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LTC 276-2013 New Building Department Policiesm MIAMIBEACH OFFICE OF THE CITY MANAGER NO. LTC # 27 0-2013 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Me4bers of the/City Commission FROM: Jimmy L. Morales, City Manager DATE: August 9, 2013 SUBJECT: New Building Department Policies Ond Procedures Manual The purpose of this Letter to Commission is to notify the City Commission that the Building Department has published its new Policies and Procedures Manual, and to provide you with copies of the new manual. Clear and concise written policies and procedures are critical to the effective operation of a Building Department. Used properly, they provide Department employees and the public with a roadmap for effectively navigating regulatory processes. They can be effective tools for educating new employees and ensuring consistency throughout the Department. For the public, a Policies and Procedures Manual is a "go to" guide, ensuring that procedures are transparent and consistently enforced, as well as a good tool for managing the public's expectations. The lack of up to date written guidelines has been a complaint of the Department's customers in the past. The new administration within the Building Department has made it a top priority to update its written policies and procedures to reflect the most current practices of the Department. This Manual will remain a "work in progress ", as new improvements to our processes are implemented frequently. The manual will be posted online and updated regularly there for viewing by our customers. "Hard copies" will be made available upon request. Any significant new policies or other changes will be communicated to the City Commission separately and then added to the Manual. JLM /JJ /MVF /SS Attachment t s ry n C= r � - ry � W r n f, ! ". I I L! I M d ! Building Department Operations Division Revised July 2013 TABLE OF CONTENTS BUILDING OPERATIONS POLICY AND PROCEDURES SECTION 1- CHANGE OF ARCHITECT /ENGINEER CHANGE OF CONTRACTOR CONTRACTOR REGISTRATION EXPEDITED PLANS REVIEW EXPIRED PERMITS FLOORING PERMITS ISSUANCE OF CUSTOMER TICKETS MASTER PERMIT APPLICATION PROCESSING MINIMUM VALUE FOR NEW CONSTRUCTION AND ALTERATION PERMIT CANCELLATION PERMIT EXTENSION, RENEWAL AND CANCELLATION PERMIT FEE REFUNDS PHASED PERMIT APPROVAL PLAN ROUTING PLANS ROUTER FINAL PRIVATE PROVIDER REQUIREMENTS FOR CERTIFIED CONTRACTORS STRUCTURAL CONSULTANT PEER REVIEW SUB - PERMIT APPLICATION PROCESSING TEMPORARY CERTIFICATE OF OCCUPANCY /COMPLETION THREE REVIEWS WITH NO APPROVAL VIOLATIONS FORMS SECTION 2 CHANGE OF ARCHITECT /ENGINEER HOLD HARMLESS EXPEDITED PLANS REVIEW REQUEST FLOORING PERMIT AFFIDAVIT OWNER /BUILDER AFFIDAVIT PERMIT APPLICATION PERMIT CANCELLATION REQUEST PERMIT FEE REFUND REQUEST PHASED PERMIT HOLD HARMLESS PLAN ROUTING SHEET PRIVATE PROVIDER NOTICE TO BUILDING OFFICIAL PRIVATE PROVIDER PLAN COMPLIANCE AFFIDAVIT REQUEST FOR CERTIFICATE OF OCCUPANCY /COMPLETION REQUEST FOR TEMPORARY CERTIFICATE OF OCCUPANCY /COMPLETION STRUCTURAL CONSULTANT PEER REVIEW Policies and Procedures Change of Architect /Engineer POLICY The Building Official may approve a change of Architect or Engineer. PROCEDURE A Permit Application must be completed and submitted with a Change of Architect /Engineer Hold Harmless forme A revision process number will be issued as this is a change to the permit and the minimum permit fee will be charged. Two complete sets of plans must be submitted that are signed and sealed by the new Architect /Engineer. If there is a change of structural engineer, new structural calculations for the entire project will be required. This must be submitted and approved prior to any subsequent revisions by the new Architect /Engineer being accepted. The new Architect /Engineer assumes full responsibility for the entire job. REFERENCE Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: Building Director Revised 07 -29 -2013 DATE: 7 1 � /3 We are ccmmifted to providing excellent public service and safely ball 4,,o lire, work and ploy in our vibront, tropical, historic community. Policies and Procedures Change of Contractor POLICY The Department will process Change of Contractor Permit Applications according to the following procedures. PROCEDURE To complete a permit application for a change of contractor, the applicant must select the "Change of Contractor" box located in the "Permit Request" section of the application. An application to change the contractor on a master permit must have the property owner's notarized signature. An application to change the subcontractor on a sub - permit must have the master permit contractor of record's notarized signature. The following requirements must be met for the Permit Application to be accepted: Completed Permit Application (Property information and description of work must be provided and all required signatures must be notarized and original.) Contractor required documentation includes: • State or municipal contractor's license • Liability Insurance (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Workman's Compensation Insurance or State of Florida Exemption (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Business Tax Receipt (state or municipal licensed contractors) • Municipal Contractor's Business Tax Receipt (municipal licensed contractors only) The Permit Application is submitted to the Building Department via: • E -mail to: applications@miamibeachfl.gov • In- person at the Permit Service Counter located in the Building Department, 2nd Floor, Miami Beach City Hall Once the Permit Application is submitted, the Permit Clerk shall assess the fee for change of contractor by selecting entering a one (1) in the appropriate change of contractor data entry field on the "Additional Fees Screen" and selecting "update ": • Work has not commenced - $114.00 • Work has commenced - $155.55 Once the payment is completed, the Permit Clerk can update the contractor on the permit in Permits Plus and document the change by placing a comment in the L /H /N. REFERENCE We are committed to providing excellent public service and safely to all who live, ,, nrk and phy in our vibrant, tropical, historic community Policies and Procedures: Change of Contractor Page 2 of 2 Chapter 8, Miami -Dade County Code Chapter 489, Florida Statutes Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: DATE: 2�I2ao® 3 Building Director Revised 06 -18 -2012 Revised 07 -29 -2013 y &fi /p P k j '� a 7y/ g�d a f f 1 1 ;'` Policies and Procedures Contractor Database POLICY The Department will ensure that contractor's information is updated in Permits Plus according to the procedures below. PROCEDURE Every contractor working in the City must file valid, updated copies of his /her license(s) and insurance(s) with the Department before they can obtain a permit or perform work. All contractors may be licensed in Miami -Dade County, the State of Florida, and other municipalities. A contractor applying for a permit for the first time in the City of Miami Beach must submit all the information required to obtain permits with the Building Department. In Permits Plus: • Highlight People • Click New C /A /E /D's • Type in the Company License number • Select the drop down box and select Contractor • Enter the contractors Name as shown on the State or County License • Enter the Contractors Mailing Address • Enter the Contractors Phones • Enter the Contractors Email Address • Click Add • Click Info • Insurance Co is for Liability Insurance Company name * * *Verify that the Insurance Certificate being submitted has City of Miami Beach as the Certificate Holders with the proper address. • Policy No. is for Liability policy # • Insurance amount is for general aggregate amount indicated on the certificate of Insurance min $200,000.00. • License expiration date is for the State or County License expiration • Business License # and Business License expiration date are to be left blank • Click Update • Under toolbar order click Screens • Click C /A /E /D • Qualifiers name as shown on the State or County License should be entered • Workers Compensation insurance Co, is the name on the Certificate of Insurance. If W/C exempt, then type in EXEMPT • W/C # is policy number listed on Certificate of Insurance policy or FEIN # for Exemption We are committed to providing exce4ent public service and safer; to all who live, vvork and play in our vibrant tropical, historic community. Policies and Procedures: Contractor Registration Page 2 of 2 • W/C expiration is the expiration date on the Certificate of Insurance only • W.0 exemption expiration is for the expiration on the exemption only • Business Tax Receipt # is for the Local Business Tax # for their place of business • Business Tax Receipt expiration is the expiration date on the card • Click Update • Click Exit twice • Click People • Click Add new • Type the qualifiers name • Next to name click downward arrow and scroll down to Qualifier • Click Update • Click Exit REFERENCE • Chapter 489, Florida Statutes • Florida Building Code, 2010 • Chapter 8, Miami -Dade County Code PREPARED BY: Building Depart t APPROVED BY: Building Director DA Revised 06 -25 -2012 Revised 07 -29 -2013 ID ) 06- CS}Sy P C f-A Policies and Procedures Expedited Weekend Plans Review POLICY The Building Department may provide expedited plan review services. PROCEDURE Requests for expedited plans reviews can be made in person at the Building Administration Section in the Building Department. Applicants must submit the Expedited Plan Review Request form by Thursday along with the review fee of $250.00 for each review requested: Building, Electrical, Elevator, Mechanical, Plumbing, and Structural. The Building Operations Manager will receive a copy of each request Friday morning and have reviewers scheduled to work as needed on Saturday to complete the reviews. REFERENCE Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: Building Director Revised 07 -24 -2013 Revised 07 -29 -2013 DATE: We are committed to providing excellent public service and safely to all who live, work and play in our vibrant, tropical, historic community. ID A , I A i 4 Y t - B FL.� A7 a r:: C ,."aarraa,,4 Policies and Procedures iY Expired Permits POLICY Permits shall expire if the work is suspended or abandoned for a period of 180 days as directed by the Florida Building Code 2012 section 105.4.1 . PROCEDURE Contractors submitting a Permit Application will be stopped if they have any expired permits. The expired permits must be closed by inspection or a change of contractor must be submitted before any new permits may be obtained. REFERENCE . Florida Building Code, 2010 PREPARED BY: Building Department - 14 APPROVED BY: Building Director Revised. 07 -24 -2013 DATE: 71 Z ®O'> We are committed to providing excellent public service and safety to oll who live, work and ploy in our vibrant, tropical, historic community. d B X i" A I A tom. do r,, Policies and Procedures Flooring Permits POLICY All commercial properties, including condominium units, are required to obtain a permit for flooring (tile, wood, marble) when the installation occurs in any floor /story above lobby or occupied areas. PROCEDURE Interior Only Flooring permits are issued over the counter. No reviews or approvals are required to issue the permit. The description on the Permit Application must state Interior Flooring Only sq. ft. The contractor will need to submit the Flooring Permit Affidavit with the Building Permit Application and all of the required attachments listed on the flooring affidavit. A Final /In progress soundproofing inspection will be required. REFERENCE . Florida Building Code, 2010 PREPARED BY: Building Departm nt APPROVED Q 4\1/ Building Director Revised 07 -24 -2013 Revised 07 -29 -2013 DATE: 7 21`� ® ®/� We are committed to providing excellent public service and safely to all who live, work and play in our vibrant, tropical, historic community. B ""AC Policies and Procedures Issuance of Customer Tickets s - 1 The Building Department will issue customer tickets according to the procedures below. • : •Z�T��Ill7� Customers visit the Building Department to obtain permits for construction projects, certificates of occupancy /completion, submit records requests, submit permit extension, cancellation or renewal requests, process change of contractors /architects /engineers and building recertification. The Department will ensure that customers are properly routed so as to ensure the expeditious resolution of their business needs by issuing tickets according to the customer's needs as follows: 1. Welcome the customer to the Department in a courteous manner. 2. Offer assistance by asking, "How may I assist you today ?" 3. Provide the customer with the required documents /forms. 4. If the customer is submitting a form, review for the form to ensure that all required fields are completed including Folio number, address, job value, and contractor and owner information. 5. Direct customers inquiring regarding appointments with Plans Reviewers to the Plans Router Desk. 6. Based on the service being requested, verify the time in order to comply with cut -off times. (See times below.) Issue the appropriate ticket to the customer according to the ticket legend below and advise him /her of how and where to proceed next. 7. Thank the customer for visiting and ask if further assistance is needed prior to send him /her to the next step for his /her process. 8. End the customer encounter by saying, "Have a great day." REFERENCE PREPARED BY: Building Depart nt --- i APPROVED BY: DATE: 712 9 /Z 5 We are committed to providing excellent public service and safety to all who live, work and play in our vibrant tropical, historic community. Policies and Procedures: Issuance of Customer Tickets Page 2 of 2 Building Director Revised. 06 -28 -2012 Revised. 07 -24 -2013 Policies and Procedures Master Permit Application Processing POLICY The Department will ensure that Permit Applications requiring plan review are processed according to the following procedures. PROCEDURE Permit Applications are completed and submitted by persons seeking to embark on a project that requires a permit and the review of project plans. Prior to the issuance of a process number and the review of project plans, the applicant must request a permit and submit all required documentation. The process begins with a Permit Application completed by the property owner (individual or corporation) or the person authorized to do so by the property owner. The Permit Application Form can be obtained at the City of Miami Beach Building Department website at http: / /www.miamibeachfl•gov/ building /kiosk3 /scroll.aspx ?id= 38224 In addition to the Permit Application, other required documents will need to be submitted and accepted prior to proceeding to the Plan Review Process. The following requirements must be met for the Permit Application to be accepted: 1. Completed Permit Application (ensuring that property information and description of work is provided and that all signatures are notarized and original.) 2. Proof of Ownership must be documented if ownership cannot be verified via Permits Plus as follows: • If the person applying for the permit is the owner of the property, please provide a copy of the recorded warranty deed • If the person signing the Permit Application is not the owner of the property, please provide the following documents: Power of Attorney or Original Authorization Letter from the Owner to the Agent Copy of Lease Agreement • If the owner of the property is a corporation, provide the corporation's Officer /Director Detail from www.sunbiz.org 3. Owner /Builder Affidavit (For Owner /Builder Permits Only) • Owner of the property must come in person to sign the Permit Application • Owner of the property must be present to sign the Owner /Builder Affidavit 4. Contractor required documentation includes: • State or municipal contractor's license We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community Policies and Procedures: Master Permit Application Processing Page 2 of 3 • Liability Insurance (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Workman's Compensation Insurance or State of Florida Exemption (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Business Tax Receipt (state or municipal licensed contractors) • Municipal Contractor's Business Tax Receipt (municipal licensed contractors only) 5. Dry Run Submittal (Contractor to be determined (TBD)) 6. Completed LEED Project Application (only for projects seeking Leadership in Energy and Environmental Design [LEED] certification) 7. Up -front permit fee payment (non - refundable) — The up -front fee is 20% of the total permit cost or $103.70, whichever is greater. The outstanding balance of the permit must be paid prior to the issuance of the permit. When the Permit Application is submitted to the Building Department, the Permit Clerk initializes the permit in Permits Plus by inputting the provided information as follows: 1 . The Permit Clerk logs into Permits Plus using his /her log -in privileges. 2. From Main Menu, select A /P /D's. 3. Select Initialize Activity. 4. Select the composition type from list provided. 5. Select Initialize. 6. Complete each of the required fields. 7. Then select Initialize. A process number is then generated by Permits Plus and is to be written on the Permit Application by the Permit Clerk. 8. Select Screens button and complete applicable fields from information provided in Permit Application. 9. Once number 8 is completed, select "ok_APPR" button to document any permit application deficiencies in the Permit Intake Approval field in Permits Plus. The customer is then required to make the up -front permit fee payment. He /she may do so by: a. Paying the Permit Clerk (Permit Clerk must apply payment to Permits Plus by selecting "Fees" button and then selecting "Pay Balance Due" or "Pay Specific Items ") b. Paying via www.velocityhall.com (payment automatically posts to Permits Plus) c. Paying the Finance Cashier located on the first floor of City Hall (Finance Clerk must apply payment to Permits Plus) d. Using the payment kiosks located in the Building Department lobby (payment automatically posts to Permits Plus) Applications proceed to plan preparation and creation of work flow process. Please refer to Plan Preparation and Creation of Work Flow Process. Policies and Procedures: Master Permit Application Processing Page 3 of 3 REFERENCE • Chapter 8, Miami -Dade County Code • Chapter 489, Florida Statutes • Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: DATE: �� J Building Director Revised: 06 -18 -2012 Revised: 07 -29 -2013 T Policies and Procedures Minimum Value for New Construction and Alteration POLICY The Building Official has established a minimum job value per square foot for new construction and alterations. PROCEDURE The following minimum values established by the Building Official are effective Tuesday, May 28, 2013: • Minimum value for new construction shall be $85.00 per square foot • Minimum value for alteration /remodeling shall be $50.00 per square foot The permit system, Permits Plus, calculates the minimum job value for new construction and alterations based on the square footage entered. The Permit Clerk may increase the job value for new construction and /or alteration based on the information contained on the Building Permit Application. The Permit Clerk may not decrease the job value for new construction and /or alteration below the minimum value. REFERENCE . Florida Building Code, 2010 PREPARED BY: Building Departryient APPROVED BY: Building Director Revised. 07 -24 -2013 DATE: 7 Z"1 � 13 We are committed to providing excellent public service and sofeiy to all who live, v acrk and okly in our vibrant f rpical, hisforic community. Policies and Procedures Permit Cancellati ®n POLICY The Department will process permit cancellation requests when no work has been performed. PROCEDURE A permit can be closed when no work has been performed. The Permit Cancellation Request form will provide a notice to the Owner and Contractor that if the work has taken place they will be in violation of section 109.4 of the Florida Building Code. 1 . The customer must submit the Permit Cancellation Request Form to the Permit Service Counter in the Building Department. 2. The Permit Clerk will assess the minimum permit fee. 3, Once the fee is paid, the permit may be closed with a Notice in Permits Plus stating "Permit Cancellation request processed on {Insert Date). 4. The Permit Cancellation request form is forwarded to Records Management section. If work has taken place a Change of Contractor must be submitted. REFERENCE . Florida Building Code, 2010 PREPARED BY: Buil ' t t APPROVED BY: Building Director Revised 05 -13 -2013 Revised 07 -29 -2013 DATE: We are commiled to providing excellent public service and soferyl to all who live, work and play in our vibrant. tropical, historic community. Policies and Procedures Permit Extension, Renewal and Cancellation POLICY The Department will process permit extension, renewal and cancellation requests. 7:101 9 1 To close a permit all required inspections for both the master permit and any linked permits must be completed and approved. If a permit is about to expire, and the contractor will not be able to request and pass a required inspection prior to the expiration date, they can request a one -time extension. This extension can only be requested when the permit is still active and not expired. A Permit Application will need to be submitted with the "Permit Extension" box checked in the "Permit Request" section of the application. A minimum permit fee will be charged. Once a permit has expired it can only be extended with a renewal permit. If your permit has expired and you have not completed all required inspections, you must first obtain a renewal permit to reopen the permit and then you can continue requesting all remaining inspections. Renewal To obtain a renewal permit A Permit Application signed and notarized by the original contractor only must be submitted with the "Permit RenewaP' box checked in the "Permit Request" section of the application. If the permit was done by owner then only the owner's notarized signature is required. You will be charged a renewal fee according to the current fee ordinance. If you cannot find the original contractor and you wish to change the contractor, both the owner and the new contractor must sign and notarize the permit application. You will need to indicate that this is a change of contractor for an expired permit in the description of work on the Permit Application. You will be charged for the renewal and change of contractor on the same application according to the current fee ordinance. Cancellation If your permit is expired but no work was performed and no inspections were requested, you have the option of requesting a permit cancellation. There will be no refund of the permit costs if this option is chosen. You will need to submit a permit cancellation form and a minimum permit fee will be charged. We are commieed jb providing excellent public service and safely to all who live, work and play in our vibrant, tropical, historic community. Policies and Procedures: Permit Cancellation Page 2 of 2 REFERENCE . Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: C A Building Director DATE: Revised 05 -13 -2013 Revised 07 -30 -2013 Policies and Procedures Permit Fee Refunds POLICY The Department will process permit fee refunds as established by Ordinances according to the following procedures. Refunds will be issued to the Property Owner of record. PROCEDURE Refunds must meet the following conditions: • A Permit Fee Refund Request Form must be submitted within one year from the date the permit is issued • A copy of the payment receipt is attached to the request form • No work was performed under the permit • The permit is valid and has not been revoked • The amount of the refund exceeds $100.00 If the request meets the above criteria, then the permit fee may be refunded less the following charges: Up -front processing fee; Miami -Dade County Code Compliance fee; State of Florida fees mandated by statute. Refunds are not granted for any of the following: • Permit fees of $100.00 or less • Permits which have expired • Permits revoked by the Building Official • Permits cancelled by court order • Permits under which work has commenced as evidenced by any recorded inspection, unless the refund is due to an overcharge by the city To obtain a refund, customers must follow the steps below: • The customer must submit a Permit Fee Refund Request Form to the Building Department with the payment receipt attached. • The request is reviewed by the Development Review Coordinator and the Quality Assurance Coordinator. • Approved request will be forwarded to the Administration Office Associate V to process in EDEN. Customers will be notified by telephone if the request is not approved. • Approved refund requests are sent to the City's Finance Department. Refund checks are made payable to the Property Owner of record. Refunds checks are sent via US Mail. We ore committed to providing excellent public service and sofety to oil who live, work and ploy in our vibront, tropical, historic community. Policies and Procedures: Permit Fee Refunds Page 2 of 2 REFERENCE . City of Miami Beach Building Department Fee Schedule, October 15, 2012 PREPARED BY: Building Department DATE: /� -5, Revised 10 -03 -2012 Revised 07 -29 -2013 A , ' 4 1JB EA Policies and Procedures Phased Permit Approval POLICY The Building Official is authorized by the Florida Building Code to provide Phased Permit approval for construction projects. PROCEDURE After an applicant has submitted plans, calculations, survey, and a permit application to the permit counter, obtained a process number and paid the upfront processing fees for a regular building permit they may submit a request for Phased Permit approval to the Building Official. The following items will be required: • Two sets of plans of the architectural and structural portion of the building • A letter from Miami Dade WASA of intention to issue the water and sewer allocation letter. • Phased Permit Hold Harmless form • Notice to Building Official for Private Provider inspection services Before submitting to the Building Official for Phased Permit approval, the applicant must first obtain approval from the Planning Department and the Flood Plain Compliance section of the Building Department. Phase Permit plans will not be reviewed by other trades. After the approval of the Building Official, the applicant will need to return to the permit counter to obtain and pay for the Phased Permit. Please be advised that the cost of the Phased Permit is non - refundable and will not be credited to the final building permit. The applicant may need additional trade Phased permits (electrical, mechanical, plumbing, etc.....). These permits must be related (linked) to the phase permit. This will ensure that the trade permits can be transferred to the building permit once obtained. A National Pollutant and Discharge Elimination System (NPDES) permit may be required. Storm water, erosion and sediment control during construction, demolition, or related activities that impact one -half (1 /2) acre or more, shall be in accordance with the city's Municipal Separate Storm Sewer System (MS4) permit. Separate permits from City of Miami Beach Public Works Department may be required for work on the public rights of way that involve paving, sidewalks, excavation, drainage, maintenance of traffic /street closure, tree removal /relocation /planting or dewatering, etc, as needed. For applicable permits, please contact Public Works Department at (305) 673 -70$0. We ore committed fo providing exceh(ent public service and safety b all who live, work and ploy in our vibrant lropical, historic communit Policies and Procedures: Phased Permit Approval Page 2 of 2 The Phased Permit cost is $2000 for Commercial New Construction, $1500 for Commercial Interior Alteration only, $1000 for Residential New Construction and is valid for six (6) months only. You must obtain your master permit within six months from the date of issuance. REFERENCE • Florida Building Code 2012 PREPARED BY: Building Departm nt APPROVED BY Building Director DATE: a -7� Zc/ 3 Revised. 07 -24 -2013 V �' I f K LL PS l i Policies and Procedures Plan Routing POLICY Building Permits that require plan review must be routed to the Plan Reviewers as a walk thru or drop off review. PROCEDURE Applicants submitting plans for walk thru must obtain a C ticket for service before 12:00 pm. They will need to submit a Plan Routing Sheet with the two (2) sets of plans. A certified plan reviewer will complete the routing sheet by indicating the required approvals and determining if the reviews can be conducted as a walk thru. Plans that cannot be reviewed as a walk thru will be transferred for drop off review. Plans for re- submittal will be reviewed by all disciplines that have not been approved. Re- submittals must contain corrections to all comments. Any submittal which has failed plan review three times will be stopped in the system. The owner, architect /engineer and Building Department Reviewer will need to meet with the Building Official /Director to review the submittal before proceeding with any additional plan reviews. REFERENCE . Florida Building Code, 2010 PREPARED BY: Buildi e artment APPROVED BY: Building Director Revised. 07 -24 -2013 DATE: We ore commit d to providing excellEntpublic service and safety tL all who live, work and pby in our vibrant, l apicul, hisbrc community. Policies and Procedures PLAINS ROUTER FINAL POLICY Customers that have completed the plan review process proceed to Plans Router Final, a last step to verify approvals and prepare plans for permit issuance. PROCEDURE After plans are approved, the permit clerks then perform a task "Plans Router Final" to verify the following: 1. Both the Job set and Office set have the same pages, by page number and date and they are all perforated. 2. They confirm that each page in the set has the same A/E seal and date, i.e. page S -1 is signed and sealed by FOR with same FOR date. 3. All Reviewers have signed the signature stamp on the front page. For revisions, pages must be perforated and have the signature box on each page. In walkthrough, the customer is responsible for removing the voided pages from both sets before they can have "Plans Router Final ". In drop off plan review, the permit clerk removes the voided sheets from the Office set only. In Permits Plus, complete the following steps: 1. Search for process number and select for review. Permit status must be "Applied" or "In Review" to proceed. Select the approval screen, OK Appr, to verify all required reviews are approved. 2. In the approval screen, select "Plans Router Final Approval" and select "Add Entry". Enter AP in Action field, enter your initials in By field and enter today's date in the Date field. In the Comments box type in "Office copy on file" If it is a Fire permit place this comment in the L /H /N which is located on the Process numbers menu bar. Select Update Entry. Select Exit. Give the "Job Copy" to the customer and forward the "Office copy" to the Records section. We are committer) to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. Policies and Procedures: Plans Router Final Page 2 of 2 REFERENCE PREPARED BY: Buildi e artnlpnt APPROVED BY: Building Director DATE: Revised. 06-12 -2012 l s i . `� .fi V Policies and Procedures Private Provider POLICY The Building Official may approve Private Providers to provide plan review and inspection services as authorized by Florida Statute 553.791. PROCEDURE A property owner may contract a Private Provider to provide plan review and inspections or inspections only for a construction project. The property owner must provide a Notice to Building Official which is signed and notarized to the Building Official. In addition to the Notice to Building Official, the following items are required: A list of the Private Providers conducting plan review and inspections • An insurance certificate with the coverage required by F.S. 553.791 listing the City of Miami Beach Building Department as a Certificate Holder If the Private Provider will be performing plan review and inspection services a Plan Compliance Affidavit must be submitted with the plans that have been approved by the Private Provider. The Building Department will not repeat the reviews conducted by the Private Provider. A Private Provider and any Duly Authorized Representative may only perform building code inspection services that are within the disciplines covered by that person's licensure or certification under Chapter 468, Chapter 471, or Chapter 481, designed or constructed by A Private Provider may not provide building code inspection services pursuant to this section upon any building designed or constructed by the Private Provider or the Private Provider's firm. The Building Official or his staff may visit the site as often as necessary to verify that the Private Provider is performing all required inspections. The Building Department will conduct all final inspections and inspections for issuance of Temporary or Final Certificates of Occupancy /Completion. The Building Official may issue a stop work order, if a threat to public safety or welfare exists. Upon completions of all inspections, the Private Provider shall prepare a certificate of compliance and summarizing inspections performed. The certificate of compliance must include a statement that the construction complies with the approved plans and the applicable codes. We ore committed to providing �ixcetleni Tx"ic servce and sah--7y b all who live, mxk and pkiy in our vibrant tropical, historic commuR,iy. Policies and Procedures: Private Provider Page 2 of 2 REFERENCE • Florida Statute 553.791 • Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: Building Director DATE: 7 1 2 f! e®/ Revised. 07 -24 -2013 A Sri Policies and Procedures Requirements for Certified Contractors POLICY The Department will ensure that contractors working in the City of Miami Beach are properly licensed and insured according to the procedures below. PROCEDURE Every contractor working in the City must file valid, updated copies of his /her license(s) and insurance(s) with the Department before they can obtain a permit or perform work. All contractors may be licensed in Miami -Dade County, the State of Florida, and other municipalities. Below are the license and insurance requirements for general contractors. State Certified Contractors State certified contractors must provide a copy of each of the following licenses and insurances: • State Certification • Local Business Tax Receipt (Occupational License) for place of business • Certificate of insurance for workers' compensation and liability. If exempt by the State, a copy of the workers' comp exemption must be submitted. • Certificate of Liability Insurance which must be issued to: City of Miami Beach Building Department 1700 Convention Center Dr, 2nd Floor Miami Beach, Florida 33139 © The Certificate of Insurance must be an original copy, or the faxed copy must come directly from the Insurance Company o Liability Insurance with no less than $300,000 per accident or occurrence for bodily injury and $50,000 per accident for property damage o Insurance must show the following information: • Name of insured • Type of policy issued • Policy number • Effective date • Expiration date • Type of insurance Miami -Dade County Licensed Contractors Miami -Dade County licensed contractors must provide a copy of each of the following licenses and insurances: We are committed to providing excellent public service and safety to all who live, % and pixy In our vibrant, tropica l, historic ccmrrunity, Policies and Procedures: Requirements for Certified Contractors Page 2 of 3 • Certificate of Competency • State registration of municipal contractor's license • Municipal Contractors Occupational License for Miami Beach • Certificate of insurance for workers' compensation and liability. If exempt by the State, a copy of the workers' comp exemption must be submitted • Certificate of Liability Insurance • Certificate of Liability Insurance must be issued to: City of Miami Beach Building Department 1700 Convention Center Dr, 2nd Floor Miami Beach, Florida 33139 • The Certificate of Insurance must be an original copy, or the faxed copy must come directly from the Insurance Company • Liability Insurance with no less than $300,000 per accident or occurrence for bodily injury and $50,000 per accident for property damage • Insurance must show the following information: • Name of insured • Type of policy issued • Policy number • Effective date • Expiration date • Type of insurance To register a contractor in Permits Plus, please see Contractor Database policy. For updating information regarding a contractor, please see Updating Contractor policy. Once a contractor is in the database with the City of Miami Beach, the Building Department will issue the contractor a pin number. Pin numbers are issued within 24 hours. The pin number allows the contractor to schedule inspections over the phone. Only the contractor is allowed to use the pin number. The pin number can be obtained by phone at 305- 673 -7610 or when the contractor is applying for a permit as part of the application process. To change the pin number, the contractor must submit a letter to the Building Department on the company's letterhead requesting a pin number change. The letter must include the license number and must be signed and notarized. Policies and Procedures: Requirements for Certified Contractors Page 3 of 3 REFERENCE • Chapter 489, Florida Statutes • Florida Building Code, 2010 • Chapter 8, Miami -Dade County Code PREPARED BY: Building DepartmAnt APPROVED BY: Building Director DATE: 7 Z9 Z.o ✓3 Revised 06 -25 -2012 Revised 07 -29 -2013 Policies and Procedures Structural Consultant Peer Review POLICY The Building Department may expedite plan reviews by accepting peer reviews completed by Structural Engineers that are approved to provide these services. 01401111 The Building Department will expedite Structural plan review approval for submittals that have completed a peer review from an approved Structural Engineer. The Chief Structural Plan Examiner will provide a list of approved engineers for High Rises and other projects that may be contacted to provide peer review services. The Structural Engineer must provide an affidavit confirming the peer review of the plans to the Building Department. The applicant must contact the Building Administration Office once the peer review is completed to receive expedited Structural plan review approval. REFERENCE . Florida Building Code, 2010 PREPARED BY: Building Department APPROVED BY: Building Director Revised. 07 -24 -2013 We are committed to providing excellent public service and safely to ail who live, work and play in our vibrant, tropical, historic community. P �� �, Policies and Procedures Sub - Permit Application Processing POLICY The Department will ensure that Sub - Permit Applications are processed according to the following procedures. PROCEDURE Permit Applications for sub - permits are completed and submitted once a Master Permit is approved and issued. All Permit Applications for sub - permits must be signed by the Master permit Contractor of Record and the sub - contractor. The applicant must submit a Permit Application referencing the Master Permit number. The Permit Application Form can be obtained at the City of Miami Beach Building Department website at http: / /web,miamibeachfl.gov /building /scroll.aspx ?id= 37842. The following requirements must be met for the Permit Application to be accepted: 1. Completed Permit Application (ensuring that property information and description of work is provided and that contractor signature is notarized and original.) 2. Contractor required documentation includes: • State or municipal contractor's license • Liability Insurance (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Workman's Compensation Insurance or State of Florida Exemption (Certificate of insurance must list the City of Miami Beach as Certificate Holder) • Business Tax Receipt (state or municipal licensed contractors) • Municipal Contractor's Business Tax Receipt (municipal licensed contractors only) The Permit Application is submitted to the Building Department via: a. E -mail to: applications @miamibeachfl.gov b. In- person at the Permit Service Counter located in the Building Department, 2 nd Floor, Miami Beach City Hall Once the Permit Application is submitted, the Permit Clerk initializes the permit in Permits Plus by inputting the provided information as follows: 1. The Permit Clerk logs into Permits Plus using his /her log -in privileges. 2. From Main Menu, select A /P /D's. 3. Select Initialize Activity. 4. Select the composition type from list provided. 5. Select Initialize. 6. Complete each of the required fields. We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community. Policies and Procedures: Sub - Permit Application Processing Page 2 of 2 7. Then select Initialize. A process number is then generated by Permits Plus and is to be written on the Permit Application by the Permit Clerk. 8o Select Screens button and complete applicable fields from information provided in Permit Application. 9. The Permit Clerk then relates this sub - permit to the Master Permit in Permits Plus by selecting the Relate button, entering the Master Permit number and then selecting "attach." 10. If the Permit Application has deficiencies, select "ok_APPR" button to document deficiencies in the Permit Intake Approval field in Permits Plus. If there are no deficiencies and fees are due, the customer is then required to pay the fees in full. He /she may do so by: a. Paying the Permit Clerk (Permit Clerk must apply payment to Permits Plus by selecting "Fees" button and then selecting "Pay Balance Due" or "Pay Specific Items") b. Paying via www.velocityholl.com (payment automatically posts to Permits Plus) c. Paying the Finance Cashier located on the first floor of City Hall (Finance Clerk must apply payment to Permits Plus) d. Using the payment kiosks located in the Building Department lobby (payment automatically posts to Permits Plus) If there are no fees due or once payment has been made, the Permit Clerk changes the status in Permits Plus General Information screen to "approved" and prints the permit receipt for the customer. REFERENCE • Chapter 8, Miami -Dade County Code • Chapter 489, Florida Statutes • Florida Building Code, 2010 PREPARED BY: Buildi art e APPROVED BY: Building Director DATE: 7 Z2 1 1? �� Revised 06 -18 -2012 Revised 07 -29 -2013 Policies and Procedures Temporary Certificate of Occupancy /Completion POLICY The Department may issue Temporary Certificates of Occupancy and Completion for Building permits. PROCEDURE To obtain approval for a Temporary Certificate of Occupancy /Completion for a Building permit issued for work on a commercial property the Permit Holder must schedule and receive approval for the inspections in Permits Plus: Master Buildina Permit 1 198 TCO Building 3098 TCO Fire 7098 TCO Zoning 5098 TCO P Works Sub - Permits 1298 TCO Electrical To obtain approval for a Temporary Certificate of Occupancy /Completion for a Building permit issued for work on a residential property the Permit Holder must schedule and receive approval for the inspections in Permits Plus: Master Building Permit 1 198 TCO Building 7098 TCO Zoning 5098 TCO P Works Sub - Permits 1298 TCO Electrical Once the applicable TCO /TCC inspections are approved a Temporary Certificate of Occupancy /Completion Request Form may be submitted to the Building Official's office. If the request is approved the fees will be assessed on the Building permit. Once payment has been made the Temporary Certificate will be printed and given to the applicant. REFERENCE . Florida Building Code, 2010 We are committed to providing excellent public service and safely to all who live, work and play in our vibrant, tropical, historic community. Policies and Procedures: Temporary Certificate of Occupancy /Completion Page 2 of 2 PREPARED BY: Building Department APPROVED BY: Building Director DATE: 7 1 '1120/ Revised 07 -24 -2013 Revised 07 -29 -2013 Policies and Procedures Three Reviews No Approval Stop Review POLICY The plan review process will be stopped after three reviews if approvals are not obtained. PROCEDURE Any Building Department plan review (not including Fire, Public Works, and Zoning ) which has failed plan review three times will be stopped in the system. The owner, architect /engineer and Building Department Reviewer will need to meet with the Building Official /Director to review the submittal before proceeding with any additional plan reviews. For an appointment to meet with the Building Official /Director, please contact Building Reception at (305- 673 -7610 extension 6868 or by e-mail: • ScarlettMolina- Urrego @miamibeachfl.gov • BeatrizDooley @miamibeachfl.gov PREPARED BY: Buildinj Departmen APPROVED BY: Building Official /Director Revised. 7/24/2013 DATE: 7 • /'7 We are committed to providing excellent public service and sofety to all who live, work and play in our vibrant, tropical, historic community. 'A At I i ' e' t %emu f I Policies and Procedures Violations POLICY The Building Violation section issues Notice of Violations and Stop Work Orders to bring properties into compliance. PROCEDURE Violations for Stop Work Orders require the owner to obtain a permit for work started without a permit. All other violations must be brought into compliance prior to any additional permits being issued. Properties with violations will be allowed to obtain a process number but the permit will not be issued until the violation is corrected. A hold must be placed in the permit intake stating the property has open violations. REFERENCE . Florida Building Code, 2010 PREPARED BY: Building De , partrpent APPROVED BY: Building Director Revised. 07 -24 -2013 DATE: ��• We are committed to providing excellent public service oral safety to all who live, work and play in our vibrant, tropical, historic communi y. Building Department I agree to hold the City of Miami Beach, its agents and authorized personnel, harmless and relieve them from any responsibility or liability for any legal action or damage, cost or expense, including but not limited to attorney's fees resulting from substituting the design professional. I furthermore assume responsibility for corrections, if required, of work performed under the permit for which I am requesting substitution of the design professional. In the event there has been a change of ownership of the property, the new owner assumes the responsibility for notifying the previous owner of his and /or her intent to substitute the design professional. I am also certifying that I understand and fully comply with the requirements of Chapter 61G15 -27 (Engineers) and/or 61G15 -27 (Architects). New Architect/Engineer of Record Signature Date: Seal: State of Florida ) County of Miami-Dade) Sworn to and subscribed before me this day of , 20 to (SEAL) Type of Identification Owner's Signature State of Florida ) County of Miami -Dade ) Sworn to and subscribed before me this day of , 20 LM (SEAL) Type of Identification Revised July 2013 1700 Convention Center Drive, 2 nd FL MIAMI BEACH Miami Beach, Florida 33139 _. 305.673.7610 Change of Architect /Engineer Hold Harmless PERMIT No: Job Address Owner's Name: Owner's Address: Owner's Phone No: City & Zip Code: CURRENT ARCHITECT /ENGINEER OF RECORD INFORMATION: Name: Address: License No. City & Zip Code: Phone No: NEW ARCHITECT /ENGINEER OF RECORD INFORMATION: Name: Address: License No. City & Zip Code: Phone No: Partial inspections performed by Architect/Engineer of record ( )Yes, Date ()No I agree to hold the City of Miami Beach, its agents and authorized personnel, harmless and relieve them from any responsibility or liability for any legal action or damage, cost or expense, including but not limited to attorney's fees resulting from substituting the design professional. I furthermore assume responsibility for corrections, if required, of work performed under the permit for which I am requesting substitution of the design professional. In the event there has been a change of ownership of the property, the new owner assumes the responsibility for notifying the previous owner of his and /or her intent to substitute the design professional. I am also certifying that I understand and fully comply with the requirements of Chapter 61G15 -27 (Engineers) and/or 61G15 -27 (Architects). New Architect/Engineer of Record Signature Date: Seal: State of Florida ) County of Miami-Dade) Sworn to and subscribed before me this day of , 20 to (SEAL) Type of Identification Owner's Signature State of Florida ) County of Miami -Dade ) Sworn to and subscribed before me this day of , 20 LM (SEAL) Type of Identification Revised July 2013 9 Building Department 1700 Convention Center Drive, 2nd Floor Miami Beach, Florida 33139 Office: 305.673.7610 Ext 6868 http : / /www.miamibeachfi.goy /building/ EXPEDITED PLAN REVIEW REQUEST Date Attn: Building Official Nam Permit #: ❑Owner ❑Developer ❑Contractor Jobsite Address /Project Name: Contact Name Telephone E -m a i REQUESTED REVIEWS: Review fee is $250 ®00 for each review requested ❑ Building ❑ Electrical ❑ Flood Plain Compliance ❑ Mechanical ❑ Plumbing ❑ Structural ❑ Elevator Signature Print Name RM MIMUM. Flooring Permit Affidavit Building Department 1700 Convention Center Drive, 2 nd FL Miami Beach, Florida 33139 305.673.7610 Fax: 305.673.7012 All commercial properties, including condominium units, are required to obtain a permit for flooring (tile, wood, marble). To obtain a permit for flooring please provide the following documents to the permit counter. 1) Permit Application 2) Flooring Permit Affidavit 3) Copy of the soundproofing manufacturer's literature with assembly value that complies with the Florida Building Code highlighted 4) Floor Plan indicating the area of work 5) Copy of Contract/Agreement between client and contractor No review will be required for flooring permits with the exception of terraces, porches, lobbies and other public spaces Plan # Address of Property Product/Material I , (Name) FLOORING PERMIT AFFIDAVIT the qualifying agent # for (Contractor License Number) (Company Name) hereby certify that all requirements of the Florida Building Code, Chapter 12, Section 1207 — Sound Transmission, have been met for the above mentioned location. 1207.2 Air -borne sound. Walls, partitions and floor /ceiling assemblies separating dwelling units from each other or from public or service areas shall have a sound transmission class (STC) of not less than 50 (45 if field tested) for air -borne noise when tested in accordance with ASTM E 90. Penetrations or openings in construction assemblies for piping; electrical devices; recessed cabinets; bathtubs; soffits; or heating, ventilating or exhaust ducts shall be sealed, lined, insulated or otherwise treated to maintain the required ratings. This requirement shall not apply to dwelling unit entrance doors; however, such doors shall be tight fitting to the frame and sill. 1207.3 Structure -borne sound. Floor /ceiling assemblies between dwelling units or between a dwelling unit and a public or service area within the structure shall have an impact insulation class (IIC) rating of not less than 50 (45 if field tested) when tested in accordance with ASTM E 492. Signature: Print Qualifier Name: State of Florida, County of Miami -Dade Sworn to and subscribed before me this , Day of , 20 By (SEAL) Personally known or Produced Identification Type of Identification Attach: -Copy of soundproofing manufacturer's literature with assembly value that complies with the Florida Building Code highlighted -Floor Plan indicating the area of work -Copy of Contract/Agreement between client and contractor MIAMI B C EC Building Department 1700 Convention Center Drive, 2 °d Floor Miami Beach, Florida 33139 Office: 305.673.7610 Fax: 305.673.7857 http: / /www.miamibeachfi.gov /building/ Owner /Builder Affidavit DISCLOSURE STATEMENT FLORIDA STATUTE 489.103(7) State law requires construction to be done by licensed contractors. You have applied for a permit under an exemption to that law. The exemption allows you, as the owner of your property, to act as your own contractor with certain restrictions even though you do not have a license. You must provide direct, onsite supervision of the construction yourself. You may build or improve a one family or two - family residence or a farm outbuilding. You may also build or improve a commercial building, provided your costs do not exceed $75,000. The building or residence must be for your own use or occupancy. It may not be built or substantially improved for sale or lease. If you sell or lease a building you have built or substantially improved yourself within 1 year after the construction is complete, the law will presume that you built or substantially improved it for sale or lease, which is a violation of this exemption. You may not hire an unlicensed person to act as your contractor or to supervise people working on your building. It is your responsibility to make sure that people employed by you have licenses required by state law and by county or municipal licensing Ordinances. You may not delegate the responsibility for supervising work to a licensed contractor who is not licensed to perform the work being done. Any person working on your building who is not licensed must work under your direct supervision and must be employed by you, which means that you must deduct F.I.C.A. and withholding tax and provide workers' compensation for that employee, all as prescribed by law. Your construction must comply with all applicable laws, ordinances, building codes, and zoning regulations. For your information, the Owner /Builder may become liable and responsible for the employee he /she hires to assist in the construction project. This responsibility may include the following where required by Law: Worker's compensation (for workers injured on the job) Social Security Tax (must be deducted from the employee's wages and matched with the owner's funds). Unemployment Compensation (may or may not be required) Federal Withholding Tax Liability Coverage I acknowledge that as an Owner /Builder, I physically, build the structure or do the work which I have permitted. am obligated to actually, I understand that if I am not physically doing the work or physically supervising free labor from friends or relatives, that I must hire licensed contractors, i.e. electrician, plumber, mechanical (hearing & air conditioning), etc. I further understand that the violation of not physically doing the work, and the use of unlicensed contractors at the construction site, will cause the project to be shut down by the inspector staff of the Miami Beach Building Department. Additionally, state statutes allows for additional penalties. I also understand that if this violation does occur, that in order for the job to proceed, I will have a licensed contractor come in and obtain a new permit as taking the job over. I understand that if I hire subcontractor under a contract price, that they must be licensed to work in Miami -Dade County, i.e. masonry, drywall, carpentry. Contractors licensed by Miami -Dade County Contractor Licensing Section or the State of Florida are required to have worker's compensation and liability coverage. State statute requires all licensed contractors have worker's compensation and liability insurance. I will assume full responsibility as an Owner /Builder Contractor and will personally supervise of do all work allowed by law on the permitted structure. WARNING TO OWNER YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. Permit /Process number Property Address Print Owner's Name STATE OF FLORIDA, COUNTY OF MIAMI -DADE Owner's Signature Sworn to and subscribed before me this day of 20 by ❑ Personally known ❑ Produced Identification —Type of Identification (SEAL) Signature of Notary Public TUN Office Use Only Submittal Date: Permit Number: Building Department 1700 Convention Center Drive, 2nd Floor Miami Beach, Florida 33139 Office: 305.673.7610 Fax: 305.673.7857 http://www.miamibeachfi.gov/building/ Permit Application A.. or Bla roperty ress nit um er arce o io um er If sub-permit or revision, please indicate the Master Permit Number If associated with violation, indicate BV# Please note that outstanding expired permits must be resolved prior to the issuance of a work permit ❑ Building ❑ Phased Permit ❑ New Permit ❑ Permit Extension ❑ Commercial ❑ Electrical ❑ Demolition ❑ Change of ❑ Permit Renewal ❑ Multi - Family Residential ❑ Mechanical ❑ Generator Contractor ❑ Permit Revision ❑ Residential: Single - Family Residential ❑ Plumbing ❑ Special Event ❑ Change of ❑ Change of Use or Duplex ❑ Roofing ❑ Fire Architect/Engineer ❑ Private Provider Total Value of Work ❑LEED ❑City Project $ New Construction/Addition Alteration/Reconfigu ration of Space Square Footage SF SF Value of Work $ $ • A -1 Assembly (Theater/ Concert Hall) ❑ M - Department Store / Drug Store ❑ R -3 Residential (Dwelling/ Custom • A -2 Assembly (Restaurant/Night Club/ Bar) ❑ M -Gas Station Homes) • A -3 Assembly (Worship /Amusement/ ❑ M — Retail/ Warehouse ❑ R -4 Residential (Assisted Living 6 -16 Arcade Community Hall ❑ R -1 Residential Transient (Boarding person) ❑ B — Business House/ Hotel /Motel) ❑ S -1 Storage (Mod. Hazard (Repair Garage) ❑ D/E - Daycare & Educational ❑ R -2 Residential Permanent ❑ S -2 Storage (Low Hazard (excluding ❑ 1 -1 Institutional (Ambulatory) (Apartment/Dormitory/ Timeshare Parking Garage) ❑ 1 -2 Institutional (Non Ambulatory) ❑ S -2 Storage (Parking Garage) Descri ption of • Provide a summary of work to be done. Property Owner Responsible Contractor Name Name Address Suits Addmss Suite iy tate 41P COCIO ulty State tip Lrode avers Licensel State identification Number State mentification Number/License L- Mall as - ai ress ayimephone oil Fnome Uaytime phone Lail Phone Architect Structural Engineer ame ame ress Suite Address suite wty State tip Gods iy lip Gode ro essiona License Number nver s License a e en 1 Ica ion Number L- Man ress Ift-Mail Auto ress ayimephone Loan Phone Uaytime phone Call Phone This application is hereby made to obtain a permit to do the work and installations as indicated. I certify that all work will be performed to meet the standards of all laws and construction regulations in this jurisdiction. I understand that a separate permit must be secured for Electrical, Elevator, Fire, Mechanical, Plumbing, Signs, Wells, Pools, Furnaces, Boilers, Heaters, Tanks, Air Conditioners, etc. Owner's Affidavit: 1 certify that all foregoing information is accurate and that all work will be done in compliance with al applicable laws regulating construction and zoning. Owner's Acknowledgement (Please initial here) In addition to the requirements of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as the Environmental Division of Miami -Dade County; Permitting, Environment and Regulatory Affairs; Water & Sewer Department; Department of Environmental Protection; South Florida Water Management District; Miami -Dade County Impact Fee water management districts; state agencies; and/or federal agencies. Under penalties of perjury, I declare that to the best of my knowledge, the facts stated in this document are true. Any information found to be false may cause the revocation and/or denial of the permit and/or Certificate of Occupancy. OINNER'S ELECTRONIC SUBMISSION STATEMENT. Under penalty of perjury, I declare that all the information contained in this building permit application is true and correct. ❑ Owner for new permits (Documentation establishing ownership may be requested) ❑ Master Permit Contractor of Record (For sub - permits or sub - permit change of contractor) Print Name STATE OF FLORIDA, COUNTY OF MIAMI -DADE Sworn to and subscribed before me this day of ❑ Personally ❑ Produced Identification —Type of Identification 20 by (SEAL) nature of Notary Public ❑ Contractor (Proof of licensure may be required if not on file) Print Qualifier's Name Qualifiers Signature STATE OF FLORIDA, COUNTY OF MIAMI -DADE Sworn to and subscribed before me this day of ❑ Personally ❑ Produced Identification —Type of Identification _ 20 _, by Signature (SEAL) Signature of Notary Public Form Name Permit Application Form Purpose This form is completed if an owner or developer would like to request a permit for a construction or rehabilitation project within the City of Miami Beach. Related Forms Please see Document Submission Checklist on page 4 Associated Fees 1. Upfront Processing Fee 2, Permit Fees, as applicable Additional Info Payments can be made at following locations: • Kiosk located in Building Department lobby, 2n Floor City Hall • Cashier's window, Vt Floor City Hall • Online at httpsJ/ www, velocitvhall .comlaccelalvelocityhalil • Permit Counter, 2nd Floor, Miami Beach City Hall Form Process 1. Permit Application and project plans submitted with upfront fee. 2. Plan Review Process is performed by the City, if applicable. 3. Payment of permit fees assessed. 4. Permit is issued. For Progress You can check on this application's status in the City's system via: Status https: / /www.velocityhall .comlaccela /velocityhall/ For Assistance Please contact: • In — person: Building Department, Miami Beach City Hall, 2 Floor 1700 Convention Center Drive, Miami Beach, Florida 33139 • Via Telephone: 305 -673 -7610 • Via E -mail: buildincideDartment@miamibeachfl.gov • Online: www.miamibeachfl. ov ADA Information To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city- sponsored proceeding, please contact 305.604.2489 (voice), 305.673.7524 (fax) or 305.673.7218 (TTY) five (5) days in advance to initiate your request. TYY users may also call 711 (Florida Relay Service). ❑ Two (2) sets of plans for Review ❑ Completed Permit Application ❑ Two (2) Surveys of Property ❑ Two (2) Elevation Certificates ❑ Asbestos Report ❑ Two (2) Energy Calculation Forms ❑ Two (2) Heating and Cooling Load Calculation Forms ❑ Owner /Qualifier /Contractor Estimate Construction Cost Affidavit ❑ Recorded Warranty Deed ❑ Corporation Doc um entationlArticles of Incorporation ❑ Original Power of Attorney ❑ Original Authorization Letter from Owner to Agent ❑ Original Authorization Letter from Condominium Association ❑ Contractor's State or Municipal License ❑ Contractor's Business Tax Receipt ❑ Contractor's Municipal Contractor Business Tax Receipt ❑ Contractor's Local Business Tax Receipt ❑ Contractor's Liability Insurance ❑ Contractor's Workman's Compensation Insurance ❑ Contractor's Workman's Compensation Insurance Exemption ❑ CwnerlBuilder Affidavit ❑ Change of Contractor Hold Harmless ❑ Roofing Appendix Sections A,B,C,D.E as applicable ❑ Soil Density Letter ❑ Soundproofing specifications (Multifamily building for unit above first floor) ❑ Special Inspector Form (pilings, lightweight insulating concrete, soil compaction, precast units and attachments, steel bolted and welded connections, truss spans over 35 ft long or over 6 ft high) ❑Swimming Pool Safety Act Form ❑ Temporary Electrical Service for Testing Hold Harmless Form ❑ Trade - specific Fee Sheets ❑ LEED Certification Registration (if applicable) ❑Paint color sample ❑ Photographs of existing conditions ❑ FPL Disconnection Letter ❑ PeoplelTECC Gas Disconnection Letter ❑ Telephone Company Disconnection Letter ❑ Cther (Please Specify): ❑ Cther (Please specify): H Civil drawings ❑ Site Plan ❑ Elevation drawings ❑ Demolition plans ❑ Proposed floor plans ❑ Electrical plans ❑ Fire alarm plans ❑ Fire protection plans ❑ Irrigation plans ❑ Landscape plans ❑ Life safety plans ❑ Mechanical plans ❑ Plumbing plans ❑ Structural plans and calculations ❑ Miami Dade County Product Control Notice of Acceptance (windows, doors, waterproofing, truss connectors, equipment stands) ❑ Miami Dade County Impact Fee Stamp ❑ Miami Dade County DERM Approval ❑ State of Florida Division of Hotels and Restaurants Approval Revised July 2013 Building Department 1700 Convention Center Drive, 2 nd FL 'A' I Miami Beach, Florida 33139 305.673.7610. Fax: 305.673.7857 Permit Fee Refund Request I am requesting a permit fee refund. I understand that the following fees are non-refundable according to the City of Miami Beach Fee Schedule: (1) Upfront processing fee; (2) Miami-Dade County Code Compliance fees; and (3) State of Florida fees mandated by statute. I also understand that the refund must be greater than $100.00 in order to receive a refund. Refund Policy: All refunds will be made payable to the Property Owner of record. Revised July 2013 Date or Receipt Dy Hermit uter Parryin MarK ki-nin Mame) Hermit Clem Date ot Review by Hermit 6ection bupervisor Hermit 3ection 6upervisor (Hrmt Name) Hermit beaion Supervisor Signature indicating re tuna approval Uate of Review by Quality Assurance Uoar emiator Quairty Assurance Coordinator (PFIR Name) Quality Assurance (;oordinator Signature Indicating refund approval Hatund Request Approval ApprovalMenial Ua Amount ot Re tuna ❑ Yes E:1 No $ Reason or Denial Uate of Receipt 5 Administration f o r processing in t en UMCe Associate V ( nn ame) ice ssocia te V urea ndicating receipt Hermits Hjus updated - EUR - R - eTund Request Processed El Yes [:1 No ❑ Yes ❑ No Revised July 2013 ADA Information To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and /or any accommodation to review any document or participate in any city- sponsored proceeding, please contact 305.604.2489 (voice), 305.673.7524 (fax) or 305.673.7218 (TTY) five (5) days in advance to initiate your request. TYY users may also call 711 (Florida Relay Service). Form Name Permit Fee Refund Request Form Purpose This form is completed if the Property Owner would like to request a permit fee refund. Related Forms Permit Cancellation Form Associated Fees Refund Policy All refunds will be made payable to the Property Owner of record. Form Process For Assistance Please contact: 1. In — person: Building Department, Miami Beach City Hall, Center Drive, 2 d FL, Miami Beach, Florida 33139 2. Via Telephone: 305 -673 -7610 3. Via E -mail: buildinadeiDartment (c)miamibeachfi�.c ov 4. Online: www.miamibeachfl.gov Revised July 2013 1700 Convention M� ly � 111111�lrlli;o ­10 11M Permit Cancellation Request Building Department 1700 Convention Center Drive, 2 nd FL Miami Beach, Florida 33139 305.673.7610 Fax: 305.673.7012 rocess ress A Permit Cancellation Request may be submitted if no work has taken place. If work has taken place a Change of Contractor must be submitted. WARNING: If the work has taken place and the permit is cancelled, you will be in violation of section 109.4 of the Florida Building Code, failure to obtain a permit and will be subject to a penalty of 100 percent of the usual permit fee in addition to the required permit fees. Print Owner's Name STATE OF FLORIDA, COUNTY OF MIAMI -DADE Sworn to and subscribed before me this day of ❑ Personally ❑ Produced Identification — Type of Identification Signature of Notary Public Contractor Print Qualifier's Name STATE OF FLORIDA, COUNTY OF MIAMI -DADE Sworn to and subscribed before me this day of ❑ Personally ❑ Produced Identification — Type of Identification _ Signature of Notary Public (SEAL) Qualifiers Signature 20 , by (SEAL) Date of Receipt: Permit Cancelled ❑ Yes ❑ No Owner's Signature 20 , by 1— Cancellation PC 1 (Optional) ADA Information To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and /or any accommodation to review any document or participate in any city- sponsored proceeding, please contact 305.604.2489 (voice), 305.673.7524 (fax) or 305.673.7218 (TTY) five (5) days in advance to initiate your request. TYY users may also call 711 (Florida Relay Service). Form Name Permit Cancellation Request Form Purpose This form is completed if an owner or permit holder would like to request the cancellation of a permit. Related Forms Permit Refund Request No refunds shall be made on requests involving: 1. Permit fees of $100.00 or less; or 2. Permits revoked by the building official under authority granted by the Florida Building Code; or 3. Permits cancelled by court order; or 4. Permits which have expired; or 5. Permits under which work has commenced as evidenced by any recorded inspection having been made by the department, unless the refund is due to an overcharge by the city. Associated Fees Minimum Permit Fee Additional Info If the work has taken place, you will be in violation of section 109.4 of the Florida Building Code, Work commencing before permit issuance. Form Process For Assistance Please contact: 1. In — person: Building Department, Miami Beach City Hall, 1700 Convention Center Drive, Miami Beach, Florida 33139 2. Via Telephone: 305 - 673 -7610 3. Via E -mail: build ingdel2artment ,a'�miamibeachfl.gov 4. Online: www.miamibeachfi.gov 2 —Cancellation PC 1 (Optional) CITY OF MIAMI BEACH PHASED PERMIT — NEW CONSTRUCTION AND INTERIOR ALTERATIONS ONLY INDEMNITY AND HOLD HARMLESS WHEREAS, 105.13 entitled "Phased Permit Approval ", Project "; and (Property Owner), in accordance with the Florida Building Code, 2010 ed., Section wishes to commence construction at , hereinafter "the Address WHEREAS, the Building Official is willing to issue a Phased Permit, subject to the Written Procedures governing the Phased Permit, the receipt of which is hereby acknowledged by the Owner and Contractor; and -- - - - -- WHEREAS, a National Pollutant and Discharge Elimination System (NPDES)- permit may be required. - Storm water, - -- -- - erosion and sediment control during construction, demolition, or related activities that impact one -half (1/2) acre or more, shall be in accordance with the City's Municipal Separate Storm Sewer System (MS4) permit; and WHEREAS, separate permits from the City of Miami Beach Public Works Department are required prior to work in the public right of way and in easements dedicated to the City; and WHEREAS, all construction activity on new or existing structures within an historic district or site require a certificate of appropriateness in advance from the Historic Preservation Board or staff as required by the City Code; and WHEREAS, this Phased Permit does not allow any demolition. NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which is acknowledge, Owner hereby agrees as follows: 1. In accordance with the Florida Building Code, 2010 ed., Sec. 105.13, Owner agrees to indemnify and hold harmless and release and discharge the City of Miami Beach (hereinafter "City "), including its employees, from any and all liability arising out of, or in connection with the issuance of said Phased Permit. 2. Owner agrees that this Phased Permit for the structure shall proceed at the holder's own risk with the building operation and without any assurance that a building permit for the entire structure will be granted. Owner further agrees that corrections may be required at the time of the issuance of the building permit to meet the requirements of the technical codes as well as the Land Development Regulations of the City Code. 3. Owner agrees that if any demolition occurs on the Property, the Phased Permit shall be automatically revoked by the Building Official without further notice to the Property Owner and Contractor and all construction shall immediately stop. 4. Owner agrees that if construction occurs on or over public property or a City easement, all encroachments shall be demolished, with proper permits, prior to the building permit being issued for the entire structure. 5. Owner agrees that the Phased Permit does not imply review of or compliance with the Florida Fire Prevention Code and that any work requiring a Fire Permit is not included in this Phased Permit and therefore cannot commence without said permit. Any required Fire Permit cannot be issued without an approved design document as prescribed in Florida Statutes. 6. The obligations of the Owner under this Agreement shall become operative and effective only upon the issuance to Owner of a Phased Permit for construction. 7. Owner acknowledges that the acceptance of the Phased Permit is a complete waiver and estoppel as to any rights, real, apparent or otherwise, to challenge the validity of any conditions hereof. 8. Owner acknowledges that any construction activity in violation of the above may require correction or removal to come into compliance with City Code and other applicable laws and regulations, at no cost to the City. IN WITNESS, WHEREOF, and do hereunto set their hand and seal on the date and year as indicated below. SIGNATURE PAGE FOLLOWS OWNER — NAME: Owner's Signature STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by personally known to me or has produced Witness my signature and official seal this day of as identification. who is in the County and State aforesaid. Notary Public -State of My Commission Expires: Print Name CONTRACTOR — NAME: Contractor's Signature STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by personally known to me or has produced Witness my signature and official seal this day of _ as identification. who is in the County and State aforesaid. Notary Public -State of My Commission Expires: Accepted: Print Name Building Official Dated This form was approved as to form and language and for Execution by the Office of the City Attorney — 06.04.13 Page 2 of 2 P MvA I BEACH Plan Routing Sheet Information General Date Process /Permit Number Re- Submittals Only Historic (Y /N) Job Address Contact Name E -mail Telephone Re- submittals - New Sheets: List all new sheets: Yes ❑ No Required ❑ Planning & Zoning Approvals - As Indicated Fire ❑ Public Works ❑ Flood Plain Management ❑ Building ❑ Structural ❑ Electrical ❑ Mechanical ❑ Plumbin ❑ Elevator Comments: Reviewer: Date: 0 Walk Thru ❑ Drop Off qp/ 5 BUILDING DEPARTMENT 7 00 Convention Center Drive, V Floor .iami Beach, Florida 33139 Phone: (305) 673 -7610 Fax: (305) 673 -7857 NOTICE TO BUILDING OFFICIAL OF USE OF PRIVATE PROVIDER Project Name: Parcel Tax ID: Services to be provided: Plans Review Inspections Note: If the notice applies to either private plan review or private inspection services the Building Official may require, at his or her discretion, the private provider be used for both services pursuant to Section 553.791(2) Florida Statue. ! the fee owner, affirm I have entered into a contract with the Private Provider indicated below to conduct the services indicated above. Private Provider Firm: Address: Telephone: Email Address (Optional): lorida License, Registration or Certificate #: I have elected to use one or more private providers to provide building code plans review and /or inspection services on the building that is the subject of the enclosed permit application, as authorized by s.553.791, Florida Statutes. I understand that the local building official may not review the plans submitted or perform the required building inspections to determine compliance with the applicable codes, except to the extent specified in said law. Instead, plans review and /or required building inspections will be performed by licensed or certified personnel identified in the application. The law requires minimum insurance requirements for such personnel, but I understand that I may require more insurance to protect my interests. By executing this form, I acknowledge that I have made inquiry regarding the competence of the licensed or certified personnel and the level of their insurance and am satisfied that my interests are adequately protected. I agree to indemnify, defend, and hold harmless the local government, the local building official, and their building code enforcement personnel from any and all claims arising from my use of these licensed or certified personnel to perform building code inspection services with respect to the building that is the subject of the enclosed permit application. I understand the Building Official retains authority to review plans, make required inspections, and enforce the applicable codes within his or her charge pursuant to the standards established by s. 553.791, Florida Statutes. If I make any changes to the listed private providers or the services to be provided by those private providers, I shall, within 1 business day after any change, update this notice to reflect such changes. The building plans review and /or inspection services provided by the private provider is limited to building code compliance and does not include review for fire code, land use, environmental or other codes. The following attachments are provided as required: 1. Qualification statements and /or resumes of the private provider and all duly authorized representatives. 2. Proof of insurance for professional and comprehensive liability in the amount of $1 million per occurrence relating to all services performed as a private provider, including tail coverage for a minimum of 5 years subsequent to the performance of building code inspection services. Page 1 of 3 INDIVIDUAL Name Address Signature STATE OF FLORIDA COUNTY OF Phon Before me, this day of 20 , personally appeared who executed the foregoing instrument, and acknowledged that same was executed for the purposes therein expressed. [ ] Personally known [ ] Procured Identification — Type of Identification_ Signature of Notary Public Seal CORPORATION Name Address Phone Signature STATE OF FLORIDA COUNTY OF 3efore me, this day of 20 , personally appeared of a corporation, on behalf of the state corporation, who executed the fore foregoing instrument, and acknowledged that same was executed for the purposes therein expressed. [ ] Personally known [ ] Procured Identification — Type of Identification Signature of Notary Public Seal PARTERSHIP Name Address Signature STATE OF FLORIDA COUNTY OF hone Before me, this day of 20 , personally appeared partnership, who executed the foregoing instrument and acknowledged that same was executed for the ourposes therein [ ] Personally known [ ] Procured Identification — Type of Identification Signature of Notary Public Seal Page 2 of 3 PRIVATE PROVIDER PLAN COMPLIANCE AFFIDAVIT Private Provider Firm: Private Provider: Address: Phone: Email: hereby certify that to the best of my knowledge and belief the plans submitted were reviewed for and are in compliance with the Florida Building Code and all local amendments to the Florida Building Code by the following affiant, who is duly authorized to perform plans review pursuant to Section 553.791, Florida Statute and hold the appropriate license or certificate: Florida License /Registration /Certification #(s) and description: Signature of Reviewer: STATE OF FLORIDA COUNTY OF Sworn to and subscribed before me this day of 20_, by: [ ] Personally known [ ] Procured Identification — Type of Identification and who being fully sworn and cautioned, state that the foregoing is true and correct to the best of his /her knowledge or belief. Signature of Notary Public Page 3 of 3 Building Department Date Permit Number J66 ress OCcupanWUse on rac or Mailing address e ep one Number E- Mail ress caner Mailing address Telephone um er E- Mail ress Uontact Name Uontact - 1 e ep one Number I• NVANAI BEACH Building Department 1700 Convention Center Drive, 2 nd FL Miami Beach, Florida 33139 305.673.7610 Request for Temporary Certificate of Occupancy or Completion Date Permit Number Job ress Occupancy /Use Contractor Mailing address Telephone um er E-Mail Address Owner Mailing address Telephone um er E-Mail Address Contact ame Contact Telephone Number Reason Temporary Certificate of ccupancy or Completion request No. of Days: Mariano Fernandez, P.E. Building Official /Director 10 0 Building Department 1700 Convention Center Drive, 2nd FL Miami Beach, Florida 33139 305.673.7610 Fax: 305.673.7012 Structural Consultant Peer Review The Building Department will expedite Structural plan review approval for submittals that have completed a peer review from an approved Structural Engineer. The following approved Structural Engineers may be contacted to provide peer review services: High Rises Only: 1. Atkins Engineers, Inc. Phone: (305) 444 -6260 2. Bliss and Nyitray, Inc. Phone: (305) 442 -7086 3. CHM Structural Engineers, LLC Phone: (305) 667 -1621 4. DDA Engineers, PA Phone: (305) 666 -0711 5. De los Reyes Engineering Phone: (305) 447 -8826 6. DeSimone Consulting Engineers Phone: (305) 441 -0755 7. McNamara Salvia, Inc. Phone: (305) 579 -5765 All Other Projects: 1. Alex Kondrat & Associates Phone: (305) 293 -2888 2. Atkins Engineers, Inc. Phone: (305) 444 -6260 3. Bliss and Nyitray, Inc. Phone: (305) 442 -7086 4. Brill Rodriguez Salas & Associates, Inc. Phone: (305) 273 -4204 5. Ignacio Calvo J, P.E. Phone: (305) 856 -7411 6. CHM Structural Engineers, LLC Phone: (305) 667 -1621 7. Francisco Cuello, Jr. P.E. Phone: (305) 567 -0125 8. De los Reyes Engineering Phone: (305) 447 -8826 9. DeSimone Consulting Engineers Phone: (305) 441 -0755 10. Douglas Wood & Associates, Inc. Phone: (305) 461 -3450 11. Juan Fernand ez- Barquin, P.E. Phone: (786) 336 -0882 12. Hershell Gill Consulting Engineers, Inc. Phone: (305) 667 -3631 13. J. E. Gonzalez, PE, Inc. Phone: (305) 445 -5100 14. Vaziri Hoshmand, P.E. Phone: (305) 663 -5617 15. MacNamara Salvia, Inc. Phone: (305) 579 -5765 16. Frank Prieto, P.E. Phone: (786) 317 -6970 17. Ashraf Consulting Engineers Phone: (786) 274 -7600 18. Optimus Structural Design, LLC. Phone: (305) 512 -5860 19. Dario Gonzalez, P.E. Phone: (786) 298 -7256 20. Milton Cubas, P.E. Phone: (305) 891 -4174 The Structural Engineer must provide an affidavit confirming the peer review of the plans to the Building Department. Please contact Building Administration once the peer review is completed to receive expedited Structural plan review approval for your submittal Contact Luis Perez, P.E., Chief Structural Reviewer, for additional information at LuisRPerez@,miamibeachfl.gov