2013-28274 Reso r
RESOLUTION NO. 2013-28274
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY A
5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE
CITY'S BEST INTEREST, AND AUTHORIZING THE
PURCHASE OF PARKING METER EXPANDED HOUSING AND
ELECTRONIC SYSTEM FROM DUNCAN INDUSTRIES
PARKING CONTROL SYSTEMS CORP.; AND SINGLE SPACE
PARKING METERS, ACCESSORIES AND SOFTWARE FROM
MACKAY METERS, INC.- BY THE CITY'S PARKING
DEPARTMENT FOR THE MAINTENANCE AND OPERATION
OF SINGLE SPACE PARKING METERS CITYWIDE, FOR AN
AMOUNT NOT EXCEED $30,000 ANNUALLY IN FY2013 AND
FY2014.
WHEREAS, the Parking Department is in the process of transitioning from single space
meters to multi-space meters which will significantly diminish the inventory of single space
meters remaining in the system; and
WHEREAS, these meters require maintenance and replacements parts from Duncan for
housing of the meter and MacKay for the internal mechanism of the meters; and
WHEREAS, these components were purchased through the competitive bidding
processed as outlined below; and
WHEREAS, on January 9, 2002, Resolution No. 2002-24714, the Mayor and City
Commission approved the award of RFP No. 43-00/01, for providing parking meter expanded
housing and electronic locking system for the City's Parking System, to Duncan Industries
Parking Control Systems Corp; and
WHEREAS, this award was to purchase and install 5,000 expanded parking meter
housings equipped with an electronic locking system in order to convert the balance of the
parking meter housing inventory; and
WHEREAS, on January 17, 2007, Resolution No. 2007-26442, the Mayor and City
Commission approved the award of RFP No. 37-05/06, seeking contractors to provide single-
space parking meters and provide certain services, to MacKay Meters,_Inc; and
WHEREAS, this award was to purchase 4,000 single space meters for the replacement
of meter mechanisms citywide; and
WHEREAS, the City entered into a three (3) year agreement with MacKay Meters
commencing October 2, 2007; and
WHEREAS, although the contracts with Duncan and Mackay have expired, the Parking
Department has standardized on this equipment and will need to continue to purchase parts in
order to maintain the current single space meter plant operational; and
WHEREAS, the parts needed are already configured to work under the current hardware
and software and are only manufactured by these two companies and if the City were to
competitively bid these items, we would have to replace the entire system resulting in additional
expenses that are not necessary at this time; and
WHEREAS, annual expenses for the items purchased from these two vendors will not
exceed the amount of$30,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by a 5/7th vote, the formal competitive bidding requirements, finding
such waiver to be in the City's best interest, and authorize the purchase of parking meter
expanded housing and electronic system from Duncan Industries Parking Control Systems
Corp.; and single space parking meters, accessories and software from Mackay Meters, Inc. by
the City's Parking Department for the maintenance and operation of single space parking
meters citywide, for an amount not exceed $30,000 annually in FY2013 and FY2014.
PASSED and ADOPTED this o' �h day of July, 2013.
ATTEST:
E and L. Tobin
RAFAEL GRANADO 9 CIT L . P ORATED �di -Mayor
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APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
_NA
City A to Date
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida,waiving, by a 5/7ths
vote,the formal competitive bidding requirements,finding such waiver to be in the City's best interest,and
authorizing the purchase of parking meter expanded housing and electronic system from Duncan
Industries Parking Control Systems Corp.; and single space parking meters, accessories and software
from Mackay Meters, Inc. by the City's Parking Department for the maintenance and operation of single
space parking meters citywide.
Key Intended Outcome Supported:
Improve Parking availability.
Supporting Data(Surveys,Environmental Scan,etc.): Miami Beach Customer Survey indicates
Item Summa /Recommendation:
The Parking Department is in the process of transitioning from single space meters to multi-space meters.
This will significantly diminish the inventory of single space meters remaining in the system. However,
these meters require maintenance and replacements parts from Duncan for housing of the meter and
MacKay for the internal mechanism of the meters. These components were purchased through the
competitive bidding processed as outlined below.
On January 9,2002, Resolution No.2002-24714,the Mayor and City Commission approved the award of
RFP No. 43-00/01, for providing parking meter expanded housing and electronic locking system for the
City's Parking System,to Duncan Industries Parking Control Systems Corp. This award was to purchase
and install 5,000 expanded parking meter housings equipped with an electronic locking system in order to
convert the balance of the parking meter housing inventory.
On January 17,2007, Resolution No.2007-26442,the Mayor and City Commission approved the award of
RFP No. 37-05/06, seeking contractors to provide single-space parking meters and provide certain
services, to MacKay Meters, Inc. This award was to purchase 4,000 single space meters for the
replacement of meter mechanisms citywide. The City entered into a three (3) year agreement with
MacKay Meters commencing October 2, 2007.
If the City were to competitively bid these items, we would have to replace the entire system resulting in
additional expenses that are not necessary at this time.
Financial Information:
Source of Amount Account
Funds: 1 30,000 480-0462-000342
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Department Director Assistant Ct a er City°Mane er
SF PDW JLM
TAAGENDA\2013\Ju1y 17\ParkingMeterSupplies-WaiverCompBid-SUM.doc
DA ITEM C7 FF
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DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and M bers of t City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2013
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WA ING, BY A 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE
IN THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
PARKING METER EXPANDED HOUSING AND ELECTRONIC SYSTEM
FROM DUNCAN INDUSTRIES PARKING CONTROL SYSTEMS CORP.;
AND SINGLE SPACE PARKING METERS, ACCESSORIES AND
SOFTWARE FROM MACKAY METERS, INC. BY THE CITY'S PARKING
DEPARTMENT FOR THE MAINTENANCE AND OPERATION_ OF SINGLE
SPACE PARKING METERS CITYWIDE.
FUNDING
$30,000 480-0462-000342
ADMINISTRATION RECOMMENDATION
Approve the Resolution
KEY INTENDED OUTCOME SUPPORTED
Improve Parking availability.
BACKGROUND
The Parking Department is in the process of transitioning from single space meters to multi-
space meters. This will significantly diminish the inventory of single space meters remaining in
the system. However, these meters require maintenance and replacements parts from Duncan
for housing of the meter and MacKay for the internal mechanism of the meters. These
components were purchased through the competitive bidding processed as outlined below.
On January 9, 2002, Resolution No. 2002-24714, the Mayor and City Commission approved the
award of RFP No. 43-00/01, for providing parking meter expanded housing and electronic
locking system for the City's Parking System, to Duncan Industries Parking Control Systems
Corp. This award was to purchase and install 5,000 expanded parking meter housings
equipped with an electronic locking system in order to convert the balance of the parking meter
housing inventory.
Parking Meter Supplies-Waiving of Competitive Bidding
City Commission Meeting
July 17,2013
Page 2 of 3
On January 17, 2007, Resolution No. 2007-26442, the Mayor and City Commission approved
the award of RFP No. 37-05/06, seeking contractors to provide single-space parking meters and
provide certain services, to MacKay Meters, Inc. This award was to purchase 4,000 single
space meters for the replacement of meter mechanisms citywide. The City entered into a three
(3) year agreement with MacKay Meters commencing October 2, 2007.
Although the contracts with Duncan and Mackay have expired, the Parking Department has
standardized on this equipment and will need to continue to purchase parts in order to maintain
the current single space meter plant operational. The parts needed are already configured to
work under the current hardware and software and are only manufactured by these two
companies. If the City were to competitively bid these items, we would have to replace the
entire system resulting in additional expenses that are not necessary at this time.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt this Resolution
waiving by 5/7th vote, the formal competitive bidding requirements, finding such waiver to be in
the City's best interest and authorizing the purchase of parking meter expanded housing and
electronic system from Duncan Industries Parking Control Systems Corp.; and single space
parking meters, accessories and software from Mackay Meters, Inc. by the City's Parking
Department for the maintenance and operation of single space parking meters citywide.
it
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