing apparatus, boots, and other fire department equipment to Cozumel, Mexico. Ica, Peru will also receive a fire truck from Miami Beach. Mayor Bower is highly interested in receiving an Israeli youth group of fifteen performing artists, along with three adults from Nahariya, Israel. Temple Beth Shalom has offered performance space for the youth group. Mayor Bower and the committee are discussing details in order to make this visit happen. ACCOMPLISHMENTS: A Sister Cities Friendship Garden was designed by Parks and Recreation and will be planted at the Sister Cities signpost location. The design of the garden incorporates elements from the Sister Cities International and the City of Brampton's logos. Estimated date for completion is October 2013 The third annual SCI Artist Showcase was extremely successful, especially with Nina Torres as the new curator.Attendance was very good for the opening reception. The sub-committee created to update the SCI brochure has completed the pamphlet. "Pinocchio" was performed at the Colony Theatre on June 11th,which was free and open to the entire Miami Beach community. 5 Dance Now! Miami Gala Fundraiser at the Botanical Gardens was held to honor Mayor Bower's community involvement.This first annual event also benefited the organization's scholarship fund. It was well attended and a large success. FUTURE ACTIVIES: There will be a delegation Nov 11-17 to discuss a celebration of the 55th anniversary of the Miami Beach Sister City relationship with Fujisawa.A sub-committee will be created to schedule events and create an itinerary. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 5 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority CHAIRPERSON: Jeff Lehman CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE January 1, 2013: 4 ACTIVITIES: January 15, 2013: The November 27, 2012 meeting minutes were approved. Motion by Ms. Hertz to approve the November 27, 2012 meeting minutes. Seconded by Mr. Adkins. Motion passes unanimously. Recommendations by the MBVCA Grants Ad Hoc Committee were presented to the Board The Board approved the review of an application for the Barbara Baer Capitman Memorial Project during its next Board meeting An update on the API project was provided by Lansight Consulting Mobile App presentations were made by students from FIU, based on the API being developed A PR update was provided by representatives of.PR firm, Hill & Knowlton March 5, 2013: The January 15, 2013 meeting minutes were approved. Motion by Mr. Adkins to approve the January 15, 2013 meeting minutes. Seconded by Ms. Steinberg. Motion passes unanimously. A grant in the amount of $40,000 was awarded to Film Life, Inc. for the 17th annual American Black Film Festival. Motion by Mr. Perry to grant $40,000 to the Film Life's 17th annual American Black Film Festival ABFF . Seconded by Ms. Hertz. Motion passes unanimously. A grant in the amount of$32,000 was awarded to Salsa Dance International, Inc. d/b/a Salsa Lovers for the Miami Salsa Congress. Motion by Ms. Hertz to grant $32,000 to the Miami Salsa Congress. Seconded by Ms. Benua. Motion passes unanimously. A grant in the amount of 40,000 was awarded to the Swimwear Association of Florida for SwimShow. Motion by Ms. Hertz to grant $40,000 to SwimShow. Seconded by Mr. Perry. Mr. Lehman abstained. Motion passes. A grant in the amount of$85,000 was awarded to FUNKSHION, LLC for Funkshion: Fashion Week Miami Beach. Motion by Ms. Hertz to grant $85,000 to FUNKSHION: Fashion Week Miami Beach. Seconded by Mr. Adkins. Mr. Perry abstained. Motion passes. A grant in the amount of $25,000 was awarded to the Miami Design Preservation League for The Barbara Baer Capitman Memorial. Motion by Ms. Hertz to grant $25,000 to The Barbara Baer Capitman Memorial. Seconded by Ms. Benua. Motion passes unanimously. A discussion regarding the Miami Beach Centennial Celebration was held. An update on the API project was provided by Lansight Consulting A PR update was provided by representatives of PR firm, Hill & Knowlton April 26, 2013: The March 5, 2013 meeting minutes were approved. Motion by Mr. Adkins to approve the March 5, 2013 meeting minutes. Seconded by Ms. Steinberg. Motion passes unanimously. The 2013/2014 Cultural Tourism Grant Program Panelists were selected. Mr. Adkins, Mr. Perry, Ms. Benua volunteered for the Cultural Tourism Panel. Ms. Steinberg will serve as the alternate. An Ad Hoc Committee was formed to review the MBVCA By-Laws. The winners of the MBVCA Photo Contest were selected. They are as follows: 1 st Place - Erik Escarda; 2nd Place -An Ho; 3rd Place - Arthur Tran. The Board voted to assist with the funding of the Miami Beach Centennial Celebration; however, they will not assist with the production of the event. While the Board will not produce it, it will entertain assisting with funding which will then be based on different criteria; to include how the MBVCA's finances are at the time. Once the Board is presented with what is being planned, then the Board will decide how much money will be put towards it. An update on the API project was provided by Lansight Consulting A PR update was provided by representatives of PR firm, Hill & Knowlton June 7, 2013: The April 26, 2013 meeting minutes were approved. Motion by Mr. Adkins to approve the April 26, 2013 meeting minutes. Seconded by Ms. Benua. Motion passes unanimously. The 2013/2014 Tourism Advancement Program grant guidelines were approved by the Board. Motion by Mr. Adkins to move forward with the proposed grant program for the upcoming fiscal year 2013/2014. Seconded by Mr. Perry. Motion passes unanimously. An update on the API project was provided by Lansight Consulting A PR update was provided by representatives of PR firm, Hill & Knowlton A contract with PR firm Hill & Knowlton was renewed for a period of one year. Motion by Mr. Adkins to renew the Hill & Knowlton contract for one year at $250,000. Seconded by Ms. Hertz. Yays — Mr. Adkins, Ms. Hertz, Mr. Lehman, Ms. Steinberg, Ms. Benua. Nays — Mr. Perry. Motion Passes. ACCOMPLISHMENTS: January 15, 2013: The November 27, 2012 meeting minutes were unanimously approved. March 5, 2013: The January 15, 2013 meeting minutes were unanimously approved. A grant in the amount of$40,000 was awarded to Film Life, Inc. for the 17th annual American Black Film Festival. A grant in the amount of$32,000 was awarded to Salsa Dance International, Inc. d/b/a Salsa Lovers for the Miami Salsa Congress. A grant in the amount of 40,000 was awarded to the Swimwear Association of Florida for SwimShow. A grant in the amount of $85,000 was awarded to FUNKSHION, LLC for Funkshion: Fashion Week Miami Beach. A grant in the amount of$25,000 was awarded to the Miami Design Preservation League for The Barbara Baer Capitman Memorial. April 26, 2013: The March 5, 2013 meeting minutes were unanimously approved. The 2013/2014 Cultural Tourism Grant Program Panelists were selected. An Ad Hoc Committee was formed to review the MBVCA By-Laws. The winners of the MBVCA Photo Contest were selected. The Board voted to assist with the funding of the Miami Beach Centennial Celebration after a formal presentation. June 7, 2013: The April 26, 2013 meeting minutes were unanimously approved. The 2013/2014 Tourism Advancement Program was approved A contract in the amount of$250,000 was awarded to PR firm Hill & Knowlton for a period of one year. FUTURE ACTIVIES: The next MBVCA Board Meeting will take place Friday, July 19, 2013 at 10°30 am; location to be determined. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Parks and Recreational Facilities Board CHAIRPERSON: Jonathan Groff MEMBERS: Jonathan Groff Meryl Wolfson, Amy Rabin, Harriet Halpryn, Leslie Graff, and Kim Brown Eve (May& June only) CITY LIAISON: Kevin Smith/Julio Magrisso/Theresa Buigas NUMBER OF MEETINGS HELD: 6; January 2013—June 2013 ACTIVITY: The Parks and Recreational Facilities Board shall serve in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful implementation of a comprehensive community-based Parks and Recreation service delivery system. The Board monitored the progress and activities of: youth programming, including After School and summer programs; dog parks, and several construction improvements at various Park and Recreation Facilities which include but are not limited to South Pointe Park, Muss Park, Fairway Park, and Flamingo Park. FUTURE ACTIVITIES The Parks and Recreational Facilities Advisory Board anticipates the following issues will be undertaken over the next six months, including but not limited to: continued monitoring, review, input and guidance of on-going recreation programs and services offered; continued monitoring off leash dog parks, the renovations of the Par 3 Golf course that include Tennis Courts, Splash Pad and Tot Lot and much more, improvements to the Fencing at the Scott Rakow Youth Center Outdoor Field, and Fairway Park; plus the Flamingo Park Tennis Center, Football Field and Track improvements. ACCOMPLISHMENTS AND RECOMMENDATIONS: The Board considered and made recommendations related to the Parks and Recreation Division programs, activities and facilities; either to the Parks Department staff, through written recommendations forwarded to the appropriate City Departments and/or, by presentation of issues directly to the City Commission and other committees. This includes, but is not limited to recommend that the Administration establish a Capital Reserve Fund to maintain the Flamingo Park and NSPYC Tennis Facility/Courts. The Board also recommended that the Administration identify and allocate funds this fiscal year to scarify/refurbish the courts and NSPYC. The Board also raised concerns over maintenance problems at the Flamingo Park swimming facility, NSPYC Tennis Center, Crespi Park and the Polo Park Statue and as a result, certain repairs were immediately implemented and others are in the development stage. The Board also suggested the Code Department issue violations to Tennis Instructors holding private lessons on public courts. The Board also monitored the progress of the Muss Park Street Alignment and expansion of the field, the Gymnastics and Tennis RFP, South Pointe Park Off Leash Area Pilot Program and Pier, and Summer Camp at the North end parks including Fairway Park. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Personnel Board CHAIRPERSON: Gabriel Paez CITY LIAISON: Sylvia Crespo-Tabak, Human Resources Director NUMBER OF MEETINGS HELD DURING JANUARY 2013 through JUNE 2013: 4 ACTIVITY: • Classified Performance Evaluations—Reviewed past due performance evaluation reports for Classified employees. • Gabriel Paez, Associate Member elected as Chairperson in February. • Mo' Khaghan Danial,Associate Member elected as Vice Chairperson in February. • Updated the Board on executive level recruitments. • Reviewed nomination forms and selected recipients of the Special City Awards. • Sylvia. Crespo-Tabak, appointed as Human Resources Director in April; first meeting as the Board's Secretary in May. • Discussed and reviewed possible changes to the City's Personnel Rules via the Subcommittee established during the December 2011 meeting, which continues to work on this project. FUTURE ACTIVITIES: • Continue monitoring Performance Evaluation Reports and past due evaluations. • Hear appeals, conduct investigations, review administrative interpretations of the Personnel Rules and direct administrative action consistent with its findings. • Continue to discuss and review changes to the City's Personnel Rules for possible amendment of said document. • Approve new job specifications and amend job descriptions, as needed. • Discuss and review Special City Awards nomination forms and criteria for the 2014 Special City Awards Ceremony. ACCOMPLISHMENTS: • With the Board and Human Resources' assistance, City departments continue to decrease their past due evaluations, achieving an overall improvement from previous years. FAHUMAUDM\HUMASPEC\PERSONNEL BOARD\Reports\Bi-Annual Report January-June 2013.doc BOARDS AND COMMITTEE BI-ANUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: CHARLES URSTADT CITY LIAISON: KATIA HIRSH - SENIOR PLANNER DATE OF REPORT: January 2013 through June 2013 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWN Jan 22 14 5 2 7 Feb 26 22 4 5 13 No March meeting Apr 03 19 5 4 8 2 Apr 30 21 3 1 6 10 1 May 28 27 4 3 17 3 Jun 25 18 2 5 10 1 Totals 121 23 1 25 65 1 6 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$PLB\BI-ANNUAL REPORTS\BI-ANNUAL REPORT -January-June 2013.docr r BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police- Citizens Relations Committee CHAIRPERSON: Jared Plitt CITY LIAISON: Chief Raymond Martinez NUMBER OF MEETINGS HELD SINCE January 2013: 6 ACTIVITY: Minutes of January 16, 2013 Members present: Claire Warren Sgt. Alex Bello Beverly Aberbach Jared Plitt Steven Oppenheimer Nelson Gonzalez Glenda Krongold Jonathan Parker Mitchell P. Korus Gianluca Fontani Captain Toby Rabelo Presentation on the MBPD's Re-Accreditation Process: The MBPD successfully completed the Commission on Accreditation for Law Enforcement Agencies (CALEA) re-accreditation inspection which occurred December 16 through December 18, 2012. The inspection included an on-site visit to the MBPD and the review of hundreds of standards for compliance, interviews with MBPD personnel, and the public forum on December 17th. The CALEA standards include nine major law enforcement.areas: 1. role, responsibilities, and relationships 2. organization, management, and administration 3. personnel structure 4. personnel process 5. operations 6. operation support 7. traffic operations 8. detainee and court-related activities 9. auxiliary and technical services Minutes of February 19, 2013 Members present: Steven Oppenheimer Claire Warren Dina Dissen Faye Goldin Sid Goldin Jared Plitt Jonathan Parker Mitchell P. Korus Gianluca Fontani Walter Lucerno Nelson Gonzalez Hope Fuller Lt. Alex Carulo Sgt. Dan Morgalo Officer Javier Matias The MBPD recently transitioned from the Sig Sauer P226 and P239 .40 caliber semi- automatic handguns to the Smith and Wesson M&P, and the Smith and Wesson M&P Compact .40 caliber semi-automatic handguns. The Training Unit presented an overview of MBPD firearms training with a tour of the shooting range and demonstration of the active gunman scenario simulator. Minutes of March 19, 2013 Members present: Beverly Aberbach Jared Plitt Faye Goldin Sidney Goldin Michael Perlmutter Steven Oppenheimer Nelson Gonzalez Gianluca Fontani Walter Lucerno Lt. Alex Carulo The Training Unit presented an overview of MBPD driving simulator training and committee members had the opportunity to "drive" the various simulated driving programs. Minutes of April 17, 2013 Members present: Michael Permutter Jared Plitt Faye Goldin Sidney Goldin Sgt. Alex Bello Steven Oppenheimer Dina Dissen Glenda Krongold Gianluca Fontani Nelson Gonzalez Hope Fuller Walter Lucerno Mitchell Korus Michael Gruen Review of the Red Light Camera Program: Red light cameras have led to significant decreases in intersection violations and crashes in communities throughout the U.S. and around the world. Photo enforcement is a proven deterrent that can bring about a behavior change that results in motorists obeying traffic signals, respecting fellow drivers and avoiding the crashes, injuries and loss of life caused by red light running. Numerous studies have shown that red light cameras reduce violations. Recent studies show that photo enforcement leads to reduction in intersection injury crashes as well. The purpose of red light camera photo enforcement is to discourage drivers from running red lights, which often cause crashes resulting in injuries and death. To help deter the serious problem of red light running the City of Miami Beach has implemented a Dangerous Intersection Safety Program that includes red light camera photo enforcement. The program utilizes photo and video technology to enforce State Law 316.0083, F.S. fairly and consistently with the goal of reducing infractions, preventing crashes and injuries, and saving lives. Red light camera photo enforcement is designed to change behavior, encouraging drivers to think twice before running a red light. Each year in the United States, car accidents caused by people running red lights result in nearly 1,000 deaths and about 90,000 injuries. When one car collides with another in a car crash at the high speeds to which people travel when running a red light, the effects can be catastrophic. The traffic signals are timed by traffic engineers through careful studies of each individual's intersection using nationally recognized standards. The Dangerous Intersection Safety Program's camera system is synchronized to the traffic signal using non-invasive detection equipment. The camera system only photographs a vehicle if it enters the intersection after the light has turned red. A second photograph is taken as the vehicle progresses through the intersection. Vehicles that enter intersection on a yellow light phase are not photographed; even if they are still in the intersection when the light changes to the red phases. The technology is designed to record motorists as they enter an intersection after the signal turns red. The camera photographs the vehicle from the rear — not the driver. The camera records the date time, lane, location, and speed of the vehicle. This information is included on the Notice of Infraction and is then evaluated by specially trained members of the Miami Beach Police Department to verify that an infraction has occurred and to determine whether a Notice of Infraction should be mailed to the registered owner of the vehicle. The following intersections currently have red light cameras: Dade Boulevard / Washington Avenue 17th Street/ Washington Avenue — Southbound 17th Street/ Washington Avenue — Eastbound 17th Street / Alton Road — Westbound 23rd Street / Pine Tree Drive — Southbound Chase Ave / Alton Road — Northbound 41 St Street/ Prairie Ave Indian Creek/ 63rd Street— Southbound Indian Creek / 71 St Street— Northbound Indian Creek / Abbott Ave - Southbound Minutes of May 21, 2013 Members present: Steven Oppenheimer Jared Plitt Faye Goldin Sid Goldin Beverly Aberbach Dina Dissen Gianluca Fontani Walter Lucerno Glenda Krongold Hope Fuller Nelson Gonzalez Captain Henry Doce Review of the 2013 Memorial Day Weekend Plan: The Memorial Day Weekend (MDW) Major Events Plan (MEP) covers the period from May 23, 2013 through Tuesday May 28, 2013. The objective of the plan is to mitigate those impacts on the community and, above all, ensure the safety and welfare of residents and visitors. The overall plan also includes other City Departments including Code Enforcement, the Fire Department, Sanitation,the Parking Department and Public Works. The Police Department will have enhanced staffing through MDW in the geographic zones of the City as well as in the Entertainment District with posts assigned on Collins Ave, Ocean Drive, and Washington Ave. They will also have the Rapid Response Units deployed. In addition, Motors, the Special Operations Unit, Criminal Investigations Unit, Robbery Intervention Detail, Multi-Agency Gang Task Force (Countywide Task Force), and plain clothes officers on the street. The traffic and crowd management plan developed for this MEP is designed to control the flow of vehicles into and around the City. To assist the MBPD, mutual aid support is being provided by Miami-Dade Police, Miami Police, FHP, Miami-Dade School Board Police, Village of Biscayne Park Police, Surfside Police, Bal Harbor Police, Miami Gardens Police, Coral Gables Police, Miami Shores Police, and FIU Police. These officers will be patrolling on foot, on bikes, on ATVs, and in marked vehicles. To help proactively address issues as they occur, stationary and mobile cameras have been installed throughout the City. In addition, 62 light towers, twelve visual message boards, and three watch towers are being deployed. The MBPD will also be using a light all-terrain vehicle which utilizes infrared technology to detect heat signatures on the beach at night. These cameras are constantly monitored and will help alert officers if trouble occurs before it escalates into a chaotic event. The MBPD will also be using license plate readers on the causeways to scan for stolen vehicles or owners with outstanding warrants. A major DUI operation is also planned for the MacArthur Causeway eastbound into Miami Beach on Friday night. As in previous years, Ocean Drive will be closed to vehicular traffic and the traffic loop will be in effect between Collins and Washington Avenue. Minutes of June 18, 2013 Members present: Steven Oppenheimer Jared Plitt Beverly Aberbach Glenda Krongold Michael Perlmutter Hope Fuller Mitchell Korus Gianluca Fontani Nelson Gonzalez Jonathan Parker Walter Lucerno Faye Goldin Sidney Goldin K9 Presentation by Captain Henry Doce, Officers John Clements, Alex Llaneras, Emilio Garcia, Don Anderson and Luis Perez Both officers and canines go through a selection process to be part of the K9 Squad. For the officers the eligibility requirements include the following: 1. Minimum of 2 years on the Department. 2. Must not have any substantiated excessive use of force. 3. Must pass an oral interview. 4. Must pass a Physical Agility Test consisting of the following: a) 1 mile run to be completed in less than 12 minutes. b) Two one hundred yard dashes (back to back) to be completed in less than 15 seconds each. c) Must be able to lift an 80 pound weight through a window 7 feet off the ground and climb through the window. 5. Must pass a K-9 Training day. This includes participating in training scenarios that involve learning to act as decoys for criminal apprehension, area searches, and building searches that the K-9 must be able to perform. 6. Must pass a Home Interview. The candidate's immediate family will be interviewed and given the opportunity to ask questions of the K- 9 Supervisor concerning the care and maintenance of a Police Service Dog. The home environment will be inspected for the suitability and security of the K-9. Belgian Malinois and mixed breed Labrador Retrievers are used by the MBPD. The Belgian Malinois are used in the traditional K9 role of apprehension and detection and the mixed Labrador Retrievers are passive alert dogs trained to detect narcotics and bombs. Both breeds of dogs are imported from either Holland, Germany and now a new vendor is in Mexico. The basic cost of an untrained dog is approximately$8,500 dollars. The selected dog must pass several tests before being hired. The selection is based on the following: • Good even tempered personality • Average size but not smaller than 60lbs and no more than 90lbs • Males are usually preferred due to size and no issues in going into heat • The age would range from no younger than 18 months and not older than 36 months • The dog needs to pass a physical, courage test, and a medical to include hip evaluations • The dog will need to complete a 480 hour Police Patrol School with their assigned Human handler • The dog and handler will need to pass a practical test that evaluates the performance and skills learned • The dog and handler will then attend a 160 hour bomb detection school or drug detection school By the completion of the extensive training program, the total investment in the dog is approximately $65,000. The dog and their handler are a team that will stay together, barring any unforeseen injury or circumstance, for the remainder of the dog's work life which is usually ten to eleven years. The retired dog will remain with its handler for the rest of its life. FUTURE ACTIVITIES POLICE/CITIZENS RELATIONS COMMITTEE 2013 CALENDAR January 15, 2013 May 21, 2013 September 17, 2013 February 19, 2013 June 18, 2013 October 15, 2013 March 19, 2013 July 16, 2013 November 19, 2013 April 16, 2013 August 20, 2013 December 17, 2013 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Production Industry Council CHAIRPERSON: Bruce Orosz CITY LIAISON: Graham Winick NUMBER OF MEETINGS HELD SINCE lanuary 1. 2013: S f ACTIVITIES: Finalized work with production industry and residents in making formal recommendations to Commission, which were ultimately used in the passing of the revisions to the City's Film & Print Guidelines and Ordinance. Began discussion of creation of a Digital Roadmap for Miami Beach to recruit tech and interactive business to the area,with goal of having it ready by next March. Began marketing plan to create PSAs and other elements to reach residents and educate on the value of the entertainment industry to this community. Met with producers of eMerge Americas conference,with goal of aligning strategies for May, 2014 show. Page 2of 3 ACCOMPLISHMENTS: Worked with industry, residents and Commission to finalize revisions to the Film and Print Guidelines and Ordinance after 10 months of discussion. Page 3 of FUTURE ACTIVIES: Work to finalize Digital Road.map and present to the Commission for suggestions of � future track recruitment strategies. Null together stakeholders in the tech and interactive industries to engage this model in PIC activity and create economic development strategies to lure such companies to Miami Beach. Present concepts for PSA or other marketing materials to educate residents on the value of the entertainment industries in Miami Beach. Continue to romote the importance of Natpg r � i o o• BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: Calvin Kohli CITY LIAISON: Sonia Bridges NUMBER OF MEETINGS HELD SINCE January 1, 2013: 3 ACTIVITIES: 1-24-13: Elected the Chair and Co-Chair for this Committee; also reviewed the Established purpose, powers and duties of the Safety Committee. Discussed the importance of every member attending the meetings and being on time. We set the calendar the remaining 2013 meetings, and decided that we would invite quest speakers from various City departments to discuss safety issues. Other items discussed: the requirement of Safety Committee members becoming CERT compliant; Rat infestation at Southside of 41s' Street due to restaurants in area improperly dumping trash (reported to Code Compliance); crosswalk at 41St Street in N-S direction needed for children crossing roadway (advise to contact school for direction), stop sign needed at Chase & 37 1h Avenue (notice to Public Works), when landscapers are cleaning the City, they blow grass onto streets and passing cars (check with Greenspace and Code Compliance). 3-21-13: Our guess speaker was George Castell, Code Compliance. He gave us an overview of the department and their duties/responsibilities. The Committee was given the graffiti(a-)miamibeachfl.gov website to report safety issues they may come across. Mr. Castell also informed the Committee about the application "Report It". One of the concerns that the Committee voiced was that Scooter Shops are not doing. enough to inform scooter renters about safety guidelines while riding through the City. The Committee would like the Scooter companies to make it a requirement that renters have a brief instructional on safety. 5-23-13: Our guess speakers were from the CIP Department: David Martinez and Maria Palacios. They discussed the various projects throughout the City (both COMB and State projects). The CIP speakers described how contractors are required to r follow safety guidelines to avoid citizens, pedestrians, and others from getting hurt while construction is on-going. The department has project managers that visit the construction sites and make recommendations as needed regarding safe work site. The committee was provided a new CIP website that they will be able to access to get up-to-date information on all the projects throughout the City. They can also send emails at the website if they see any safety hazard at the project sites. The Safety Committee expressed an interest in meeting the new EOC Director to find out what his plans are for keeping the City safe in the event of a disaster. The remaining of our meetings will have the following order: Meeting begins at 9 a.m., Speaker from 9:05 — 9:35, Other safety issues will be discussed from 9:35 — 10, after the speaker has left. Page 2of 3 ACCOMPLISHMENTS: The Safety Committee members are very conscientious about keeping our City safe, and often times will send a photo and description of a hazard to make sure that someone from the City is aware and item is remedied to avoid an accident. Some of the items are: Erect down signs, properly covering water valves, securing loose wood at boardwalks, cleaning graffiti off walls at beach bathrooms, replacing lighting at bathrooms, grounding lifeguard stands, only to name a few. Page 3 of 3 0 FUTURE ACTIVIES: We are scheduled to have the Police and Fire Departments as our guest speakers, including a field trip to the Ocean Rescue Operation to review their safety practices. We will also try to get a summer meeting, with a field trip to the EOC Center. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 2 June 2013 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Jerry Libbin CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE January 2012: 6 ACTIVITY To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as to minimize negative impacts and maximize benefits to the environment. ACCOMPLISHMENTS Commenced an outreach campaign to inform the commercial family residences and the business community of the City's new Recycling Ordinance mandating recycling for businesses and multi-family residences of nine (9) or more units. Recommended that the Commission adopt the Mayor's Climate Action Pledge and the Regional Climate Action Plan. Supported the Earth Day celebrations that occurred in the month of April. Updated the City's website to improve the visibility of sustainable initiatives. Supported April as Water Conservation Month. Evaluated the proposed plans for the Convention Center and passed a motion recommending the incorporation of sustainable components into its design. Participated in the City's new recycling campaign by pledging to recycle in a Public Service Announcement (PSA) that will air on MBTV, the Soundscape Cinema Series, and other media outlets. i Initiated a discussion to amend the Special Event Requirements and Guidelines to include recycling requirements for all special events that require a Sanitation Plan. Recommended the installation of dual-unit trash and recycling bins throughout the City, which prompted the Lincoln Road dual bin pilot project that installed 43 dual-unit trash and recycling bins along Lincoln Road, and supported the Lincoln Road dual bin pilot project by attended its launch event. FUTURE ACTIVITIES Establish baseline values and specific, measurable goals for the Sustainability Plan, in order to enhance improve the sustainability of the City. Continue to promote the development of a recycling education and outreach campaign to inform commercial family residences and the business community of the City's new Recycling Ordinance. Support the Greenspace/Tree Advocacy Group (GTAG) in issues that overlap with the Sustainability Plan goals and/or modify the Sustainability Plan to include GTAG initiatives that are relevant to the Committee and supported by its members. Continue to engage in issues that are relevant to the Sustainability Plan's program areas and support enhancing the environmental sustainability of the City. Determine alternatives to a Clean Indoor Air Ordinance that will improve air quality Citywide, such as a "Thank You For Not Smoking" campaign. Support the amendment of the EcoZone Pilot Program to,include the Miami-Dade County Green Business program as a qualifying certification to receive the EcoZone tax incentives. Support the continuation of the Green Building Program by advocating for the allocation of funds to the program's reimbursement fund. F:\WORK\$ALL\(]) EMPLOYEE FOLDERS\BETSY WHEATON\SUSTAINABILITY COMMITTEE\BI-ANNUAL REPORTS\Bi-Annual Report December 2012.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Tennis Advisory Committee CHAIRPERSON: David Berger CITY LIAISON: Julio Magrisso NUMBER OF MEETINGS HELD SINCE January 1, 2013: 4 ACTIVITIES: Monthly meetings held to discuss and to give input regarding current conditions, programming, maintenance, etc. at the North Shore Park and Flamingo Park Tennis Centers. s 7 Page 2of 3 ACCOMPLISHMENTS: Input on various construction and maintenance aspects of the new Flamingo Park Tennis Center Input on the RFP for the management of the North Shore and Flamingo Park Tennis Centers which included a passed motion stating that the Tennis Advisory Committee discussed the timing and issuance of the RFP and its impact on the summer program curriculum and registration, and more specifically the impact on existing employees and tennis professionals that have been involved with prior summer programming. The committee's desire was to encourage the new contractor and agreement to consider hiring those professionals that have good reputations and are familiar with the participants. The committee made and passed a motion that playing times be changed to single play at one hour at any time and doubles play to two hours at any time based on availability on any given day starting immediately. Input regarding the naming of the Flamingo Park Tennis Center which included a passed motion to recommend to the city commission that the tennis center at Flamingo Park be named the Flamingo Park Tennis Center and also recommended that no name be placed on the tennis center until an appropriate public forum was held and the forum was concluded. The committee made and passed a motion recommending to the City Commission and the Parks Department of the City of Miami Beach that the grand opening of the Flamingo Park Tennis Center be postponed until such time as the actual name of the facility is decided upon by the City Commission. � D Page 3 of 3 FUTURE ACTIVIES: Continued input on programming, maintenance and management of the North Shore and Flamingo Park Tennis Centers. r i BOARD AND COMMITTEE BI-ANNUAL REPORT FORM JANUARY THROUGH JUNE 2013 BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: MARK WEITHORN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JANUARY 2013: SIX b ACTIVITY: January 7, 2013: • Port of,Miami Tunnel Project • Parking Budget Follow Up • Public Works Items: o Pine Tree/La Gorce Speed Limit Change o Art Basel MOT o Bay Link Discussion o 691h ST Traffic • Appointment of Chair/Vice-Chair • Status Report Items: 1. Parking Status Report—October 2012 February 4, 2013: • Port of Miami Tunnel Project • Follow Up on Public Works Items: o Pine Tree/La Gorce Speed Limit Change; Policy& Procedures o 69" ST Traffic o Signs Located at Tatum & 80'h/79th • Convention Center Discussion • SWOOP Update • Status Report Items: 1. Parking Status Report— November& December 2012 March 4, 2013: • Port of Miami Tunnel Project • Towing Discussion • Flamingo Drive Resident Parking Rules ➢ Public Works Items: o 69'h ST Update o Feasability Study for Placement of Traffic Circles Replacing Stop Sings/or Traffic Lights o Update on MOT for the Alton Road & Collins FDOT Pro'ects April 8, 2013: • Port of Miami Tunnel Project • Miami Dade County Public Works Division • 1-395 Project • South Beach Local, Belle Isle Route • Memorial Day Weekend Discussion • Proposed Hotel at 171h&West • Mass Transit Connectivity • 69'h ST Discussion • Status Report Items: 1. Parking Status Report—January 2013 1 i May 6,2013: • • Port of Miami Tunnel Project Alton Road Project Towing Discussion • Referral Items from Land Use& Development Committee: o Amending Parking Ordinance to allow additions to contributing buildings in National Register Districts to pay a one-time parking impact fee in the same manner as Local Historic Districts o Amending the Parking Ordinance to reduce parking requirements for additions to Contributing buildings in National Register Historic Districts o Provide Public Parking in Areas of Greatest Needs • 171h & West Proposed Hotel & rental Complex on Alton & 6'h • Update on Beach Corridor Transit Connection Study • Status Report Items: 1. Parking Status Reports—February& March 2013 June 3, 2013: • Port of Miami Tunnel Project • Alton Road Project Update j • Parking District No. 6 Ordinance for Parking on East Side of Alton Road • Police Policy re: Licenser Tag Readers • Discussion re: Creation of a Discount Program at 41 S'ST Garage for Hotel Employees & Providing Trolley Service for Employees to Hotels • Discussion re: Trolley System Between Miami &Miami Beach for Art Basel • Transportation Department Items: o Monthly Update on Beach Corridor Transit Study o Middle/North Beach Circulator Study o Update on Safe Routes to School Grant Applications • Status Report Items: 1. Parking Status Reports—April 2013 ACCOMPLISHMENTS: January 7, 2013: Appointment of Chair/Vice-Chair: ➢ Motion Passed: M. Weithorn as Chair/A. Feola as Vice-Chair February 4, 2013: Convention Center Discussion: ➢ Motion Passed: The TPC moved that the Parking Department retains income of all parking revenues from the Convention Center SWOOP Update: ➢ Poll: Six (6) members in favor of regulating; three (3) members of leaving alone i I i 2 i I i I April 8, 2013: Miami Dade County Public Works Division: Letter to Commission: The Committee agrees speed humps and 20 mph speed limit are terrible solutions for this major roadway and would like the City to explore turning these two streets into two-way roads. Letter to Commission: Large Developments-many times, large developments go through the approval process without ever coming before the TPC; Committee is requesting that these developers meet with Committee as well. The TPC understands it is only an advisory committee, but has vast knowledge on coordinating mass-transit and working with the Public Works Department for both the City and County. Committee often has solutions to potential difficult transportation issues. May 6, 2013: Referral Items from Land Use & Development Committee: ➢ Committee in favor of language; Thomas Mooney to report Committee's position to Land Use. June 3, 2013: Parkina District No. 6 Ordinance for Parking on East Side of Alton Road: ➢ Motion Passed/LTC submitted: Letter to Commission: The TPC urges the Mayor and City Commission to delay the passing of this ordinance until a proper parking study is conducted. FUTURE ACTIVITIES: • Sightseeing &Tour Bus Operators Guidelines/Regulations • Garage Revenue Control System Enhancements • Electric Vehicle Charging Stations Update • Residential Zone 5 Reserved Parking Spaces • Smart Parking (Mobile A lications/LPR/S ace Monitoring) • Collins Park Garage • Cross-bay mass transit connective (Beach Corridor Transit Connection Study) • Convention Center Transportation Demand Management and Congestion Management Strategies • Enhancing the integration and connectivity of the transportation/transit system via multimodal options and intermodal hubs • Promoting sustainable modes of transportation • North-Middle Beach Circulator • South Beach Local (future service enhancements) • Municipal Mobility Plan Update/Transportation Im rovement and Implementation Plan • Funding.sources and innovative strategies for future transit/trans ortation projects • Regulations for motorized and non-motorized modes of transportation on shared-use paths and pedestrian pathways • Atlantic Greenway Network Master Plan Update 3 i BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM-PAGE 1 OF 2 June 2013 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Jeff Feldman CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE JANUARY 2013: 6 ACTIVITY: Preserve and protect the waterfront natural resource of the City of Miami Beach while promoting he responsible public utilization and sustainable use of the resource through recommendations to he Miami Beach City Commission. ACCOMPLISHMENTS: Provided observer reports relating to issues affecting the City's beaches and beachfront areas, Miami Beach's residents, and thereby helped to increase enforcement of beach regulations. Identified specific areas of extreme rowdiness and littering on the beach, and reported these areas of repetitive abuse to code enforcement and law enforcement. Continued efforts reporting violations and supporting Code Enforcement to take action against illegal vendors on the Beachwalk and boardwalk. Established a consistent monthly report delivery of waterfront related violations by Miami Beach Police Department. Deepened information exchange and communication with Beach Patrol, Code Enforcement, Miami-Dade County Beach Operations, and Miami Beach Police Department. Provided recommendations tb Code Enforcement, the Police Department, and Ocean Rescue for improving crowd control during spring break and holiday dates with excessive activity on the City's beaches. Supported efforts of dune management for the physical integrity of the dunes and for the safety of residents and visitors. Promoted public safety through the enforcement of the recommended 400 feet between any lifeguard stand and an area where recreational watersports are allowed. Monitored South Pointe Pier development plans and critical path to ensure that the interests of Miami Beach visitors and residents alike were strongly represented. FUTURE ACTIVITIES: Continue to promote cleanliness and safety on the beach through education and outreach and coordination with various departments on enforcement and maintenance issues. Work with the beach monitor to ensure beach concessionaire and food operations compliance of all rules and regulations. i Page 2 of 2 Report and support efforts in establishing litter maintenance and elimination on Miami Beach and Monument Island. Provide detailed reporting of unsafe and unsanitary conditions of public bathrooms until a solution of safety and cleanliness can be established. Closely monitor boardwalk vendors to assist code enforcement in removal of illegal vendors. Assist in educating Miami Beach residents, visitors, businesses and City Commission as to all pertinent information leading to the safe nesting and hatching of sea turtles on Miami Beach, and move toward enforcing the regulations on violators. Continue to ensure that all special events on the beach have a minimal impact on the natural resources, control vehicle abuse during events, and ensure that the public has adequate access to he public resource during large beach front events. Continue to work to remove the concessionaire trailers that are illegally parked in the area west of the hardpack and east of the dunes. Work at limiting the number of-motorized vehicles on the beach, and to monitor authorized vendors use of unauthorized vehicles. Assist in establishing nighttime beach closures during times of large crowds such as Memorial Day weekend and Spring Break. Govern and monitor use of Segways and other personal motorized transporters on Miami Beach's sidewalks, beachwalks and bay walks. Assist in alerting residents and business owners on Miami Beach about the future threat of sea intrusion to the island due to global warming effects. Continue to support dune management efforts for the physical integrity of the dunes and for the . safety of residents and visitors, including the removal of invasive vegetation, the planting of ative species, and education. f AND BOARD COMMITTEE BI-ANNUAL REPORT FORM O BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Stephanie Rosen CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January: 4 January - December, 2013 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • CBS Miami voted SRYC Pool one of the best pools in Miami • Family Fun Day dedicated to Scott Rakow • Baynanza clean up•Fun and Fitness Day • Discussion of the status of playfield fence. • Youth Art Exhibition and tour FUTURE ACTIVITIES: Future youth and adult programs • Continue the monitoring and evaluation of the on-going recreation programs and services offered at the Scott Rakow Youth Center. i