ITB 018-2013TC for construction of beachwalk phase II So. Pointe Drive to 3rd Street (2,
INVITATION TO BID
FOR THE CONSTRUCTION OF BEACHWALK PHASE II FROM SOUTH POINTE
DRIVE TO 3RD STREET
ITB No. 018-2013TC
BID ISSUANCE DATE: MARCH 15, 2013
BID OPENING: APRIL 15, 2013,AT 3 P.M.
Theo Carrasco, Ph.D., CPPO, CPPB, Senior Procurement Specialist
PROCUREMENT DIVISION
1700 Convention Center Drive, Miami Beach, FL 33139
www.miamibeachfi.gov
MIAM.11BEAC
COMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid (ITB) No. 018-2013TC,
for the Construction of Beachwalk II - Phase I from South Pointe Drive to 3 d Street.
Key Intended Outcome Supported;
Ensure quality and timely delivery of capital projects
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction
Survey indicated that 79% of businesses rated recently completed capital improvement
projects as"excellent" or"good."
Issue:
Shall the City Commission award the contract?
Item Summa /Recommendation:
The Beachwalk II — Phase I Project consists of the construction of an on-grade, paver
pedestrian walkway encompassing four city blocks adjacent to the coastal dune in the South
Beach Neighborhood. The path will interconnect area business districts, cultural/tourism
centers, residential neighborhoods, parking facilities, parks and beaches. The path is
approximately 1,200 linear feet running in a north-south direction between South Pointe Drive
and 3 Street. The path width is 15 feet and meanders along the west side of the coastal
dunes behind oceanfront properties with connections at street-ends and other public access
areas.
To achieve the desired scope referenced above, on March 15, 2013, the City issued Invitation
to Bid (ITB) 018-2013TC. Notices were issued to prospective bidders, of which 39 downloaded
the solicitation. On June 13, 2013, bids were received from Team Contracting and Valleycrest
Landscape Development. After review of bids received, Team Contracting, has been deemed
the lowest responsive, responsible bidder
RECOMMENDATION
The Administration recommends the award of the contract to Team Contracting, Inc., the
lowest and best responsive bidder, pursuant to Invitation to Bid (ITB) 018-2013TC, for the
construction of Beachwalk II - Phase I from South Pointe Drive to 3`d Street, in the amount of
$1,269,489; plus approve a project contingency in the amount of$126,949 (10%) for a not-to-
exceed grand total of $1,396,438; further authorizing the Administration to engage in value
engineering to further reduce the cost and time for come letion of said project.
Advisory Board Recommendation:
N/A.
Financial Information:
Source of Amount Account
Funds: 1 $799,400 388-2541-069357 MDC CDT Interlocal —CDT
Resort Tax and Municipal Resort Tax
OBPI 2 1 $697,038 379-2541-069357 South Pointe RDA
Total $1,396,438
Financial Impact Summa : N/A
City Clerk's Office Legislative Tracking:
David Martinez,.ext. 6972
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T.%GEN 1Juty 1 1P TC Phase I! S. ARY.doc t i
AGENDA ITEM
MIA IBEACH� 35 DAT E
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_ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Mere :ers of the y Comm ission
FROM: Jimmy L. Morales, City Manager `
D ATE: July 17, 2013
SUBJECT: REQUEST FOR APPROVAL T AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 018 013TC, FOR THE CONSTRUCTION OF
BEACHWALK II - PHASE I FROM SOUTH POINTE DRIVE TO 3RD STREET.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure quality and timely delivery of capital projects.
FUNDING.
$799,400 388-2541-069357 MDC CDT Interlocal —CDT Resort Tax and Municipal
Resort Tax
$597,038 379-2541-069357 South Pointe RDA
$1,396,438 Total
The available funding in the Beachwalk II project to be used for Phase 2 (3rd Street to 5`h Street)
construction is $2,559,192, ($1,709,192 from RDA South Point funds and $850,000 from FDOT
LAP Agreement. The State funds are programmed for FY14/15). Phase 2 is still in the design
phase. Staff is currently working with the State in determining the feasibility of shifting the
pathway further east. If the State approves this option, additional dune mitigation will be
required. The current estimated cost of construction is approximately $1,560,000 (1,300 If x
$1,200 per If).
BACKGROUND
The Beachwalk II — Phase I project consists of an on-grade paver pathway from South Pointe
Drive to 3rd Street west of the dune system in the existing sand spoil area east of the existing
beachfront properties. This project is another link in the City's Atlantic Greenway Network, which
establishes a multipurpose public access corridor that interconnects area business districts,
cultural and tourism centers, residential neighborhoods, parks, schools and the beaches.
This segment addresses a portion of the final gap in the beachside paths in the South Beach
Neighborhood. The design is similar to the paver pathway located between 14`h Street and 23rd
Street which is ADA-compliant and accommodates a variety of users including bicyclists, roller
bladders, walkers, and joggers. A major component of this project is coastal dune
enhancement, which will include the removal of non-native vegetation, planting of native dune
vegetation, and the installation of protective rope and post around the dunes. The lighting
throughout the Beachwalk II pathway will be specially designed bollards with amber LED lights
to minimize the impacts of artificial lighting on nesting sea turtles and their hatchlings.
SCOPE OF SERVICES
The Beachwalk II — Phase I Project will interconnect area business districts, cultural/tourism
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Commission Memorandum—ITB 098-2093TC—Construction of Beachwalk Phase I1
July 97, 2093
Page 2
centers, residential neighborhoods, parking facilities, parks and beaches. The path is
approximately 1,200 linear feet running in a north-south direction between South Pointe Drive
and 3rd Street. The path width is 15 feet and meanders along the west side of the coastal dunes
behind oceanfront properties with connections at street ends and other public access areas.
The path was designed and permitted in strict accordance with the Florida Department of
Environmental Protection (FDEP) coastal construction control line requirements. Non-native
dune vegetation will be removed and dune enhancements include planting of native species.
Temporary and permanent irrigation systems will be provided for the landscaping. Path lighting
has been designed, and lighting meets the marine turtle nesting requirements of the Florida Fish
and Wildlife Conservation Commission and FDEP.
ITB PROCESS
Invitation to Bid (ITB) 018-2013TC was issued on March 15, 2013, with an opening date of June
13, 2013. The pre-bid conference was held on May 24, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
The Public Group and Bidnet issued bid notices to 45 and 356 prospective bidders respectively
of which 22 and 17 accessed the advertised solicitation respectively. In addition, 180 vendors
were notified via email. The following two (2) bids were received as follows:
Total Base
Bid
Team Contracting, Inc. $1,269,489.00
Valleycrest Landscape Development, Inc. $1,805,313.34
Following the review of bids received, Team Contracting has been deemed the lowest
responsive, responsible bidder. Founded in 2000, Team Contracting, Inc. is a licensed general
contractor specializing in both vertical and horizontal right-of-way construction. Since 2003,
Team has performed on many construction projects throughout the City of Miami Beach.
Notable projects include the serpentine sidewalk replacement at Lummus Park, beautification of
the 41s' Street bridges, and the restoration of the Convention Center Drive bridge. Previous
clients also include the Miami-Dade Public Schools, City of Miami, and the City of Hollywood.
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends that the Mayor and City Commission award the construction contract to
Team Contracting, Inc., as the lowest responsive, responsible bidder and authorizes the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
CONCLUSION
The Administration recommends the award of the contract to Team Contracting, Inc., the lowest
and best responsive bidder, pursuant to Invitation to Bid ITB) 018-2013TC, for the construction
of Beachwalk II - Phase I from South Pointe Drive to 3` Street, in the amount of $1,269,489;
plus approve a project contingency in the amount of$126,949 (10%), for a not-to-exceed grand
total of $1,396,438; further authorizing the Administration to engage in value engineering to
further reduce the cost and time for completion of said project.
JLM/MT/KGB/DM/EC/AD
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