LTC 287-2013 Barclay Elevator Status Update + MIAMI B
OFFICE OF THE CITY MANAGER
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NO. LTC # 2 -$ 7— LO 13 LETTER TO O MIS ON
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TO: Mayor Matti Herrera Bower and Me ers of the Ci Commission
FROM: Jimmy L. Morales, City Manager - - -�.
DATE: August 16, 2013
SUBJECT: The Barclay Elevator Status U ate
The purpose of this Letter To Commission is to provide an update on the progress being
made to repair the elevator at The Barclay, an affordable housing property owned and
managed by Miami Beach Community Development Corporation ( MBCDC).
As you may know, the elevator at the Barclay has been out of service since last year.
The City awarded MBCDC $65,000 to modernize the elevator as part of its FY 2010/11
allocations. Through September 13, 2012, the City actually released $70,400 to make
the necessary repairs. Unfortunately, MBCDC encountered unforeseen challenges
requiring additional funds including remediation to address termite damage and the full
replacement of the elevator machine room.
On July 16 MBCDC requested a budget amendment to address these unforeseen
repairs. However, the -budget amendment submitted by MBCDC omitted the documents
required for approval. Staff has worked diligently with MBCDC to obtain the necessary
documentation and approved $64,074, the full cost for the replacement of the elevator
machine room, on August 19, 2013. In addition, the City authorized the release of
$35,249.52 in reimbursement requests that were being held pending MBCDC's provision
of the required documentation. More funds will be released when MBCDC submits the
required documentation.
As of this writing, MBCDC projects that the elevator will be fully functional no later than
September 15 allowing the necessary time for the Building Department to conduct all
necessary inspections and tests.
If you have any questions, please feel free to contact me.
JLM /KGB /MLR