LTC 321-2013 Vacancy Report as of September 2013 MIAMBEACH
OFFICE OF THE CITY MANAGER
LTC NO: 32,1-2-013
LETTER TO dbNWISSION
'TO: Mayor Matti Herrera Bower and Me ers of th City Commission
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FROM: x
Jimmy L. Morales, City Manager`
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DATE: September 5, 2013 °
SUBJECT: VACANCY REPORT AS OF SEPTEMBER 2013
The purpose of this Letter to Commission (LTC) is to provide a report of vacancies in the City, including the
value of the salary budgeted for each vacant position and the length of time the position has been vacant.
A vacancy report is a snapshot of a moment while the reality is that activity regarding positions is ever-
changing. Employees vacate positions all the time, either voluntarily, such as when they retire, or
involuntarily, such as when they are separated from City services as a disciplinary measure.
The attached report shows positions currently vacant. Not included . as vacant positions are those
encumbered by temporary agency employees assigned to the City, contracted professional services or
positions under /over filled by current City employees.
This report is formatted differently than ones submitted before. We included vacancies that are in one of
several stages in the recruitment and hiring process. Recruitment in progress means the vacancy has been
announced and applicants are being screened for minimum qualifications. Interviews to be scheduled,
means hiring departments have identified applicants in whom they are interested and are in the process of
setting up interviews. Job offer extended means that hiring departments have made selections, the
candidates accepted and are either going through the pre - employment background process or have
completed the process and have yet to report for work.
After an exhaustive review and analysis, several positions have been identified for elimination as part of the
proposed FY 2013/14 budget. Among them are the following two:
1. Tree Maintenance Supervisor in the Parks Department. This position has budgeted for the last
two years as a contingency measure when the function was contracted out. The Administration
now recommends that the position be eliminated from the budget.
2. The vacant Field Inspector position in Capital Improvement Projects (CIP) is no longer needed.
The Department had requested to replace the Field Inspector position with a Receptionist.
However, while important and needed, I did not recommend the position as being as high of a
priority as the positions recommended in the FY 2013 /14 budget.
If you have any questions or need additional information, please feel free to contact me.
Attachment
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F: \HUMA \Labo \LABORREL \SYLVIA \Recruitment \LTC Vacancy Report - September 2013.doc
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CITY OF MIAMI BEACH
VACANCY REPORT AS OF
SEPTEMBER 6, 2013
Annual Salary .
:Number of Number -of
Attributed to '
Department/Position Name Vacancy Comments
Months Vacant Vacancies (Exclusive" of
Benefits ) °
-•
• , -1 -
F. D:VACANCIES~
GENERAL UN
BUILDING
Assistant Director 3 1 $ 98,488.00 Job offer extended
Office Associate V 3 1 $ 46,633.60 Recruitment in progress
Senior Building Inspector 3 1 $ 59,571.20 Job offer extended
Senior Mechanical Inspector 21 1 $ 59,841.60 Several offers not accepted due to salary
Total vacancies in Building 4 $ 264,534.40
Code Compliance
Code Compliance Officer (PT) 4 to 14 8 $ 172,140.80 To be advertised September 2013
Total vacancies in Code Compliance 8 $ 172,140.80
CAPITAL IMPROVEMENT PROJECTS
Capital Projects Coordinator 8 to 82" 2 $ 153,545.60 Job offer extended
CIP Director 3 1 $ 107,016.00 Assistant Director acting
Field Inspector I 11 1 $ 40,560.00 Position to be eliminated in the proposed FY 2013/14 budget
Office Associate V 3 1 $ 46,633.60 Interviews scheduled
Senior Capital Projects Coordinator 4 to 13 2 $ 166,857.60 Interviews scheduled
Total vacancies in Capital Improvement Projects 7 $ 514,612.80
COMMUNICATIONS
Public Information Specialist 3 1 $ 55,078.40 Job offer extended
Total vacancies in Communications 1 $ 55,078.40
FINANCE
Financial Analyst 0 1 $ 50,668.80
Financial Analyst III 0 1 $ 70,366.40
Financial Analyst II 6 1 $ 65,020.80 Position reclassified from Financial Specialist 8/27/13
Total vacancies in Finance 3 $ 186,056.00
FIRE
Assistant Fire Chief 0 1 $ 107,016.00
EMS Coordinator 5 1 $ 70,366.40 Job offer extended
Fire Captain 4 1 $ 105,040.00 Job offer extended
Fire Inspector 0 2 $ 93,267.20 Job offer extended
Fire Protection Analyst 2 1 $ 65,020.80
Firefighter 1 2 1 $ 53,102.40 Recruitment to begin January 2014
Fire Division Chief 8 to 75 2 $ 196,976.00
IT Specialist II (Radio) - Communications Officer 5 1 $ 59,841.60 Interviews scheduled
Total vacancies in Fire 10 $ 750,630.40
Fire (Ocean Rescue)
Lifeguard II 2 to 46 6 $ 283,670.40 Promotional test scheduled for October 2013
Lifeguard Lieutenant 11 1 $ 52,166.40
Total vacancies in Ocean Rescue 7 $ 335,836.80
HUMAN RESOURCES
Human Resources Specialist (Benefits) 1 1 $ 59,841.60 Job offer extended and accepted to Alejandra Fox
Human Resources Technician I (Compensation) 1 1 $ 39,499.20
Office Associate IV 4 1 $ 39,344.20 Job audit in progress
Total vacancies in Human Resources 3 $ 138,685.00
OBPI
Budget Officer 4 1 $ 90,646.40 Job offer extended
Total vacancies in OBPI 1 $ 90,646.40
PARKS AND RECREATION
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CITY OF MIAMI BEACH
VACANCY REPORT AS OF
SEPTEMBER 6, 2013
Annual ,Salary
.
Number of ' Number of Attributed to .
Department/Position Name Vacancy Comments
Months Vacant Vacancies
(Exclusive of
Benefits
Irrigations Systems Supervisor 6 1 $ 40,684.80 Interviews scheduled
Landscape Projects Coordinator 2 1 $ 70,366.40 Recruitment in progress
Municipal Service Worker 1 5 2 $ 53,705.60
Municipal Service Worker II 10 to 25* 3 $ 87,547.20 Recruitment in progress
Municipal Service Worker III 0 to 2 3 $ 103,396.80 Recruitment in progress
Pool Guard (PT) 11 1 $ 19,801.60
Recreation Leader I (PT) 0 1 $ 13,426.40
Recreation Leader 1 3 1 $ 26,852.80
Tree Maintenance Supervisor 1 $ 40,684.80 Position to be eliminated in FY 2013/14 budget
Total vacancies in Parks and Recreation 14 $ 456,466.40
PLANNING
Department Director 46 1 - $ 107,016.00 Planning and Zoning Manager acting
Planner 0 to 9* 2 $ 110,136.00 Recruitment in progress
Senior Planner 0 1 $ 65,015.08
Total vacancies in Planning 4 $ 282,167.08
POLICE
Account Clerk 1 2 2 $ 72,092.80 Recruitment in progress
Communications Operator 4 to 6 3 $ 125,361.60 Job offer extended
Complaint Operator II 6 1 $ 43,035.20
Detention Officer 11 to 60* 2 $ 124,363.20
Dispatcher 4 3 $ 132,972.00
Information Technology Specialist II 4 1 $ 59,841.60 Job offer extended
Police Officer 0 to 11 6 $ 106,204.80 Job offers extended or recruitment in progress
Public Safety Specialist 5 1 $ 39,374.40 Recruitment in progress
Secuirty Specialist 1 $ . 65,624.00
School Guard (PT) 3 to 20 2 $ 24,710.40 Job offer extended
Senior Systems Analyst 11 1 $ 65,020.80 Recruitment in progress
Total vacancies in Police 23 $ 858,600.80
PROCUREMENT
Senior Procurement Specialist 0 1 $ 59,841.60 Recruitment in progress
Total vacancies in Procurement 1 $ 59,841.60
Engineering(Public Works Division)
City Engineer 0 1 $ 90,646.40 Interviews scheduled
Engineering Assistant 1 2 1 $ 40,560.00
Engineering Assistant II 1 1 $ 44,324.80
Total vacancies in Engineering 3 $ 175,531.20
TOTAL GENERAL FUND 89 • $ 4,340,828.08
,.. :.�.`
N E F' NDS:.VACANCIES
ENTERPRISE /SPECIAL REVE U U
e r
PARKING
Administrative Aide 1 4 1 $ 36,046.40 Recruitment in progress
Parking Dispatcher 0 1 $ 40,560.00
Financial Analyst 111 5 1 $ 70,366.40
Parking Meter Technician I (PT) 0 1 $ 19,687.20 Job offer extended
Parking Meter Technician II 3 1 $ 41,787.20 Interviews scheduled
Parking Dispatcher (PT) 11 4 $ 81,120.00 Recruitment in progress
Parking Enforcement Specialist 1 11 to 98 3 $ 114,691.20 Recruitment in progress
Parking Enforcement Specialist I (PT) 0 to 11 6 $ 114,691.20 Recruitment in progress
Parking Operations Manager 4 1 $ 59,841.60 Recruitment in progress
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CITY OF MIAMI BEACH
VACANCY REPORT AS OF
SEPTEMBER 6, 2013
E
Annual Salary.
Number of Number of Attributed to
Department/Position Name Vacancy Commerits
Months Vacant' Vacancies (Exclusive of
Benefits
Parking Operations Supervisor (Off- street) 9 to 22 3 $ 151,320.00 Interviews scheduled
Parking Operations Supervisor (PT) 11 1 $ 25,220.00
Total vacancies in Parking 23 $ 755,331.20
PUBLIC WORKS
Sanitation
Heavy Equipment Operator 1 47 2 $ 74,880.00 One of 2 positions proposed to be eliminated in FY2013/14 budget
Operations Supervisor 0 1 $ 50,440.00
Total vacancies in Sanitation 3 $ 125,320.00
Stormwater
Engineering Assistant 1 0 1 $ 40,560.00
Municipal Services Worker II 11 1 $ 29,182.40
Civil Engineer III 0 1 $ 70,366.40
Technology Manager (GIS Manager) 10 1 $ 76,772.80 Interviews scheduled
Total vacancies in Stormwater 4 $ 216,881.60
Sewer Operations
Control Room Operator 9 2 $ 74,880.00 Job offer extended and recruitment in progress
Municipal Service Worker I 11 1 $ 26,852.80
Mason 14 1 $ • 44,324.80 Opening to be announced
Masonry Helper 25 1 $ 33,966.40 Opening to be announced
Pumping Operations Supervisor 20 1 $ 54,808.00
Sewer Supervisor 30 1 $ 40,684.80
Total vacancies in Sewer Operations 7 $ 275,516.80
Water Operations
Electronic Instrument Supervisor 17 1 $ 50,444.42 Interviews scheduled
Heavy Equipment Operator 1 2 1 $ 37,440.00 Interviews scheduled
Municipal Services Worker 11 11 to 16 2 $ 58,364.80
Total vacancies in Water Operations 4 $ 146,249.22
TOTAL ENTERPRISE /SPECIAL REVENUE FUNDS 41 $ 1,519,298.82
,r
v
,. F ND VACANCIES
„INTERNAL SERV,,ICE U S
Fleet (Public Works Division)
Mechanic II 12+ 1 $ 40,684.80 Job offer extended
Mechanic III 5 1 $ 44,200.00 Job offer extended
Fleet Services Representative (PT) 6 to 7 2 $ 34,465.60 Propose to convert 2 part-time to 1 full -time in FY2013/14 budget
Total vacancies in Fleet 4 $ 119,350.40
Property Management (Public Works Division)
Building Services Technician 11 1 $ 37,440.00
Carpenter 10 1 $ 44,324.80 Propose to be eliminated in FY2013/14 budget
Painter 0 2 $ 81,120.00
Property Management Contracts Coordinator 2 1 $ 59,841.60 Interviews scheduled
Total vacancies in Property Management 5 $ 222,726.40
Total vacancies in Public Works 30
TOTAL INTERNAL SERVICE FUNDS 9 $ . 342,076.80
TOTAL VACANCIES CITYWIDE 139 $ 6,202,203.70
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